National Intelligence Grid (NATGRID)

Ministry of Home Affairs, Govt. of India

1st Floor, Shivaji Stadium Annexe,
Shaheed Bhagat Singh Marg, New Delhi – 110001
Tel # 011-23444222 / 225

Expression of Interest (EoI)

for

Selection of HR Recruitment Agency for consultancy services required for hiring of

Technical (Contractual) manpower in NATGRID

EoI No. 26011/27/2017-HR

Date of Issue: 13th Aug, 2019

(NB : Kindly see all clarifications / corrigendum on website & read Bid Document carefully before submission
and ensure that all documents are fully authenticated by the Authorized Signatory with his Digital Signature)

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 INDEX

Sr. No. Contents Page No.

1. Letter of Invitation for Expression of Interest 3-4
2. Introduction 5
3. Purpose/Objective 5
4. Broad scope of Work 5
5. General Instructions to Bidders 6
6. Pre-Bid Meeting 6
7. Responses to Pre-Bid Queries and Issue of Corrigendum 7
8. Submission of Responses 7
9. Instructions to Bidders for e-Tendering 8
10. Deadline for online submission of Bid 8
11. Date of Opening of Bids 8
12. Place of Opening of Bid 9
13. Evaluation Process 9
14. Conflict of Interest 9
15. Fraud and Corrupt Practices 10
16. Special Instructions to Bidders 10
17. Validity of Bids 11
18. Evaluation/Short Listing Criteria 11
19. Formats
i) Form-1 Bid Submission Letter 15 -16
ii) Form-2 Financial Strength Information 17
iii) Form-3 Details of Business and Works 18
iv) Form -4 Declaration regarding no Blacklisting 19
v) Form -5 Declaration regarding recruitment of IT manpower 20

2
 Letter of Invitation for Expression of interest

National Intelligence Grid

1st Floor, Shivaji Stadium Annexe,
Shaheed Bhagat Singh Marg, New Delhi – 110001

No. 26011/27/2017-HR Dated, the 13th August, 2019

Subject: Selection of HR Recruitment Agency for consultancy services required for hiring of Technical
(Contractual) manpower in NATGRID

Dear Sir / Madam,

National Intelligence Grid (hereinafter referred as “NATGRID”) an attached office under Ministry of Home
Affairs, Government of India for and on behalf of the President of India, invites sealed Expression of Interest (EOI)
from human resource recruitment agencies in India for extending consultancy services for hiring of contractual
manpower for various technical roles required for development and supervision of the development of IT framework
projects in NATGRID. For the aforesaid, NATGRID shall raise manpower demand(s) to the agency to be selected for
executing the needed consultancy services for making human resource recruitment in a time bound and phased manner
that in turn shall support NATGRID in arranging human resources suitable to meet specified requirements.

NATGRID shall have full discretion in hiring of such resources on contractual basis which shall be subject to the
internal assessment of the organization. The related modalities i.e. scope of work, terms of engagement and other
contractual considerations etc. shall be stipulated in the Request for Proposal (RFP) document.

The ibid Invitation for EoI document containing the details of qualification criteria, submission requirement, brief
objective & scope of work and method of evaluation etc. are enclosed at Annexure- I. The ibid EOI document should
neither be construed as Tender / Request for Proposal nor to be used to market their Product or Services by the
prospective bidders.

The EoI Document may be downloaded at [Link] or [Link]. The interested HR

Consulting Agencies having required capability, experience and resources to undertake the assignment may submit their
response by means of online bids only through e-Tendering portal. For further details on e-Tendering, interested bidders
may refer to Section-4 “Special Instructions for Bidders for E-Tendering” of the EoI document.

The critical date-sheet is as under:

Sr. No. Critical Dates Date Time

1. Publishing Date 13.08.2019 19:00 Hrs
2. Document Download Start Date 14.08.2019 09:00 Hrs
3. Document Download End Date 05.09.2019 14:00 Hrs
4. Last date of submission of pre-bid queries 20.08.2019 11:00 Hrs
5. Pre-bid meeting 21.08.2019 15:00 Hrs
6. Bid Submission Start Date 14.08.2019 09:00 Hrs
7. Bid Submission End Date 05.09.2019 14:00 Hrs
8. Bid Opening Date 06.09.2019 15:00 Hrs
9. Bid Validity 180 days from the date of opening of bids.

Pre-bid queries, if any, may be referred in writing to the Dy. Director (Proc.) at the above mentioned address or
Telephone No.011-23444269 or at E-mail: [Link]@[Link]. Pre-bid queries received after the above mentioned date
in critical date-sheet will not be considered.

The purchaser reserves the right to call the bidders for presentation of their respective bid before the
selection/evaluation committee of NATGRID during evaluation of the bids. The bidders meeting the qualification criteria
shall only be short-listed against the EOI. Such short-listed bidder(s), subject to their individually signing of Non-
Disclosure Agreement (NDA) shall be issued Request for Proposal (RFP) for selection of HR Recruitment Agency for

3
consultancy services required for hiring of Technical (Contractual) manpower in NATGRID. The requirement of security
clearance of the bidder/their personnel etc. as deem necessary, shall be provided in the RFP document.

NATGRID reserves the right to cancel this request for EoI and / or invite afresh with or without amendments,
without liability or any obligation for such request for EoI and without assigning any reason. Information provided at this
stage is indicative and NATGRID reserves the right to amend / add further details in the EoI. This EoI is proprietary to
NATGRID, and NATGRID reserves the right to recall the EoI in its entirety or in part. All responses to the EoI will
become the property of NATGRID.

Encl: Annexure- I and enclosures as referred therein.

Yours faithfully,

Dy. Director (Proc.)

For and on behalf of the President of India

4
 Annexure- I of the Invitation for Expression of Interest (EOI) No. 26011/27/2017-HR dated 13.08.2019

1. INTRODUCTION

1.1 Background

National Intelligence Grid (NATGRID), an attached office of Ministry of Home Affairs, has been created as an IT platform
to assist the intelligence and law enforcement agencies in ensuring national and internal security, with the ultimate aim to
counter terror.

1.2 Purpose / Objective

The Expression of Interest (EOI) is invited to select a HR Recruitment Agency for extending consultancy services for
hiring of dedicated, well qualified and experienced technical personnel as per the qualifications, job descriptions,
experiences, remuneration etc. for each role. The total number of roles for which contractual manpower required is
122 (one hundred twenty two only) which would be filled in phased manner as per the requirement of the project.
NATGRID may also increase or decrease the number of roles depending on requirement. Request for Proposal (RFP)
will be issued to the short listed bidders only after signing of Non-Disclosure Agreement (NDA).

2. Broad Scope of Work

2.1 The scope of work is to recruit contractual employees (122 positions) for different roles in a phased manner
depending upon requirement through a transparent process through the HR recruitment agency to be selected. The
place of posting of the selected candidates will be New Delhi and/or Bengaluru and as per the requirement of the
Project.

2.2 The HR recruitment agency will carry out recruitment of manpower from the open market and provide a panel of
qualified candidates who are meeting the eligibility criteria and required experience prescribed for the different roles in a
time bound manner by adopting a transparent process of selection. The details of various contractual roles along with
their remunerations, job purposes, required qualifications and experiences will be provided in the Request for Proposal
(RFP) document.

2.3 The HR Recruitment Agency will issue advertisements on behalf of NATGRID, carry out head hunting, shortlist
applications received, forward the shortlisted candidates details to NATGRID for interview purposes, assist the selection
committee of NATGRID for interview and preparation of panel of fit candidates, carry out background verification, provide
replacement from the panel as and when needed, initiate fresh recruitment action on exhaustion of panel etc. in a time
bound manner. Further details will be provided in the Request for Proposal (RFP) document.

2.4 After conclusion of contract with the HR Recruitment Agency, NATGRID shall raise manpower demand(s) to the
agency for executing the needed consultancy services for making human resource recruitment in a time bound and
phased manner that in turn shall support NATGRID in arranging/proposing human resources suitable to meet specified
requirements.

2.5 The Agency should also be in a position to provide additional manpower required if any, at a later stage, subject to
extension of the project, on the same terms & conditions.

2.6 The period of engagement of the HR Recruitment Agency would be initially for three years, but may be extended
for a further period of two years or any further period as may be mutually agreed upon. Further details will be given to the
shortlisted bidders during the RFP stage.

5
3. General Instructions to Bidders

3.1 EOI Document

Interested bidders may download the bid document from [Link] or [Link]. No physical
copy of the EoI document would be made available.

3.2 Bid Preparation Costs & related issues

3.2.1 The bidder is responsible for all costs incurred in connection with the participation in this process,
including, but not limited to, costs incurred in conduct of informative and other diligence activities, participation in
meetings/presentations, and preparation of EoI response along with providing any additional information required by
NATGRID to facilitate the evaluation process.

3.2.2 NATGRID will in no case be responsible or liable for those costs, regardless of the conduct or outcome of
the bidding process.

3.2.3 This EoI does not commit NATGRID to award a contract or to engage in negotiations. Further, no
reimbursable cost may be incurred in anticipation of award or for preparing this bid.

3.2.4 All materials submitted by the bidder will become the property of NATGRID and may be returned
completely at sole discretion of NATGRID.

3.3 Pre-Bid Meeting

3.3.1 NATGRID shall hold a pre-bid meeting with the prospective bidders as per date & time indicated in critical
date-sheet in the Letter of Invitation at the following location:

National Intelligence Grid (NATGRID)

Ministry of Home Affairs, Govt. of India
1st Floor, Shivaji Stadium Annexe, Connaught Place,
Shaheed Bhagat Singh Marg, New Delhi – 110001

3.3.2 The Bidders will have to ensure that their queries for Pre-Bid meeting should reach the designated
NATGRID’s Nodal Officer on or before the date & time indicated in critical date-sheet in the Letter of Invitation at the
following location:
Deputy Director (Proc.),
National Intelligence Grid (NATGRID)
1st floor, Shivaji Stadium Annexe,
Shaheed Bhagat Singh Marg, Connaught Place, New Delhi – 110001
Telephone: 011 –23444269 Email: [Link]@[Link]

3.3.3 All queries to be raised in the pre-bid meeting will relate to the EoI alone and no queries related to
detailed analysis of Scope of work, payment terms and mode of selection will be entertained. These issues will be
amply clarified at the RFP stage.

3.3.4 Bidders are requested to share their respective questions in an XLS using following format:

Sr. Clause Sub-Clause Clause content Clarification Sought

No. No. No.

6
3.4 Responses to Pre-Bid Queries and Issue of Corrigendum

3.4.1 The Nodal Officer notified by NATGRID will endeavor to provide timely response to all queries. However,
NATGRID makes no representation or warranty as to the completeness or accuracy of any response made in good
faith.

3.4.2 At any time prior to the last date for receipt of bids, NATGRID may, for any reason, whether at its own
initiative or in response to a clarification requested by a prospective Bidder, modify the EoI Document by a
corrigendum.

3.4.3 The Corrigendum (if any) & clarifications to the queries from all bidders will be posted at
[Link] and [Link].

3.4.4 Any such corrigendum and clarification shall be deemed to be incorporated into this EoI.

3.4.5 In order to afford prospective Bidders reasonable time to take the corrigendum into account in preparing
their bids, NATGRID may, at its discretion, extend the last date for the receipt of Bids.

3.5 Right to Terminate the Process

3.5.1 NATGRID reserves the right to terminate the EoI process at any time without assigning any reason
whatsoever. NATGRID makes no commitment, express or implied that this process will result in any form of business
transaction with anyone.

3.5.2 This EoI does not constitute an offer by NATGRID. The bidder's participation in this process may result in
NATGRID short listing the bidder to submit a complete technical and financial response at a later date by way of
issuing RFP.

3.6 Submission of Responses

3.6.1 The bids shall be submitted online using single envelope methodology. The envelope shall contain
documents of bidders satisfying the pre-qualification condition requirements.

[Link] Bids shall consist of supporting proofs and documents as defined in the pre-qualification Section of the
document i.e Section-6 A and Qualification criteria Section of the document i.e Section-6 B.

[Link] Bidder shall submit all the required documents as mentioned in the Annexure-I. It should be ensured that
various formats mentioned in this EoI should be adhered to and no changes in the format should be done.

3.6.2 The Bid & supporting documents should be page numbered, must contain the list of contents with page
numbers and shall be initialled by the Authorized Representative of the bidder.

3.6.3 EoI document submitted by the bidder should be concise and contain only relevant information as
required under this EoI.

3.6.4 Bids must be submitted online by the bidder not later than the specified date and time mentioned in the
invitation for EoI or any amendment(s) thereof.

3.6.5 Late Bids: No bids shall be accepted online by the portal after the specified deadline for submission of
bids prescribed by NATGRID.

3.6.6 Bidders are advised to study all instructions, forms, terms, requirements and other information in the EoI
document carefully. Submission of the bid shall be deemed to have been done after careful study and examination of
the EoI document with full understanding of its implications.

7
3.6.7 The response to this EoI should be full and complete in all respects. Failure to furnish all information
required by the EoI document or submission of a proposal not substantially responsive to the EoI documents in every
respect will be at the Bidder's risk and may result in rejection of its Bid at the sole discretion of NATGRID.

3.7 Instructions to Bidders for e-Tendering

3.7.1 E-Tendering is a new methodology for conducting public procurement in a transparent and secured
manner. Suppliers/Vendors will be biggest beneficiaries of this new system of procurement. For conducting electronic
tendering, NATGRID has decided to use the portal ([Link] through Central Public Procurement
Portal, Government of India. Benefits to Suppliers are outlined in the home page of the portal.

3.8 Broad Outline of activities from prospective Bidders for e-Tendering

3.8.1 Procure a Digital Signing Certificate (DSC)

3.8.2 Register on Central Public Procurement Portal (CPPP)
3.8.3 Create Users and assign roles on CPPP
3.8.4 View EoI notice on CPPP
3.8.5 Download Official Copy of the EoI Document from CPPP
3.8.6 Bid Submission on CPPP

[Link] Please take care to scan documents so that total size of the documents to be uploaded, remains
minimum. If required, documents may be scanned at lower resolutions say at 150dpi. However it shall be sole
responsibility of bidder that the uploaded documents remain legible.

[Link] Utmost care may be taken to name the files/documents to be uploaded on CPPP. There should be no
special character or space in the name of the file. Only underscores are allowed.

[Link] It is advised that all documents to be submitted are kept scanned or converted to PDF format in a
separate folder on your computer before starting online submission.

3.8.7 Digital Certificates – For integrity of data and its authenticity/non-repudiation of electronic records, and be
compliant with Information Technology (IT) Act 2000, it is necessary for each user to have a Digital Certificate also
referred to as Digital Signature Certificate (DSC), of Class 2 or above, issued by a Certifying Authority (CA) licensed by
Controller of Certifying Authorities (CCA) [refer [Link]

3.8.8 Registration – To use the Central Public Procurement Portal ([Link] vendors would
need to first register on this portal. The vendor should visit the home-page of the portal ([Link]) and go
to the e-procure link and then select Bidders Manual Kit.

Note: Please contact NIC helpdesk (as given below), to get your registration accepted/activated.

NIC Helpdesk
Telephone Number (Toll Free) 18002337315
Email Id cppp-nic@[Link],
Please mark CC to support-nic@[Link]

3.9 Deadline for Online Submission of Bid

3.9.1 Date & Time for online submission of bid are as per critical date-sheet given in the ‘Letter of Invitation for
Expression of Interest’ or any amendment thereof.

3.9.2 No bids shall be accepted online by the portal after the specified deadline for submission of bids
prescribed by NATGRID.

8
3.10 Date of Opening of Bids

3.10.1 Bids will be opened online as per critical date-sheet given in the ‘Letter of Invitation for Expression of
Interest’ or any amendment thereof.

3.11 Place of Opening of Bid

NATGRID has adopted e-tendering process which offers a unique facility for ‘Public Online Tender Opening
Event’. NATGRID’s Bid opening committee as well as authorized representatives of bidders can attend the Public
Online Tender Opening Event from the comforts of their office.

3.12 Evaluation Process

3.12.1 NATGRID will constitute a Bid Evaluation Committee to evaluate the Bid responses of the bidders.

3.12.2 The Bid Evaluation Committee constituted by NATGRID shall evaluate the responses to the EoI based on
supporting documents & documentary evidences against respective qualification criteria. Inability to submit requisite
supporting documents, may lead to rejection of the Bid. Each of the responses shall be evaluated to validate
compliance of the bidders according to the Forms and the supporting documents specified in this document.

3.12.3 The Bid Evaluation Committee may seek clarification in writing from the bidders through NATGRID to
evaluate suitability of the bidder for the assignment.

3.12.4 The decision of NATGRID in the evaluation of responses to the Expression of Interest shall be final. No
correspondence will be entertained outside the evaluation process of the Committee.

3.12.5 NATGRID reserves the right to reject any or all bids.

3.12.6 Request for Proposal (RFP) will be issued to the short listed bidders on the basis of aforesaid evaluation
of responses given to the ibid EOI subject to signing of Non-Disclosure Agreement (NDA) with the individual
bidders. The purpose of the aforesaid RFP shall be to conclude contract with the selected human resource recruitment
agency (details to be indicated in RFP document) initially for a period of three years ( but may be extended for a further
period of two years or any further period as may be mutually agreed upon) which shall be carryout hiring work against
the manpower demand(s) raised by NATGRID time to time during the currency of the contract for which payment shall
be made as per manpower hiring rates agreed between the agency and NATGRID.

3.13 Conflict of Interest

3.13.1 The prospective bidder participating against the EOI shall not receive any payment in connection with the
assignment except as provided in the contract. The selected agency and its affiliates shall not engage in activities that
conflict with the interest of the NATGRID under the contract. It should be the requirement of the contract that the
selected agency should provide professional, objective and impartial advice and at all times hold the NATGRID interest
paramount, without any consideration for future work, and that in providing advice they avoid conflict with other
assignments and their own interests. The selected agency shall not be hired for any assignment that would be in
conflict with their prior or current obligations to other clients, or that may place them in a position of being unable to
carry out the assignment in the best interest of the NATGRID. Without limitation on the generality of the foregoing,
selected agency shall not be hired, under the circumstances set forth below:

(i) A firm that has been engaged by NATGRID to provide goods, works or non-consulting services for a project, or
any affiliate that directly or indirectly controls, is controlled by, or is under common control with that firm, shall be
disqualified from providing manpower hiring services resulting from or directly related to those goods, works or
non-consulting services. Conversely, a firm hired to provide consulting services for the preparation or
implementation of a project or any affiliate that directly or indirectly controls, is controlled by or is under common
control with that firm, shall be disqualified from subsequently providing goods, works, or services (other than
consulting services covered by these guidelines) resulting from or directly related to the consulting services for
such preparation or implementation. Neither selected agency (including their personnel and sub-consultants),
nor any affiliate that directly or indirectly controls, is controlled by, or is under common control with that firm,
shall be hired for any assignment that, by its nature, may be in conflict with another assignment of the selected
9
 agency.

(ii) Any manpower hiring agency (including their personnel and sub-consultants) that have a close business or
family relationship with such member(s) of the Ministry or Department’s staff or with the staff of NATGRID, who
are directly or indirectly involved in any part of ; (i) the preparation of the TOR of the contract, (ii) the selection
process for such contract, or (iii) supervision of such contract; may not be awarded a contract unless it is
established to the complete satisfaction of the employing authority, for the reason to be recorded in writing, that
such relationship would not affect the aspects of fairness and transparency in the selection process and
monitoring of selected agency’s work.

3.14 Fraud and Corrupt Practices

3.14.1 The bidders and their respective officers, employees, agents and advisers shall observe the highest standard of
ethics during the bidding process. Notwithstanding anything to the contrary, contained herein, NATGRID may reject a
bid without being liable in any manner whatsoever to the bidder if it determines that the bidder has, directly or indirectly
or through an agent, engaged in corrupt practice, fraudulent practice, coercive practice, undesirable practice or
restrictive practice in the bidding process for the NATGRID Project, as the case may be.

a. “corrupt practice” means (i) the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value
to influence the actions of any person connected with the bidding process (for avoidance of doubt, offering of
employment to, or employing, or engaging in any manner whatsoever, directly or indirectly, any official of
NATGRID who is or has been associated in any manner, directly or indirectly, with the bidding process or this
EOI or has dealt with matters concerning the NATGRID Project or arising therefrom, before or after the
execution thereof, at any time prior to the expiry of one year from the date such official resigns or retires from or
otherwise ceases to be in the service of NATGRID, shall be deemed to constitute influencing the actions of a
person connected with the bidding process); or (ii) engaging in any manner whatsoever, whether during the
bidding process or after the issuance of this EOI, any person in respect of any matter relating to the NATGRID
Project or this EOI, who at any time has been or is a financial or technical adviser of NATGRID in relation to any
matter concerning the NATGRID Project;

b. “Fraudulent practice” means a misrepresentation or omission of facts or suppression of facts or disclosure of

incomplete facts, in order to influence the bidding process;

c. “Coercive practice” means impairing or harming or threatening to impair or harm, directly or indirectly, any person
or property to influence any person’s participation or action in the bidding process;

d. “undesirable practice” means (i) establishing contact with any person connected with or employed or engaged by
NATGRID with the objective of canvassing, lobbying or in any manner influencing or attempting to influence the
bidding process; or (ii) having a conflict of interest; and

e. “Restrictive practice” means forming a cartel or arriving at any understanding or arrangement among bidders
with the objective of restricting or manipulating a full and fair competition in the bidding process.

4. Special Instructions to Bidders:

4.1 EoI Submission Formats

4.1.1 The entire EoI proposal shall be strictly as per the format specified in this Invitation for Expression of Interest
and any deviation may result in the rejection of the EoI proposal. The scanned copies of documents in pdf version only
need to be uploaded on the CPP portal.

4.1.2 The scanned copies of documents in pdf version of the following details along with supporting documents
need to be uploaded on CPP portal:

i) Form-1: Bid Submission Letter

ii) Form-2: Financial Strength Information
iii) Form-3: Details of business and works during the last three years
iv) Form-4: Declaration regarding no Blacklisting
10
 v) Form-5: Declaration regarding manpower recruited by the bidder

The prospective bidders should ensure to attach the required documents along with the respective forms as
specified. The bidders are requested to submit a properly numbered and indexed bid.

5. Validity of Bids

5.1 The validity of the bids shall be minimum 180 days from the date of opening of bids which may be extended further
if required by NATGRID.

6. Evaluation/Short Listing Criteria

6.1 The bidders fulfilling all the mandatory requirements in each criteria/sub-criteria as specified under the Pre-
Qualification Criteria (PQC) at Clause 6.1(A) shall be considered for evaluation as per the qualification criteria stipulated
at Clause 6.1.(B) for shortlisting by NATGRID:

(A) Pre-Qualification Criteria (PQC):

The bidder shall be mandatorily required to meet each of the Pre-qualification Criteria (PQC) as stipulated at
Appendix-A and furnish the requisite supporting documents in his response to EOI.

(B) Qualification Criteria for bids meeting the PQC as per Clause 6.1 (A) above:

The bids meeting the mandatory requirements as per Clause 6.1(A) and found otherwise complete as per
invitation for EOI shall be ranked on the basis of their score as per the criteria stipulated at Appendix-B. The bids with
score of 50 or more will be considered for shortlisting against this EOI. Subject to above condition, the bids shall be
ranked on the basis of the score (in the descending order of bid wise scores). Up to Eight (8) bids (subject to availability
of acceptable bids) securing the high scores shall be short-listed. In case of two or more bids with same score,
preference (in the following order for deciding ranking) shall be given to bid with:

i) Higher average annual sales turnover for three financial years (i.e. 2015-16, 2016-17 & 2017-18) for
HR services rendered in India.

ii) Higher Net profit figure (average) for three financial years (i.e. 2015-16, 2016-17 & 2017-18)

6.2 The shortlisted bidders shall be required to sign the Non-Disclosure Agreement (NDA) before proceeding to further
stage of selection process viz. issuance of request for proposal document (RFP) for conclusion of contract for
consultancy services required for hiring of contractual manpower required for various technical roles in NATGRID.

6.3 Any attempt by a Bidder to influence the bid evaluation process may result in the rejection of its Bid. If any
information provided by the prospective bidders by way of self-certification or otherwise is found to be false, the
prospective bidders would be disqualified at any stage.

6.4 A bidder shall submit only one proposal individually. Joint Venture (JV) entity is not eligible to participate against ibid
EOI invitation. Accordingly the bidder’s eligibility as per qualification criteria shall be evaluated taking into account the
past orders executed by the bidder in their individual capacity only.

Enclosures: Forms as mentioned at Clause 4.1.2 and Clause 6.1(A) and 6.1(B) above

Deputy Director (Proc.)

National Intelligence Grid (NATGRID)
For & on behalf of NATGRID

11
 Appendix-A
[as referred at Clause 6.1 (A) of Annexure- I of the Invitation for Expression of Interest (EOI) No. 26011/27/2017-
HR dated 13.08.2019]

Sr. Pre-qualification Criteria Supporting Compliance

No. Document
1. The bidder shall be a Firm / Company / Self-attested copy of Certificate of incorporation,
Partnership / Proprietorship Firm registered under the Article of Association / Partnership Deed/GST
Indian Companies Act, 1956 / the Partnership Act, enrollment certificate (in case Proprietorship firm)
1932 and who have their registered Office in India.
2. The Bidder has to be profitable and should not have Certificate from the Statutory Auditor or Company
incurred loss in any of the 03 consecutive Financial Secretary stating profit amount in INR along with
Years 2015-16,2016-17 & 2017-18. balance sheets.
(Form-2)
3. The Bidder should have an annual sales turnover of Rs. Certificate from the Statutory Auditor or
50 crores in each of the three consecutive Company Secretary stating annual sales
Financial Years 2015-16,2016-17 & 2017-18 for HR turnover amount in INR along with balance
services rendered in India
sheets/turnover details as published in public
domain/ from GSTN portal.
(Form 2)
4. The bidder should be in the business of providing Certificate from the client along with copy of
consultancy services (HR Recruitment services for purchase order(s) or Company Secretary (Form-
recruitment of manpower including manpower for 3)
Information Technology roles) for at least 03 years.
5. The Bidder shall have experience of successfully
completing the following assignments of HR Certificate from the Company Secretary or Copy
Recruitments services carried out in Central of purchase order along with certificate from the
Govt/State Govt./PSUs/Govt. bodies/Private Sector client (Form 3)
companies in India in the 03 Financial Years 2015-
16,2016-17 & 2017-18:

Orders with cumulative value** greater than or equal

to Rs. 2.50 Crore (subject to condition that among
these orders, at least one order shall be of >= Rs.
1.00 Crore)
**Please note that in case of any order placed during
2015-16,2016-17 & 2017-18 which is not completed on
the date of bid opening, the part executed & billed
amount shall be considered for calculation of cumulative
value of orders
6. The Bidder should not be blacklisted by Central / State Certificate by authorized signatory. (Form 4)
Government / PSU / Autonomous Body/ Institution under
Government.
7. The bidder havs successfully recruited for their clients Certificate from the client or Company Secretary
manpower (at least 150 personnel during three years (Form-5)
prior to bid opening) for Information Technology roles in
the domains of software solution development,
implementation, maintenance & testing, data center
operations etc. excluding support roles such as of data
entry operator/ technical or non technical help desk
support etc.

Deputy Director (Proc.)

National Intelligence Grid (NATGRID)
For & on behalf of NATGRID
12
 Appendix-B

[as referred at Clause 6.1 (B) of Annexure- I of the Invitation for Expression of Interest (EOI) No. No.
26011/27/2017-HR/ dated -08-2019]

Scores to be awarded
S. Criteria Maximu Criteria for awarding score
No m
. Scores
1. Past experience of the 20 Above 20 years : 20
Bidder (Number of Above 15 years but less than 20 years: 16
years) for providing Above 10 years but less than 15 years: 14
consultancy services Above 5 years but less than 10 years : 12
(HR Recruitment Above 3 years but less than 5 years : 10
services for
recruitment of
manpower including
manpower for
Information
Technology roles)

2. Successful 40
assignments of HR For orders with cumulative value greater than or equal to Rs. 40
Recruitment services 10.00 Crore (subject to condition that among these orders, at
carried out in Central
least one order shall be of >= Rs. 1.00 Crore)
Govt/State
Govt./PSUs/Govt. For orders with cumulative value greater than or equal to Rs. 35
bodies /Private Sector 8.00 Crore, but less than Rs. 10.00 Crore (subject to condition
companies in India in that among these orders, at least one order shall be of >= Rs.
previous three 1.00 Crore)
financial years (2015- For orders with cumulative value greater than or equal to Rs. 30
16, 2016-17, 2017-18)
6.00 Crore,but less than Rs. 8.00 Crore (subject to condition
that among these orders, at least one order shall be of >= Rs.
1.00 Crore)
For orders with cumulative value greater than or equal to Rs. 25
4.00 Crore, but less than Rs. 6.00 Crore (subject to condition
that among these orders, at least one order shall be of >= Rs.
1.00 Crore)
For orders with cumulative value greater than or equal to Rs. 20
2.50 Crore, but less than Rs. 4.00 Crore (subject to condition
that among these orders, at least one order shall be of >= Rs.
1.00 Crore)
3. Average annual sales 25 Above Rs. 300 crores : 25
turnover for previous Above Rs. 200 crores but less than Rs. 300 crores : 20
three financial years ( Above Rs. 100 crores but less than Rs. 200 crores : 15
2015-16, 2016-17, Above Rs. 50 crores but less than Rs. 100 crores : 12
2017-18) for HR
services rendered in
India
4. Net average profit 15 Above Rs. 50 crores : 15
figure for previous Above Rs. 25 crores but less than Rs. 50 crores : 12
three financial years Above Rs. 10 crores but less than Rs. 25 crores : 10
(2015-16, 2016-17, Less than Rs. 10 crores : 8
2017-18)
Total 100

13
 Deputy Director (Proc.)
National Intelligence Grid (NATGRID)
For & on behalf of NATGRID

14
 FORM 1

Bid Submission Letter

(Signed copy on company letterhead)

[Date]

To
Dy. Director (Proc.),
National Intelligence Grid (NATGRID)
1st floor, Shivaji Stadium Annexe,
Shaheed Bhagat Singh Marg,
New Delhi - 110001

Dear Sir,

Ref: Response to EoI No.________________________ dated _______________ for Selection of HR Recruitment

Agency for consultancy services required for hiring of Technical (Contractual) manpower in NATGRID

Having examined the above referred EoI, the receipt of which is hereby duly acknowledged, we, the undersigned,
offer to provide the consultancy services required for hiring of contractual manpower for various technical roles in NATGRID
required for development and supervision of the development of IT framework projects, for which the aforesaid organization
intends to select HR recruitment agency. We agree to abide by this response for a period of 180 days from the last date for
submission of bid response.

The following persons will be the authorized representative of our company/organisation for all future
correspondence between the National Intelligence Grid and our organisation till the completion of the procurement process.

Correspondence Details Primary Contact Secondary Contact

Name:
Title:
Company Name:
Address:
Phone:
Mobile:
Fax:
E-mail:

We fully understand that in the event of any change in our contact details, it is our responsibility to inform the NATGRID
about the new details. We fully understand that the NATGRID shall not be responsible for non-receipt or non-delivery of any
communication and/or any missing communication from the NATGRID to us in the event of reasonable prior notice of any
change in the authorized person(s) of the company is not provided to the NATGRID.

We confirm that the information contained in this response or any part thereof, including its exhibits, and other documents
and instruments delivered or to be delivered to the NATGRID is true, accurate, verifiable and complete. This response
includes all information necessary to ensure that the statements therein do not in whole or in part mislead the department in
its short-listing process.

We fully understand and agree to comply that on verification, if any of the information provided here is found to be
misleading during the short listing process, we are liable to be dismissed from the selection process or termination of the
contract during the project, if selected to do so.

We agree for unconditional acceptance of all the terms and conditions as stipulated in the EOI document.

15
We agree that you are not bound to accept any response you may receive. We also agree that you reserve the right in
absolute sense to reject all or any of the products/ services specified in the EOI response.

If our company/corporation/firm/organisation is shortlisted at the EOI stage, we commit to submit a techno-commercial

proposal in response to the RFP for Selection of HR Recruitment Agency for consultancy services required for hiring of
Technical (Contractual) manpower in NATGRID.

It is hereby confirmed that I/We are entitled to act on behalf of our company/ corporation/ firm/ organisation and empowered
to sign this document as well as such other documents, which may be required in this connection.

Dated this Day of <Month> <Year>

(Signature of Authorized Signatory)

Name:

Designation:

Duly authorized to sign the EOI Response for and on behalf of:

(Name and Address of Bidder) Seal/Stamp of bidder

16
 Form 2

Financial Strength Information (as per Audited Balance Sheets)

2015-16 2016-17 2017-18

Annual Sales Turnover (in Crores) for HR
services rendered in India

Net profit (in Crores)

Other Relevant Information

The copies of respective balance sheets / turnover details as published in public domain or from GSTN portal are enclosed.

*It is confirmed that I am/we are the statutory auditors / Company Secretary of M/s _______________

< Statutory Auditor/ Company Secretary’s Name with seal>

<Signature of Statutory Auditor/ Company Secretary>

Name:

Date & Place:

Note: The above certificate should be from the statutory auditor or Company Secretary of the bidder organization.

* Strike out whichever is not applicable

17
 Form 3

Details of business and works during the last three years

1. The bidder is in the business of providing consultancy services (HR Recruitment services for recruitment of
manpower including manpower for Information Technology roles) for the last three years.

2. The bidder must have successfully completed HR Recruitment services (for recruitment of manpower including
manpower for Information Technology roles) carried out in Central Govt/State Govt./PSUs/Govt. bodies /Private Sector
companies in India in the - three financial years (i.e.2015-16, 2016-17, 2017-18) and the cumulative value of such orders(*)
is (subject to condition that among these orders, at least one order shall be of >= Rs. 1.00 Crore) greater than or equal to
Rs. 2.50 Crore :

3. The cumulative value of orders(*) in the three financial years (i.e. 2015-2016,2016-17, 2017-18) as mentioned at Para 2,
falls under the following range (Bidder is to select the appropriate value “Yes”/”No” for individual options given below):
Cumulative Order value(*) Bidder’s to indicate “Yes” / No“

Greater than or equal to Rs. 2.50 Crore, but less than Rs. 4.00 Yes/No

Crore

Greater than or equal to Rs. 4.00 Crore, but less than Rs. 6.00 Yes/No

Crore

Greater than or equal to Rs. 6.00 Crore ,but less than Rs. 8.00 Yes/No

Crore

Greater than or equal to Rs. 8.00 Crore, but less than Rs. 10.00 Yes/No

Crore

Greater than or equal to Rs.10.00 Crore Yes/No

(*) The order details are to be provided in following format:

S. Name and address of the Date of the contract Value of Please indicate the part executed
No. organization (Central (dd/mm/yyyy) Contract (Rs.) & billed amount against the order
Govt./State Govt./PSUs/ only if same has not completed by
Govt. bodies/ Private the bid opening date (in Rs.) else
Companies) in India indicate “Completed”
where HR services were
provided (To be
provided if not
covered under NDA)
1

Note: If any information provided by the bidder by way of self-certification or otherwise is found to be false, the bidder would
be disqualified at any stage.

<<Bidder’s Name with seal>> <<Company Secretary’s Name with seal>>

Name: <<Insert Name of Contact>> Name: <<Insert Name of Contact>>
Title: <<Insert Title of Contact>> Title: <<Insert Title of Contact>>
Signature: <<Insert Signature>> Signature: <<Insert Signature>>

18
 Form - 4

Declaration regarding no Blacklisting

(To be given on Company Letter head)

In response to the to EoI No.________________________ dated _______________ for Selection of HR Recruitment

Agency for consultancy services required for hiring of Technical (Contractual) manpower in NATGRID I/We hereby
declare that presently our Company/ Firm ___________________is having unblemished record and is not declared
ineligible for corrupt & fraudulent practices either indefinitely or for a particular period of time by any Central/State
Government/ PSU/Autonomous Body/Institution under Government.

I/We further declare that presently our Company/ firm ___________________is not blacklisted and not declared ineligible
for reasons of corrupt & fraudulent practices by any Central/State Government/ PSU/Autonomous Body/Institution under
Government on the date of Bid Submission.

If this declaration is found to be incorrect then without prejudice to any other action that may be taken, our Bid to the extent
accepted (if any) may be cancelled.

Authorised signatory’s Name with seal]

<Applicant’s Name with seal>
Name: <<Insert Name of Contact>>
Title: <<Insert Title of Contact>>
Signature: <<Insert Signature>>

19
 Form - 5

Declaration regarding Manpower recruited by the bidder

(To be given on Company Letter head)

In response to the to EoI No.________________________ dated _______________ for Selection of HR Recruitment

Agency for consultancy services required for hiring of Technical (Contractual) manpower in NATGRID I/We hereby declare
that our Company/ Firm ___________________

(i) Has successfully recruited for their clients manpower (at least 150 personnel during three years prior to bid opening)
for Information Technology roles in the domains of software solution development, implementation, maintenance & testing,
data center operations excluding support roles such as of data entry operator/ technical or non technical help desk support
etc. The details of such recruitments have been furnished under a tabular statement as per the following format along with
the bid:

S. No. Details of past recruitment done by the bidder for Information technology roles
Designation of Number of personnel recruited for the Month/Year when Name of Client*
Information role recruitment was (*if NDA signed with
Technology role carried out by bidder client, please mention
“NDA”)

OR

(ii) Has not successfully recruited for their clients manpower (at least 150 personnel during three years prior to bid
opening) for Information Technology roles in the domains of software solution development, implementation, maintenance
& testing, data center operations excluding support roles such as of data entry operator/ technical or non technical help
desk support etc.

(bidder to strike out option (i) or (ii) as applicable)

Authorised signatory’s Name with seal]

<Applicant’s Name with seal>
Name: <<Insert Name of Contact>>
Title: <<Insert Title of Contact>>
Signature: <<Insert Signature>>

20