MANAGE SUPPLY CHAIN OPERATIONS
UNIT CODE: BUS/OS/SC/CR/04/6/A
Unit Description
This unit specifies the competencies required to manage supply
chain operations. It involves planning for the procurement
department, developing a procurement policy, staffing and
supervision of staff.
ELEMENTS AND PERFORMANCE CRITERIA
ELEMENT PERFORMANCE CRITERIA
om
These describe the These are assessable statements which
.c
t
key outcomes specify the required level of performance
ve
yt
which make up for each of the elements.
s
ea
workplace function Bold and italicized terms are elaborated
in the Range
1. Develop 1.1 Legal framework on procurement and
Organizations’ disposal of assets is interpreted.
Procurement and 1.2 An internal procurement and asset
Asset Disposal disposal policy is developed based on
Policy the national policy and organizations
requirements.
1.3 Internal policy on procurement and
disposal of assets is presented to
management for approval and
adoption.
©TVET CDACC 2018 116
ELEMENT PERFORMANCE CRITERIA
These describe the These are assessable statements which
key outcomes specify the required level of performance
which make up for each of the elements.
workplace function Bold and italicized terms are elaborated
in the Range
1.4 The approved policy is disseminated
to relevant stakeholders as per
workplace policy.
1.5 The policy is interpreted to
stakeholders as per workplace policy.
om
1.6 The policy is implemented as per
t.c
ve
legal requirements and workplace
syt
policy.
ea
1.7 Implementation of the policy is
monitored, evaluated and reviewed as
per workplace policy.
2. Plan and 2.1 Department operational resources are
Organize identified and their availability
Supply Chain secured as per workplace policy.
Operations 2.2 Department organizational structure
is developed based on the activities of
the department.
2.3 Operational resources are allocated
based on the activities of the
department.
©TVET CDACC 2018 117
ELEMENT PERFORMANCE CRITERIA
These describe the These are assessable statements which
key outcomes specify the required level of performance
which make up for each of the elements.
workplace function Bold and italicized terms are elaborated
in the Range
2.4 Procurement staff is allocated duties
based on their competence and job
description.
3. Manage 3.1 New procurement staff is inducted
Procurement based on the workplace policy.
om
Staff 3.2 Performance targets are set based on
.c
t
ve
work plan as per workplace policy.
yt
s
3.3 Supervision procedures are
ea
established as per workplace policy.
3.4 Performance of procurement staff is
measured based on set targets and the
organizations policy.
3.5 Procurement staff records are
maintained as per workplace policy.
3.6 Staff adherence to standard operating
procedures is monitored as per
workplace policy.
3.7 Establish procurement staff capacity
building program based on the
workplace policy.
©TVET CDACC 2018 11
8
ELEMENT PERFORMANCE CRITERIA
These describe the These are assessable statements which
key outcomes specify the required level of performance
which make up for each of the elements.
workplace function Bold and italicized terms are elaborated
in the Range
3.8 Code of ethics/work ethics are
adhered to.
4. Oversee 4.1 Leadership is provided based on
Supply Chain situational needs.
Operations 4.2 Procurement staff is motivated and
om
reprimanded based on workplace
.c
t
ve
policy.
yt
s
4.3 Procurement processes and
ea
procedures are adhered to as per
workplace policy.
4.4 Procurement documentation is
maintained as per workplace policy
and legal requirements.
4.5 Procurement reports are generated as
per workplace policy.
5. Control Supply 5.1 Procurement control mechanisms
Chain are established as per workplace
Operations policy.
©TVET CDACC 2018 119
ELEMENT PERFORMANCE CRITERIA
These describe the These are assessable statements which
key outcomes specify the required level of performance
which make up for each of the elements.
workplace function Bold and italicized terms are elaborated
in the Range
5.2 Procurement control mechanisms are
implemented as per workplace
policy.
5.3 Procurement control mechanisms are
monitored, evaluated and reviewed as
om
per workplace policy.
.c
t
ve
5.4 Supply chain operations are
yt
s
monitored and evaluated as per
ea
workplace policy.
RANGE
This section provides work environments and conditions to which
the performance criteria apply. It allows for different work
environments and situations that will affect performance.
Variables Range
Procurement 1.1 Resource utilization,
Control 1.2 Movement, approvals
Mechanisms
©TVET CDACC 2018 120
Required Skills
The individual needs to demonstrate the following skills:
Administrative skills
Communication skills
Interpersonal skills
Negotiation skills
Analytical skills
Risk assessment skills
Evaluation skills
Required Knowledge
om
The individual needs to demonstrate knowledge of:
.c
t
Principles of administration and management
ve
yt
Purchasing of goods and services
s
ea
Storage of goods
Vendor contracting
Stock control
Disposal of assets
Distribution of goods
Procurement programming
Standard operating procedures
Public Procurement and Asset Disposal Act, 2015 and
regulations (2006)
©TVET CDACC 2018 121
EVIDENCE GUIDE
This provides advice on assessment and must be read in
conjunction with the performance criteria, required skills and
knowledge and range.
1. Critical Assessment requires evidence that the
Aspects of candidate:
Competency 1.1 Demonstrated knowledge of the
Legal framework on procurement and
disposal of assets.
1.2 Developed an Internal Procurement
om
and Asset Disposal Policy Ensured
.c
Approval and Adoption of Internal
t
ve
Policy on Procurement and Disposal
yt
s
ea
of Assets.
1.3 Disseminated and interpreted the
approved policy to relevant
stakeholders
1.4 Implemented the policy
appropriately.
1.5 Monitored, evaluated and reviewed
the implementation of the policy.
1.6 Identified and secured availability of
department’s operational resources.
1.7 Developed department organizational
structure
©TVET CDACC 2018 122
1.8 Allocated operational resources
appropriately
1.9 Allocated duties to Procurement staff
appropriately
1.10 Inducted new procurement staff.
1.11 Set performance targets
1.12 Established Supervision procedures.
1.13 Demonstrated knowledge of staff
performance measurement.
1.14 Maintained procurement staff
records appropriately.
om
1.15 Monitored Staff adherence to
.c
t
ve
standard operating procedures
yt
s
Established and implemented
ea
procurement staff capacity building
program
1.16 Demonstrated understanding of
leadership concepts.
1.17 Demonstrated understanding of
staff motivation and sanctions
Adhered to procurement processes
and procedures
1.18 Maintained procurement
documentation
1.19 Demonstrated understanding of the
procurement policy and procedures
©TVET CDACC 2018 123
1.20 Prepared and documented
procurement reports.
1.21 Established, implemented,
monitored, evaluated and reviewed
procurement control mechanisms.
1.22 Demonstrated understanding of
control mechanisms in
procurement.
1.23 Demonstrated understanding of
supply chain operations
1.24 Monitored and evaluated supply
om
chain operations
.c
t
ve
2. Resource The following resources must be
yt
s
Implications provided:
ea
2.1 A functional procurement unit
2.2 A functional procurement entity with
a warehouse
3. Methods of Competency may be assessed through:
Assessment 3.1 Written tests
3.2 Third party reports
3.3 Oral questioning
3.4 Interview
3.5 Observation
4. Context of Assessment could be conducted:
Assessment 4.1 On-the-job
4.2 Off-the–job
©TVET CDACC 2018 124
4.3 During industrial attachment
5. Guidance Holistic assessment with related units in
information the sector.
for assessment
om
t.c
ve
syt
ea
©TVET CDACC 2018 125