INTRODUCTION TO MICROSOFT WORD 16/1/2025

WORD PROCESSOR: A word processor is a computer program that allows you to create, edit and
produce text documents, such as letters, publications etc.
MICROSOFT WORD: Microsoft word is a word processor created by Microsoft. The first version of
Microsoft word was released in 1983 as a competitor to the Wordstar, the most popular word processor
at the time.

MICROSOFT OFFICE: the term ‘Microsoft office’ refers to Microsoft entire office productivity
applications. Microsoft word is one of the many applications that are grouped under the Microsoft office
“umbrella”. Other applications in Microsoft office are Microsoft Power Point, Microsoft Excel, Microsoft
Access.

OFFICE 365: Office 365 is a service where you pay a monthly subscription fee (around 10 dollars a
month) to use.

EXPLORING THE MICROSOFT WORD ENVIRONMENT

To open Microsoft word you can use the search windows box or double-click on the desktop icon for
Microsoft word. On the Microsoft word environment, you will find the following.

1. Title bar: it has the file name of the document opened

2. Quick access toolbar: It contains frequently used commands and can be customized using the
drop-down menu.
3. Ribbon: the ribbon contains all of the tools you use to interact with your Microsoft word file. The
ribbon has a number of tabs, each of which contains buttons, which are organized into groups.
4. Buttons with arrows: the arrow indicates that more information is needed to carry out the
function of the button.
Homework
1. What is the difference between Microsoft office and office 365?
2. Mention 3 things you find on the Microsoft environment.

EXPLORING THE MICROSOFT WORD 2016 ENVIRONMENT CONT’D 21/1/20255

5. Dynamic Resizing: The ribbon automatically adjusts based on the Word window size.
i. Observe the Editing group on the Home tab.
ii. Shrink the window using Restore Down and note how the group collapses into a single button.
iii. Click the button to access the group contents.
iv. Maximize the window to return to the full view.
6. File Tab and Backstage View: The File tab opens the Backstage view for managing documents.
i. Click File to access options like:
a. Info: Inspect documents for hidden properties or personal information.
b. New: Create a blank document or use templates.
c. Open: Access recent files or browse for a specific file.
d. Save As: Save your document with a new name or location.
 e. Print: Customize print settings and send documents to a printer.
ii. Notice the Backstage view replaces the ribbon and document area.
iii. Return to the document by clicking the back arrow in the top-left corner.
7. Workspace Features: Below the ribbon is the workspace for text editing and layout.
i. Rulers and Margins: Display page layout boundaries.
ii. Scroll Bar: Found on the right side; appears when you move the mouse.
iii. Insertion Point: A blinking cursor shows where text will appear.
iv. I-Beam Cursor: Indicates areas where text can be added or edited.
v. Zoom Controls: Located in the bottom-right corner for adjusting the view size of the document.

22/1/25
8. Status Bar Overview
i. Left Side: Displays page number, word count, and document status (e.g., spelling errors).
ii. Right Side: Shortcuts for document views:
a) Read Mode: Full-screen, read-only view for easier reading.
b) Print Layout: Default view for editing and seeing how the document will look when
printed.
c) Web Layout: Shows the document as it would appear online.
iii. Zoom Slider: Adjust the screen display size without affecting actual document size.
9. Additional Features
i. Word Count: Quickly see the total number of words and characters in the document.
ii. Language Settings: Displays the selected proofing language for spelling and grammar.
iii. Track Changes: Indicates if changes in the document are being tracked.

10. Customizing the Status Bar

i. Right-click the Status Bar to open the customize menu.
ii. Enable additional features (e.g., Line Number, Word Count) by selecting them.
iii. Click on an empty space to close the menu.
INSERTION POINT 28/1/2025
Sometimes referred to as the cursor, insertion point is the name for the blinking line where anything you
insert goes. There are several ways to move the insertion point to get it where you want it to be.
Press To move the insertion point
Home To the beginning of the current line
End To the end of the current line
Page Up To the previous screen
Page down To the next screen
Left arrow or right Left or right one character at a time
arrow
Up arrow or Down Up or down one line at a time
Arrow
Ctrl + Right Arrow Right one word at a time
Ctrl + Up Arrow Up one paragraph at a time
Ctrl + Down Arrow Down one paragraph at a time
Ctrl + Up Arrow Twice To beginning of previous paragraph
Ctrl + Home To the beginning of a document
Ctrl +End To the end of a document
Ctrl + Page Up To the top of the previous page
Ctrl + Page Down To the top of the next page

MEDIA – VECTOR GRAPHICS March 4, 25

Get into shapes

In this lesson, you will:

● Use tools to draw and modify shapes
● Change the position and rotation of shapes
● Explain how z-order determines what is visible

Vector graphics: vector graphics are made up of lines and shapes

Inkscape: Inkscape is an open source and cross-platform application for creating vector graphics.
Inkscape has tools for drawing a variety of different shapes like:
Rectangles, squares, circles, Elipses, Arcs, Polygons and Stars

Drawing rectangles and ellipses

1. Choose a shape tool
2. Drag a shape out on the page
To create circles or squares hold Ctrl as you drag

Drawing polygons or stars

1. Choose the polygon or star shape tool
2. Drag a shape out on the page
Change the options at the top of the screen
 Polygon or star
 Number of corners
Rotate
1. Click on the shape twice
2. Use the handles to rotate the shape
Note: Hold Ctrl while rotating the shape to snap to whole angles

Reposition shapes
When shapes are dragged near to each other, the corners automatically snap together
Ordering objects
In vector drawings, each new shape (object) that is added appears on top of any existing objects. Objects
can be moved up and down the layers in a drawing. Moving them will make them appear in front or
behind other objects.
To move an object up or down, select it and then use the buttons to move it. To the top, To the bottom,
Down one step, Up one step.

WORKING WITH MULTIPLE OBJECTS March 4, 2025

In this lesson, you will:
● Use tools to align and distribute objects to create uniformity
● Explain how grouping can be used to work with several objects at once
● Combine two shapes using union, intersection, and difference

Sometimes it’s useful to work with more than one shape (object) at the same time. For example, you
might want to:
● Change the fill colour, stroke colour, or stroke width to make several objects look the same
● Resize several objects by the same amount
● Line up objects
● Evenly spread out objects
● Combine objects to make one single object

Select multiple objects

Often you will want to work with several objects, such as shapes or lines, at the same time.
To do this, you need to select the objects you want to work with.
Align and distribute
Once you have selected multiple objects, you can: Align them or Distribute them
Grouping
To make it easier to work with multiple objects, you can group them.
Once you’ve create a group, they act as one object.
You can also ungroup a grouped set of objects.
Combining Objects
Inkscape allows you to combine objects in different ways. Once you have combined the objects, they
become one single object. This is different to grouping because you can’t uncombine the shapes later
(other than undo!).

Methods of combining objects

Union: The set of elements that belong to either A or B, or possibly both
Difference: Subtraction A – B

Intersection: The set of elements that belong to both A and B