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STEPS
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See "Completed Event Risk Assessment" shee
SHEET / LINK
Event Spaces
Type of Hazards
Departments
Event Risk Assessment
Risk Rating Matrix
Event Risk Assessment
Types of Control Measures
Event Risk Assessment
Event Risk Assessment
Event Risk Assesment
"Completed Event Risk Assessment" sheet for more examples
TASK
Customize any of the "Event Spaces" list for your specific event
Customize any of the "Type of Hazards" list for your specific event
Customize any of the "Departments" for your specific event
Start adding your identified event risks
Reference the Risk Rating Matrix tab to understand the potential probability and concequence of an e
Use the cell dropdown to enter the values for likelihood and impact
Develop your control measures to reduce the liklehood or impact
Enter the control measures and the residual values for likelihood and impact
Ensure the control measures get undertalen by the responsible person or department
Once your risk control measure are undertaklen, your residual risk ratings should be acceptable
ent" sheet for more examples
EVENT SPACES TYPE OF HAZARD
ALL AREAS CLEANING & WASTE
ALL AREAS SECURITY
ALL AREAS MEDICAL
ALL AREAS ANIMALS
CATERING FOOD
STAGE STRUCTURES
ALL AREAS WEATHER
STAGE NOISE
CATERING CLEANING & WASTE
ALL AREAS MEDICAL
ENTRANCE CROWD
ALL AREAS CHILD
ALL AREAS SECURITY
BACK OF HOUSE POWER
BACK OF HOUSE FUEL & GAS
ALL AREAS SECURITY
BACK OF HOUSE VEHICLE SAFETY
FRONT OF HOUSE SECURITY
ALL AREAS FIREWORKS
Example Event Risk Assessment
HAZARD DETAILS
Broken glass, litter etc
Bomb Threat
Electrical cords or other obstacles not secured
appropriately creating trip hazards
Animal bite or attack
Food Poisoning
Infrastructure eg jumping castle, marquees
Adverse weather effects the event including:
Excessive noise
Regular cleaning of facilities and equipment not
completed during event.
Individuals don’t wear a mask when required to do so
Ingress/Egress Congestion
Lost Child
Fence Jumping
Live electrical wires or faulty electrical equipment
LPG Cylinders, heaters and appliances
Armed or dangerous intruder
Vehicle accident onsite and motor vehicles within
event space
Insufficient security
Sparks or smoke out of controlled area.
isk Assessment
POTENTIAL CONSEQUENCE
Potential cuts and lacerations to hands & feet of staff, contractors
and members of public
Injury to public, staff and contractors
Staff or contractors’ trip on hazard causing injury
Injury to patron
Illness or injury to staff, contractors and members of the public.
Dropping, falling, collapsing and blowing away
Event forced to stop due to rain & wind.
Complaints from local business owners, residents and community
members
Inefficient cleaning and removal of litter
Insufficient number of bins around venue
Site left unclean after event
Increased risk of transmission of communicable disease.
Overcrowdiong & safety concerns.
Disruptive and antisocial behaviour
Delay in accessing event
Unable to locate participants or patron
Non-ticket holders entering event causing disruption, violence and
smuggling contraband
Loss of revenue due to persons not paying to access
Electrocution to patrons, performers and members of the public
Explosion danger and potential burn
Injury to public, staff and contractors
Damage to vehicle and assets
Security issues
Injury to spectators or site damage
INITIAL RISK LEVEL
CONSEQUENCE RISK RISK
LIKLEHOOD LEVEL
LEVEL RATING LEVEL
UNLIKELY MINOR 4 MINIMAL
EQUALLY LIKELY SIGNIFICANT 12 MEDIUM
EQUALLY LIKELY MINOR 6 LOW
UNLIKELY MODERATE 6 LOW
UNLIKELY SIGNIFICANT 8 LOW
UNLIKELY SIGNIFICANT 8 LOW
EQUALLY LIKELY MODERATE 9 LOW
EQUALLY LIKELY MODERATE 9 LOW
EQUALLY LIKELY MODERATE 9 LOW
EQUALLY LIKELY MODERATE 9 LOW
EQUALLY LIKELY MODERATE 9 LOW
EQUALLY LIKELY MODERATE 9 LOW
EQUALLY LIKELY MODERATE 9 LOW
UNLIKELY CATASTROPHIC 10 LOW
UNLIKELY CATASTROPHIC 10 LOW
UNLIKELY CATASTROPHIC 10 LOW
EQUALLY LIKELY SIGNIFICANT 12 MEDIUM
EQUALLY LIKELY SIGNIFICANT 12 MEDIUM
EQUALLY LIKELY SIGNIFICANT 12 MEDIUM
CONTROL /ACTION DETAILS
Adequate bins around event site in appropriate and suitable areas
Event Staff cleaners are provided during the event and post event
Bar and Food area to be maintained and monitored
Prior to gates opening, security personnel to conduct thorough
search of venue
Security Personnel trained and briefed on what to look out for
Suspicious items or persons are reported to supervisor
Bomb Threat checklist to be near all areas with telephone lines
within the venue
Police, Fire and Rescue and Ambulance teams on standby
Thorough assessment of site is undertaken prior to event and
ditches / uneven ground is filled in to minimise risk of tripping
Pathways and thoroughfares kept free of trip hazards
Cable trays and rubber matting covers will be utilised to cover cable
runs
Hand washing available or hand sanitation dispenser
Reputable provider with animals in good health
Signage stating requirements for children must be accompanied by
parent or guardian
Food vendors/catering are to display Certificate of Registration
Food Handlers completed I'm Alert Online Food Safety program
Appropriate food handling practices in place
Obtain and comply with necessary permits, approvals and licenses
issued by Council and other government agencies
Temporary structures/buildings constructed by a reputable
organisation
Additional weights employed if strong winds forecast
Obtain and comply with necessary permits, approvals and licenses
issued by Council and other government agencies
Add extra cover for rain event. Add extra weights for all structures
Obtain and comply with necessary permits, approvals and licenses
issued by Council and other government agencies. Ensure Noise
Meter onsite and regular monitoring.
Adequate bins around event site in appropriate and suitable areas
Reputable waste management contractor
Event cleaners are provided during the event and post event
Instructions for staff.
Regular Monitoring to ensure compliance
Ensure maximum capacity is known and communicated
Staff to monitor gate for crowd congestion
Security to be positioned and monitor external perimeter fencing
Signage directing patrons to entry/exit points
Ensure supervision children's activities
Lost child/person procedure
Designated information stand and designated meeting points sign
posted and communicated
Adequate fencing around external perimeter, supplied and installed
by accredited company and personnel
Security patrolling and monitoring fencing perimeters internally and
externally
Security presence to be increased around perimeter immediately
prior to gates open until commencement of event
Obtain and comply with necessary permits, approvals and licenses,
legislation, standards and guidelines issued by Council and other
government agencies
Install appropriate signage advising of electrical hazard e.g.
overhead power lines
Licenced electrician used for all electrical work at event site
All generators have inbuilt red safety devices.
Inform first aid officer of the listed recommendations for first aid
treatment associated with these materials
Ensure all personnel handling these materials are fully trained on the
handling of these products
Check of Gas bottles and oil cookers to be undertaken prior to event
Knowledge of location of Gas and Sewerage pipes within vicinity of
venue if construction, excavation or building works
Emergency contact details available
Cash handling and security policies and procedures
Safe and discreet storage of cash
Crowd Controllers trained and aware of procedures for dealing with
armed and dangerous intruders
Crowd Controllers to monitor patrons at entry access gates
Police presence at venue
Separation of crowd/spectators to ensure protected from vehicles
Police consulted for correct security/crowd ratio
Pre -event briefings leading up to event
Contingency Plan for no show
Obtain and comply with necessary permits, approvals and licenses,
legislation, standards and guidelines issued by Council and other
government agencies
Site Plan includes location fire extinguisher and fire hose reels
Use of competent, qualified and licenced fireworks contractor
Wind monitored on the day so that site can be adjusted to
compensate
RESIDUAL RISK LEVEL
WHO IS
CONSEQUENCE RISK
RESPONSIBLE? LIKLEHOOD LEVEL
LEVEL RATING
(DEPARTMENT)
CLEANING UNLIKELY MINOR 4
SECURITY HIGHLY UNLIKELY MODERATE 3
CLEANING EQUALLY LIKELY MINOR 6
OPERATIONS UNLIKELY MODERATE 6
CATERING HIGHLY UNLIKELY SIGNIFICANT 4
LOGISTICS EQUALLY LIKELY MINOR 6
LOGISTICS EQUALLY LIKELY MINOR 6
OPERATIONS UNLIKELY MINOR 4
CLEANING EQUALLY LIKELY MODERATE 9
OPERATIONS UNLIKELY MINOR 4
OPERATIONS UNLIKELY MINOR 4
WORKFORCE EQUALLY LIKELY MINOR 6
SECURITY UNLIKELY MINOR 4
ALL DEPTS UNLIKELY MODERATE 6
TECHNOLOGY UNLIKELY SIGNIFICANT 8
SECURITY HIGHLY UNLIKELY CATASTROPHIC 5
TRANSPORT UNLIKELY SIGNIFICANT 8
SECURITY UNLIKELY MINOR 4
OPERATIONS UNLIKELY MODERATE 6
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RISK
LEVEL
MINIMAL
MINIMAL
LOW
LOW
MINIMAL
LOW
LOW
MINIMAL
LOW
MINIMAL
MINIMAL
LOW
MINIMAL
LOW
LOW
MINIMAL
LOW
MINIMAL
LOW
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EVENT SPACES TYPE OF HAZARD
CHANGE ROOMS EQUIPMENT FAILURE
STAGE WEATHER
CATERING FOOD
ALL AREAS ENTRIES/EXITS
STAGE LIGHTING
Example Event Risk Assessment
HAZARD DETAILS
Sử dụng nhiều thiết bị điện gây nguy cơ quá tải.
Mưa lớn gây trơn trượt, làm hư hỏng thiết bị điện.
Không ghi nhãn thành phần có thể gây dị ứng cho khách.
Người không có vé cố tình xâm nhập.
Sử dụng đèn nhấp nháy mạnh có thể gây khó chịu hoặc động
isk Assessment
POTENTIAL CONSEQUENCE
Nguy cơ cháy gây thiệt hại tài sản và đe dọa tính mạng.
Người tham gia có thể bị thương do ngã, giật điện hoặc trúng sét.
Người bị dị ứng nặng có thể sốc phản vệ.
Kẻ gian lợi dụng đám đông để móc túi hoặc lấy trộm đồ.
Khán giả hoặc người mẫu gặp vấn đề sức khỏe nếu ánh sáng quá gắt hoặc c
INITIAL RISK LEVEL
CONSEQUENCE RISK RISK
LIKLEHOOD LEVEL
LEVEL RATING LEVEL
EQUALLY LIKELY SIGNIFICANT 12 MEDIUM
LIKELY SIGNIFICANT 16 HIGH
UNLIKELY CATASTROPHIC 10 LOW
EQUALLY LIKELY SIGNIFICANT 12 MEDIUM
UNLIKELY MODERATE 6 LOW
#N/A #N/A
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CONTROL /ACTION DETAILS
Kiểm tra hệ thống điện, sử dụng thiết bị chống cháy.
Theo dõi dự báo thời tiết và có phương án dự phòng (nhà bạt, mái che, dời
vào trong nhà).
Lắp đặt hệ thống thoát nước tốt để tránh đọng nước trên sân khấu.
Cố định chắc chắn sân khấu và các thiết bị để tránh bị gió làm đổ.
Đảm bảo thực phẩm được bảo quản đúng nhiệt độ (lạnh dưới 5°C, nóng trên
60°C).
Đánh dấu rõ ràng các món ăn có thể gây dị ứng (đậu phộng, hải sản, sữa,
gluten...).
Nhân viên catering phải đeo găng tay, sử dụng kẹp gắp thức ăn để đảm bảo
vệ sinh.
Tình trạng mất trật tự, ảnh hưởng đến trải nghiệm sự kiện.
Tài sản cá nhân của khách bị mất cắp.
Điều chỉnh ánh sáng hợp lý
Tránh sử dụng ánh sáng quá chói trực tiếp vào mắt người mẫu / khán giả.
Nếu sử dụng hiệu ứng chớp nháy mạnh (strobe light), cần cảnh báo trước cho
khán giả có nguy cơ nhạy cảm.
RESIDUAL RISK LEVEL
WHO IS
CONSEQUENCE RISK
RESPONSIBLE? LIKLEHOOD LEVEL
LEVEL RATING
(DEPARTMENT)
WORKFORCE #N/A
LOGISTICS #N/A
CATERING #N/A
SECURITY #N/A
TECHNOLOGY #N/A
#N/A
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RISK
LEVEL
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Customize the different areas/spaces of your event h
MY EVENT SPACES
ALL AREAS
Change as required
BACK OF HOUSE
CATERING
CHANGE ROOMS
ENTRANCE
EXIT
FRONT OF HOUSE
PRECINCT Some more examples of
event spaces
STAGE
STORAGE
TALENT HOTEL
VIP HOTEL
Add more here if you
need. Use Conditional
Formatting to set new
rules and parameters to
your list. Use the data
validation tool to expand
the new list dropdown
and set parameters.
s/spaces of your event here. Just change or add to the list in Column B.
MY EVENT SPACES
Main Stage
Exhibition Hall
Registration Area
Catering Area
VIP Section
Workshop Rooms
Outdoor Courtyard
Exterior Grounds
Media Center
Restrooms
Information Desk
Sponsor Booths
Seating Area
Entrance/Exit
f you First Aid Station
tional
t new Security Checkpoint
ters to
data Photo Booth
expand
down Kids' Zone
ers.
Green Room
Transport Hub
Broadcast Centre
Media Tribune
Referees Room
``
Customise types of hazards for your event here. Just chan
TYPES OF HAZARDS
ACCESSIBILITY
Change as required
ALCOHOL
ANIMALS
CHILD
CLEANING & WASTE
CROWD
ENTRIES/EXITS
EQUIPMENT FAILURE
FIRE
FIREWORKS
FOOD
FUEL & GAS
LIGHTING
MEDICAL
NOISE
POWER
SECURITY
SIGNAGE
STRUCTURES
SURFACE
TRAFFIC
VEHICLE SAFETY
WATER
WEATHER
Add more here if you need. Use
Conditional Formatting to set new
rules and parameters to your list.
Use the data validation tool to
expand the new list dropdown and
set parameters.
Conditional Formatting to set new
rules and parameters to your list.
Use the data validation tool to
expand the new list dropdown and
set parameters.
ur event here. Just change or add to the list in Column B.
u need. Use
g to set new
s to your list.
tion tool to
ropdown and
ers.
g to set new
s to your list.
tion tool to
ropdown and
ers.
Customize types of hazards for your event here. Just change
ALL DEPTS
ALL DEPTS
Change as required
ACCREDITATION
CATERING
CLEANING
LOGISTICS
MEDIA
OPERATIONS
SECURITY
TECHNOLOGY
TRANSPORT
TICKETING
WORKFORCE
Add more here if you need.
Use Conditional Formatting to
set new rules and parameters
to your list. Use the data
validation tool to expand the
new list dropdown and set
parameters.
your event here. Just change or add to the list in Column B.
NAME NAME
Site Manager John Smith
Site Support Mary Johnson
Catering Manager David Williams
Stall Holders Jennifer Brown
Safety Officer Michael Davis
Chief Warden Elizabeth Jones
Volunteer Coordinator James Taylor
VIP Host Sarah Wilson
Media Management Robert Miller
Stage Production Linda Anderson
Race Director
An example of using
staff names instead
An example of
or departments
using staff roles
u need. An example from
atting to a major event
ameters department list
e data
and the
and set
NAME
Arrivals & Departures
Accommodation
Accreditation
Arts & Culture
Brand Protection
Broadcast Operations
Command, Coordination and Communication
Catering, Cleaning and Waste Management
City Integration
Client Services
Executive Office
Finance
Government Coordination
Legal
Licensing and Merchandise
Logistics
Look and Signage
Marketing
Medical
Office Management
Health and Safety
Procurement and Contract Management
Communications and Public Relations
Program and Risk Management
Press Operations
Rate Card
Security
Site Management
Sponsor Services
Spectator Services
Sustainability and Legacy
Technology
Ticketing
Transport
Venue Management
Workforce
Use this sheet to evaluate the Likelihood & Consequence
80-100% VERY LIKELY 5
% PROBABILITY OF OCCURRING
60-80% LIKELY 4
LIKELIHOOD
EQUALLY
40-60%
LIKELY 3
20-40% UNLIKELY 2
HIGHLY
0-20%
UNLIKELY 1
NEGLIGIBLE
No disruption to event
Minor injury not requiring first aid
Minimum impact to reputation
No financial loss
e the Likelihood & Consequence/Impact of each specific risk.
RISK RANKING MATRIX
10 15
8 12
6 9
4 6
2 3
MINOR MODERATE
CONSEQUENCE
Slight delay in event Significant delay of event.
Persons requiring first aid Injury to person resulting in lost
time and claims
Minor isolated concerns raised by Local media and community
stakeholders, customers concern
Minor financial loss Moderate financial loss
EXAMPLES OF OUTCOMES
MATRIX
20 25
16 20
12 15
8 10
4 5
SIGNIFICANT CATASTROPHIC
E
Temporary halt of event requiring Cancelation of event requiring
outside assistance (eg, investigation and outside
ambulance, police, fire) assistance (eg Worksafe, Police,
ambulance)
More than 10 days rehabilitation Serious health impacts on
required for injured persons multiple or single persons or
permanent disability
National media outrage International and national media
outrage
High financial loss Major financial loss
COMES
CALCULATED
RISK LEVEL
RISK RATING
21-25 EXTREME
16-20 HIGH
11-15 MEDIUM
6-10 LOW
0-5 MINIMAL
TYPES OF CONTROL MEASURES
RISK AVOIDANCE
RISK REDUCTION
ENGINEERING
ISOLATION
COMMUNICATION &
MONITORING
PPE
RISK TRANSFER
CONTINGENCY PLANS
EMERGENCY RESPONSE
PLANS
Use this sheet to help develop your specific Risk Control Measures
TYPES OF CONTROL MEASURES
Remove or stop the hazard if possible, remove the cause or source of the hazard, by eliminating the
machine, task or work process. If this is not practical, then substitute.
Substituion. Implement measures to reduce the likelihood and severity of the risk. If this is not
practical, then engineer.
Introduce enclosures and barriers around or between the hazard. Improve maintenance procedures. I
this is not practical, then isolate.
Separate or isolate the hazard or equipment from people by relocation or by changing the operation.
this is not practical, then administer.
Design and communicate written or verbal procedures that prevent the hazard from occurring.
Continuously monitor the situation or activity to identify any changes in risk factors. If this is not
practical, then PPE.
Provide protective equipment appropriate to the risk. Provide training information and supervision to
ensure that personal hearing protection is fitted, used and maintained appropriately. Equipment that
protects the person exposed to the hazard.
Transfer the risk to another party, such as through insurance or outsourcing
Develop contingency plans and response strategies in case the risk materializes.
Develop and implement detailed plans for responding to potential high-risk scenarios.