APPENDIX-17
Documents to be Submitted for
• Extension of Approval based on Self-Disclosure
• Introduction/ Continuation of seats for Non Resident Indian(s)
• Change of Site/ Location
• Conversion of Diploma Level into Degree Level and vice-versa
• To start new Programme/ Level in the existing Institutions
• Merger of Institutions under the same Trust/ Society/ Company operating in
the same Campus or City
• Extension of Approval of the existing Institutions after a break in the
preceding Academic Year/ Restoration of Intake
• Introduction/ Continuation of supernumerary seats for Foreign Nationals/
Overseas Citizen of India (OCI)/ Children of Indian Workers in Gulf Countries
• Conversion of Women’s Institution into Co-ed Institution and vice-versa
• Increase in Intake/ Additional Course(s)
• Introduction of Integrated/Dual Degree Course
• Closure of the Institution
• Introduction/ Continuation of Fellow Programme in Management
• Change in the Name of the Course(s)/ Merger of the Courses/ Reduction in
Intake/ Closure of Programme(s)/Course(s)
• Change in the Name of the Institution or Affiliating University/ Board or Type
of Institution (Institution(s) converted into a University)
• Change in the Minority Status of the Institution
• Change in the Bank details
• Change in the Name of the Trust/ Society/Company
• Extended EoA
17.1 Documents to be uploaded for the issuance of EoA based on Self-Disclosure/after a break in the
preceding Academic Years/ Restoration of Intake
Supporting documents including the Affidavits shall be duly authenticated by the Chairman/ Secretary
of the Trust/ Society/ Company in case of Self-Financing Institutions or by the Authorized person in case
of the Government/ Government aided Institution.
In case of Buildings constructed by Government Departments before 50 years, for Government/
Government aided Institutions/ State or Central University/ Defence Institutions where the documents
could not be submitted, a letter from the Competent Authority that the Building norms of AICTE are
fulfilled shall be produced to this effect.
• An Affidavit 2 with digital signature of the Chairman/ Secretary of the Trust/ Society/ Company
on ane-stamp paper of ₹100/- duly sworn before a First Class Judicial Magistrate or Notary or
an Oath Commissioner.
• Copy of pay receipt print made on AICTE Web-Portal if any, in respect of Extension of Approval
for the Academic Year 2023-24.
• As per Clause 7.17 of the Approval Process Handbook, valid Occupancy/ Completion
Certificate/ Building License/ Form D issued by the Competent Authority.
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• Valid Structural Stability Certificate from the registered Structural Engineer, if the Building
is more than thirty years from the issue of Completion Certificate that the Building is fit for
human habitation.
• A valid Fire Safety Certificate issued by the Competent Authority.
• Satellite map, using suitable Web site, showing geographical location of the Land with latitude
and longitude at the entrance of the main Building mentioned on it.
• Show Cause Notice issued by AICTE, if any, during the last two years.
• Details of the Court cases filed against AICTE and the order of the Court, if any.
• For Adjunct Faculty – One-page CV highlighting his/ her industrial experience, Willingness
letter to handle the Course(s) including his/ her commitments in other Institutions, copy of
appointment order and acceptance of appointment from him/her.
• Audited statement of accounts of the Trust/ Society/ Company for the previous year.
• Certificate by the Head of the Institution to the effect that all Faculty and all non-teaching Staff
data and all student data of all years and all Course(s), has been entered as per the prescribed
Format on the Web-Portal.
17.2 Additional documents to be uploaded for approval of the Introduction of seats for Non Resident
Indian(s)
• Resolution of the Trust/ Society/ Company approving the Institution for Introduction of seats
for Sons/ Daughters of Non Resident Indian(s) duly signed by the Chairman/ Secretary in the
Format 3.
17.3 Additional documents to be submitted at the time of Scrutiny Committee for approval of an
existing Institution applied for Change of Site/ Location/ Conversion of Women’s Institution into
Co-ed Institution/ Conversion of Diploma Level into Degree Level and vice-versa/ To start new
Programme/ Level in the existing Institutions
• All Documents as specified in Appendix 16 of the Approval Process Handbook (Not applicable
for the Conversion of Degree Level into Diploma Level).
• No Objection Certificate from Concerned State Government/ UT in the Format 1. •
No Objection Certificate from affiliating University/ Board in the Format 2.
• In case of Conversion of Diploma Level into Degree Level and vice-versa, a receipt with the
Official Seal from the authorized signatory of the (to be) affiliating University/Board as proof of
submission of these documents.
• Resolution of the Trust/ Society/ Company approving the Institution for Closure of the
Institution for starting of a new Technical Institution in the same premises in the same year/
Change of Site/Location/Conversion of Women’s Institution into Co-ed Institution and vice-
versa/ Conversion of Diploma Level into Degree Level and vice-versa/ To start new Programme/
Level in the existing Institutions, as applicable, duly signed by the Chairman/ Secretary in
the Format 3.
NOTE: No Land relaxation and refund of additional FDR/ Security Deposit allowed in case of
Conversion of Co-ed Institution to Women’s Institution.
17.4 Additional documents to be submitted at the time of Scrutiny Committee for approval of an
existing Institution applied for Merger of Institutions under the same Trust/ Society/ Company
operating in the same Campus
• All Documents as specified in Appendix 16 of the Approval Process Handbook (except the
Institutions fulfilling Clause 2.10.2 (b) of the Approval Process Handbook).
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• No Objection Certificate from affiliating University/ Board in the Format 2.
• Resolution of the Trust/ Society/ Company approving the Institution for Merger of Institutions
under the same Trust/ Society/ Company operating in the same Campus, as applicable, duly
signed by the Chairman/ Secretary in the Format 3.
• No Objection Certificate from affiliating University/ Board in the Format 2.
17.5 Additional documents to be submitted at the time of Expert Visit Committee for approval of the
Introduction of supernumerary seats for OCI/ Foreign Nationals/ Children of Indian Workers in
the Gulf Countries in existing Institutions
• Valid NBA Accreditation Certificate beyond 10th April of the next Calendar Year.
• Details regarding hostel facilities and hostel administration.
• Resolution of the Trust/ Society/ Company approving the Institution for Introduction of
supernumerary seats for OCI Foreign Nationals/ Children of Indian Workers in the Gulf Countries
duly signed by the Chairman/ Secretary in the Format 3.
17.6 Additional documents to be submitted at the time of online Scrutiny Committee for approval of
Increase in Intake/ Additional Course(s)/ Courses in Indian Language / Introduction of Integrated/
Dual Degree Course Introduction of Fellow Programme in Management/ Extended EoA, as
applicable
• An Affidavit 8 on a Non-Judicial Stamp Paper/e-stamp paper of ₹ 100/- duly sworn before
a First Class Judicial Magistrate or Notary or an Oath Commissioner (Not applicable for
Extended EoA).
• In case of increase in Intake/ Additional Course(s), valid NBA Accreditation Certificate shall be
beyond 10th April of the current Calendar Year.
• In case of Extended EoA, valid NBA Accreditation Certificate beyond 10th April of the next
Calendar Year for Institutions in existence for more than SEVEN YEARS/ FIVE YEARS for
Institutions offering ONLY MCA/ MBA Programmes, from the date of establishment of the
Institution or UGC Autonomy Letter or AICTE Graded Autonomy Letter for Standalone
Institutions beyond 10th April of the next Calendar Year and the conferment letter from the
affiliating University (as applicable as per the application).
• No Objection Certificate from Affiliating University/ Board for Introduction of Additional
Course(s) / Courses in Indian Language/ Introduction of Integrated / Dual Degree Course(s)/ in
the Format 2.
• Proof for the existence of Faculty with Ph.D./Fellow qualification as per the number of seats, in
case of Introduction of Fellow Programme in Management.
• Resolution of the Trust/ Society/ Company approving the Institution for starting additional
Course(s)/ Division(s) in existing Programme and allocation of Land/ Building/ funds for the
proposed activities duly signed by the Chairman/ Secretary in the Format 3.
17.7 Additional documents to be submitted at the time of Scrutiny Committee for approval of
Progressive Closure/ Complete Closure of the Institution
• No Objection Certificate from Concerned State Government/ UT in the given Format 1.
• No Objection Certificate from affiliating University/ Board in the Format 2 with clear mention
about the provisions/ alternative arrangements made to take care of Education of existing
students studying in the Institution.
• Latest salary sheet giving details, such as, scale of pay, gross pay, PF deduction, TDS for all
Faculty members and non-teaching Staff and Faculty: Student ratio.
• Details of the RPGF/ Joint FDR made with AICTE/ State Government/ UT/ University/ Board for
the establishment of the Institution.
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• Status of Students already studying in the Institution.
• Status of Faculty and Staff in the Institution and liabilities there on.
• Affidavit 4 to be submitted by the Applicant on a Non-Judicial Stamp Paper/e-stamp paper of
₹100/- duly sworn before a First Class Judicial Magistrate or Notary or an Oath Commissioner
stating that the Applicant has no liability with respect to Faculty members, Staff, students etc.
• Pending Court cases and serious charges, violation of norms, pending Ragging cases against
the Institution.
• Resolution of the Trust/ Society/ Company approving the Closure of the Institution, duly signed
by the Chairman/ Secretary in the Format 3.
17.8 Additional documents to be submitted at the time of Scrutiny Committee for approval of the
Change of Type of Institution (Institution(s) converted into a University)
• An Affidavit 2 on a Non-Judicial Stamp Paper/e-stamp paper of ₹100/- , duly sworn before a
First Class Judicial Magistrate or Notary or an Oath Commissioner (not applicable to Change of
type of Institution).
• No Objection Certificate from the affiliating University/ Board in the Format 2.
• Resolution of the Trust/ Society/ Company approving the Institution for the Change of Type
of Institution (Institution(s) converted into a University)/ Conversion of Courses into allied
Vocational Courses, duly signed by the Chairman/ Secretary in the Format 3.
17.9 Additional documents to be submitted at the time of Scrutiny Committee for approval of
the Change in the Name of Course(s)/ Merger of the Courses/ Reduction in Intake/ Closure of
Programme(s)/Course(s).
• No Objection Certificate from affiliating University/ Board with clear mention about provisions/
alternative arrangements made to take care of Education of existing students studying in
the Institution in the Format 2 as prescribed on the Web-Portal (Applicable for Closure of
Programme(s)/Course(s)).
• NOC from University/ Board/ State Government/ UT shall not be required for reduction of
Non-Zero Intake of Course(s)/ Programme(s)/ Reduction in number of Division(s)/ Merger of
the Courses.
• Resolution of the Trust/Society/Company approving the Institution for Change in the Name of
the Course(s)/ Merger of the Courses/ Reduction in Intake/ Closure of Programme(s)/ Course(s)/
duly signed by the Chairman/ Secretary in the Format 3.
17.10 Additional documents to be submitted at the time of Scrutiny Committee for approval of Change
in the Name of the Institution/ Change in the Minority Status of the Institution
• No Objection Certificate from affiliating University/ Board in the Format 2 or A receipt with
the Official Seal from the authorized signatory of the affiliating University/ Board as proof
of submission of these documents (Not applicable to Change in the Minority Status of the
Institution).
• Resolution of the Trust/Society/Company approving the Institution for Change in the Name of
the Institution/ Change in the Minority Status of the Institution duly signed by the Chairman/
Secretary in the Format 3.
• Government Order of the concerned State/UT declaring the Society/Institution as Minority
Society/ Institution or approval from the National Commission for Minority Educational
Institutions along with the specified duration (if any).
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17.11 Additional documents to be submitted at the time of Scrutiny Committee for approval of Change
in the Name of the affiliating University/Board
• No Objection Certificate (NOC) from the University/ Board where the Institution is affiliated in
the Format 2.
• No Objection Certificate (NOC) from the University/ Board where the Institution seeks
affiliation in the Format 2.
• Resolution of the Trust/Society/Company approving the Institution for Change in the Name of
the affiliating University/ Board duly signed by the Chairman/ Secretary in the Format 3.
17.12 Additional documents to be submitted at the time of Scrutiny Committee for approval of Change
in the Bank Details
• A notarized Affidavit 9 of the Chairperson/Secretary of the Trust/ Society/ Company stating
the reasons for the Change in the Bank Details.
• Resolution of the Trust/ Society/ Company approving the Institution for Change in the Bank
Details duly signed by the Chairperson/ Secretary in the Format 3.
• In case of merger of banks, NOC/Certificate from the bank to the effect that two or more banks
are merged subject to government notification.
17.13 Additional documents to be submitted at the time of Scrutiny Committee for approval of Change in
the Name/Address of the Trust/ Society/ Company (subject to the Law for the time being in force)
• Approval from Charity Commissioner / Registrar of Societies / Registrar of Companies for
Change in the Name/Address of the Trust/ Society/Company or merger of Trusts/Societies/Companies
• No Objection Certificate from Concerned State Government/ UT in the Format 1.
• No Objection Certificate from affiliating University/ Board in the Format 2.
• A notarized Affidavit 10 of the Chairman/ Secretary of the Trust/ Society/ Company stating
that there is no commercial or business angle for such change.
• A registration document of the Trust/ Society/ Company indicating its members, objectives and
Memorandum of Association and Rules, duly attested/ certified by the concerned Authority.
• Details of the recommended Board of Governors of the Institution constituted as per
Appendix 18 of the Approval Process Handbook.
• In case of a Company established under Section 8 of the Companies Act, 2013, the MoA and Rules
must contain a provision that the objective of the Company is not profit making and any surplus
earning shall be used exclusively for the purpose of development of Technical Institution.
• Land Documents showing ownership in the Name of the new Trust/ Society/Company.
• In case of merger of Trust/ Society/ Company, the transferor Trust/ Society/ Company should
transfer its Land, assets and Infrastructure by a registered transfer/conveyance deed in the
Name of the transferee Trust/ Society/Company.
• Proof of working capital (funds) as stated in Clause1.5.3 of Chapter I of the Approval Process
Handbook, in the form of either Fixed Deposits in the Bank or latest Bank Statement of
Accounts maintained in the Name of the new Trust/ Society/ Company in a Nationalized Bank
or Scheduled Commercial Bank recognized by Reserve Bank of India, along with a Certificate
issued by the Branch Manager of the Bank.
• Approval from the Charity Commissioner/ Registrar of Societies/ Registrar of Companies
regarding any change in the Name(s) of the Trustee(s)/Member(s).
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• Resolution of the Trust/ Society/ Company approving Change in the Name of the Trust/ Society/
Company, mentioning the reasons for such Change in the Name duly signed by the Chairman/
Secretary in the Format 3.
17.14 Additional documents to be submitted at the time of Scrutiny Committee for Approval of
Collaboration and Twinning Programme(s)
• The Foreign University/ Institution shall furnish an authorized signatory letter declaring
therein that the Diploma/Degree/ Post Diploma Certificate awarded to the students in India
shall be recognized in the Parent Country and shall be treated equivalent to the corresponding
Diploma/ Degree/ Post Diploma Certificate awarded by the University/ Institution at Parent
Country.
• Letter of the Trustee on the Fee to be charged and the Intake in each Course to be offered by
a Foreign University/ Institution or the Technical Institution approved by the Council having
Collaboration with Foreign University/ Institution, leading to a Diploma/ Degree/ Post Diploma
Certificate.
• A letter of the Trustee and the Foreign University/ Institution declaring the detailed guidelines
for admission, entry Level qualifications, Fee of all kinds, the examination and evaluation and
that there shall not be major deviations with the prescribed procedures in their Parent Country,
vis-à-vis India.
• A Letter of the Trustee wherein details of the Semesters that are conducted in India and Foreign
Country as per Clause 3.2 of the Approval Process Handbook.
• Bipartite agreement/ MoU between the Foreign University/ Institution and the Indian Partner
Institution for this purpose.
• Bipartite agreement/ MoU between the Indian Institution and the concerned affiliating
University/ Board for this purpose.
• Affidavit 11 clearly mentioning among other provisions that the students failing to get Visa
shall be accommodated in a similar Programme and that the University/Board shall register
them for the purpose.
• Attested Proof from Foreign University/ Institution that a similar Degree/ Diploma is offered in
the Parent Country.
• Letter of affiliation of the Indian Partner Institution with the University/ Board as applicable.
• A letter from the participating Foreign University that the Degree would be awarded by the
Foreign University/ Institution only in its Parent Country.
• No Objection Certificate (NOC) from the concerned Embassy in India with a mention of
genuineness of Foreign Educational Partnering Institution in the Country of origin.
• Certificate of accreditation/Ranking within top 500 as per QS World Ranking obtained by
the Foreign University/ Institution in their Parent Country issued by a certified accreditation
authority in that Country.
• Valid Certificate of NBA / NIRF ranking within top 100 by Universities /Institutesin respect of the
Course(s) to be offered under Collaboration and Twinning Programme.
• Resolution of the Trust/ Society/ Company approving the Introduction of Collaboration and
Twinning Programme in the Institution duly signed by the Chairman/ Secretary inFormat 3.
17.15 Additional documents-information to be submitted at the time of Scrutiny Committee for
Approval of MBA/PGDM (IEV) course
Additional documents-information to be submitted for MBA/PGDM (IEV) course as per the format
available in AICTE Website at [Link]
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