A Guide to filing online applications for

Amateur Radio (Examinations & Certificates)

with effect from 1 August 2020

National Institute of Amateur Radio

Raj Bhavan Road, Hyderabad-500082, India
Tel: +91 40 23310287 URL: [Link] Email: info@[Link]
Attention all VU Hams & SWLs !

The WPC Wing, DOT, Ministry of Communications, Govt. of India has notified through the
Office Memorandum File No. Project/ASMS/02/2019 (Part-1) dated 27/07/2020 that with
effect from 1 August 2020 all applications for Amateur Radio are to be done only online
through [Link]

Practical guidelines for the same is given in the following pages.

References (issued by WPC Wing)

1. Office Memorandum date 27/07/2020

2. User Manual
3. Instructions
4. Check list for ASOC exam

Your comments appreciated to info@[Link]

Address of Licencing Authority:

The Assistant Wireless Adviser to the Govt. of India

Ministry of Communications,
Department of Telecommunications,
Wireless Planning & Coordination Wing
Amateur Section, 6th Floor, Sanchar Bhavan,
20 Ashoka Road, New Delhi –110001, India

Tel: 011-2302 6733, 2303 6539. Fax: 011-2371 6111

Email: awacop-dot@[Link]

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 Contents

Pages
1. Registration in SARAL web site 1 to 12

2. Exam Application 13 to 24

3. Application for New License 25 to 33

4. Permanent Change of Location 34 to 42

5. Renewal of License 43 to 49

6. Duplicate License / Renewal 49 to 54

7. Reciprocal License 54 to 65

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 1. Registration process

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 Registration

To Register in [Link] first keep the following ready:

1. Your PAN Card Number

(If minor not having PAN card, No. of parent / Guardian is required)

2. Your cellphone ready to receive OTP sent by SMS

3. Your email account in logged in condition to receive OTP and messages sent by
email

The following guidelines may be followed:

Open [Link]

Click on the Registration link, available on the Top Navigation bar, or in the Top right
sidebar panel.

You will be redirected to the below form.

To apply select Individual (WPC Exams/ Certificates) in Registration Type.

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Fill in the required information. After filling Authorized Contact Person details, you will be
required to fill in your E-Mail address & Mobile Number.

After this you will fill the CAPTCHA code before OTP Authentication, as shown below

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After successfully verifying the CAPTCHA Code you will see the below screen in which
there are separate buttons for generating OTPs for E-Mail address & Mobile Number.
Please click on each button to get the respective OTP’s.

You will receive OTPs, both on your E-Mail address & Mobile Number which you
entered in the earlier step.

Enter the OTPs and click on validate button to verify them.

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After verifying the OTPs you will see the below screen.

If you want to reset the data then there is a RESET button.

If you don’t want to reset data then enter the CAPTCHA CODE & click on submit to get
yourself registered.

After successfully registration you will see the below screen

The user credentials will be sent to the E-Mail address of the applicant.

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First Login

Click on the Home Button on the above page.

On the Home Page go to the Login button available on the top Navigation bar and the
top right sidebar panel.

Enter your credentials in the login forms as shown below, after entering the CAPTCHA
CODE Click on LOGIN BUTTON.

After clicking the Login button you will be redirected to the below page, in which you will
be asked to change your password.

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Enter the New Password & confirm the New Password
(The password must be according to the instructions appearing on the right side of
the page as shown above by the red arrow)

Then click on Generate OTP button.

An OTP will be sent to your mobile phone.

Please enter the OTP and click on submit button.

There is also a reset button to reset the above data.

After submit you will be directed to this page.

Click on the APPLY NOW button (Shown by red arrow) on the WPC tab

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Update Personal Details:

When the applicant login for the first time, he/she will be redirected to update personal
details.

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The Registration process in now over. Please proceed with the next option as required by
you.

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 2. Filing for Amateur Station Operators Certificate Exam Application

Note: Registration in [Link] is mandatory to apply for ASOC Exam.

So first register in the above site if it is not already done (see pages 1 to 12) and
then continue from here.

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 General Guide lines:

1. Any citizen of India above 12 years of age can appear for the Amateur Station
Operators Certificate (ASOC) Examination.

2. This examination is conducted by Wireless Monitoring Stations of DOT, Ministry of

Communications, Govt. of India located in different parts of India, several times per year.

3. If more than 20 candidates are there, the examination may be held at the applicant’s
location.

4. Exam details:

a) Restricted Grade: Radio Theory & Practice, Radio Regulations (1 hour exam).
Qualifying Mark is 50%.

b) General Grade: Radio Theory & Practice, Radio Regulations (2 hours exam),
Qualifying Mark is 60% and Morse code exam at 8 words per minute.

5. The exam is of Multiple Choice Objective Type.

6. A single application can be used if the applicant wishes to appear for both the exams
simultaneously.

7. Applicants holding degree in Engineering/Science or Diploma in Engineering and

having studied Electronics or Telecommunications shall be exempted from appearing in
Radio Theory & Practice part of the test. They must submit attested copy of their
concerned certificate and marks memo.

8. Prescribed examination fees for appearing in the ASOC Exam are as under:-

Sl. No. Grade Fee

1 Restricted Rs.100/-
2 General Rs.100/-
3 General & Restricted (both) Rs.200/-

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Copy of payment receipt through NTRP Portal (Bharatkosh) in PDF format is required to
be uploaded in [Link] for appearing in ASOC examination.
Hence this has to be done first. Its details are as follows:

To make the payment first please register in the site [Link] under
Ministry “Telecommunications” and login

In Make your payment select ”Receipt for DOT”

In Depositor’s Category select ”Individual”

In Purpose select “Amateur Exam conducted by Wireless Monitoring Stations &

RHQs”

Payment type: “Exam fees”

Function head: “127500103050100 - Proficiency Certificate”

In Pay & Accounts Office select suitable one matching the Monitoring Station location
where you intend to appear for the examination. (Please see details below).

PAO and DDO details are as under:-

Regional Name of the Pay & Account Office Corresponding Centre of
Headquarters (PAO) under NTRP Examinations
(Monitoring Stations)
Western Regional HQ, 077148-Controller of Communication Ahmedabad, Bhopal,
Mumbai Accounts, Maharashtra, Drawing & Goa, Mumbai, Nagpur,
Disbursing Officer:- 201562 DDO Raipur
CCA
Northern Regional HQ 077177-Controller of Communication Ajmer, Dehradun,
New Delhi Accounts, New Delhi, Drawing & Gorakhpur, Jalandhar,
Disbursing Officer:- 201540 DDO Jammu, Lucknow,
CCA New Delhi
Southern Regional 077153-Controller of Communication Bengaluru, Chennai,
HQ, Chennai Accounts, Tamilnadu, Drawing & Hyderabad, Mangalore,
Disbursing Officer:- 201579 DDO Thiruvananthapuram,
CCA Vijayawada, Vishakhapatnam
Eastern Regional HQ, 077155-Controller of Communication Bhubaneswar, Dibrugarh,
Kolkata Accounts, West Bengal. Kolkata, Patna, Ranchi,
Drawing & Disbursing Officer:- Shillong, Siliguri
201589 DDO CCA

In Drawing & Disbursing Office (DDO) : Select the one which comes automatically

INR 100 or 200

Then follow guidelines, make payment and get copy of payment receipt from the website

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Next, please keep the following documents ready before logging into
[Link]

(If not registered, please see guidelines on how to register in SARAL website which is
given at the beginning).

a) Photograph
(Scanned colored passport size in JPEG format and less than 50kb in size)

b) Signature
(Scanned in JPEG format and less than 50kb in size)

c) Date of Birth
(Scanned copy of proof of document having father’s name duly attested by
Gazetted officer of Central or State Government in PDF format)

d) Proof of Present Address

(Scanned copy of any one of Aadhar card / Election card / Driving License /
Ration Card / Electricity Bill / Bank Passbook/ Telephone bill / Rent agreement
etc) duly attested by Gazetted officer of Central or State Government in PDF
format)

e) Proof of Permanent Address

(Scanned copy of any one of Aadhar card / Election card / Driving License /
Ration Card / Electricity Bill / Bank Passbook/ Telephone bill / Rent agreement
etc) duly attested by Gazetted officer of Central or State Government in PDF
format )

f) Nationality Certificate
(Scanned copy as per format given in page 17)

g) Payment receipt
(Copy of through NTRP Portal (Bharatkosh) in PDF format)

h) Scanned copy of certificate of degree in Engineering with Electronics or

Telecommunications or [Link]. / [Link]. with Electronics or Telecommunications or
Diploma in Engineering with Electronics or Telecommunications certificate if any,
for exemption of Part-A exam (Radio Theory & Practice) duly attested by
Gazetted officer of Central or State Government in PDF format

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 NATIONALITY CERTIFICATE
Certified that I have known Shri ________________________ son of Shri
_______________________ for the last _______ years and that to the best of my
knowledge and belief he/she bears a good moral character. He/ She is of INDIAN
nationality. He/ She is not related to me.

Address :
Dated:
Signature
Designation
Office Seal

Note- This certificate should be from one of the officers listed below :-
1. Gazetted officers of Central or State Governments.
2. Members of Parliament or State Legislatures.
3. Sub-Divisional Magistrate/Officer.
4. Tahsildars or Naib/Deputy Tehsildars Authorised to exercise magisterial powers.
5. Principal / Head Master / Head Mistress of the recognized institutions (School / College)

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Now log into [Link]

Please click on “1 WPC Apply Now”.

Then click on “Go” found after “Amateur Radio Exam”

Guidelines for filling up is given below:

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The application submitted finally on SARAL Sanchar portal by applicants would be
scrutinized by WPC/WMO/DoT. Upon scrutiny of documents, photographs,
payments/fees etc., necessary instructions on payment, correction & re-uploading of
documents etc. if any, would be conveyed to the applicant through email/ SMS alerts. This
can also be monitored / downloaded by applicants on SARAL Sanchar dashboard of the
applicant’s login.

Applicant may communicate with respective WPC Nodal through portal and may also
submit additional/required documents, if any. Applicant may also raise a helpdesk request
through portal.

Upon grant/rejection of certificates, the same would be intimated to the applicant and
same can be downloaded from portal by logging into the dashboard.

If scrutiny is not successful then applicant has to modify and resubmit it.

Once the application is scrutinized successfully then Hall Ticket will be issued and
applicant will be notified of the exam date and venue through SMS.

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 3. Application for License

Note: Registration in [Link] is mandatory to apply for License.

So first register in the above site if it is not already done (see pages 1 to 12)
and then continue from here.

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 Instructions for filing online applications for issue of
Amateur Radio License

1. Amateur Radio Licenses are issued to candidates who qualify in ASOC examination.

2. Copy of License fee payment receipt through NTRP Portal (Bharatkosh) in PDF
format is required to be uploaded for issue of the Amateur Radio License. Hence this has
to be done first. Its details are as follows:

To make the payment first please register in the site [Link] under
Ministry “Telecommunications” and login

In Make your payment select ”Receipt for DOT”

In Depositor’s Category select ”Individual”

In Purpose select ”Amateur License”

In Payment type select: ”License fee”

Function head: “127500103050100 - Proficiency Certificate”

PAO: 077188 - Controller of Communication Accounts, PAO HQ

DDO: 205155- DDO, SO(Cash), New Delhi

Amount INR 1000 or 2000

Prescribed license fees for General & Restricted Grades are as under:-

[Link] Type of Fee Period Fee

1 20 years Rs.1000/- for each grade
License Fee Life Time (ie upto
2 Rs.2000/- for each grade
the age of 80 years)

Then follow guidelines, make payment and get copy of payment receipt from the website

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 3. Next please keep the following documents ready before logging into
[Link]

(If not registered, please see guidelines on how to register in SARAL website which
is given separately)

a) Payment Receipt
(Copy of License fee payment receipt through NTRP Portal (Bharatkosh) (in
PDF format)

b) Present address proof

(Scanned copy of any one of Aadhar card / Election card / Driving License /
Ration Card / Electricity Bill / Bank Passbook/ Telephone bill / Rent agreement
etc) duly attested by Gazetted officer of Central or State Government (in PDF
format ).

c) Personal id proof.
(Scanned copy of PAN card duly attested by Gazetted officer of Central or
State Government (in PDF format).

d) Longitude & Latitude details of your location

e) Address Proof :
(Scanned copy of Consent from building owner / Rent agreement for Station)

f) Result Sheet:
(Scanned copy of Result Sheet of those who qualified in ASOC exam before 1
Aug 2020)

4. Now login to [Link]

5. Please click on “1 WPC Apply Now”.

.
6. Then click on “Apply for Certificates” given in left side of the page.
.
7. Then click on “Amateur Apply Now”

Guidelines for filling up is given in the following pages.

Note: Applicants who qualified in ASOC Exam before 1 Aug 2020 has to go for
the following option “Licence issued outside this portal” when prompted.

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 The applicant will get option to download the license certificate.

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 4. Permanent Change of Location

Note: Registration in [Link] is mandatory to apply for Permanent

Change of Location. So first register in the above site if it is not already done (see
pages 1 to 12) and then continue from here.

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 Instructions for filing application for
Permanent Change of location of Amateur Radio License

General Guidelines:

As per the Office Memorandum of WPC Wing, DOT, Ministry of

Communications, Govt. of India (No. P-11015/01/2019/COP dated 7th June
2019 (shown below), Amateur Radio Stations are now allowed to operate
from anywhere in India, except from those locations restricted by
Government of India from time to time.

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 Details:

1. Copy of License fee Payment receipt through NTRP Portal (Bharatkosh) (in PDF
format) is required to be uploaded for issue of Permanent Change of location.
Hence this has to be done first. Its details are as follows:

To make the payment first please register in the site [Link]

under Ministry “Telecommunications” and login

In Make your payment select “Receipt for DOT”

In Depositor’s Category select “Individual”

In Purpose select “Amateur License”

In Payment type select: “Fee for shifting of location of Amateur station”

Function head: “127500103050100 - Proficiency Certificate”

PAO: 077188 - Controller of Communication Accounts, PAO HQ

DDO: 205155- DDO, SO (Cash), New Delhi

Amount INR: 200

Then follow guidelines, make payment and get copy of payment receipt from the
website

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 2. Next please keep the following documents ready before logging into
[Link]

(If not registered, please see guidelines on how to register in SARAL website
which is given at the beginning)

a. Present Address Proof

(copy of any one of Aadhar card / Election card / Driving License / Ration Card
/ Electricity Bill / Bank Passbook/ Telephone bill / Rent agreement etc) duly
attested by Gazetted officer of Central or State Government in PDF format )

[Link] id proof
(copy of PAN card duly attested by Gazetted officer of Central or State
Government in PDF format)

c. Scanned copy of License & Renewal (as applicable)

d. Longitude & Latitude of new location

e. New Address Proof

(Scanned copy of Consent from building owner)

f. Copy of fee payment receipt for Rs. 200/- through NTRP Portal (Bharatkosh)

4) Now log into [Link]

5) Please click on “Apply for Certificates” given in left side of the page.

6) Please click on “Amateur Apply Now”

7) Please click on “Apply for Change of Location License”

Guidelines for filling up are given in the following pages.

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Once submitted, application will go to DOT Nodal Officer for scrutiny. If any data
and uploaded documents are not verified it will be reverted back and applicant must
make the necessary changes and resubmit again. If verified then Change of
Location License will be issued.

Applicant will get an option to download the license certificate.

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 5. Renewal of License

Note: Registration in [Link] is mandatory to apply for Renewal

of Location. So first register in the above site if it is not already done (see
pages 1 to 12) and then continue from here.

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 Instructions for filing online applications for Renewal of Amateur Radio License

General Guidelines:
1) The renewal application may be made from 2 months before the expiry of the
license.
2) The Amateur license Renewal fee for any grade of License is as follows:
For 20 years:Rs.1000/- or for Life Long: Rs.2000/- (ie upto 80 years)

3) Copy of License fee payment receipt through NTRP Portal (Bharatkosh) (in PDF
format) is required to be uploaded for issue of Renewal. Hence this has to be done
first. Its details are as follows:

To make the payment first please register in the site [Link]

under Ministry “Telecommunications” and login

In Make your payment select “Receipt for DOT”

In Depositor’s Category select “Individual”

In Purpose select “Amateur License”

In Payment type select: “License renewal fee”

Function head: “127500103050100 - Proficiency Certificate”

PAO: 077188 - Controller of Communication Accounts, PAO HQ

DDO : 205155- DDO, SO(Cash), New Delhi

Amount INR 1000 or 2000

Prescribed license fees for General & Restricted Grades are as under:-
[Link] Type of Fee Period Fee
1 20 years Rs.1000/- for each grade
License Fee Life Time (ie upto
2 Rs.2000/- for each grade
the age of 80 years)

Then follow guidelines, make payment and get copy of payment receipt from the
website

4) Similarly make payment for Late fee if any. (Late fee shall be paid at Rs.100/- for
every 6 months or part, after date of expiry of License)

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 5) Please keep the following documents ready before logging in
[Link]

(If not registered, please see guidelines on how to register in SARAL website which
is given separately.)

a) License fee payment receipt

(Copy of payment receipt made through NTRP Portal (Bharatkosh) in PDF
format)

b) Late fee payment receipt (If any)

(Copy of payment receipt made through NTRP Portal (Bharatkosh) in PDF
format)

c) Present address proof

(Scanned copy of any one of Aadhar card / Election card / Driving License
/ Ration Card / Electricity Bill / Bank Passbook/ Telephone bill / Rent
agreement etc duly attested by Gazetted officer of Central or State
Government in PDF format)

d) Personal id proof
(Scanned copy of PAN card duly attested by Gazetted officer of Central or
State Government in PDF format)

e) Longitude & Latitude details of your location

f) Address Proof

(Scanned copy of Consent from building owner / Rent agreement for Station)

6) Now login [Link]

7) Please click on “1 WPC Apply Now”.

.
8) Then click on “Apply for Certificates” given in left side of the page
.
9) Then click on “Amateur Apply Now”

Guidelines for filling up is given in the following pages.

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Once submitted, application will go to DOT Nodal Officer for scrutiny. If any data
and uploaded documents are not verified it will be reverted back and applicant must
make the necessary changes and resubmit again. If verified the Renewal will be
issued. Applicant will get an option to download the Renewal certificate.

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 6. Application for Duplicate License / Renewal

Note: Registration in [Link] is mandatory to apply for Duplicate

License / Renewal. So first register in the above site if it is not already done (see
pages 1 to 12) and then continue from here.

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 Instructions for filing online applications for
Duplicate License / Renewal Document of Amateur Radio License

General Guidelines:
Copy of License fee payment receipt through NTRP Portal (Bharatkosh) (in PDF
format) is required to be uploaded for issue of Duplicate license / Renewal. Hence
this has to be done first. Its details are as follows:

To make the payment first please register in the site [Link]

under Ministry “Telecommunications” and log in

In Make your payment select “Receipt for DOT”

In Depositor’s Category select “Individual”

In Purpose select “Amateur License”

In Payment type select: “Fee for issue of duplicate license”

Function head: “127500103050100 - Proficiency Certificate”

PAO: 077188 - Controller of Communication Accounts, PAO HQ

DDO: 205155- DDO, SO(Cash), New Delhi

Amount INR: 100

Then follow guidelines, make payment and get copy of payment receipt from the
website

Next please keep the following documents ready before logging in

[Link]

(If not registered, please see guidelines on how to register in SARAL website
which is given separately.)

a) Copy of fee payment receipt through NTRP Portal (Bharatkosh)

b) Scanned copy of License (if available)
c) Scanned copy of latest Renewal card (if available)
d) Scanned copy of the FIR registered with police.
(FIR is not required if the Renewal document is damaged/mutilated)

Now log into [Link]

1. Please click on “Apply for Certificates” given in left side of the page

2. Then click on “Amateur Apply Now”

Guidelines for filling up are given in the following pages.

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Once submitted, application will go to DOT Nodal Officer for scrutiny. If any data
and uploaded documents are not verified it will be reverted back and applicant must
make the necessary changes and resubmit again. If verified the permission letter
will be issued.

Applicant will get an option to download the duplicate License / Renewal certificate.

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 7 . Reciprocal License for Foreign Nationals

Note: Registration in [Link] is mandatory to apply for Reciprocal

License. So first register in the above site if it is not already done (see pages 1 to
12) and then continue from here.

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Instructions for filling online applications for Amateur Radio Reciprocal License to
a foreign national to operate from India

General Guidelines
Reciprocal Licenses are issued to foreign nationals to operate from India who
have Amateur Radio Licenses issued in their motherland provide that

a. The country of which the applicant is citizen, grants reciprocal facilities to Indian
nationals. It shall not apply where the Central Government considers that reciprocal
facilities are not necessary.
b. The applicant must be above 18 years old
c. The License of the applicant is currently valid and holds appropriate category of
Amateur Radio License issued by a competent authority in any other country and
recognised by the Central Government.
d. The License under this rule shall be initially granted for a period of one year or for
the period of validity of visa, whichever is earlier
e. Pay License fee: Rs.1000/-

1. Copy of License fee payment receipt through NTRP Portal (Bharatkosh) in PDF
format is required to be uploaded for issue of the Amateur Radio License. Hence
this has to be done first. Its details are as follows:

To make the payment first please register in the site [Link]

under Ministry “Telecommunications” and log in

In Make your payment select “Receipt for DOT”

In Depositor’s Category select “Individual”

In Purpose select “Amateur License”

In Payment type select: “License fee”

Function head: “127500103050100 - Proficiency Certificate”

PAO: 077188 - Controller of Communication Accounts, PAO HQ

DDO : 205155- DDO, SO(Cash), New Delhi

Amount INR: 1000

Then follow guidelines, make payment and get copy of payment receipt from the
website

2. Next Register in [Link] (if not already done). Please see

guidelines given separately.

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 3. Please keep the following documents ready before logging into
[Link] to apply for Reciprocal License

a) Photograph
(Scanned passport size in JPEG format and less than 50kb in size)

b) Signature
(Scanned in JPEG format and less than 50kb in size)

c) Passport
(Scanned copy of relevant pages of in PDF format)

d) Visa
(Scanned copy of Indian visa in PDF format)

e) License / Renewal issued in your country (Scanned copy in PDF format)

f) Longitude & Latitude details of your location of station License in India

g) Consent letter from building owner / Hotel etc. which you want as
address of the station and operate. (Scanned copy)

h) Copy of License fee payment receipt through NTRP Portal (Bharatkosh)

(in PDF format)

4. Now login to [Link]

5. Please click on “1 WPC Apply Now”

.
6. Please click on “Apply for Certificates” given in left side of the page.
.
7. Please click on “Amateur Apply Now”

Guidelines for filling up is given in the following pages.

Note:

1) For Proof of Birth: Upload Passport copy

2) For Nationality Certificate: Upload Passport copy

3) For Proof of Present Address: Upload Passport copy

4) For Proof of Permanent Address: Upload Passport copy

5) For Station Address Proof: Upload copy of Consent letter from building owner/
Hotel etc. which you want as address of the station in India and operate.

It is suggested to apply well in advance before the proposed visit to India

as it takes some time for processing of the application.
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