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Dunning Letter Templates for Payment Follow-up

The document provides templates for three stages of dunning letters to follow up on overdue receivables. The first letter serves as a friendly reminder, the second as a firm follow-up, and the third as a final notice before legal action. Each template includes placeholders for customer details, invoice information, and payment requests.

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sachin ailani
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169 views3 pages

Dunning Letter Templates for Payment Follow-up

The document provides templates for three stages of dunning letters to follow up on overdue receivables. The first letter serves as a friendly reminder, the second as a firm follow-up, and the third as a final notice before legal action. Each template includes placeholders for customer details, invoice information, and payment requests.

Uploaded by

sachin ailani
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

Dunning Letter Templates

These templates are to be used in a staged manner for effective follow-up of overdue
receivables.

1st Reminder – Friendly Payment Reminder


To,
[Customer Name]
[Customer Address]

Subject: Friendly Reminder – Payment Due for Invoice [Invoice Number]

Dear [Customer Name],

We hope you are doing well. This is a kind reminder that payment for the following invoice
is now due:
Invoice Number: [Invoice Number]
Invoice Date: [Invoice Date]
Amount: ₹[Amount]
Due Date: [Due Date]

Kindly arrange to make the payment at your earliest convenience. If payment has already
been made, please ignore this letter.

Thank you for your prompt attention.

Sincerely,
[Your Name]
[Your Company Name]
2nd Reminder – Firm Follow-up
To,
[Customer Name]
[Customer Address]

Subject: Second Reminder – Overdue Invoice [Invoice Number]

Dear [Customer Name],

We refer to our previous reminder dated [First Reminder Date] regarding the outstanding
payment:
Invoice Number: [Invoice Number]
Invoice Date: [Invoice Date]
Amount: ₹[Amount]
Due Date: [Due Date]

As of today, this invoice remains unpaid. We kindly request you to settle the dues within [X]
days to avoid further action.

Please treat this matter as urgent.

Regards,
[Your Name]
[Your Company Name]
3rd Reminder – Final Notice Before Legal Action
To,
[Customer Name]
[Customer Address]

Subject: Final Notice – Immediate Payment Required

Dear [Customer Name],

Despite previous reminders, the following invoice remains unpaid:


Invoice Number: [Invoice Number]
Invoice Date: [Invoice Date]
Amount: ₹[Amount]
Due Date: [Due Date]

This is our final notice. If we do not receive payment within [Final Days] days, we will be
forced to initiate legal proceedings or refer your account to a collection agency.

We urge you to settle the dues immediately to avoid further consequences.

Sincerely,
[Your Name]
[Your Company Name]

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