OCCUPATIONAL HEALTH AND SAFETY Engr.

Ubaid Umar
OHS MANAGEMENT SYSTEM
 OHS MANAGEMENT SYSTEM
Health and safety management is no different from other forms of
management.
It covers:
a) The management of the health and safety operation at national and local
level – planning, organizing, controlling, objective setting, establishing
accountability and the setting of policy;
b) Measurement of health and safety performance on the part of individuals
and specific locations; and
c) Motivating managers to improve standards of health and safety
performance in those areas under their control.

Occupational Health & Safety | Engr. Ubaid Umar 2 DECE, FET, INTERNATIONAL ISLAMIC UNIVERSITY, ISLAMABAD
 OHS MANAGEMENT SYSTEM
Decision making is a very important feature of the management process. This
can be summarized thus:
Review
problem

Monitor Possible
outcomes

Implement List options

Inform Recommend

Decide

Occupational Health & Safety | Engr. Ubaid Umar 3 DECE, FET, INTERNATIONAL ISLAMIC UNIVERSITY, ISLAMABAD
 OHS MANAGEMENT IN PRACTICE
Whilst health and safety management covers many areas, there are a number of aspects which are
significant, namely:
a) The company Statement of Health and Safety Policy;
b) Procedures for health and safety monitoring and performance measurement;
c) Clear identification of the objectives and standards which must be measurable and achievable
by the persons concerned;
d) The system for improving knowledge, attitudes and motivation and for increasing individual
awareness of health and safety issues, responsibilities and accountabilities;
e) Procedures for eliminating potential hazards from plant, machinery, substances and working
practices through risk assessment, the design and operation of safe systems of work and other
forms of hazard control; and
f) Measures taken by management to ensure legal compliance.

Occupational Health & Safety | Engr. Ubaid Umar 4 DECE, FET, INTERNATIONAL ISLAMIC UNIVERSITY, ISLAMABAD
 MODELS FOR SUCCESSFUL OHS MANAGEMENT
There are two recommended approaches depending on the organizational
needs of the business and with the objective that the approach will be
integrated into the total management system.
One is based on Successful Health and Safety Management HS(G)65 and the
other on ISO 14001. ISO 14001 is compatible with the environmental standard.

Occupational Health & Safety | Engr. Ubaid Umar 5 DECE, FET, INTERNATIONAL ISLAMIC UNIVERSITY, ISLAMABAD
 MODELS FOR SUCCESSFUL OHS MANAGEMENT

HS(G)65 ISO 14001

Occupational Health & Safety | Engr. Ubaid Umar 6 DECE, FET, INTERNATIONAL ISLAMIC UNIVERSITY, ISLAMABAD
 ISO 14001
The standard specifies a staged approach for developing and implementing a
plan, incorporating key stages.
The key objectives for Stage 1 are identified from the initial or status review
and by undertaking risk assessments and identifying the legal requirements to
which the organization subscribes. This stage identifies the long-term objectives
of the organization. Key objectives dealing with the most significant risks should
be identified. These objectives should be both measurable and achievable and,
where possible, their implementation should involve employees directly in order
to promote the program and gain their commitment.

Occupational Health & Safety | Engr. Ubaid Umar 7 DECE, FET, INTERNATIONAL ISLAMIC UNIVERSITY, ISLAMABAD
 ISO 14001

Occupational Health & Safety | Engr. Ubaid Umar 8 DECE, FET, INTERNATIONAL ISLAMIC UNIVERSITY, ISLAMABAD
 ISO 14001
Planning requirements
(a) Risk assessment
(b) Legal and other requirements
(c) Occupational health and safety management
(i) overall plans and objectives, including personnel and resources
(ii) have access to sufficient occupational health and safety knowledge, skills and
experience
(iii) operational plans to implement arrangements to control risks identified
(iv) planning for operational control activities
(v) planning for performance measurement, corrective action, audits and management
reviews; and
(vi) implementing corrective actions shown to be necessary.

Occupational Health & Safety | Engr. Ubaid Umar 9 DECE, FET, INTERNATIONAL ISLAMIC UNIVERSITY, ISLAMABAD
 ISO 14001
Effective implementation
There must be total commitment from the Board and senior management
downwards for effective implementation and operation. Many organizations
successfully ensure this by the appointment of a director or executive with
responsibility for occupational health and safety and with particular
responsibility for the regular review of performance across the organization.
This may be accompanied by a mission statement or other document outlining
the commitment of the organization to the continual improvement of health and
safety.

Occupational Health & Safety | Engr. Ubaid Umar 10 DECE, FET, INTERNATIONAL ISLAMIC UNIVERSITY, ISLAMABAD
 ISO 14001
Monitoring
This involves the key areas of checking, correcting and auditing.
1. Checking and correcting Performance measurement: is an important
feature of the management process and a key way to provide information
on the effectiveness of the health and safety management system.
Qualitative and quantitative measures should be considered with the aim of
ensuring that proactive systems are recognized as the prime means of
control.
2. Auditing: There must be an effective audit system that entails a critical
appraisal of all the elements of the management system. This is best
undertaken through a form of ongoing audit program.
Occupational Health & Safety | Engr. Ubaid Umar 11 DECE, FET, INTERNATIONAL ISLAMIC UNIVERSITY, ISLAMABAD
 ISO 14001
Management review
A periodic management review is an essential component of the management
system. It differs significantly from the audit but draws on the audit, amongst
other indicators, to determine the robustness of the health and safety
management system.
Reviews should consider:
a) the overall performance of the occupational health and safety management system;
b) the performance of the individual elements of the system;
c) the findings of audits;
d) internal and external factors, such as changes in organizational structure, legislation
pending, the introduction of new technology, etc,
and identify what action is necessary to remedy any deficiencies.
Occupational Health & Safety | Engr. Ubaid Umar 12 DECE, FET, INTERNATIONAL ISLAMIC UNIVERSITY, ISLAMABAD
 BENCHMARKING
A benchmark is a reference point which is commonly used in surveying practice.
More recently, the term has been used to imply some form of standard against
which an organization can measure performance, and as such it is an important
business improvement tool in areas such as quality management.
Health and safety benchmarking follows the same principles, whereby an
organization's health and safety performance is compared with a similar
organization or ‘benchmarking partner’.

Occupational Health & Safety | Engr. Ubaid Umar 13 DECE, FET, INTERNATIONAL ISLAMIC UNIVERSITY, ISLAMABAD
 BENCHMARKING
Deciding
what to
benchmark

Acting on the Deciding

Working with Selecting

Occupational Health & Safety | Engr. Ubaid Umar 14 DECE, FET, INTERNATIONAL ISLAMIC UNIVERSITY, ISLAMABAD
 BENCHMARKING
Step 1 – Deciding what to benchmark
Benchmarking can be applied to any aspect of health and safety, but it is good
practice to prioritize in terms of high hazard and risk areas, such as with the
use of hazardous substances, with certain types of workplace or working
practice. Feedback from the risk assessment process and accident data should
identify these priorities. Consultation with the workforce should take place at
this stage, together with trade associations that may have experience of the
process.

Occupational Health & Safety | Engr. Ubaid Umar 15 DECE, FET, INTERNATIONAL ISLAMIC UNIVERSITY, ISLAMABAD
 BENCHMARKING
Step 2 – Deciding where you are
This stage of the exercise is concerned with identifying the current level of
performance in the selected area for consideration and the desired
improvement in performance. Reference should be made at this stage to legal
requirements, such as regulations, to ACOPs and HSE guidance on the subject,
and to any in-house statistical information. It may also be appropriate to use an
audit and/or questionnaire approach to measure the current level of
performance.

Occupational Health & Safety | Engr. Ubaid Umar 16 DECE, FET, INTERNATIONAL ISLAMIC UNIVERSITY, ISLAMABAD
 BENCHMARKING
Step 3 – Selecting partners
In large organizations it may be appropriate to select partners both from within
the organization, perhaps at a different geographical location (internal
benchmarking) and from outside the organization (external benchmarking).
With smaller organizations, trade associations or the local Chamber of
Commerce may be able to assist in the selection of partners. Local
benchmarking clubs operate in a number of areas. Reference should be made
to the Benchmarking Code of Conduct to ensure compliance with it at this stage.

Occupational Health & Safety | Engr. Ubaid Umar 17 DECE, FET, INTERNATIONAL ISLAMIC UNIVERSITY, ISLAMABAD
 BENCHMARKING
Step 4 – Working with your partner
With the right planning and preparation, this stage should be straightforward.
Any information that is exchanged should be comparable, confidentiality should
be respected, and all partners should have a good understanding of the other
partners’ process, activities and business objectives.

Occupational Health & Safety | Engr. Ubaid Umar 18 DECE, FET, INTERNATIONAL ISLAMIC UNIVERSITY, ISLAMABAD
 BENCHMARKING
Step 5 – Acting on the lessons learnt
Fundamentally, the outcome of any benchmarking exercise is to learn from
other organizations, to learn more about the individual organization's
performance compared with working partners, and to take action to improve
performance.

Occupational Health & Safety | Engr. Ubaid Umar 19 DECE, FET, INTERNATIONAL ISLAMIC UNIVERSITY, ISLAMABAD