3.
8- HCM-050_010_Employee Self-
Services Process Description
Business Process Description
This business package is intended for all company employees. By giving your employees access to their
own data, you simplify and standardize human resource processes and free up your HR department for
strategically important tasks.
Key Business Requirements
Leave Request
Business mission, Election Permission
Payment in Advance
Access Card Request
Transfer between accounts
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Business Process Model
Leave Requests:
days same first level second level Notified by quota
Type of leave before days after day approval approval E-mail displaye
d Occurrence
Direct
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Annual Leave 2 days -
manager Editor -
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Displayed
Editor
Direct
DEMO
Casual Leave X Max week DEMO
X manager
DEMODisplayed
Sick Leave w Medical
certificate X Max week X Consultant
Sick Leave w/o Medical
certificate - Max week X Consultant
Direct
Pilgrimage 2 weeks HR Operation HR Operation Displayed once
Manager
Leave min - - officer Head
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DEMO
Maternity
DEMOHR Operation HR Operation DEMODisplayed max 3
Direct
Manager
Leave X X X officer Head times
HR Operation Direct
2 weeks Head Manager Displayed
Infant Care min - - HR Operation
officer
Direct
Compassionate Manager
Leave - Max week X HR Operation
officer
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HR Operation HR Operation Manager
DEMO
Recall for
1 week -
DEMO
- officer Head
DEMO
Military service Max 2
Injury Leave - weeks X
Medical
Consultant
Personal X Max 1 day X Direct 2 per
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permission Manager month , 2
hours each
X indicates to permitted
- indicates for not permitted
- Employee can apply for any number of days of leaves only if his balance is greater than or equal
10 days, otherwise he has to take the 10 days consecutively.
HCM Processes:
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Type of documents First level second level Notes
DEMO Business mission, Election permission
DEMODirect manager DEMO
Payment in Advance HR Operation Head HR Head
Access card request Manpower officer
Transfer between accounts request HR Operation officer HR Operation Head
Leave Requests Diagrams:
ESS Operations/Leave Requests
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Employee PDF-XChange
Direct Manager Editor PDF-XChange Editor
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01
02
Employee asks for a
Direct Manager
leave from his Leave
entitelments
approval
Yes
03
The leave entered to
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the system
Editor PDF-XChange Editor
DEMO - Annual Leave DEMO DEMO
- Casual Leave
- Personnel permission
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ESS Operations/Leave Requests
Employee HR Operation Officer
01
PDF-XChange
EmployeeEditor
asks for a
leave from his Leave
PDF-XChange
02
HR Operation Editor PDF-XChange Editor
entitelments Officer approval
DEMO DEMO DEMO
Yes
03
Notify Direct
Manager the
The leave entered to
the system
- Compassionate Leave
ESS Operations/Leave
PDF-XChange Editor Requests Editor
PDF-XChange
DEMO Employee DEMO Medical Consultant
01 02
Employee asks for a Medical
leave from his Leave Consultantr
entitelments approval
Yes
03
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The leave entered Editor PDF-XChange Editor
to the system
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- Sick Leave with certificate -
Sick Leave w/o certificate
- Injury Leave
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ESS Operations/Leave Requests
Employee HR Operatin Officer HR operation Head
No
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DEMO 01
Employee asks for a
Y es
DEMO 03
Operation Y es
04 DEMO
leave from his Leave HR Operation
Officer approval Head Approval
entitelments
Yes
05
Notify Direct
Manager then
:eave is entered to
the system
- Pilgrimage Leave
PDF-XChange
- Editor
Maternity Leave
- Infant Care
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DEMO - Summon for Military Service
DEMO DEMO
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HCM Processes Diagrams:
ESS Operations/Permission Request
Employee Direct Manager
PDF-XChange Editor
01 PDF-XChange
02 Editor PDF-XChange Editor
Employee asks for a Direct Manager
DEMO permission
DEMOapproval
DEMO
Yes
03
The mission/
permission entered
to the system
- Business Mission, Election Permission
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ESS Operations/Payment in Advance
Employee HR Operation Head HR Head
No
No
PDF-XChange Editor
01
Employee asks for
PDF-XChange
02 Editor
03 PDF-XChange Editor
HR Operation Y es HR Head
his salary/profit
DEMO share in advance DEMO
Head Approval Approval
DEMO
Yes
04
Payment Added to
the system
- Payment in Advance
PDF-XChangeESS
Editor PDF-XChange
Operations/Access Card RequestEditor PDF-XChange Editor
DEMO Employee
DEMO Manpower Officer
DEMO
01 02
Employee asks for Manpower
officer approval Card Request Rejected
access card
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Card request accepted
Editor PDF-XChange Editor
DEMO DEMO DEMO
- Access Card Request
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ESS Operations/Transfer between Accounts
HR Operation
Employee HR Operation Head
Officer
No
No
PDF-XChange Editor
01
Employee asks for PDF-XChange
02 Editor
03 PDF-XChange Editor
transferring an HR Operation Y es HR Operation
DEMO amount between
his accounts
DEMO
officer Approved Head Approval DEMO
Request is confirmed
- Transfer between Accounts request.
PDF-XChange EditorDecisions
Key Policies/Operational PDF-XChange Editor
or Logic within the Process PDF-XChange Editor
DEMO Organization Change Consideration
DEMO DEMO
Functional Solution
Organization Structure Considerations
Org. Structure Code Description
Personnel Area All -
Personnel Subarea All -
Employee Group All -
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Employee Subgroup
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All
Editor
-
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DEMO Payroll Area DEMO
All - DEMO
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Master Data Considerations (including all relevant data relationships)
- Communication (0105)
- Absence Types (2001)
- Attendance Types (2002)
- Absence Quotas (2006)
- Organizational Assignment (0001)
- Personal Data (0002)
- Additional Payments (0015)
- Personal Data (0002)
- Family Member Dependants (0021)
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System Configuration Considerations
DEMO DEMO DEMO
- Employees can request their leaves from the portal.
- Any type of leave will require levels of approvals.
- Employees can display an overview of their leaves, along with the status of sent
requests
- Employee can view his personal information through his employee profile
- Employee can view his organization structure for his team.
- Employees can display an overview of their quotas original entitlements and
remaining balances.
- Employees can view their time statement.
- Employees can view their Payslip
- Employees can view team calendar in which they can view availability of their
team members.
PDF-XChange Editor Manager
3.9- HCM-050_020 PDF-XChange
Self-Services Editor PDF-XChange Editor
DEMO Process Description DEMO DEMO
Business Process Description
Manager Self-Service
This business package is intended for all company managers. By giving your managers access to
the portal, you give them authority to monitor their employees and talking the responsibility for
some of their employees’ transactions, which in turns free up your HR department for strategically
important tasks.
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Key Business Requirements
- Approvals Tile
- My team Tile
- My Team Services Tile - My
Reports
- Substitution
Key Policies/Operational Decisions or Logic within the Process
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Organization Change Consideration
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DEMO DEMO DEMO
Functional Solution
Organization Structure Considerations
Org. Structure Code Description
Personnel Area All -
Personnel Subarea All -
Employee Group All -
PDF-XChange
Employee Subgroup
EditorAll PDF-XChange Editor
-
PDF-XChange Editor
DEMO
Payroll Area All DEMO - DEMO
Master Data Considerations (including all relevant data relationships)
- Communication (0105)
- Absence Types (2001)
- Attendance Types (2002)
- Absence Quotas (2006)
- Organizational Assignment (0001)
- Personal Data (0002)
- Loans (0045)-
- Additional Payments (0015)
- Personal Data (0002)
- Family Member Dependants (0021)
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System Configuration Considerations
Managers can use these functions through the MSS:
Approvals:
Managers use this application to access their inbox. The inbox lists the work items for which the
managers are responsible. They can display additional information or perform relevant actions, such as
approving the Leave Request of an employee.
My Team:
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Managers use this application toPDF-XChange Editor
have an interactive view of the PDF-XChange
team and organizational unit. It allows Editor
DEMO the manager to start applications for any employee or for any organizational unit for which they are
responsible. DEMO DEMO
My Team Services:
Managers use this application to have a much easier and quicker way of accessing the applications
relevant for them from the menu. They can also search for other services.
My Reports:
It contains all reports that are available for the managers. Managers can flag important reports as
favorites. They can then call these reports using another lane as well.
Substitution:
-It enables managers to substitute both tasks and applications to other users in an organization.
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DEMO Notes: DEMO DEMO
- Arabic & English End User Manuals will be delivered & proper Arabic language translation to the
end user interface screens.
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