JOINING LETTER
To,
Mr. Anil Kumar,
C/O. Sanjay Kumar, 275, Ward no 04,
Kalana, PO- Kalana Ditt- Hanumangarh,
Rajasthan- 335502
Sub: Joining Letter
We are pleased to inform you that you have been selected for the position of Store In-charge in our
organization. We look forward to a successful and professional association. Please find below the
terms and conditions of your employment. Your appointment will be effective from your actual date
of joining, which must not be later than 1st May 2025. Your work location will initially be Gurgaon,
but the Company reserves the right to transfer you to any other location based on operational
requirements.
The following documents are to be submitted at the time of joining:
1. Educational qualification certificates
2. Aadhar Card
3. PAN Card
4. Experience certificates (if any)
5. Relieving letter from previous employer
6. Last 3 months’ salary slips (if applicable)
7. Last 3 months’ bank statements
8. Appointment/Appraisal letter from previous employer (if applicable)
9. Four (4) passport-size photographs
3. Job Responsibilities
As a Store In-charge, your responsibilities will include:
● Oversee overall store management
● Ensure the cleanliness and upkeep of the store
● Handle order picking and timely delivery of orders
● Maintain and update daily and weekly records of orders received and delivered
● Working hours: 10 AM to 8 PM
4. Leave Policy
● Casual Leave (CL): 0.5 day per month, credited after completion of 30 days of service.
● Earned Leave (EL): 1 day per month, available after completing 6 months of continuous
service.
● Holidays: Refer to Annexure B for the list of declared holidays.
5. Grace Timing Policy
To support flexibility, grace time for late arrival or early departure is allowed as follows:
● Up to 15 minutes – 4 days per month
● Up to 30 minutes – 2 days per month
● Up to 1 hour – 1 day per month
Exceeding the above will be subject to deduction or disciplinary action as per company policy.
6. Compensation
Your monthly CTC will be INR 20,000. In addition, you may be eligible for a performance incentive
based on your performance & efficiency, as detailed in Annexure A.
7. Deductions
Salary will be subject to the following statutory and contractual deductions:
● Income Tax
● Professional Tax (if applicable)
● Any outstanding dues or advances to the Company
● Other applicable statutory deductions
8. Confidentiality & Privacy Clause
You may have access to sensitive information, including customer names, contact details, addresses,
service history, and payment data. You are strictly prohibited from disclosing or sharing any
customer or company data in any form, whether during or after your employment.
Any violation will be treated as gross misconduct, leading to immediate termination and may
involve legal action as per applicable laws. Your employment is subject to a satisfactory background
check which may include identity, previous employment, criminal records, and address verification.
The Company may initiate such checks at any time during your tenure.
10. Attendance and Absence
Absence without prior approval or valid justification will be considered leave without pay. If absent
for more than 2 consecutive days without approval, your employment may be subject to review or
termination. You must inform your reporting manager and provide valid proof of reason upon
rejoining.
11. Notice Period
Either party may terminate this employment by giving one (1) month’s written notice or salary in
lieu thereof. Upon resignation or termination, you are required to return all company property and
settle any dues.
Annexure- A
Annexure- A
Name Anil Kumar
Department Operations
Designation & DOJ Store Incharge 05/01/2025
Location Gurugram
PF No
ESIC Yes
Total CTC 20,000
Salary Break-out Monthly CTC Gross Annual CTC
Basic Salary 10,000 10,000 120,000
HRA 5,000 5,000 60,000
ESIC (4%) (Employer's) Max. for on Gross 21,000
Salary 769 0 9,228
PF (12%) (Employer's) (Excluding HRA) 0 0 0
Conveyance Allowances 4,231 4,231 50,772
Total 20,000 19,231 240,000
Less PF Contribution 12% (Employees+Employers) 0
Less ESI Contribution 4% (Employees+Employers) 769
Other Allowance 0
Cash in hand before any applicable tax 19,231 240,000
Note- Bonus will be paid once in a year during Holi & Diwali based on performance and will be subject to the
attendance of an employee between Oct to Sept cycle every year)
Kind Attention :
Income Tax will be deducted on carry Home salary as per company rule if applicable.
ANNEXURE- B
HOLIDAY POLICY
The company observes 10 compulsory holidays each year. All employees are required to take these
holidays off. If an employee chooses to work on any of these days, the hours worked will be
considered and compensated as overtime.
In addition to the compulsory holidays, there are 6 restricted holidays. These are optional, and
employees may choose to avail only one (1) restricted holiday from this list, based on their personal
preference or cultural observance.
HOLIDAY CALENDAR RESTRICTIVE HOLIDAYS
[Link] DATE OCCASSION [Link] DATE OCCASION
1 26 January Republic Day 1 10 Oct Karwa Chauth
2 14 March Holi 2 23 Oct Bhai Dooj
3 6 April Ram Navami 3 6 Aug Teej
4 12 May Budh Purnima 4 18 Apr Good Friday
5 7 June Bakrid 5 31 Mar EID
9 9 Aug Raksha Bandhan 6 25 Dec Christmas
6 15 Aug Independence Day
7 2 Oct Dussehra
8 20 Oct Diwali
10 1 Jan New Year
We look forward to having you on board and wish you success in your new role.
Warm regards,
Manager – Human Resources
Pressmate Dotin Care Pvt. Ltd.