FR/SR Notes

17/05/2024

FR 1: came into force w.e.f. Jan 1st, 1940 (Pg.6,7)

FR 2: FR applies to all [Link] whose pay is debitable to civil estimates of Assam

FR 5-A: Important. The state [Link] relax the provisions provided…

18/05/2024

FR 7- Concurrence of Finance Dept.

SR 1- Appendix 1

Page 353, Appendix 4 → SR 4 (3)

Competent Authority
Appointing Authority

FR 9- Definitions

20/05/2024

FR 9(6)- Duty [ Define Duty → refer to FR 6(a), FR 6(b)]

Deputation- T&Cs will be fixed

21/05/2024

FR 9(10)- Joining time; SR 8(a), Note under 8(c)

SR 139 (Pg. 229)
FR 9(12)- Leave salary
FR 9(13)- Lien- supernumerary post- permanent post but created for a limited period
FR 9(14)- Local Fund
FR 9(15), (17), (21)(a), (22)

21/05/2024

FR 9(22)- Permanent post

Classification of services as per Assam Service (RoP) Rules 2017

Group A Group B Group C Group D

ClassI service Class II Class III Class IV

GP of Rs.12,700 and above GP of Rs. 9100-11500 GP of Rs. 5000-8700 GP of Rs.4400

FR 10- General condition of service

SR 8(a)
FR 11- Very important. Whole time of a [Link] is at the disposal of the government
which pays him and he may be employed in any manner required by the proper authority
without claim for additional remuneration
FR 14A- Compulsory suspension of lien
FR 14B- Optional suspension of lien

More than 20 years of service, no need of confirmation → Service already pensionable

06/06/2024

Q. a) Define Lien

FR 9(13)
The right of a [Link] to hold substantively a permanent post including a tenure post in
which he has been appointed substantively.

b) In what circumstances does a [Link] - i) Acquire lien ii) Retain lien

i) Acquire lien- FR 12(A)- A [Link] on substantive appointment to any permanent post

acquires a lien on that post and ceases to hold any lien previously acquired on any other
post i.e a lien on a post is acquired only when the employee has been confirmed and made
permanent on that post but not earlier.

ii) Retain lien- A govt. servant holding substantively a permanent post retains a lien on that
post- a) while performing the duties of that post b) while on foreign service or holding a
temporary post lr officiating in another c) during joining time or transfer to another post d)
while on leave e) while under suspension

FR 53(1) (ii) - Subsistence Allowance

Govt. employee under suspension → max. 50% deduction

Q.a) What do you mean by ‘Subsistence allowance’?

Ans: FR 9(27)

b) What are the entitlements of a [Link] under suspension?

a) Subsistence allowance- monthly grant made to a [Link] who is not in receipt of pay
or leave salary
b) A [Link] under suspension is entitled to the following payments-
i) for the first 3 months, to a subsistence allowance equal to leave salary admissible if he/she
had been on half pay leave.
ii) On expiry of the first three months of suspension, the subsistence allowance may be
varied/revised by the competent authority
It may be increased upto 50% if the [Link] is not responsible for the prolonged
suspension.
It may be reduced upto 50% if the suspension is prolonged due to reason directly
attributable to the [Link].

iii) in what cases, (i),(ii) above, dearness allowance appropriate to the subsistence allowance
is admissible

iv) Compensatory allowance drawn due to suspension may be continued if the suspending
authority is satisfied that the [Link] continues to meet the expenditure for which they
are granted.
No payment is admissible if the [Link] under suspension is engaged in any other
employment, business, profession or vocation. Hence, the [Link] under suspension is
needed to furnish non engagement certificate for drawal of subsistence allowance. - FR 53
1(ii)

Q. A [Link] drawing basic pay of Rs.25600 pm in the pay band 14000-70000 plus GP
Rs. 7400 w.e.f 01/07/2018 was punished for misconduct by withholding his next increment
for 1 year, passing an order dated 30/05/2019 by the competent authority.
Regulate his basic pay w.e.f 01-07-2018 to 01-07-2022 if withholding of
increment does not affect future increment and if withholding is with cumulative effect.

Solution:

Pay band : Rs. 14000….70000 plus GP Rs. 7400/-pm

Normal Basic Pay Increment withheld without Increment withheld with

cumulative effect cumulative effect

01-07-2018 —> Rs.

25,600

01-07-2019 → Rs. Rs. 25,600 Rs.25,600

26,370
[Increment @3%,
Rs.770]

01-07-2020 → Rs. Rs. 27,170 Rs. 26,370

27,170
[Increment @3%,
Rs.800]

01-07-2021 → Rs. Rs. 27, 990 Rs. 27170

27,990
[Increment @3%,
Rs.820]

01-07-2022 → Rs. 28,830 Rs. 27,990

Rs.28,830
[Increment @3%,
Rs.840]

07/06/2024

Q. A govt servant who is drawing basic pay of Rs.26370/-pm in the PB Rs. 14000….70000
plus GP Rs.7400 pm w.e.f. 01/07/2020 is promoted/appointed to a higher ost carrying the
PB 14000…70000 plus GP Rs. 8700pm w.e.f. 01/05/2021.
Fix the basic pay of [Link] if the basic pay of the [Link] in the new PB on the
day of the promotion/appointment to the higher post. Also, indicate the next date of
increment.

Solution:
PB: Rs.14000…….70000 + GP Rs.7400 —> Lower post
PB: Rs.14000…….70000 + GP Rs.8700 —> Higher post

Before promotion:

Pay in the pay band Grade pay Basic Pay

18970 7400 26370

On promotion:

01-05-2021 Pay in the pay band 18970

Promotional increment 800

Grade pay (higher) 8700

Basic pay fixed at 28470/-pm

[Under Rule 11 of Assam Service (RoP) Rules, 2017 next day of increment on 01-07-2022
(Under Rule 10 of Assam Service (RoP) Rule, 2017]

Q. Contd. from previous question.

A [Link] opted to have his basic pay fixed initially in the new PB on the date of
promotion/appointment to the higher post and refixed on the date of accrual his increment in
pre-promotional [Link], indicate the next date of increment.

Solution:

PB: Rs.14000…….70000 + GP Rs.7400 —> Lower post

PB: Rs.14000…….70000 + GP Rs.8700 —> Higher post

Before promotion:

Pay in the pay band Grade pay Basic Pay

18970 7400 26370

On promotion as per option:

01-05-2021 Pay in the pay band 18970

Grade pay (higher) 8700

Basic pay initially fixed at Rs. 27670/-pm

w.e.f. 01-05-2021 to 30-06-2021
Again,

01-07-2021 Pay in the pay band 18970

Annual increment 800

Promotional increment 820

Grade pay (higher) 8700

Basic pay refixed at Rs. 29290/- pm

w.e.f. 01-07-2021

[Note 1: below rule 11 of Assam Service (RoP) Rules, 2017 read with OM No.
FEG/30/2013/16/ Dtd: 24/05/2014]
Next date of increment on 01/07/2020 under rule 10 of Assam Service (RoP) Rules, 2017

18/06/2024

FR 53- Subsistence Allowance

Q. A [Link] drawing basic pay of Rs. 30060 pm in the pay band Rs. 14000….70000
plus GP of Rs. 8700 pm w.e.f. 01-07-2018 was suspended from [Link] w.e.f. 01-01-
2019. Pending finalisation of the departmental proceedings against him, he was reinstated in
[Link] w.e.f. 01-07-2019. The reason for delay in finalisation of the departmental
proceedings(DP) was not attributable to the [Link] under suspension. Calculate the
rates of subsistence allowance payable to the suspended [Link] during the period of
suspension indicating the basic pay on the date of reinstatement along with the date on
which the next increment is due.

Solution:

Suspension period 01-01-2019 to 30-05-2019

Subsistence Allowance (01-01-2019 to 31-03-2019) = Rs. 30060 * 50%

= Rs. 15,030/- pm

Again, subsistence allowance (01-04-2019 to 30-06-2019) = Rs. 15030 + (15030 * 50%)

= Rs. 15030 + 7515
= Rs. 22545/- pm

Basic pay on 01-07-2018 = Rs. 30,060 /- pm

Basic pay on 01-07-2019 = Rs. 30,060 + Rs. (30,060 * 3 %)
= Rs. 30,060 + 910
= Rs.30,970/-

Basic pay on the date of reinstatement = Rs. 30,970/- pm

Next date of increment on 01-07-2020

(Under FR 53, read with rule 10 of Assam Service Rules (RoP Rules 2017))

20/06/2024

LEAVE RULES 1934

w.e.f March 1st, 1934

Leave- EL, HPL, commuted leave, leave not due and EOL
Earned Leave - Rule 9, Leave Rules 1934. 30 ELs in a year, in two installments (15 days
each on first of January and July)
Max limit of carry forward leaves- 300 days
Rule 9.2: Max EL that can be granted at a time- 180 days
9.4: EL- 2.5 per completed calendar month of service. Credited half yearly.
If retirement/resignation is approaching then only upto the date of retirement resignation.
Removal/dismissal/death- upto month preceding the calendar month in which he is
removed/dismissed/died
If EOL taken in a half year then credit to leave account shall be reduced by 1/10th of period
of EOL availed in previous half year (max 15 days)

Half pay leave- Rule 13, 20 days in a completed year of service. Medical certificate or
private affairs.
Half pay leave account- only if in credit, we can apply for commuted leave on medical
ground. If availed, double to be subtracted

Commuted leave- Rule 13(c)

Completed years of service- One year continuous service (period on duty, on leave including
extraordinary leave)

EOL- on completion of one year, 3 months of EOL

For max leave encashment benefits, try not to avail EL. Instead apply for Commuted half pay
leave on medical ground

Rule 4- ‘Leave cannot be claimed as right’ Discretion is reserved to the authority.

Empowered to refuse/revoke leave.[FR 67]

[Type of leaves-Refer to documents shared on 19/06/2024]

EARNED LEAVE

Assignment sheet:

EL- i), iii), v), viii)

Extraordinary leave * 1/10 (6-monthly period) = EL availed

Q. What leave salary is admissible to a [Link] if he/she is on a) EL b) Half pay leave c)

Commuted leave d) leave not due e) Extraordinary leave
a. Earned Leave- A [Link] who is on EL is entitled to leave salary equal to the pay
drawn immediately before proceeding on EL.
b. Half pay leave- A [Link] who is on HPL is entitled to leave salary equal to half of
the pay drawn immediately before proceeding on leave..
c. Commuted leave- A [Link] who is on commuted leave is entitled to leave salary
equal to the pay drawn immediately before proceeding on leave.
d. Leave not due- A [Link] who is on leave not due is entitled to leave salary equal
to half of the pay drawn immediately before proceeding on leave.
e. EOL- A [Link] who is on EOL is entitled to no leave salary.
[Under Rule 15 of the Leave Rules 1934, read with Appendix 11]

Q. Define Joining Time - [FR 9 (10)]

Q. When is joining time granted? Or under what circumstances is joining time admissible to a
government servant? - [FR 105, SR 138, SR 39]

Calculation of Joining Time

Q. A [Link] was transferred in the interest of public service from Station X to Station Y.
The [Link] was relieved on 31/05/2016, Tue (afternoon). The following journey was
undertaken by him/her-
a. Railway - 650 km
b. Road (by state bus) - 250 km
c. Road (by rickshaw)-25 km
Calculate the admissible joining time and indicate the date and time and day by which the
[Link] should join at the new station at the latest

Solution:

The g.s. was relieved on 31/05/2016, Tue (afternoon).

Joining time commences on 01/06/2016, Wed

Joining time calculation:

1. For preparation - 6 days
2. Railway journey (650 km)- 2 days [500 km or any portion - 2 days]
3. Road journey by state bus (250 km)- 2 days [150 km or any portion - 2 days]
4. Road journey by rickshaw (25 km) - 1 day [upto 25 km - 1 day]
_________________________________________________________________________
__
Total = 11 days
Sunday = 2 days
________________________________
Admissible joining time = 13 days

Joining time period w.e.f 01/06/2016 to 13/06/2016

Therefore, the [Link] should join the new station on 14/06/2016, Tue (forenoon)

[As per FR 105(a) read with SR 139]

Q. What are the conditions for sanctioning joining time?

Ans: SR 146 + OM
Upto 30 days → by admin dept.
30 days to 1 year → by admin dept. with the approval of CS
> 1 year → by admin dept. with the approval of CM

FR 49- Combination of appointments (Chapter VI)

Additional charge- 39<Days<90

21/06/2024 Travelling Allowance

Travelling allowance rates revised in 2017- shared in group on 21/06/2024

Journey by Air- Senior Grade/Grade I employees, min basic pay of Rs. 60,000/-
Journey on transfer- Family (spouse, dependent children, dependent parents)

Transfer grant for Grade II - Rs. 1500

24/06/2024

FR 49:
FR 9(32)- Travelling Allowance

Q. A [Link] holding a permanent post substantively in the pay band Rs.

30000….1,10,000 plus GP Rs. 12,700 /- pm who was drawing basic pay of Rs. 48,070 /- pm
plus DA @50% of the pay is formally appointed to hold full charge of a higher post carrying
the pay band : Rs. 30000….1,10,000 plus GP Rs.14,500 pm plus DA @ 50% of the pay as
well as special allowance Rs. 500 pm for 90 days in addition to his normal [Link]
[Link] has taken over charge on 01-02-2024
Calculate the [Link] and allowances that may be admissible to the [Link] during the
aforementioned days.

Solution:

1st post

PB: Rs. 30000….1,10,000/- + GP Rs.12,700

01-02-2024→ Basic pay = Rs. 48,070/- pm

i.e. Pay in the pay band = Rs. 35,370

Grade pay = Rs. 12,700

2nd post

PB: Rs. 30000….1,10,000 /- + GP Rs. 14,500

01-02-2024→ Pay in the pay band = Rs. 35,370

3% on 48,070 = 1442.5= 1450 (Promotional increment)

Promotional increment= Rs. 1450
Grade pay (higher) = Rs.14500
_________________________________________________________________________
_
Basic pay fixed at Rs. 51,320/-pm

Now, admissible pay and allowances as follows-

Pay :- Pay of the higher post = Rs. 51,320/- pm

(+) :- 10% of the presumptive pay = Rs. 4807/- pm
of Rs.48070
_____________________________________________________
Total = Rs. 56,127/- pm

Allowances:-

DA @50% of Rs. 56127 = Rs. 28064/-pm

Special allowances = Rs. 500/-pm
[Under FR 49]
_____________________________________________________

Five kinds of TA-

 Permanent
 Conveyance and Horse allowances
 Mileage (SR 166)
 Daily
 Actual cost of travelling

25/06/2024

FR 55
LTC - 1982 to 1985

Travelling allowance mileage problem- refer to question shared on 26/06/2024

Q. Prepare a transfer TA bill of Mr.X, AD (L/F) Barpeta who was transferred to AD (L/F)
Nagaon in the interest of public service, distance being 263 km along with his family
members consisting of his wife, a major son, a minor daughter and his dependent mother.
His GP is Rs. 13,300 /- pm. They travel by state bus @Rs. 300 for each adult member, as
on 01-05-2024

Solution:

Transfer TA bill of Mr. X, [Link] (L/F) Nagaon for the month of May/2024

Grade pay —> Rs. 13,300 /-pm

Date of journey —> 01-05-2024
Distance→ 263 km

1. Bus fare → Rs. 1350

Self – 300
 Wife – 300
Son– 300
Daughter– 150
Mother–300
_____________
Total– Rs.1350

2. Daily Allowance —> Rs. 1350

Self- Rs. 300

Wife- 300
Son - 300
Daughter (minor)– 150
Mother–300
_____________
Total– Rs.1350

3. Transfer grant —> Rs. 1875

4. Transportation of personal effect —> Rs. 5260

[ 1000 kg, 1 km —> Rs. 5

1 kg, 1 km —> Rs. 5/1000
4000 kg, 263 km —> 5/1000 * 4000 * 263
= Rs. 5260/- ]

Grand Total = Rs. 9835/- (Rupees Nine Thousand Eight Hundred Thirty Five only)

[ As per Govt. OM No. FM: 13/2010/Pt./02 dt. 20.04.2017 No. FM 12/2010/117 dt. 2017 dt.
26.04.2017 read with Assam Services (RoP) Rules, 2017]

26/06/2024

TA Bill form

TA Bill of Mr. X CE (Roads), Assam, Guwahati for the month of Jan/2019

Date From To Distance [Link] Purpose

days

02-01- Ghy to Nagaon Arrived at Nagaon 123 km 1 day Govt.

2019 10 AM 1 PM and halt Duty

03-01- Nagaon to Jorhat Arrived at Jorhat 185 km 1 day –do–

2019 10 AM 2 PM and halt

04-01- Jorhat to Ghy Arrived at Guwahati 308 km 1 day

2019 10 AM 5 PM
 18-01- Ghy to Kjr Arrived at Kjr 236 km 1 day
2019 8:30 AM 2 PM and halt

19-01- Halt at Kjr __________ __________ 1 day

2019

20-01- Left Kjr to Dhubri at Arrived Dhubri at 12:30 80 km 1 day

2019 9 AM PM and halt

21-01- Left Dhubri to HQ Arrived at HQ (Ghy) at 4 287 km 1 day

2019 at 10 AM (Dhubri PM
to Ghy)

22-01- Left HQ to Rangia Arrived Rangia at 11:30 52 * 2 = 104

2019 at 10 AM (Ghy to AM and back. Arrived HQ km
Rangia) at 6 PM

1323 km

1323 km * Rs. 6.39 = Rs. 8453.97

= Rs. 8454

8 days * Rs. 350 = Rs. 2800

Grand Total = Rs. 11,254

(Rupees Eleven Thousand Two Hundred Fifty Five only)

[OM No.: FM/9/88/Pt/18/Dated: 21/08/2012 & FM 13/2010/Pt 102 Dtd. 20/04/2017]

FR 54: Dismissal, Removal, Suspension

Questions:

Q1. A [Link] applied for 30 days EL which at his credit. The employee is very irregular
in attendance. So, the leave sanctioning authority proposed to grant 30 days half pay leave.
Comment.

Ans: Below FR 87

The nature of leave due and applied for by the [Link] cannot be altered at the option
of the sanctioning authority under FR 67 while it is open to the sanctioning authority to
refuse/revoke leave due and applied for. It is not open to him to alter the nature of such
leave.

Q2. A [Link] under suspension applied for 2 months of EL with a view to that leave
salary. The leave sanctioning authority also granted the same as EL applied for was at the
credit of the [Link] under suspension.

Ans:
FR 55- Leave salary may not be granted to a [Link] under suspension. Action taken
by leave sanctioning authority is not in order (if they grant leave).

Q3. What order should be issued by a competent authority who reinstated a [Link]?

Ans: FR (1) (a) and (b)

Q4. When the dismissal of a [Link] is set aside by a court of law on the merits of the
case, how is the period of absence from duty regulated and what payments are made for
such period?

Ans: FR 54-A(3)

Q5. Distinguish between

a)
Apprentice Probationer

 A person deputed for training in a trade  Employed against a substantive

or business with a view to employment in vacancy in the cadre of a
government service department
 draws monthly rates from govt. during  [Link] on probation
such training but is not employed against
a substantive vacancy in a scale

b)

Fees Honorarium

 recurring or non-recurring payment to a  recurring or non-recurring payment

[Link] from source other than granted to a [Link] from the
consolidated fund consolidated fund
 for special work of intermittent or
occasional nature

c)

Permanent Post Tenure Post

 post carrying a definite rate of  permanent post which an individual

pay sanctioned without limit of [Link] may not hold for more than a
time limited period

Q6. When is a medical certificate required by authority?

Before a [Link] can be granted leave or an extension of leave on medical certificate,

they must obtain a certificate in the prescribed format from the Civil Surgeon of the district
where they reside… (pg. 174)
Q7. When did FR come into force?

Ans:
FR 1: FR came into force with effect from Jan 1st, 1940

Q8. What is the reference document for recording DoB in service book?

Ans:

Q9. Which dept is the admin department dealing with FR when power is delegated? Can
delegator exercise the power that has been delegated?

Ans:
FR 7: No powers may be exercised or delegated under these rules except after consultation
with the Finance department

Q10. Who can relax the provision of FR and SR and under what condition?

Ans:
FR 5-A: The state govt. (Pg. 7)

Q11. Name the Audit Officer of our state

Ans:
Shri Kumar Abhay, Accountant General (Audit), Assam

Q12. Give two example of Compensatory allowance

Ans:
Travelling allowance, House Rent allowance, Ration allowance

Q13. Give two examples of compulsory deduction from subsistence allowance

Ans: NPS, GIS, IT

Q14. Quote the provisions of Constitution of India by which the GoI Act 1935 was repealed

Q15. Leave cannot be claimed as a right. Explain.

Ans:

FR 67, LR 1934

Q16. What are the provisions for granting leave to a [Link]?

Ans:

Q.17 Define Joining Time - [FR 9 (10)]

Q.18 When is joining time granted? Or under what circumstances is joining time admissible to
a government servant? - [FR 105, SR 138, SR 39]