ETHIOPIAN CIVIL SERVICES UNIVERSITY WOLISO
CAMPUS
COLLEGE OF LEADERSHIP AND GOVERNANCE
DEPARTMENT OF PROJECT LEADERSHIP AND
MANAGEMENT
Individual Assignment on Issue Log, Risk and Stakeholder Register
Project Risk and Decision Analysis
Name ID NO
Tigistu Beyera Tafa ECSU2302523
Submitted to: Dr. Tarekegn D.
April,2025
Woliso, Ethiopia
Table of Contents
What is issue log? ........................................................................................................................... 2
THE IMPORTANCE OF ISSUE LOG ................................................................................................... 4
What is risk register?...................................................................................................................... 5
The importance of risk register in woliso soap and detergency factory ...................................... 6
WHAT IS THE STAKEHOLDER REGISTOR? ...................................................................................... 8
What is the significance of stakeholder register? ......................................................................... 8
Reference ...................................................................................................................................... 12
1|Page
What is issue log?
An issue log is a document used to track and manage issue that arise during project or process. It
helps teams identify, document, prioritize and resolve problems risks or challenges in a systematic
way, the issue log typically includes details such as: -
Issue id: a unique identifier for the issue.
Description: a brief explanation of the issue
Date identified: when the issue was first reported
Priority/severity: the level of urgency or impact of the issue (e.g. low, medium, High)
Assigned to: the team member responsible for addressing the issue
Status: current progress or resolution status (e.g. open, in progress. Resolved).
Resolution date: when the issue was resolved (if applicable)
Risk type: the types of risk associated with the issue (e.g. supply chain, equipment failure, safety
etc.)
Impact: the severity or potential consequences of the issue (e.g. low, medium, high)
Generally, an issue log is tool used to track problem that have already occurred in a project or
[Link] the context of woliso soap and detergent factory, the issue log helps monitor and
resolve specific issues affecting production or other operation.
Here an issue log table for woliso soap and detergent factory, indicating ten types of risks. The
below table will describe various issues the factory might encounter along with their risk types,
impact and mitigation efforts.
2|Page
Id Issue Risk Prio Impact Status Date Respond resolution \ date
description type rity reported person action resolved
I1 Shortage of Supply High High Open 01/03/2025 Procureme Source Pending
key raw chain risk nt team automotive
material e.g. suppliers
oil &
chemical
I2 Equipment Equipme High High Closed 11/03/2025 Maintenan Conducted 13/03/2025
breakdown nt failure ce team repairs
in detergent risk implemented
mixing unit regular
maintenance
check
I3 Worker Health & High High Open 12/03/2025 Hr & Enhance Pending
injury due to safety safety safety training
lack of safety risk department improved
measures on safety
production equipment
floor availability
I4 Delay in Operatio Medi High Open 12/03/2025 Production Scheduled Pending
product nal risk um supervisor repair set up
packaging manual
due to packaging
machine process as
function back up
I5 Product Quality High High Open 10/03/2025 Quality Through Pending
contaminatio control control clearing of
n during risk manager equipment and
production check
I6 Regulatory Complia Medi High Open 13/03/2025 Complianc Review Pending
inspection nce risk um e officer regulatory
failure due to ensure all
non- processes
compliance align with
with standard
standard
I7 Fluctuation Financial High Medium Open 14/03/2025 Financial Negotiate Pending
in raw risk manager fixed price
material contact with
prices suppliers
impacting
costs
I8 Power Infrastru High High Open 14/03/2025 Operation Install backup pending
affecting cture risk manager generator
production review power
schedules supply
infrastructure
3|Page
I9 Delays in Logistic medi medium Open 15/03/2025 Logistic Identify Pending
delivery due risk um coordinato alternative
to r transportation
transportatio roots enhance
n disruption coordination
I10 Negative Reputati medi HIGH Open 16/03/2025 Marketing Increase Pending
public onal risk um and for transparency
perception department implement
due to sustainable
environment practices
al concern
THE IMPORTANCE OF ISSUE LOG
The importance of issue log in woliso soap and detergent factory lies in its ability to help manage
and track issues that arise during production, operation or any other aspect of the factory activities.
Here are a few key points highlighting the importance of an issue log: -
1. problem identification and resolution
Issue log helps in identifying problems of challenges in the production process or supply chain. by
documenting these issues, the factory can take prompt Corrective actions to minimizing
disruptions
2. Tracking and monitoring: - it allows the management team to track recurring issues and
their resolution over time. this helps in identifying patterns and areas where improvement is
needed.
3. Accountability: - it ensures accountability by assigning responsibility for resolving specific
issues to the relevant teams or individuals making it easier to follow up on progress.
4. Documentations for future reference: -an issue log serves as a historical record of
problem solutions. This documentation can be valuable when making decisions about process
improvement or when troubleshooting similar problems in the future.
5. improved efficiencies: - by addressing issues promptly and systematically an issue log
helps to helps to streamline production process, leading to increased operational efficiency and
minimizing downtime.
4|Page
6. Quality control: - in manufacturing, maintaining consistent quality standards is crucial as
issue log helps to pinpoint quality related problems and supports continuous improvement efforts,
ensuring that the products meet required standards.
7. Compliance and reporting: -for regulatory or internal audit purposes having a well –
maintained issue log helps demonstrate that the factory is actively managing and resolving issues
in compliance with industry standards.
What is risk register?
Tools used in project management and operations to identify, assess and track potential risks that
may affect the success of a project, process, or [Link] serves as a central repository where
all identified risks are documented along with information on their likelihood, impact and
mitigation strategies. The purpose of risk registers helps organizations anticipate and prepare for
potential challenges; ensuring that they can manage risks effectively and minimize negative
outcomes. Here is the key component typically found in risk resistor
1. Risk description: -clear explanation of each identified risk for example machine breakdown or
supply chain disruption.
2. Risk ID: - a unique identifier for each risk for easy reference.
3. Likelihood: -an assessment of how likely the risk is to occur (often categorized as low, medium,
or high
4. impact an evaluation of how significant the consequences of the risk would be if it occurs
(usually ranked as low, medium, or high).
5. Risk priority: -ranking of risks based on their likelihood and impact, helping to prioritize
which risks needed immediate attention.
6. Mitigation strategy: -the planed actions to minimize the likelihood or impact of the risk. This
could include preventive measures of contingency plans.
7. Risk owner: -the person or team responsible for managing the risk and executing the mitigation
strategies.
5|Page
8. Status: - the current status of the risk (whether it is active, resolved or dormant).
9. Date identified: -the date when the risk was first recognized.
The importance of risk register in woliso soap and detergency factory
The risk resistor is an essential tool in management and mitigation risk in factory like Woliso soap
and detergent factory. It is importance lies in its ability to systematically identify, evaluate and
address potential risks, ensuring smoother operational and better decision making. here are some
key reasons why risk register is importance for the factory.
1. identifying risks: -risks register helps the factory systematically identify potential risks in the
operation from raw material procurement to production processes. this could include machinery
breakdowns, supply chain disruptions, regulatory changes or workplace safety hazards.
2. assessing risks: -the risk register enables the factory to evaluate the likelihood and impact of
each identified risk. this helps prioritize which risks need immediate attention and resources to
mitigate.
3. risk mitigation planning: -by having a clear record of risks the factory can develop effective
risk mitigation strategies. for example, it might involve investing in machinery maintenance,
diversifying suppliers, or implementing safety protocols to avoid accidents.
4. compliance and regulation: -in industries like soap and detergent manufacturing, there are
strict health, safety and environmental regulation. risk registers help ensure the factory remains
compliant reducing the risk of legal or regulatory violations.
5. resource allocation: -the factory can allocate resource more effectively by focusing on the most
significant risks. This could involve budget allocation for preventive measure or insurance for
certain risks.
6. improved decision making: -with all risks clearly outline and their potential impacts
understood, management can make more informed decision that protect the factory long term
sustainability and profitability.
6|Page
7. continuous monitoring and improvement: -risk register is not static; it continuously updates
d as new risks emerge or existing ones evolve. This allows the factor to stay agile and responsive
to changing conditions in the industry.
R Id Risk Description Risk Types Likelihood Impact Risk Mitigation Strategy
Priority
R1 raw material supply high high high to develop alternative
supply chain suppliers established and
e.g. shortage of risk strong supplier contacts
oil and
chemical
R2 equipment equipment medium high high regular maintenance and
breakdown failure risk investment in spare part
or malfunction
R3 employee health health and medium high high provide safety, training,
and safety risk enforce safety protection
safety accident
product Implement quality
R4 contamination operational low high medium control checks
or packaging risk sterilization protocols
R5 environmental reputational medium medium medium Improve waste
impact from risk management comply with
waste disposal environmental regulatory
R6 regulator regulatory high high medium stay update on regulation,
changes affect and adapt production report
ting production compliance quickly
or sales risk
R7 fluctuation in fluctuations high medium high market research,
market in diversify pro
demand for soap market risk duct line and adjust
and production
detergent scale
R8 supply chain supply medium medium medium create a diversified supply
disruption chain chain established
due to political disruption contingency
instability risk plans
R9 financial financial monitor financial closely
instability e.g. instability medium high high secure diverse funding
poor cash flow risk sources
on funding
R10 fire or explosion fire or low high high install fire suppression
risk in explosion system
production area risk conduct fire drills
7|Page
WHAT IS THE STAKEHOLDER REGISTOR?
The stakeholder register is tool used in project management to identify, record, and manage all
individual, groups or organizations that have an interest in the project. The stakeholder register
typically includes the following information
1. Stakeholder name: - the person or the group involved in a project
2. Position /role: -the stakeholder role in a project or organization.
3. Contact information: -ways to reach the stakeholder (email, phone number and etc.)
4. Impact /interest: -how much the stakeholder is affected by the project and their project outcome.
5. Influence / power: -the degree to which the stakeholder can affect the project outcomes.
6. Expectations /concerns: -what the stakeholder hopes to gain from the project or any issue they
might have.
7. Engagement strategy: -the approach to managing or communicating with each stakeholder.
What is the significance of stakeholder register?
The significance of stakeholder register lies in its ability to help project managers and teams
effectively identify, analyze and engage stakeholders throughout the lifecycle of a project. Here
are key points highlighting its importance.
A. Identification and classification: - it is providing clear record of all stakeholder involved
in or impacted by project, including the interest, power, influenced level of involvement.
This helps to classify stakeholder e.g key stakeholders, secondary stakeholder or external
stakeholder for bitter management.
B. Effective communications: -a stakeholder register outline communication preference and
needs for each stakeholder. this insures that communication is tailored, timely and
effective, reducing the risk of miscommunication and misunderstanding.
C. Managing expectations: -by understanding stakeholder expectation, concerns, and
priorities the stakeholder register help manage and line these expectations with project
goals. It can help prevent issues by addressing concerns early on.
8|Page
D. Risk management: -a stakeholder register identifies potential risk related to stakeholders,
such as opposition, dissatisfaction, or a lack of support by analyzing stakeholder power
and influence, project managers can develop strategies to mitigate or manage this risk.
E. Resource allocation: - the register helps prioritize which stakeholder need more attention
and resource based on their level of influence and interest. This insure that the right people
are engaged at the right times.
F. Tracking and monitoring: -it acts as a living document that is updated throughout the
project to reflected changes in stakeholder relationship, priorities and influence. this helps
keep the project team informed at any shifts in stakeholder dynamics.
G. Building relationship: -it fosters a proactive approach to relationship management,
ensuring that the stakeholders are kept informed, engaged and aligned with the project
goals, thereby enhancing the like hood of project success.
9|Page
S. Stakeholder Role/ Interest Influence Impact Priority Engagement
N Type Description Strategy
The governing political HIGH HIGH HIGH regular
Woliso Town body responsible stability and they their decision infrastructure meeting
1 Municipality for implementing development can directly
affect urban development, policy,
law, politic programs influence
development, economic discussions
and local decisions
infrastructure development, and
development public services social community
project. and services etc. forums
community
well-being
Woliso Town Schools, quality of MEDIUM MEDIUM HIGH school
Education university& education, can impact future motivated community
Bureau vocational centres research shape future workforce, skilled partnerships,
2 offering opportunities workforce literacy skill manpower educational
education & and levels and programs&
skill human contribute to workshops
Development capital the community
intellectual
capital
3 Woliso Soap owners of economic HIGH it has MEDIUM their MEDIUM survey,
& businesses growth, tax economic economic high workshop
Detergent within woliso and policies and impact, job health can motivated and
Factory it is large industry business creation, and affect the local skilled and collaborative
opportunities local economy and satisfied initiative to
economic employment workforce improve
growth is essential the local
business
environment
hospital, clinics HIGH MEDIUM HIGH health HIGH regular
Woliso Town and concerned considering outcomes are motivated & consultation
4 Health Care healthcare with health the significantly skilled health with health
workers infrastructure, role of health impacted by care workers professionals,
responsible for accessibility care local health
delivering , and public facilities in healthcare awareness
medical services health local systems ,campaigns
in woliso town policies communities. and
partnership
initiatives
10 | P a g e
employee high they are HIGH their HIGH HIGH regular
Vision Fund working invested in performance motivated staff they are training
Microfinance at the woliso the directly leads to the core programs,
5 in branch success and affects higher service group the feedback
Woliso who deliver operations of the branch quality, microfinance sessions
Branch services the efficiency, improved serves performance
to customers and microfinance service, customer appraisals
manage the daily institution deliver and retention and and creating a
operation of the client organizational positive
branch satisfaction success. working
environment
to maintain
staff morale.
staff members HIGH MEDIUM, HIGH HIGH regular
working employee their motivated and staff training
EEU Woliso at the woliso are interested performance well-trained satisfaction program,
6 Branch branch, in their roles directly employees and performance
including job affects contribute to performance reviews,
technical staff, security, services the employee
customer services career delivery but efficiency and feedback
agent development they do not reliability of the mechanism,
service agents and working have a major electricity and fostering
and conditions. influence supply and a supportive
administration over strategic customer work
decisions service environment
with clear
career
progress
ion opportunities
11 | P a g e
Reference
Woliso soap and detergent plc
Vision Fund Micro Finance Woliso Branch
EEU Woliso Branch
Woliso Town Education Bureau
Woliso Town Health Center
Woliso Town Municipality
12 | P a g e