RISK ASSESSMENT
Project Title: Sudbury Primary School
Risk Assess.
No.: 7
Project No.:
Task/Activity: Lettings of school premises
Date Prepared: 09/09/2016
Risk
HAZARDS Likelihood Severity
Score
Catastrophic
Likelihood x
Occasional
Negligible
Probable
Marginal
Severity
Remote
Serious
Critical
Ref. Key hazards associated with the above task/activity.
Score: 3 2 1 5 4 3 2 1
1 Abuse of alcohol/substances x x 12
2 Smoking on site and in non-smoking areas x x 12
3 Fire x x 15
4 Trips/slips or falls x x 12
5 Security of premises compromised x x 15
6 Loud noise and public disorder affecting neighbouring residents etc. X x 9
7 Traffic congestion, insufficient car parking spaces available X X 9
Failure to comply with the conditions of the licence – start and
8 x x 12
finishing times
Allowing defective or inappropriately maintained equipment to be
9 brought on to, used and tested in the premises without the owners x x 15
consent.
10 Inadequate security and supervision in place during functions X X 15
11 Overcrowding in terms of numbers of people permitted on premises x x 12
No laid down and agreed emergency procedures in place that
12 X X 15
incorporates evacuation of the area
Insufficient or lack of competent site management/ personnel on the
13 X X 15
site for the duration of function (including first aiders)
Premises not used for the purpose for which it was agreed eg. Illegal 12
14 X X
rave
15 Incorrect use/abuse of premises equipment, furnishing X X 12
Risk Assessment Scores: 10+ High Risk 5-9 Medium Risk 1-4 Low Risk
PERSONS AFFECTED PPE REQUIREMENTS
Members Site Harness & Hi-Viz Respiratory
Operatives x x x x x
of Public Visitors Lanyard Clothing Protection
Other Young Hearing Eye Head
x Managers x x
Workers Persons Protection Protection Protection
Others x Gloves Boots x
ADDITIONAL CONTROL MEASURES
Information/Instruction/Training Managerial Controls
First Aid training for lettings officers Lettings forms checked to ensure the type of events
Parking management plan training and Health & are in line with our Licence and School policy
Safety requirements during lettings Control measures in place to minimise the risks
ADDITIONAL CONTROL MEASURES
Information/Instruction/Training Managerial Controls
Manual handling training for site supervisors in associated with the lettings activities
charge of setting up and moving furniture around Parking management plan in place
Fire warden training Ensuring staff ratios are appropriate for each event
Ensuring compliance with the Premises Licence
Physical Controls Procedural Controls
Access blocked to the areas of the school not Risk Assessment in place
agreed to be let Booking forms and Additional Information
Equipment brought in by external parties to be Lettings Terms and conditions
visually checked for PAT testing and fit for purpose Premises Licence Conditions
Parking management plan applied by lettings
officers/parking attendants
Visitors guided to smoking area and smoking area
supervised
No glass allowed in the playground
Lettings officers to be vigilant of people, the areas
and the noise disturbance to the neighbourhood
SIA (Security Industry Authority) staff booked when
necessary
HSE & Other Guidance Comments
Health and Safety at Work Act The Risk Assessment should be read in conjunction
with relevant documentation for each booking
Residual Risk Rating Assessment Prepared by:
Considering the above control measures
Name: Raluca Uta
LOW Signature:
Date: 09/09/2016
Updated: 06/02/2017
This risk assessment should be read in conjunction with all relevant method statements,
safe systems of work and associated risk assessments as detailed on the Risk Assessment
Briefing Record
Signature of the person with overall responsibility for the Health and Safety in these
premises:
Beth Ragheb
Headteacher