Educational Management Module Overview
Educational Management Module Overview
Module 1
Copyright
© Mukuba University 2014
All rights reserved. No part of this module may be reproduced or transmitted in any form or
by any means, electronic or mechanical, including photocopying, recording or by any
information storage or retrieval system, without permission.
MUKUBA UNIVERSITY
EDUCATION DEPARTMENT
Website: [Link]
Contents
About this Module 1
How this Module is structured .......................................................................................... 1
Overview 3
Welcome to Module 1....................................................................................................... 3
Is this module for you? ..................................................................................................... 3
Outcomes .......................................................................................................................... 3
Timeframe ......................................................................................................................... 4
Study skills ........................................................................................................................ 5
Need help? ........................................................................................................................ 6
Unit 1 9
The Nature and Context of Organisations ........................................................................ 9
1.0 Introduction ....................................................................................................... 9
1.1 Perspectives of the Organisation ..................................................................... 10
1.2 The Formal Organisation................................................................................. 12
1.3 The Informal Organisation .............................................................................. 13
1.4 Basic Components of an Organisation ............................................................ 15
1.5 Organisational Conflict ................................................................................... 16
Unit summary ................................................................................................................. 20
Unit 2 21
Motivation in Organisations ........................................................................................... 21
2.0 Introduction ..................................................................................................... 21
2.1 The meaning of Motivation ............................................................................. 22
2.2 Content Theories of Motivation ...................................................................... 24
2.3 Process Theories of Motivation ....................................................................... 29
Unit summary ................................................................................................................. 31
Unit 3 32
Approaches to Organisation and Management ............................................................... 32
3.0 Introduction ..................................................................................................... 32
ii Contents
Unit 4 46
Organisation Structure .................................................................................................... 46
4.0 Introduction ..................................................................................................... 46
4.1 Meaning and Nature of Organisation Structure .............................................. 46
4.2 Basic Considerations in the Design of Organisation Structure ....................... 49
4.3 Consequences of badly designed structure ...................................................... 51
Unit summary ................................................................................................................. 54
Unit 5 55
The Nature of Leadership ............................................................................................... 55
5.0 Introduction ..................................................................................................... 55
5.1 The Meaning of Leadership ............................................................................ 55
5.2 Approaches to Leadership ............................................................................... 61
Unit summary ................................................................................................................. 68
Module summary ............................................................................................................ 69
About this Module
This module has been produced by Mukuba University. All
modules produced by Mukuba University are structured in the
same way, as outlined below.
How much time you will need to invest to complete the module.
Study skills.
Units.
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Content
The module is broken down into units. Each unit comprises:
Unit outcomes.
A unit summary.
Resources
For those interested in learning more, we provide you with a list of
references at the end of this module.
Your comments
After completing this module, we would appreciate if you would
take a few moments to give us your feedback on any aspect of this
module. Your feedback might include comments on:
Duration.
2
Overview
Welcome to Module 1
There are five units in this module. The first unit looks at the nature
and context of organisations, and the second unit focuses on
aspects related to motivation. The third unit discusses various
approaches to organization and management, and the fourth unit
focuses on issues pertaining to organization structure. The last unit
discusses leadership.
Outcomes
Upon completion of this module, you will be able to:
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Describe the formal organisation, explain the nature and
importance of the informal organisation, and describe the
sources organisational conflict
Timeframe
This module is expected to take you a minimum of 80 hours. The
time should be spent on studying the module and doing the
activities.
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Study skills
As an adult learner your approach to learning will be different to
that from your school days: you will choose what you want to
study, you will have professional and/or personal motivation for
doing so and you will most likely be fitting your study activities
around other professional or domestic responsibilities.
Your most significant considerations will be time and space i.e. the
time you dedicate to your learning and the environment in which
you engage in that learning. We recommend that you take time
now—before starting your self-study—to familiarize yourself with
these issues. There are a number of excellent resources on the web.
A few suggested links are:
[Link]
[Link]
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This is the web site of the Virginia Tech, Division of Student
Affairs. You will find links to time scheduling (including a
―where does time go?‖ link), a study skill checklist, basic
concentration techniques, control of the study environment, note
taking, how to read essays for analysis, memory skills
(―remembering‖).
[Link]
The above links are our suggestions to start you on your way. If
you want to look for more go to [Link] and type ―self-
study basics‖, ―self-study tips‖, ―self-study skills‖ or similar.
Need help?
If you need help, visit the District Resource Centre near you. You
may also visit our website at [Link] if you need more
information.
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Getting around this Module
Icons
While working through this module, you will notice the frequent
use of icons. These icons serve to ―signpost‖ a particular piece of
text, a new task or change in activity; they have been included to
help you to find your way around this module. A complete icon set
is shown below. We suggest that you familiarize yourself with the
icons and their meaning before starting your study.
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Unit 1
1.0 Introduction
It is worth noting that the process of management take place not in
a vacuum but within the context of a particular organizational
setting and environment. The organization is a complex social
system and is the sum of many interrelated variables (Mullins,
2007). This unit looks at the nature and context of organizations.
There are five sections in this unit. The first section looks at the
perspectives of the organization, and the second section focuses on
the formal organization. The third section discusses the informal
organization, and the fourth section looks at the basic components
of an organization. The last section focuses on organizational
conflict.
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Discuss the perspectives of the organisation, and basic
components of an organisation.
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of people. Organisations are an integral part of society involving
both public and private sectors.
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People;
Objectives; and
Structure.
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Relationships may be left undefined; and
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The informal organisation can serve a number of important
functions.
It provides satisfaction of members‘ social needs and a
sense of personal identity and belonging;
It provides for additional channels of communication;
It provides a means of motivation;
It provides a feeling of stability and security, and through
informal ‗norms‘ of behaviour can exercise a form of
control over members; and
It provides a means of highlighting deficiencies or
weaknesses in the formal organisation (Mullins, 2007).
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Operational support is concerned indirectly with the
technical or productive process but closely related to the
actual flow of operational work, for example, storekeeping.
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different people attaching different meanings to the same
stimuli.
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Unit summary
In this unit you learned about the nature and context of
organisations. It is noted that all organizations have some function
to perform. Organisations enable objectives to be achieved that
could not be achieved by efforts of individuals on their own. It is
also noted that there are many different types of organizations
which are set up to serve a number of purposes and to meet a
variety of needs. Organisations come in all forms, shapes and sizes.
In this unit, you have also learned about the basic components of an
organisation. It is noted that any organization can be described,
broadly, in terms of an operating component and an administrative
component. The operating component comprises the people who
actually undertake the work of producing the products or providing
the service. The administrative component comprises managers
and analysts and is concerned with supervision and co-ordination.
In this unit it is also noted that the formal organisation can be
distinguished from the informal organisation.
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Unit 2
Motivation in Organisations
2.0 Introduction
The concept of motivation is used by the psychologists and
sociologists as a means of answering two basic questions: Why is
man impelled to act? Or, what determines the directions of a man‘s
action? Motivation is a tendency which keeps a person attentively
and purposefully engaged in achieving the formulated goals (Basu,
1994). This unit discusses some of the theories related to
motivation.
There are three main sections in this unit. The first section looks at
the meaning of motivation. The second section focuses on the
content theories of motivation, and the third section looks at the
process theories of motivation.
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Upon completion of this unit you will be able to:
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attempt to achieve some goal in order to fulfil some need or
expectation (Mullins, 2007).
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simple divisions into physiological and social motives or into
intrinsic and extrinsic motivation.
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McClelland‘s achievement motivation theory; and many
others.
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needs) include affection, sense of belonging, social activities,
friendship, and so on. Esteem needs (sometimes referred to as ego
needs) include both self-respect and the esteem of others. Self-
respect involves the desire for confidence, strength, independence
and freedom, and achievement. Esteem of others involves
reputation or prestige, status, recognition, attention and
appreciation (Mullins, 2007). Self-actualisation is considered to be
the highest need in the hierarchy of needs and as such it is directed
towards searching for the meaning and purpose of life (Basu,
1994). This is the development and realisation of one‘s full
potential.
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The other set of factors are those that, if present, serve to motivate
the individual to superior effort and performance. These factors are
related to job content of the work itself. They are the ‗motivators’
or ‘growth’ factors. The strength of these factors will affect
feelings of satisfaction or no satisfaction, but not dissatisfaction
(the opposite of dissatisfaction is not satisfaction but, simply, no
dissatisfaction). These include: sense of achievement, recognition,
responsibility, nature of the work, and personal growth and
advancement (Mullins, 2007).
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Expectancy-based models;
Equity theory;
Attribution theory.
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Expectancy Theory of Motivation
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Unit summary
In this unit you learned about issues related to motivation. It is
noted that the underlying concept of motivation is some driving
force within individuals by which they attempt to achieve some
goal in order to fulfil some need or expectation. The various needs
and expectations at work can be categorised in a number of ways -
for instance, the simple divisions into physiological and social
motives or into intrinsic and extrinsic motivation.
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Unit 3
3.0 Introduction
Welcome to unit three. This unit focuses on approaches to
organization and management. It is worth noting that there are
many ways of categorizing the various approaches. This unit
discusses the classical approach, the human relations approach, and
the systems approach. There are three main sections in this unit.
The first section looks at the classical approach, and the second
section focuses on the human relations approach. The last section
looks at the systems approach.
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of which an organisation can be established to achieve a specific
objective.
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Mullins (2007) indicated that most classical writers had their own
set of principles but among the most publicised are of Fayol and
Urwick. Fayol recognised that there was no limit to the principles
of management but in his writing advocated 14. These include:
division of labour, authority and responsibility, discipline, unity of
command, unity of direction, subordination of individual interest to
general interest, and so on. Urwick originally specified eight
principles, but these were revised to ten in his later writing. These
include: the principle of the objective, the principle of
specialisation, the principle of co-ordination, the principle of
authority, the principle of responsibility, and so on.
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doubt about the effectiveness of these principles when applied in
practice. However, the classical approach prompted the start of a
more scientific view of management and attempted to provide
some common principles applicable to all organisations. These
principles are still of relevance in that they offer a useful starting
point in attempting to analyse the design of organisation structure.
The application of these principles must take full account of:
Scientific Management
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was broken down into components parts, each part timed and the
parts rearranged into the most efficient method of working.
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Bureaucracy
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administration based on expertise and administration based on
discipline.
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The four main features of bureaucracy are summarised as
specialisation, hierarchy of authority, systems of rules, and
impersonality.
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3.2 The Human Relations Approach
According to Basu (1994), human relations approach focuses on
management as a web of interpersonal relationships. It lays greater
stress on the behaviour of role occupants in an organization than on
the formal structure of the organization. The advocates of this
school argue that since management and administration involve
group effort and collective endeavours of people, the study of
management must be centered on the individual as a socio-
psychological being and are more concerned with motivation. They
view human relations as the heart of the task of management. The
underlying emphasis of all these views is that the solution of the
problem of management can be found in the realm of social
psychology. The greatest single influence of the human relations
approach came from the Hawthorne experiments which were
carried out in the USA by Elton Mayo and his colleagues of the
Harvard Business School.
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within the work organization and the effects of group relationships
and leadership styles. This group of writers is often categorized
separately under the heading of ‗neo-human relations‘. A major
impetus for the neo-human relations approach was the work of
Maslow who, put forward a theoretical framework of individuals
personality development and motivation based on a hierarchy of
human needs. Among the best known contributors to the neo-
human relations approach are Herzberg and McGregor. Other
major contributors are Likert, McClelland, and Argris.
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The average person avoids responsibility, prefers to be
directed, lacks ambition and values security most of
all; and
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Before you proceed, take a few moments to think about ways in
which McGregor‘s analysis is relevant to school management.
Write in the space provided.
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According Basu (1994), the term ‗system‘ has been defined as a
complex whole, a set of connected things or parts. According to
this approach in organisational analysis, an organisation can be
considered a social system to be studied in its totality. In other
words, a system is a collection of interrelated parts which receives
inputs, acts upon them in an organised or planned manner and
thereby produces certain outputs.
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Unit summary
In this unit you learned about some of the approaches to
organization and management. It is noted that there are many ways
of categorizing the various approaches. This unit focused on the
classical approach, the human relations approach, and the systems
approach.
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Unit 4
Organisation Structure
4.0 Introduction
This unit focuses on aspects related to organization structure.
Structure provides the framework of an organization and its pattern
of management. It is by means of structure that the purpose and
work of the organization are carried out (Mullins, 2007).
There are three sections in this unit. The first section looks at the
meaning and nature of organization structure, and the second
section focuses on the basic consideration in the design of
organization structure. The last section discusses the consequences
of badly designed structure.
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ordination of their activities so they are directed towards the goals
and objectives of the organisation. Structure is the pattern of
relationships among positions in the organisation and among
members of the organisation. Structure makes possible the
application of the process of management and creates a framework
of order and command through which the activities of the
organisation can be planned, organised, directed and controlled.
The structure defines tasks and responsibilities, work roles and
relationships, and channels of communication.
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Co-ordination of different parts of the organisation and
different areas of work;
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should, wherever possible, be organised by reference to
some common characteristic which forms a logical link
between the activities involved. It is important to note that
work can be divided, and activities linked together, in a
variety of ways.
Principles of organisation
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4.3 Consequences of badly designed structure
Before you proceed, outline some of the consequences of badly
designed structure. Write in the space provided.
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of decision-making; lack of clarity in job definition and
assessment of performance; competing pressures from
different parts of the organisation; and supervisors
overloaded through inadequate support systems.
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Before you proceed, take some time to outline the organizational
structures in the Ministry of Education. Write in the space
provided.
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Unit summary
In this unit you learned about aspects related to organization
structure. It is noted that structure provides the framework of an
organization and its pattern of management. It is by means of
structure that the purpose and work of the organization are carried
out. The purpose of structure is the division of work among
members of the organisation, and the co-ordination of their
activities so they are directed towards the goals and objectives of
the organisation. Structure is the pattern of relationships among
positions in the organisation and among members of the
organisation.
In this unit you have also learned that there is need to establish a
framework of order and system of command by which the work to
be undertaken is accomplished successfully. This demands that
attention be given to certain basic principles and considerations in
the design of organisation structure.
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Unit 5
5.0 Introduction
This unit focuses on leadership. There are two main sections in this
unit. The first section looks at the meaning of leadership, and the
second section discusses various approaches to leadership.
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There are a number of definitions that have been offered over the
years. Mullins (2007) noted that there are many ways of looking at
leadership and many interpretations of its meaning. Leadership
might be interpreted in simple terms, such as ‗getting others to
follow‘ or ‗getting people to do things willingly‘. It may be
exercised as an attribute of position or because of personal
knowledge or wisdom. Leadership might be based on a function of
personality or it can be seen as a behavioural category. It may also
be viewed in terms of the role of the leaders and their ability to
achieve effective performance from others. Mullins (2007) further
indicated that it is difficult to generalise about leadership, but
essentially it is a relationship through which one person influences
the behaviour or action of other people.
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organisational goals in a given setting, or accomplishing goals with
or through people. Hill (1998) described leadership as behaviours
associated with moving a group or organisation towards a higher
level of achievement.
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indicated that leadership is about constantly reviewing what one is
doing and holding on to things one values. Management is about
the functions, procedures and systems by which one realizes the
vision. Harris et al. (2003:167) further stated,
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future. And each leader puts it all together in a
different way.
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use of resources. Bhagwan and Bhushan (2006) also indicated that
the first and foremost task of management is to provide leadership,
to guide and direct the work of the group as a whole toward desired
objectives.
In the above section, it has been observed that leadership has been
defined by many. In the space provided, outline the key aspects
regarding the term ‗leadership‘.
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5.2 Approaches to Leadership
Leadership is an issue that has increasingly attracted the attention
of researchers. Theoretical explanations for leadership have been
given throughout history, and many theories have been developed.
This section presents some of the approaches to leadership.
The study of special traits of leaders emerged from the belief that
leadership and abilities such as intelligence were inherited. Mullins
(2007) indicated that trait approach assumes that leaders are born
and not made, and that leadership consists of certain inherited
characteristics, or personality traits which distinguish leaders from
their followers. There have been many research studies into the
common traits of leadership. However, it has proved an impossible
task to identify the particular traits or characteristics that separate
leaders from non leaders (Cole, 2004; and Mullins, 2007).
Investigations have identified lists of traits that tend to be
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overlapping, contradictory or with little correlation for most
features. Although research failed to produce a list of traits that
would always guarantee leadership success, the interest in
leadership characteristics continued.
West et al. (2000) cited in Harris et al. (2003) indicated that the
behavioural theories of leadership approach resulted from the
studies that focused on some behaviours and approaches that are
consistently associated with successful leadership. Behavioural
studies of leadership aim to identify behaviours that differentiate
leaders from non leaders (Robbins, 1998).
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the functions of leadership are carried out, the way in which the
manager typically behaves towards members of the group.
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cited in Harris et al. (2003) also observed that growing awareness
that task-related and people-centred behaviours may be interpreted
quite differently by different groups and in different contexts,
prompting explanation of how the particular context might be best
accounted for within a general theory, and resulting in a variety of
situational approaches to leadership.
Daft (2005) further noted that since the late 1970s, many ideas of
leadership have focused on the relational aspect, that is, how
leaders and followers interact and influence one another. Rather
than being seen as something a leader does to a follower, leadership
is viewed as a relational process that meaningfully engages all
participants and enables each person to contribute to achieving the
vision. Interpersonal relationships are seen as the most important
facet of leadership effectiveness.
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engendering higher levels of motivation and commitment among
followers (Mullins, 2007). Transactional leadership suggests that
the relationship between managers and employees is based on
bargaining whereas transformational leadership supposes that the
relationship between the manager and the employee is of mutual
trust and characterized by four factors: charisma, inspiration,
individual consideration, and intellectual stimulation (Derelg, 2003;
and Mullins, 2007).
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Instructional leadership as defined by Leithwood (1994) is a series
of behaviours that are designed to affect classroom instruction.
Instructional leadership focuses on leadership functions directly
related to teaching and learning and refers to all other functions that
contribute to student learning including managerial behaviours.
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Unit summary
In this unit you learned about the nature of leadership. It is noted
that there are many ways of looking at leadership. For instance,
leadership is described as the process of directing the behaviour of
another person or persons towards the accomplishment of some
objectives. It is also seen as a relationship through which one
person influences the behaviour or actions of other people. In this
unit, various approaches to leadership have also been discussed. It
is noted that there are various ways of analyzing leadership.
Leadership may be examined, inter alia, in terms of the qualities or
traits approach, as a behavioural category, in terms of the
distinction between transactional or transformational leadership,
and so on.
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Module summary
In this module, you have learned about the nature and context of
organisations. It is noted that all organizations have some function
to perform. Organisations enable objectives to be achieved that
could not be achieved by efforts of individuals on their own.
Organisations come in all forms, shapes and sizes. In this module
you have also learned about issues related to motivation. It is noted
that the underlying concept of motivation is some driving force
within individuals by which they attempt to achieve some goal in
order to fulfil some need or expectation.
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References
Basu, R. (1994) Public Administration: Concepts and Theories,
New Delhi: Sterling publishers private limited.
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Harris, A., Day, C., Hadfield, M., Hopkins, D., Hargreaves, A. and
Chapman, C. (2003) Effective Leadership for School
improvement, London: Routledge Falmer.
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Congratulations for reading through the entire module!
Please take a few moments to give us your feedback on
any aspect of this module (refer to page 2). Write your
comments in the space provided.
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Expectancy theory posits that employees are motivated when they believe their efforts will lead to a level of performance that is rewarded. The critical conditions include the expectancy that effort leads to performance and that performance will lead to desired rewards, which are both available and valued by the employee. This theory is essential for understanding workplace behavior because it highlights the significance of people's beliefs about effort, performance, and outcomes in influencing their motivation .
Effective organizational structure design should consider clear definition of tasks and responsibilities, appropriate delegation of authority, and establishment of communication channels. The structure must align with organizational goals and should accommodate both current operations and future growth. It also requires a balance between flexibility to adapt to change and stability to provide a clear framework for operations .
The Iowa studies identified that different leadership styles—authoritarian, democratic, and laissez-faire—impact team productivity and member satisfaction differently. Democratic leadership, which encourages group discussion and decision making, was preferred by subordinates and associated with higher satisfaction. In contrast, while authoritarian leadership showed slightly higher productivity, it was less favored by team members than democratic, and laissez-faire leadership was linked with lower productivity .
The systems approach encourages viewing the organization as a whole and as part of a larger environment, emphasizing interdependencies between different components. This perspective allows organizations to adapt and respond to changes by understanding how various parts of the system affect each other and by identifying the relationships between the organization and external factors .
A poorly designed organizational structure can lead to inefficiencies, communication breakdowns, and confusion over roles and responsibilities. This situation often results in duplicated effort, conflicting objectives, and low morale. Employees may feel frustrated by unclear lines of authority and lack of coordination, which can lead to decreased motivation and reduced overall performance .
The trait approach focuses on identifying specific personal qualities and characteristics that distinguish leaders from non-leaders. It has been largely replaced by other theories because research could not conclusively identify traits that guarantee leadership success. This approach was criticized for its inability to account for situational variables and was found to be descriptive rather than explanatory .
Role conflict can significantly impact workplace efficiency by leading to stress, dissatisfaction, and reduced performance. It often arises from poorly defined or incompatible roles that cause ambiguity. When expectations for behavior do not align with one's perceptions or are not clearly communicated, it results in conflicts that disrupt organizational functioning .
Content theories focus on identifying specific factors that motivate people, such as needs or desires, and what specifically motivates individuals at work. Process theories, on the other hand, emphasize the cognitive processes that influence behavior, detailing how motivation occurs and exploring the dynamic interactions among motivational variables. These differences shape how motivation strategies are developed and implemented in workplaces .
Transformational leadership is characterized by inspiring and motivating employees to achieve higher levels of performance and commitment, fostering an environment of trust, innovation, and individual consideration. Conversely, transactional leadership is based on exchanges and rewards contingent upon performance. While transformational leadership often leads to organizational change and long-term employee development, transactional leadership is effective for achieving short-term objectives and maintaining stability .
An organization can be broadly described in terms of its operating and administrative components. The operating component consists of the people directly involved in the core activities of producing goods or providing services. The administrative component includes managers and analysts concerned with supervision and coordination. These components must interact effectively to achieve organizational objectives, which involve reaching goals that individuals could not accomplish alone .