Controlling

1. Maintain Controlling Area

SPRO → Controlling → General Controlling → Organization → Maintain Controlling Area
(T-code: OKKP)

• Basic Data

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 • Activate components/control indicators

• Assignment of company code(s)

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2. Maintain Number Ranges for Controlling Documents
SPRO → Controlling → General Controlling → Organization → Maintain Number Ranges for
Controlling Documents
(T-code: KANK)

Coin Through Posting From FI is assigned to

FM01 01 CO Number Range for FM01

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3. Maintain Versions
SPRO → Controlling → General Controlling → Organization → Maintain Versions
(T-code: OKEQ)

• General Version Definition

• Settings for Each Fiscal Year

4. Define Ledger for CO Version

SPRO → Controlling → General Controlling → Organization → Define Ledger for CO Version

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 Cost Element
5. Create Cost Element
SAP Easy Access Menu → Accounting → Controlling → Cost Element Accounting → Master Data →
Cost Element → Individual Processing → Edit Cost Element
(T-code: FS00)

G/L Account Type - P (Primary Cost and Revenue)

Account Group - EXPN (EXPENSES)

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 Cost Element Category - 1 (Primary costs/cost-reducing revenues)

Field Status Group - G004 Cost Accounts

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 Cost Center
6. Standard Hierarchy
SAP Easy Access Menu → Accounting → Controlling → Cost Center Accounting → Master Data →
Standard Hierarchy → Change
(T-code: OKEON - Change / OKENN - Display)

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7. Define Cost Center Categories
SPRO → Controlling → Cost Center Accounting → Master Data → Cost Centers → Define Cost Center
Categories
(T-code: OKA2)

8. Create Cost Cent

SAP Easy Access Menu → Accounting → Controlling → Cost Center Accounting → Master Data →
Cost Center → Individual Processing → Create
(T-code: KS01 - Create / KS02 - Change / KS03 - Display)

9. Cost Center Group

SPRO → Controlling → Cost Center Accounting → Master Data → Center → Define Cost Center Groups
(T-Code: KAH1 - Create / KAH2 - Change / KAH3 - Display)

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 Cost Center Planning
10. Maintain Versions
SPRO → Controlling → General Controlling → Organization → Maintain Versions
(T-code: OKEQ)

11. Define Planning Layout (T-code: KP65 - Create / KP66 - Change)

12. Define Planning Profile

SPRO → Controlling → Cost Center Accounting → Planning → Manual Planning → Define User-
Defined Planner Profiles

13. Change Cost Element / Activity Input Planning

(T-code: KP06)

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 Profit Center
14. Set Controlling Area
SPRO → Controlling → Profit Center Accounting → Basic Settings → Set Controlling Area
(T-code: OKKS)

15. Maintain Versions

SPRO → Controlling → General Controlling → Organization → Maintain Versions
(T-code: OKEQ)

• Settings for Profit Center Accounting / Plan Version – 0

16. Maintain Controlling Area Settings

SPRO → Controlling → Profit Center Accounting → Basic Settings → Controlling Area Settings →
Maintain Controlling Area Settings
(T-code: 0KE5)

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17. Create Dummy Profit Center
SPRO → Controlling → Profit Center Accounting → Master Data → Profit Center → Create Dummy
Profit Center
(T-code: KE51)

18. Set Control Parameters for Actual Data

SPRO → Controlling → Profit Center Accounting → Basic Settings → Controlling Area Settings →
Activate Direct Postings → Set Control Parameters for Actual Data
(T-code: IKEF)

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19. Create Profit Center
SAP Easy Access Menu → Accounting → Controlling → Profit Center Accounting → Master Data →
Profit Center → Individual Processing → Create
(T-code: KE51)

Nagpur Branch Profit Center

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 Pune Branch Profit Center

Mumbai Branch Profit Centre

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20. Define Standard Hierarchy
SPRO → Controlling → Profit Center Accounting → Master Data → Profit Center → Define Standard
Hierarchy
(T-code: KCH4)

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21. Assign Profit Center to Cost Center
SAP Easy Access Menu → Accounting → Controlling → Cost Center Accounting → Master Data →
Cost Center → Individual Processing → Change
(T-Code: KS02)

22. Define Number Ranges for Local Documents

SPRO → Controlling → Profit Center Accounting → Actual Postings → Basic Settings: Actual → Define
Number Ranges for Local Documents
(T-Code: GB02)

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23. Assign Default Profit Center
SPRO → Financial Accounting → General Ledger Accounting → Master Data → Profit Center → Assign
Default Profit Center to Accounts

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 Transfer Cost from One Cost Center to Another Cost Center

24. Maintain Number Ranges for Reposting Costs and Co Line Items
SPRO → Controlling → General Controlling → Organization → Maintain Number Ranges for
Controlling Documents
(T-code: KANK)

RKU1 - Repost Cost / RKU3 - Repost CO Line items

25. Manual Reposting of Costs

SAP Easy Access Menu → Accounting → Controlling → Cost Center Accounting → Actual Postings →
Manual Reposting of Costs → Enter
(T-code: KB11N)

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26. Reports For Cost Centre
SAP Easy Access Menu → Accounting → Controlling → Cost Center Accounting → Information System
→ Reports for Cost Center Accounting → Plan/Actual Comparisons → Cost Centers Actual/Plan/Variance
(T-code: S_ALR_87013611 - Cost Centers: Actual/Plan/Variance)

Transferred from Rent expenses cost center to Canteen MUM Exp Cost Center $100

KSB5 - Controlling Documents: Actual Costs

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27. Repost Line Items
SAP Easy Access Menu → Accounting → Controlling → Cost Center Accounting → Actual Postings
→ Repost Line Items → Enter
(T-code: KB61 - Enter)

28. Controlling Documents: Actual Costs

SAP Easy Access Menu → Accounting → Controlling → Cost Element Accounting → Information
System → Reports for Cost and Revenue Element Accounting (New) → Document Display →
Controlling Documents: Actual Costs
(T-code: KSB5 - Controlling Documents: Actual Costs)

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 Cost Allocation - Distribution and Assessment
Distribution
29. Define Distribution Cycle
SPRO → Controlling → Cost Center Accounting → Actual Postings → Period-End Closing →
Distribution → Define Distribution
(T-code: KSV1)

SAP Easy Access Menu → Accounting → Controlling → Cost Center Accounting → Period-End Closing
→ Current Settings → Define Distribution
(T-code: S_ALR_87005757 - Define Distribution)

• Segment Header

• Sender / Receivers

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 • Sender Values

• Receiver Tracing Factor

30. Maintain Number Ranges for Distribution

SPRO → Controlling → General Controlling → Organization → Maintain Number Ranges for
Controlling Documents
(T-code: KANK)

RKIV - Actual Overhead Distribution

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31. Execute Actual Distribution Cycle (Period - End Closing)
SAP Easy Access Menu → Accounting → Controlling → Cost Center Accounting → Period-End Closing
→ Single Functions → Allocations → Distribution
(T-code: KSV5 - Distribution)

• Test Run - Execute

• Display CCA: Actual Distribution Basic List - Test Run

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 • Production Run

• Reports -Display Actual Cost Documents (T-code: KSB5)

Cost Center/Group - 3002 Canteen Common

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 Assessment
32. Creation of Secondary Cost Element for Assessment
SAP Easy Access Menu → Accounting → Controlling → Cost Element Accounting → Master Data →
Cost Element → Individual Processing → Edit Cost Element
(T-code: FS00)

G/L Account Type - S (Secondary Costs)

Account Group - SCON (SECONDARY COST)

Cost Element - 42 (Assessment)

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33. Maintain Assessment
SPRO → Controlling → Cost Center Accounting → Actual Postings → Period-End Closing →
Assessment → Maintain Assessment
(T-code: KSU1)

• Segment Header

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 • Senders / Receivers

• Sender Values

• Receiver Tracing Factor

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34. Maintain Number Ranges for Assessment
SPRO → Controlling → General Controlling → Organization → Maintain Number Ranges for
Controlling Documents
(T-code: KANK)

RKIU - Actual Overhead Assessment

35. Execute Actual Assessment Cycle (Period - End Closing)

SAP Easy Access Menu → Accounting → Controlling → Cost Center Accounting → Period-End Closing
→ Single Functions → Allocations → Assessment
(T-code: KSU5 - Assessment)

• Test Run - Execute

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 • Display CCA: Actual Assessment Basic List - Test Run

• Production Run

• Reports -Display Actual Cost Documents (T-code: KSB5)

Cost Center/Group - 3002 Canteen Common

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 • Reports -Display Actual Cost Documents (T-code: KSB5)
Cost Center/Group - 3002 Canteen Common

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 Statistical Key
36. Maintain Number Ranges for Statistical Key
SPRO → Controlling → General Controlling → Organization → Maintain Number Ranges for
Controlling Documents
(T-code: KANK)

RKS - Enter statistical key figures

37. Create Statistical Key (Fixed Values)

SAP Easy Access Menu → Accounting → Controlling → Cost Center Accounting → Master Data →
Statistical Key Figures → Individual Processing → Create
(T-code: KK01 - Create)

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38. Actual Posting of Statistical Key Figures.
SAP Easy Access Menu → Accounting → Controlling → Cost Center Accounting → Actual Postings →
Statistical Key Figures → Enter
(T-code: KB31N - Enter)

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39. Define Distribution Cycle
SPRO → Controlling → Cost Center Accounting → Actual Postings → Period-End Closing →
Distribution → Define Distribution
(T-code: KSV1)

• Segment Header

• Senders / Receivers

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 • Sender Values

• Receiver Tracing Factor

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40. Execute Actual Distribution Cycle (Period - End Closing)
SAP Easy Access Menu → Accounting → Controlling → Cost Center Accounting → Period-End Closing
→ Single Functions → Allocations → Distribution
(T-code: KSV5 - Distribution)

• Test Run

• Display CCA: Actual Distribution Basic List - Test Run

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 • Production Run

41. Create Statistical Key (Total Values)

SAP Easy Access Menu → Accounting → Controlling → Cost Center Accounting → Master Data →
Statistical Key Figures → Individual Processing → Create
(T-code: KK01 - Create)

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42. Actual Posting of Statistical Key Figures.
SAP Easy Access Menu → Accounting → Controlling → Cost Center Accounting → Actual Postings →
Statistical Key Figures → Enter
(T-code: KB31N - Enter)

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43. Reports For Cost Centre
SAP Easy Access Menu → Accounting → Controlling → Cost Center Accounting → Information System
→ Reports for Cost Center Accounting → Plan/Actual Comparisons → Cost Centers Actual/Plan/Variance
(T-code: S_ALR_87013611 - Cost Centers: Actual/Plan/Variance)
Cost Center/Group - 1002 Canteen Delhi

Cost Center/Group - 1003 Canteen Mumbai

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 Internal Order
Statistical Internal Order
44. Activate Order Management in Controlling Area
SPRO → Controlling → General Controlling → Organization → Maintain Controlling Area
(T-code: OKKP)

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45. Define Order Type
SPRO → Controlling → Internal Orders → Order Master Data → Define Order Types
(T-code: KOT2_OPA)

46. Maintain Number Ranges for Orders

SPRO → Controlling → Internal Orders → Order Master Data → Maintain Number Ranges for Orders
(T-code: KONK)

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47. Create an Internal Order
SAP Easy Access Menu → Accounting → Controlling → Internal Orders → Master Data → Order
Manager
(T-code: KO04 - Order Manager)

• Assignments

• Control Data

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48. G/L Entry with Statistical Internal Order (T-code: FB50)

49. Reports For Internal Order

SAP Easy Access Menu → Accounting → Controlling → Internal Orders → Information System →
Reports for Internal Orders → Plan/Actual Comparisons → Orders: Actual/Plan/Variance
(T-Code: S_ALR_87012993 - Orders: Actual/Plan/Variance)

Display Actual Cost Line Items for Orders (T-Code: KOB1 - Orders: Actual Line Items)

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 Budgeting in Statistical Internal Order
50. Maintain Budget Profile
SPRO → Controlling → Internal Orders → Budgeting and Availability Control → Maintain Budget
Profile
(T-code: OKOB)

51. Define Tolerance Limits for Availability Control

SPRO → Controlling → Internal Orders → Budgeting and Availability Control → Define Tolerance
Limits for Availability Control

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52. Set Original Budget
SAP Easy Access Menu → Accounting → Controlling → Internal Orders → Budgeting → Original
Budget → Change.
(T-code: KO22 - Change)

53. Report For Budget

SAP Easy Access Menu → Accounting → Controlling → Internal Orders → Information System →
Reports for Internal Orders → More Reports → List: Budget/Actual/Commitments
(T-code: S_ALR_87013019 - List: Budget/Actual/Commitments)

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54. Supplement
SAP Easy Access Menu → Accounting → Controlling → Internal Orders → Budgeting → Supplement →
Change
(T-code: KO24 - Change)
• Supplement

• Original Budget

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 Real Internal Order

55. Define Order Type

SPRO → Controlling → Internal Orders → Order Master Data → Define Order Types
(T-code: KOT2_OPA)

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56. Maintain Settlement Profiles
SPRO → Controlling → Internal Orders → Actual Postings → Settlement → Maintain Settlement
Profiles → Maintain Settlement Profiles

57. Create an Internal Order

SAP Easy Access Menu → Accounting → Controlling → Internal Orders → Master Data → Order
Manager
(T-code: KO04 - Order Manager)

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58. G/L Entry with Real Internal Order (T-code: FB50)

59. Maintain Allocation Structures

SPRO → Controlling → Internal Orders → Actual Postings → Settlement → Maintain Allocation
Structures
• Assignment

• Source

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 • Settlement Cost Elements

60. Maintain Number Ranges for Settlement Documents

SPRO → Controlling → Internal Orders → Actual Postings → Settlement → Maintain Number Ranges
for Settlement Documents
FM01 - Group Without Text

61. Maintain Number Ranges for Actual Settlement Documents

SPRO → Controlling → General Controlling → Organization → Maintain Number Ranges for
Controlling Documents
(T-code: KANK)

KOAO - Actual settlement

62. Actual settlement

SAP Easy Access Menu → Accounting → Controlling → Internal Orders → Period-End Closing →
Single Functions → Settlement → Individual Processing
(T- code: KO88 - Individual Processing)

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 • Accounting document

• Controlling Document

63. Closing Internal Order

SAP Easy Access Menu → Accounting → Controlling → Internal Orders → Master Data → Order
Manager
(T-code: KO04 - Order Manager)

System status: CLSD AVAC BUDG (Closed)

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