GUIDELINES FOR SCANNING THE PHOTOGRAPH, SIGNATURE, LEFT-HAND THUMB
IMPRESSION AND HAND-WRITTEN DECLARATION:
Before applying online, a candidate will be required to have a scanned (digital) image of his/ her photograph,
signature, left-hand thumb impression and hand-written declaration as per the specifications given in Annexure-II.
Online application will not be registered unless candidates upload photo, signature, left-hand thumb impression and
hand-written declaration as specified.
Candidates will also be required to capture and upload their live photograph through webcam or mobile
phone during the registration process.
Note: In case, the face in the photograph, signature, left-hand thumb impression & hand-
written declaration is unclear, the applicant’s candidature may be rejected. Therefore, it is
advised that in case the photograph, signature, left-hand thumb impression & hand-written
declaration is unclear, the candidate may edit his/ her application and re-upload his/ her
photograph, signature, left-hand thumb impression & hand-written declaration, prior to
submitting the form.
Guidelines for scanning and Upload of Photograph, Signature, Left-Hand Thumb Impression &
Hand-Written Declaration
Before applying online, a candidate will be required to keep Hand-Written Declaration:
ready a scanned (digital) image of his/ her photograph,
The applicant has to write the declaration in English
signature, left-hand thumb impression and hand-written
clearly on a white paper with black ink.
declaration as per the specifications given below. Candidates File Type: jpg/jpeg
will also be required to capture and upload their live Dimension: 800 x 400 pixels in 200 DPI (Preferred
photograph through webcam or mobile phone during the for required quality) i.e. 10 cm x 5 cm (Width x
registration process. Height)
File Size: 50 kb- 100 kb
Hand-Written Declaration in CAPITAL LETTERS
a. The text for the hand-written declaration is as shall NOT be accepted.
follows:
CARE:
“I________(Name of the candidate), _______(Date of
(i) Ensure that Photo, Signature, Left-Hand Thumb
Birth) hereby declare that all the information submitted by Impression & Hand-Written Declaration are
me in the application form is correct, true and valid. I will uploaded at the specified spaces only in the online
present the supporting documents as and when required. application form.
The signature, photograph and left-hand thumb (ii) The photo, signature, left-hand thumb
impression is of mine”. impression and hand-written declaration must
be of applicant only and not by any other person.
b. Left-Hand Thumb Impression: (iii) If the applicant’s photo & signature on the
If a candidate is not having left-hand thumb, he/she attendance sheet or call letter signed at the time
may use his/her right-hand thumb for applying. of the examination does not match with the
photograph & signature uploaded at the time of
Photograph (4.5 cm x 3.5 cm): online registration of application, the applicant
will be disqualified.
Photograph must be a recent passport style colour picture.
Make sure that the picture is coloured and is taken against a
light-coloured, preferably white background. Scanning the photograph, signature, Left-Hand
Look straight at the camera with a relaxed face Thumb Impression & Hand-Written Declaration:
If the picture is taken on a sunny day, have the sun behind you,
or place yourself in the shade, so that you are not squinting Set the scanner resolution to a minimum of 200 dpi
and there are no harsh shadows (dots per inch)
If you have to use flash, ensure there is no "red-eye" Set Color to True Color and the File Size should be
as specified above
If you wear glasses make sure that there are no reflections and
Crop the image in the scanner to the edge of the
your eyes are clearly visible.
photograph/ signature/ left-hand thumb impression/
Caps, hats and dark glasses are not acceptable. Religious hand-written declaration, then use the upload editor
headwear is allowed but it must not cover the face. to crop the image to the final size (as specified above).
Dimensions 200 x 230 pixels (preferred) The image file should be ‘JPG’ or ‘JPEG’ format. An
Size of file should be between 20kb–50 kb example file name is: ‘[Link]’ or
Ensure that the size of the scanned image is not more than ‘[Link]’. The dimensions of the Image can be
50kb. If the size of the file is more than 50 kb, then adjust the checked by listing the folder files or moving the
settings of the scanner such as the DPI resolution, no. of mouse over the file image icon.
colours etc., during the process of scanning. Candidates using MS Windows/ MSOffice can easily
It is advisable that candidate retains 8 copies (approx.) of obtain the documents in ‘.jpeg’ format not exceeding
the same photograph which is uploaded at the time of required size by using MS Paint or MS Office Picture
online registration of application as these would be needed Manager. The scanned photograph/ signature/ left-
for further process of this selection process. hand thumb impression/ hand-written declaration in
any format can be saved in ‘.jpg’ format by using
Photograph Capture ‘Save As’ option in the File menu and size can be
adjusted using crop and then resize option.
In addition to the above photograph, candidates will If the file size and format are not as prescribed, an
also be required to capture and upload their live error message will be displayed.
photograph either by using webcam or mobile While filling in the Online Application Form the
phone. candidate will be provided with a separate link to
upload his/ her photograph/ signature/ left-hand
On selecting “Capture Photo” option, candidates’
thumb impression/ hand-written declaration.
webcam will be activated allowing them to click
their picture, which will get auto uploaded in the
application form. Procedure for Uploading photograph, signature,
On selecting “Click here to Scan” option, candidates can Left-Hand Thumb Impression & Hand-Written
use their mobile phone to scan the QR code, which will Declaration:
redirect to a website, allowing to click photograph on their
There will be separate links for uploading
mobile phone. On selecting the taken picture, photograph
photograph, signature, Left-Hand Thumb Impression
will get auto uploaded in the application form.
& Hand-Written Declaration.
Do’s and Don’ts of Photo Capture
Click on the respective link “Upload Photograph,
Dos Don’ts Signature, Left-Hand Thumb Impression & Hand-
Written Declaration”.
Browse and select the location where the Scanned
(i) Ensure the photo is (i) Small size photograph Photograph, Signature, Left-hand Thumb Impression
captured against a light not to be clicked/ & Hand-Written Declaration file has been saved.
coloured, preferably uploaded. Select the file by clicking on it.
white background and (ii) Coloured glasses or Click the ‘Open/ Upload’ button.
there is adequate light. sunglasses/ Cap should If the file size and formats are not as prescribed, an
(ii) Look straight at the not be worn. error message will be displayed.
webcam/ camera. (iii) Shadow on face/ not Preview of the uploaded image will help to see the
(iii) Photograph should be facing the camera/ quality of the image. In case of unclear/ smudged, the
of passport size distorted face/ face same may be re-uploaded to the expected clarity/
covered with mask / quality.
blurred image.
(iv) Photo not to be taken
in dark/ improper Your Online Application will not be registered unless
background. you upload your Photograph, Signature, Left-Hand
Thumb Impression & Hand-Written Declaration as
specified.
Note:
Signature: 1) In case the face in the photograph, signature, left-
hand thumb impression & hand-written declaration
The applicant has to sign on white paper with Black Ink pen. is unclear, the candidate’s application may be
The signature must be signed only by the applicant and not by rejected. After uploading the photograph, signature,
any other person. left-hand thumb impression & hand-written
The signature will be used to put on the Call Letter and declaration in the online application form,
wherever necessary. candidates should check that the images are clear
If the Applicant’s signature on the answer script, at the and have been uploaded correctly. In case the
time of the examination, does not match the signature on photograph, signature, left-hand thumb impression
the Call Letter, the applicant will be disqualified. & hand-written declaration is not prominently
Dimensions 140 x 60 pixels (preferred) visible, the candidate may edit his/ her application
Size of file should be between 10kb to 20kb and re-upload his/ her photograph, signature, left-
Ensure that the size of the scanned image is not more than hand thumb impression & hand-written declaration,
20kb prior to submitting the form.
Signature in CAPITAL LETTERS shall NOT be 2) After completing online registration, candidates are
accepted. advised to take a printout of their system generated
online application forms.
3) Candidate should also ensure that Photo is
Left-Hand Thumb Impression: uploaded at the place of Photo, Signature at the
place of Signature, Left-Hand Thumb
The applicant has to put his left-hand thumb impression on a Impression at the place of Left-Hand Thumb
white paper with black or blue ink. Impression & Hand-Written Declaration at the
File Type: jpg/jpeg place of Hand-Written Declaration. If Photo in
Dimension: 240 x 240 pixels in 200 DPI (Preferred for place of Photo, Signature in place of Signature
required quality) i.e. 3 cm x 3 cm (Width x Height) Left-Hand Thumb Impression at the place of
File Size: 20 kb- 50 kb Left-Hand Thumb Impression & Hand-Written
Declaration at the place of Hand-Written
Declaration, are not uploaded properly,
candidate will not be allowed to appear in the
exam.