ENVIRONMENTAL AND SOCIAL
PERFORMANCE AUDITING REPORT ON
WOOD WORKS
Project Promoters: ALAZAR, AMRISA
AND FRIENDS SME
Project Location: Oromia Regional State,
Mattu Town, Tebo Kebele.
Submitted To: Mattu Town
Environmental Protection Office
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CONSULTANT: YOYA DEVELOPMENT
CONSULTANCY AND TRAINING PLC
Phone Number: +251917274955
June 2025/Mattu
Content
s
ABBREVIATIONS...........................................................................................................................................4
0. EXECUTIVE SUMMARY.........................................................................................................................5
1. INTRODUCTION...................................................................................................................................7
2. AUDIT TEAM AAND COMPOSION........................................................................................................8
3. PROJECT LOCATION AND DESCRIPTION...............................................................................................9
4. AUDIT OBJECTIVES.................................................................................................................................10
5. SCOPE OF THE PERFORMANCE AUDIT...................................................................................................11
6. APPROACH AND METHODOLOGY..........................................................................................................12
6.1 Start- up Meeting................................................................................................................................12
6.2. Collecting Evidences and data...........................................................................................................13
6.3. Site Inspection....................................................................................................................................13
6.4 Verification of Gathered Data.............................................................................................................14
6.5 Evolution of Audit Findings..................................................................................................................14
6.6 Wrap-up meeting................................................................................................................................15
7. ENVIRONMENTAL AND SOCIAL PERFORMANCE AUDIT FINDINGS........................................................16
7.1 Compound Inspection.....................................................................................................................16
7.2 Records and Documentation...........................................................................................................16
7.3 Material storage system..................................................................................................................17
7.4 Production process..........................................................................................................................18
7.5 Waste Management System............................................................................................................18
7.6 Liquid Waste Management..............................................................................................................19
7.7 Solid waste management system....................................................................................................19
7.8 Strength of Environmental unit.......................................................................................................19
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7.9 Emergence Response Preparedness of the Factory.........................................................................20
7.10 Technical Support and Capacity Assessment.................................................................................20
7.11Industry public Relationship...........................................................................................................20
7.12. Occupational Health and Safety....................................................................................................21
7.13 Noise exposure in both wood and material department...............................................................21
8. CONCLUSION AND RECOMMENDATION................................................................................................24
8.1. Conclusions.....................................................................................................................................24
8.2 Recommendations...........................................................................................................................25
REFERENCES..............................................................................................................................................26
ABBREVIATIONS
EC Ethiopian Calendar
ESIA Environment and Social Impact Assessment
ESMP Environment and Social Management Plan
ESMSG Environment and Social Management System Guidelines
GoE Government of Ethiopia
GTP Growth and Transformation Plan
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0. EXECUTIVE SUMMARY
Mattu Town is located in oromia regional state; at about 600 kms distance From Capital City of
Ethiopia Addis Ababa on South West of Ethiopia. It is one of the fast growing towns in the
oromia region. It is also potential in the production of Honey, Coffee, Maize, Woods and Largely
industrial products of multi varieties. YOYA DEVELOPMENT CONSULTANCY AND
TRAINING PLC has conducted performance audit of Alazar, Amrisa and Friends SME found
in Mattu Town. The firm used environmental and social auditing procedures and steps. The
auditors checked presence of federal and regional ESMP documents, Environmental Laws and
proclamations. Existence of Key staffs and experts in the factory were also checked and they
were assigned properly. The company has hired foreigners that are believed to be appropriate for
these tasks. All Documents were available and endorsed by relevant authority.
The factory uses different types of woods, Metals of Vary Size and thickness, Wood Glues,
Metal coats, and accessories as a source of raw materials. During the auditing of the factory
mattu town, the auditors have identified some constraints and were summarized below.
Machineries Were not clean
The compound of the factory was not become green(Nursery Site is not established)
Some of the workers are not wearing uniform clothes at work place
Some of the workers are not using mask.
Solid wastes are available in the compound of the factory in the oil screening pit tank.
Lack of taking corrective measures on observed environmental and social gaps.
Recommendations forwarded by authorities are;
All Equipment’s and the working space need to be clean and attractive
The Company should Develop nursery site(Green area should be developed and
attractive)
Workers Should have protective equipment’s, appropriate clothes and masks
Solid Wastes Should be removed from the compound regularly from pit tank
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In order to ensure the proposed mitigation measures will be implemented, an environmental
management plan has been developed to guide all activities of the timber production during
all its phases concerning the protection of the environment. This Plan Specifies the nature of
the negative impact, the proposed Mitigation Measures, and the indicators in the execution
of this mitigation ensures, the time period, the responsibilities and the follow up needed
from concerned and specified parties, an emergency plan in the case of accident was also
developed.
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1. INTRODUCTION
The purpose of audit report is to identify sensitive environmental components likely to be
affected by the timber production to evaluate the potential impacts associated with timber
production and subsequent operation and prepared plans and recommendations regarding
measures that will minimized adverse impact and enhance beneficial impact. Laws, policies
and institutions were considered for the dual purpose of identifying potential timber
production constraints and establishing back ground for realistic sensitive recommendation.
With this respect the policy legislative and institutional issues that are most relevant to timber
product factory. The objective of this study is to insure that the timber production is
environmentally sound and contributes to the socio –economic development of the town in
general and local communities in particular.
Alazar, Amrisa and Friends SME wood work is established on April 2014 EC. Ever since its
establishment our company has been engaged in numerous construction activities within the
stipulated time frame high finishing quality and safety at work site. Our company has
developed a safety police and continually creates awareness to our employees in an effort to
complying with it.
Currently the Alazar, Amrisa and Friends SME manufacturing Factory is trying to be an
environmentally friendly company so that they have requested Environmental and social
performance audit for the factory. The company has well-structured in the services like
welfare facilities (toilets,) hand washing and showers separately for both female and male).
With this consideration Alazar, Amrisa and Friends SME contracted our firm to conduct
environmental and social performance audit is designed to assess and undertake compliance
of wood works in accordance with the federal and regional proclamations and Bank
Industrial polices.
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2. AUDIT TEAM AAND COMPOSION
The teams of were drawn from Multi- Disciplinary
Table 2.1 the Audit Team
S/N Name Profession
1 Bayisa Dida Leta Senior Environmental Pollution Analyst
2 Temesgen Wirtu Olika Senior Environmental Health Expert
3 Leulseged Mulugeta Adamu Senior Sociologist
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3. PROJECT LOCATION AND DESCRIPTION
The project was located in Mattu town Tebo kebele in Bishari Mareyima locality which is
about 600 km far from the capital city Finfinne. The Alazar, Amrisa and Friends SME wood
work project was implemented on the enough land area. The project was start working in
2014 E.C and creates job for 17 employees both temporarily and permanently. The total
populations of the of the town are projected that could really help the country and in addition
is paying government tax, providing high quality coffee seeds for the exports that could
indirectly solve the problem of foreign currency.
The land use and land cover of the town comprises cultivation, patches of disturbed natural
forests wet land degraded land woodland grassland and settlement areas. The cultivated land
is confined to well drain loam soil occurring on somewhat low land. The major crops are
coffee and maize. The land uses are mainly for coffee crop production. According to the
data from the district the total land covers 174,617 ha. Cultivated land area comprises 72,664,
forest area is 96,685, grazing land covers 1,980, and the remaining is 13,288. The climate of
the town is influenced by its location and elevation. The altitude of the district ranged from
1930m to 2300m above sea level. The temperature ranged from 16.55 0 c. the area lies in the
cold humid sub-tropical climate zone. The main rainy seasons run from April to October with
heavy rain fall occurring between July and September the project area is situated within
high rainfall receiving areas of the country. Annual average rainfall is 700-2300mm. most of
the rainfall is contracted through April to October followed by virtual dry season from
November to March.
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4. AUDIT OBJECTIVES
4.1 General Objective
The overall objective of the Environmental and social performance Audit was to ensure that
the wood works in the mattu town was implemented in accordance with the factories ESMP.
4.2 Specific Objectives
The specific objective of Environmental and social performance Audit were:
To assess the level of public participation and data organization
To assess the compliance of factory implementation with ESMP guidelines in
corporate into factory planning and implementation processes,
To identify the appropriateness of proposed mitigation measured and their
implementations
To identify good practices and constraints during the operation of each factor
To identify implementation gaps and suggest appropriate recommendations,
To generate data and information for further assessments.
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5. SCOPE OF THE PERFORMANCE AUDIT
The scope and cover of this environmental and social performance Audit were to assess
whether the factory operation is implemented in accordance with Federal and Regional
ESMP guide lines as well as the World Bank factory operational manuals.
In the aim of deciding upon the study area for project and drawing the list of activity and
impacts to be studied during the audit, the team carried out an initial environmental
examination and scoping.
The scoping exercise has been carried out with the following main objective:
To define the limits of the stud area.
To define list of Valued Ecosystem Components with in the study area
To define list of activities type and magnitude of the project
To defines list of impacts to be studied
In order to carry out the above tasks the team employed different tools and
techniques relevant to the project. Use of environmental scoping checklists
and consultation of different stakeholders (including experts, project affected
peoples local administrator and people.
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6. APPROACH AND METHODOLOGY
6.1 Start- up Meeting
The auditory held opening meeting at the presence of factory manager, technical staffs and
regulatory bodies on the objectives of the audit so that decision makers have clears
understanding at early phase of the auditing procure and accordingly provided essential support
to the auditors to carry out its assessment in smooth manner.
Fig.1. Open meeting with concerned bodies
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6.2. Collecting Evidences and data
Data and others information gathering was under taken through assessing the available
documents in the factory office, interviewing key informants holding discussion with focus
Groups, product beneficiaries and conducting on observation. As a result, both primary and
secondary data was incorporated in the audit.
6.3. Site Inspection
Site observations (within and outside of factory premises) were made to identify environmental
and social risks associated with soil degradation water and air pollution and human health
problems at community levels. The purposed mitigation measured indicated in the documents of
ESIA were considered and personal observations in connection to the sites were judged for
comments and recommendations
At the end of the site inspection audit, debriefing on the major findings including achievements,
challenges encountered and actions to be taken for the sustainability were undertaken as
feedback with factory focal persons on the site.
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[Link] spot visiting
Fig. 2. On spot visiting
6.4 Verification of Gathered Data
Verification of gathered data was conducted by cross- checking the environmental and social
management system in plan regarding the factory and identified environmental and social
issues against the established environmental and social management regulations and
standards, best practices observed at the factory levels as a whole. Key informant interviews
correctness of data collected from field assessment.
6.5 Evolution of Audit Findings
Analysis of data was made by organizing and classifying all collected data into appropriate
categories using tabular presentations. Furthermore evolution of audit findings was
conducted focusing on major environmental and social issues identified corresponding to
factory and their significance checking the effectiveness of mitigation major against
environmental and social effect in ESIA reports of factory, corrective actions designed for
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improvements which are highly valuable in determining the environmental performance and
compliance levels of the factory with the established regulations and standards.
6.6 Wrap-up meeting
Prior to leaving the factory the auditor conducted close up meetings with factory managers,
senior experts and important officials to discuss on results of the audit. Accordingly the
auditors concluded the on-site audit by;
Briefing summary of the environmental and social performance audit
activities and findings.
Highlighting environmental and social management systems strengths and
weaknesses in line with ESMS guidelines and requirement.
Discussing preliminary findings and recommendations for corrective actions,
bringing up findings requiring immediate attention so that concerned decision
makers should take prompt corrective actions.
Clarifying any outstanding issues identified during audit.
Agreeing on reporting schedule and chain of communication.
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7. ENVIRONMENTAL AND SOCIAL PERFORMANCE AUDIT FINDINGS.
7.1 Compound Inspection
The factory has participated in the operation of woods work production. The factory is using
raw materials that are available in the domestic and from others. Woods are the main sources of
raw materials. After combining these raw materials, the factory will produce items of different
size and type.
The audit was conducted to evaluate their performances with ESMP guidelines. The mattu Town
Environmental protection Authority with all its structures has entitled to conduct monitoring and
evolution on any ongoing and completed development projects of both governmental and non-
government organizations by itself or through the consulting firms. To exercise its man date, the
Authority has developed a regional Environmental and social Impact Assessment proclamation
no. 176/2005 and pollutions no. 177/2005, ESIA consultants and brought to act. Hence, in order
to investigate the Performance Compliance of the factory with environmental and social
Safeguard guidelines and laws, YOYA DEVELOPMENT CONSULTANCY AND TRAINING
PLC were assigned to conduct environmental and social performance audit of the factory.
7.2 Records and Documentation
The factory has good record system in which all inflows and outflows are available in their
documentation. The document/ consolation minutes organized in the factory office of Alazar,
Amrisa and Friends SME Indicates the operation of the factory was assessed by the ESIA
consultant and the participants were consulted. The agenda was about employment opportunity,
raising the profits of the company, earning god will and others which are no not related to the
adverse E$S impacts of the factory. In the minutes of the discussion, the views forwarded by the
participants focuses on the importance of the factory. In the minutes of dissuasion, the views
forwarded by the participants focuses on the importance of the factories as one of the ways for
solving activities. There is no separate discussion on the possible adverse Environmental and
social impacts of the factory made by the ESIA consultants.
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The auditors have also revised the staffs of the factory in their documentation.
Accordingly, there are no environmental and social issues experts in the factory. So,
the auditors recommended the factory to hire the Environmental expert.
7.3 Material storage system
7.3.1 Material Store
The factory has separate storage system for finished products and raw materials separately.
Woods and the accessories are stored in separate warehouse.
Fig.4 the Company Storage Site
7.3.2 Production storage
Finished products are stored in a separate room until transported end to the users
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7.4 Production process
The Environmental and social performance Authority has assessed the production process of the
wood work manufacturing process the moral production process is the following logs are
delivered to sawmill from suppliers /forest and stored on land. Then the logs sprayed with water
to keep them moist and prevent cracking the raw logs are debarking and then cut into cants
(partially cut timber) which are trimmed in to raw timber. The cants are cut to specific lengths or
finished further depending on the final distinction of the timber product most timber is dried to
specific moisture content through air.
Before the start of manufacturing of any wood work a desired design is selected selection of
elegant design is important to ensure attractive finished product. The seasoned wood is cut into
desired shape and slices according to the requirement of design.
Assembled product is grind to make the surface smooth once the surface is smooth, finishing
material is applied to make the surface ready for paint or polish. After the base is prepared final
finishing is applied depending on requirement in term of paint/ polish. Upholstery of fabric is
carried out according on recruitment in of paint /polish upholstery of fabric is carried out
according requirement of design.
7.5 Waste Management System.
The factory is using raw material that are available in the domestic and from others woods and
woods glues are the raw materials from which the factory users for productions. After making re
arrangement and combining these raw materials the factory will produce different types of wood
product including tanks of different use. In the production line all the environmental and social
issues were not taken in to account. Operation of the factory were performed without due
considerations on the environment according to the audit conducted. As a result, the auditors got
residual of these raw materials in the compound of the factory and others waste materials.
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Similarly, the information obtained from the Town Environmental Protection Authority indicates
that there was continuous monitoring and
Follows up on the implementation for the adverse environmental and social impacts through yet
the adverse impacts were not mitigated. The majority of dissuasion points focused on the
importance of the factory in terms of job creation and solving social problems. In addition during
discussion with the staffs both from the implementing and regulatory bodies, they are unable to
mitigate the adverse impacts from the project due to budget problem and low attention to the
environments Consequently , solid wastes, lack of greenery, etc are going to affect the
environment and society.
7.6 Liquid Waste Management
The factory has prepared the septic tank and it will be absorbed when filled by car. The liquid
wasted from the hand wash and others are flowed to the town canal. The septic tank and hand
wash canals are separated.
Staff Toilet
It was constructed in the appropriate area (in the compound of factory office) and expected to
server the workers and customers. Hover, science it is surrounded by industries in all direction,
there is no way that goes out rather directed to the septic tank of the toilet.
7.7 Solid waste management system
The residuals from the raw materials and production process will be stored in a separate place.
Wood on their categories sold to buyers then the leftovers are taken by the SME found in the
town come and transport it to the waste disposal site prepared by the town.
7.8 Strength of Environmental unit
The important issues to be considered should have based on the sustainability of the factory in
terms of the construction quality, considering the side implementation area, site clearance after
complementation of construction and attractiveness in general. As the factory is on its first state
of journey in fully implementing the project a lot of bolded activities were performed. But still a
challenging future will face them.
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Some of the evidences to show the weaknesses in considering social and environmental issues
are undeveloped nursery site, unclean factory area and the likes. The auditors recommend the
factory to save the lives of society that may arise from compressor spray on air without using
vacuum sucker.
7.9 Emergence Response Preparedness of the Factory
The factory has fire extinguisher and water prepared at different place. In addition, the risky
areas are separated by the factory. The company hazard ness prevention offers in case it happens.
There is a compiled document to indicate the emergence response of the factory and accordingly.
There is an initial plan to mention the level of success on performance of the plan and it seems
good to effectively revise the existing one and plan for additional emerging issues in the coming
years. In addition, the factory should prepare a detail risky area, fire extinguisher and do on it.
7.10 Technical Support and Capacity Assessment
Follow up of the ongoing factory will maximize the quality of the project and their value of
public acceptance and as well for the successful operation of the factory. These become fruitful if
continuous team support and follow up of the performance and propose the next step based on
the previous result. Likewise the finding in factory indicated that there is regular technical
support on environmental and social issues by factory managers and others regulatory bodies
from Mattu town.
7.11Industry public Relationship
The stake holder involved in support of this factory is OEPA, Laga Mattu Town EPA Bureau of
urban development $ housing. In addition, the revenue authority urban land Offices have played
their role. Ministry of trade and industry had contributed in facilitating trainings related to sub
projects implementation. Town Admiration played the role of overall factory management and
implementation. Town Land office in preparing and supplying land for projects, Town
Construction office in approving construction licenses, town Finance and Economic
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Cooperation in facilitating procurement related issues, Town Job Creation and Skill Office,
Town Revenue Authority in ensuring Revenue enhancement, town Environmental Protection
Authority in approving (ESIA or ESMP) monitoring and regulating environmental and social
aspects played their roles.
7.12. Occupational Health and Safety
The factory has prepared workers health and safety materials. Just call on the Ethiopian health
institutes to take Covid-19 test their compounds and provides masks, uniform, safety shoes and
clothes are among the safety materials prepared by the factory.
7.13 Noise exposure in both wood and material department
Based on the area and personal noise screening the following data was obtained and evaluated
with noise exposure standards.
Frequency Noise exposure level in dBA Noise Noise exposure level in dBA
(HZ) Correction
Factor
1m 1.5m 2m 2.5 1m 1.5m 2m 2.5m
m
31.5 15 18 18 17 -3 12 15 15 14
63 33 32 34 33 -0.8 32.2 31.2 33.2 32.2
125 45 41 43 41 -0.2 44.8 40.8 42.8 40.8
250 50 57 55 56 0 50 57 55 56
500 60 64 66 62 0 60 64 66 62
1000 59 64 65 63 0 59 64 65 63
2000 62 58 57 76 -0.2 61.8 57.8 56.8 75.8
4000 55 58 57 56 -0.8 54.2 57.2 56.2 55.2
8000 63 64 65 64 -0.3 62.7 63.7 64.7 63.7
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Freque Noise exposure level in dBA Noise Noise exposure level in dBC
ncy correction
(HZ) factory
1m 1.5m 2m 2.5m 1m 1.5m 2m 2.5m
31.5 50 51 50 53 -3 47 48 47 50
63 63 52 50 52 -0.8 62.2 51.2 49.2 51.2
125 70 70 52 52 -0.2 69.8 69.8 51.8 51.8
250 71 76 68 65 0 71 76 68 65
500 75 70 57 64 0 75 70 57 64
1000 72 68 58 55 0 72 68 58 55
2000 65 62 55 54 -0.2 64.8 61.8 54.8 53.8
4000 61 62 55 54 -0.8 60.2 61.2 54.2 53.2
8000 71 69 60 62 -0.3 70.7 68.7 59.7 61.
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The noise exposer of the factory lied, le presented below as we observed from the tab .weblo
, Therefore, Environmental health aspectiro which is acceptable for workers and envy
dBA80>heT ing the distance between increase ,hence .ol. method at work one of the noise on
the sour
Which is low 1 d asele the severity of the noise to be lev. Workers
Severity of Noise Exposure
Severity Rate Noise Level
1 <80 dBA
2 80-85 dBA
3 85-90 dBA
4 90-100 dBA
5 >=100 dBA
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8. CONCLUSION AND RECOMMENDATION
8.1. Conclusions
The auditors assessed the implementation of the factory performance compliance with the
Federal and Regional ESMP. THE project was identified based upon community participation
and interest. Contractual agreement was done with the employees as per manual and there was
cooperating environmental and social impact mitigation. In addition, all projects have been
constructed to serve the immediate beneficiaries. The audit finding analyzed both good
performance sides as well as weakness in the implementation time that are naturally expected in
the course of construction but should get solution by continue sly identifying visible
mechanisms. Good performances involve the effort to complete the tasks very quickly
monitoring in team giving feedback creating job opportunity eagerness to accept comments and
solve accordingly. On the other hand the solid waste problem, workers and occupational health
community consolation in order to ensure that the proposed mitigation measures will be
implemented an environmental management plan has been developed to guide all activities of
the Timber production during all its phases concerning the protection of the environment. This
plan specific the nature of the negative impact, the proposed mitigation measures and the
indicators in the execution of this migration ensures the time period the responsibilities and the
follow-up needed from concerned and specified parties. An emergency plan in case of accident
was also developed. Measures for environmental and social performance and others need
improvement.
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8.2 Recommendations
Based on audit findings the following recommendations have been presented below:
The compound of the factory should be cleaned
The nursery site should be developed very well
Solid waste should be removed
The factory is expected to fully include the recommendations of the past ESIA reports
for improvement
Detail public consultation on environmental and social issues conducted in the previous
time should be followed to have good relation with the nearby peoples.
Capacity building and monitoring are areas of the concern to effectively implement the
program.
Team sprit should be developed among the management and the focal persons
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REFERENCES
Federal Democratic Republic of Ethiopia Ministry of Urban Development and Housing
Environmental and social Management system Guidelines for Urban Local Governments
May 9,2018G.C
Federal democratic Republic of Ethiopia Ministry of Urban Development and Housing
Urban Intuitional and Infrastructure Development program April 25,2018G.C
Urban Intuitional and Infrastructure Development Program Resettlement Guide lines for
Urban Local Governments May 9,2018G.C
Federal Democratic Republic of Ethiopia Environmental and social Impacts Assessment
Proclamation No.299/2002 G.C
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