Promoting the Teaching &

Learning of the Girl Child Project

Theme: “No Girl Child Left

behind”
1.1 PROJECT PROPOSAL TITLE: Promoting the Teaching &
Learning of Girl
Child Project

1.2. PROJECT FOCUS: Teaching & Learning of the

Girl Child through
establishment of a girl-
child Secondary School

1.3. PROJECT LOCATION: Kitimbwa Kayunga District

1.4. PROJECT DURATION: 3 YEARS (for costing

purposes and project
becomes sustainable
thereafter)
1.5. IMPLEMENTING AGENCY: Kinyomo Project Project
Leadership
Committee
1.6. PROJECT FOLLOW-UP: Monitoring and evaluation
will be done by the Project
steering committee of the
School
1.7. PROJECT COST (AMOUNT REQUIRED)
USHS 113,260,000= (US $
…………)
1.8. CONTACT PERSON AND ROLE:
Schools Committee
Chairperson
 TABLE OF CONTENTS
1. INTRODUCTION & PROJECT OVERVIEW-----------------------------------------------------4
1.1 PROJECT DESCRIPTION------------------------------------------------------------------------4
2.0 JUSTIFICATION FOR THE PROJECT-----------------------------------------------------------5
2.1 Support Problems in the area--------------------------------------------------------------5
2.2 Lack of support for the girl child education in the area-------------------------5
2.3 Close Proximity to the Main Road--------------------------------------------------------6
3.0: PROJECT DETAIL:-----------------------------------------------------------------------------------6
3.1 Goals and Objectives--------------------------------------------------------------------------6
3.2 Specific objectives shall include among others:------------------------------------6
3.3 Clientele---------------------------------------------------------------------------------------------6
3.4 Methods/strategies of promoting the project vision------------------------------6
3.5 Staff/Administration----------------------------------------------------------------------------7
4. STRATEGIES FOR RESOURCE MOBILIZATION---------------------------------------------7
4.1: Required Project Inputs----------------------------------------------------------------------7
4.2 Available Resources----------------------------------------------------------------------------7
4.3 Needed Resources------------------------------------------------------------------------------7
4.4 STRATEGIES FOR ACHIEVING THE DESIRED RESULTS/OUTCOMES---------8
5.0 PLAN FOR MEASURING PROJECT RESULTS-----------------------------------------------9
5.1 PROJECT INSTITUTIONAL FRAMEWORK-----------------------------------------------10
5.2 PROJECT FOLLOW UP, CONTROL & EVALUATION PLAN------------------------11
5.3 PROJECT DURATION--------------------------------------------------------------------------11
6.0 PROJECT WORK PLAN OF OPERATION----------------------------------------------------12
7.0 Proposed Key Project Team Composition and their Tasks-----------------------13
8.0 PROJECT COST ESTIMATES BASED ON A 3-YEAR PERIOD------------------------14
8.1 Cost Estimates Breakdown----------------------------------------------------------------16
8.1.1 Building Costs-----------------------------------------------------------------------------16
8.1.2 Teacher Salaries--------------------------------------------------------------------------16
8.1.3 Materials and Supplies-----------------------------------------------------------------16
Institution--------------------------------------------------------------------------------------------------20
1. INTRODUCTION & PROJECT OVERVIEW
This project aimed at primarily educating the girl child is slated to reach out
to more than 600 girl students within the various locations surrounding the
area. This project will primarily train girls of post primary level after their
successful completion of primary level education. It intends to provide
opportunities for student experimentation involve participation by parents
and teachers and utilize partnerships with the community in trying to
champion the development initiatives around the proposed location for the
project.

Such sessions will provide hands on opportunities for students, along with
their teachers, to explore the use of modern learning aids and instruments
from a team of experienced teachers that has already been assembled to
kick-start the project.

The majority of the girl children are at the risk of school failure, due to high
cost of education in the region. The project shall target students from high
poverty homes and those from low-performing schools.

It has also been noted that the education of the girl child in Uganda has been
given limited attention, yet there is a high rate of school drop-outs among
girls at primary levels.

On closer examination of records in Uganda, preliminary research has shown

that girls tend to drop out of school too early and hence do not get many
opportunities to continue with their education because of a number of
reasons compared to the boys. On several occasions, The New Vision has
reported about the severe increase in girl child drop out in schools. In the
event that USE is soon becoming a reality, it is hoped that there shall be
massive influx of students that may not be absorbed by government aided
secondary schools in the area and the country at large.

1.1 PROJECT DESCRIPTION

The project (Girls Boarding Secondary School) shall be located in Maya, close
to 15 Km on the Kampala – Masaka Highway. It is our sincere view that this
location that was surveyed and found suitable for such a project, shall
become a success as the area lacks such a focused project on girls’ child
education. Majority of the secondary schools are accommodating mixed
sexes.
This project therefore has been initiated with a view that it shall try to
minimise on the rate of drop out by putting in place the essential
requirements that would provide a conducive atmosphere for girl child
learning. This organized, student driven, teacher guided instruction will
provide ongoing, extended hour learning opportunities to all grade levels.

It is hoped that the day students who may not make it to the school hostel
shall receive free or reduced lunch package, a vital component towards
accelerated child learning in school. The project has been tasted and found
to meeting the needs of the surrounding community around Maya area and
there is no doubt that the locals in the area shall embrace it.

Funding is therefore needed to provide a school and teachers for

approximately 600 children of the surrounding villages and beyond in order
to best realize the goal of succeeding in this initiative. It’s on this basis that
we are calling upon the funding organization to give a helping hand towards
the realization and completion as well as sustainability of this project.

The project (school) shall fully support the creation of student learning
activities that shall provide academic enrichment opportunities during non-
school hours for children, particularly students who attend high-poverty and
low-performing schools. The project shall help students meet the
recommended student standards in core academic subjects, such as science
and arts subjects and language subjects; offer students a broad array of
enrichment activities that can complement their regular academic programs;
and where possible, offer community health and other educational services
to the families of participating children as a way of fulfilling its corporate
social responsibility initiatives.

2.0 JUSTIFICATION FOR THE PROJECT

2.1 Support Problems in the area

There is no doubt that several services are being extended to the community
where the project shall be located. Such support, which is being provided by
"Non-Governmental Organizations" (NGOs is however contingent upon
certain conditions.

2.2 Lack of support for the girl child education in the area

Several schools have been established in the area but none is primarily
focusing on the education of the girl child. Majority of these are serving both
the girls and the boys, which doesn’t give a chance to the girls to have
access to the social and health amenities that would deserve a girls school
establishment. It is thus hoped that this will be a model girls secondary
school that will go deeper in addressing the challenges of increasing rate of
girl child drop out rate in schools.

2.3 Close Proximity to the Main Road

The school in question shall be located within a 40-minute walk from the
main highway of Masaka - Kampala. It is hoped that this place shall be
accessible to parents at any point in time. On the side of the students, it
shall be easy for them to access the school premises from any direction and
in case the case requires special attention, it shall be easy to refer to any
major hospitals around Kampala.

3.0: PROJECT DETAIL:

3.1 Goals and Objectives

The main objective of the project is to establish and fund a girl’s school
construction activity within the Project as a way of generating and sustaining
the BICE’s revenue sources.

3.2 Specific objectives shall include among others:

a) Promotion of up-to-standard girl- child education especially those with

inability to afford higher costly education offered in the neighbouring
schools.
b) Provision of relatively affordable girl child education in the country as a
whole and in the Project in particular.
c) Providing a revenue source for the Project’s school committee as one
of the activities to strengthen Project support initiatives.

3.3 Clientele

The school shall target mainly girls from the following areas:
a) Girls who have attained the required level to progress to secondary
level form within the Project members
b) Girls from the local and surrounding areas where the project shall
be located
c) The school shall also be open to any interested girl child who shall
meet the set criteria and standard required for the school admission
board.
3.4 Methods/strategies of promoting the project vision

The project intends to make use of the state of modern instruments in its
efforts of promoting its initiatives. Among those that have been lined up for
deployment shall include the use of universal media of wider coverage to
reach out to as many potential clients as possible.

To the members whose children shall have reached progression to secondary

level, publicity shall be rooted right from monthly meetings that are
organized every month at Lubaga Catholic Social Training Centre. This
campaign has already been embarked on for some time now and there is no
doubt that it shall yield expected results.

Other strategies lined up for use shall include the use of newspapers and
banners and fliers/handouts to spread the gospel as much as possible.

3.5 Staff/Administration

The project steering committee has assembled a team of qualified,

experienced and internationally exposed education experts with hands-on
proven experience to steer the project to success. Even before this initiative,
the same team was, and is still, forming the core team of school promotion
committee of Kinyomo Project and there is no doubt that once resources are
secured, this shall become a success.

4. STRATEGIES FOR RESOURCE MOBILIZATION

4.1: Required Project Inputs

The project certainly requires a lot of inputs, since its still in its inception
stage. Inputs, ranging from the physical project infrastructure and structures,
and other core inputs shall be needed, that would render the project
operational for the first budgeted three years.

4.2 Available Resources

So far, the presumed available resources at our disposal are the qualified
and experienced and well-exposed Project staff personnel, ready to impart
the highly cherished state of the art education that shall empower the girl
child and adequately prepare them for the next generation.
4.3 Needed Resources

a) Personnel

Though the project is boasting of having core staff personnel in place, we

cannot however confirm that with the increasing need for the highly
specialized girl child education in Uganda, the available staff shall be enough
to combat the challenges ahead; thus there may be need to recruit in future
as a strategy to respond to demand patterns. The breakdown of this is
attached in the appendix A.

b) Facilities and Equipments/Supplies/Communication

Although the project steering committee visited and surveyed the area for
ascertaining the viability and feasibility of the place, it has not fully secured
the land on which the school shall be built. This makes land one of the
precious resources that is urgently needed for the project.

The modern girl child would be a graduate who embraces the use of
Information and Telecommunications technology to fit into a globalised
world. On this basis, it is important that ICT becomes a core aspect of the
project right from its inception. Other facilities that shall be critical for the
operationalisation of the project shall range from science equipments for the
laboratories for physics, biology, agriculture and chemistry essential
subjects. It’s also hoped that offering of geography shall require the
installation of the weather (local) station within the school compound at a
later stage. All this is in addition to the physical infrastructure (school
buildings) in place.

The project shall require procuring school desks for the clients’ use in
classrooms. These shall be expected to be equipped with lockers for securing
girl’s books safe.

4.4 STRATEGIES FOR ACHIEVING THE DESIRED

RESULTS/OUTCOMES

It is estimate that a great deal of resources is required for successful

implementation of the project, thus there is a need for intensive mobilization
of resources to realize the dreams. The cost of constructing school buildings,
cost of securing land, the cost of monthly salary for core teachers, and the
monthly food support for the students are all big challenges ahead of the
project. In addition to these, there is a need to procure supplies for
administrative and school children needs for an entire three-year period of
consideration. Basing on the needs, the following strategies shall be
deployed:
 a) Project Fundraising Drives

This drive has already been initiated within Project establishment, where
every able-bodied individual contributes Uganda Shillings Five Thousands
(Ug. Shs 5,000/=) monthly towards Project activities. We are in the process
of introducing education development fund within the Project on a monthly
basis, where the same person shall be contributing Uganda Shillings 5,000/=
annually. Part of this money shall be used to implement the project activities
till when the project shall be considered sustainable.

b) Soliciting funds from Donor Agencies

In the event that Project contributions are insufficient as expected due to the
magnitude of the project, funds shall be solicited from Donor agencies locally
and oversees. One of the initiatives already embarked on is the submission
of this proposal to Buganda Kingdom for possible funding. Other initiatives
are being forged out of submitting the same proposal to other funding
agencies in the near future.

c) Solicitation of funds from well-to-do Project members

There is a proposal to contact well-to-do members of the Project and well

wishers whose list is being compiled to make special contributions for the
project. Though the maximum amount shall not be specified, the tentative
minimum amount proposed has been to 50,000 Uganda Shillings. It is hoped
that this shall greatly boost other sources of income generation internally
within the Project.

d) Agricultural food from the School farm

The school administration shall be tasked to engage in commercial

agricultural farming, mainly to benefit the school in form of providing food
for the boarding section, and where necessary, acting as a demonstration
farm for practical agricultural subject.

Construction shall begin as soon as sufficient funds can be raised.

5.0 PLAN FOR MEASURING PROJECT RESULTS

We intend to measure the project success by the numerous programs and
initiatives, which we have developed and used before, that has been proved
as a measure of significantly impacting the practice of quality educational
management in communities. These evaluation measures shall not wait for
project end activity implementation but rather be done concurrently during
the execution of the given activity.
In order to ensure a success in this, we shall keep detailed accurate,
complete records of school performances and all primary stakeholders
participate actively in the evaluation of project activities during the course of
the first 3-year implementation plan.

Upon request, we shall provide an audited performance statement

documentation that shall ensure the grant money is spent on the purposes
for which it was provided.

Not withstanding the above measures, the overall performance shall be

measured by resident satisfaction, and the level of successful girl children
recruited from the local area and the Project in particular. Our Project top
leadership shall serve on our Board of Directors. The board shall meet
regularly, and shall be closely involved with school’s programs,
management, and oversight.

5.1 PROJECT INSTITUTIONAL FRAMEWORK

For purpose of systematic running of project affairs, after acquisition of land

for project set up, and after construction process, the project shall have
structures and administration. There shall be a project manager who shall be
the overall boss responsible for efficient running of the project and
coordination of all activities. The project steering committee shall recruit
Headmaster to serve as the project coordinator to ensure that all self-
projects are running smoothly and efficiently and an accountant in charge of
maintaining all transactions pertaining to finances and their record keeping.
The secretary will be stationed at the School office; the Headmaster of the
school shall reinforce the process of recruiting teachers. The following chart
below demonstrates the hierarchical order:
5.2 PROJECT FOLLOW UP, CONTROL & EVALUATION PLAN

Project evaluation will be the responsibility of the Project steering committee

and shall consist of two external evaluators mainly using such evaluative
strategies as formative and summative evaluation.

Data will be collected using comparative evaluation progress made on

special education and related services goals, report cards, daily school
grades, and input from teachers and parents

Formative Evaluation - Primarily qualitative in nature, the formative

evaluation will be conducted through interviews and open-ended
questionnaires. Parents and student leadership shall be asked about the day-
to-day operation of the school, the subjects covered in the training program,
the attractiveness of the training materials and the school environment, and
other questions to provide feedback for the ongoing improvement of the
operation of the Project. The Project Evaluators shall meet regularly with key
project stakeholders to share findings from the formative evaluation effort.
Periodic reports will be prepared that identify the major findings of the
formative evaluation and how they have been used to improve school
operation.

Summative Evaluation - Primarily quantitative in nature, the summative

evaluation shall begin with the establishment of baseline data at the
beginning of the Project and then be conducted at yearly intervals. Data for
the summative evaluation will focus on the primary goal of the project and
the extent to which objectives set are being fulfilled.

A yearly report will be issued that presents the formative and summative
findings.

5.3 PROJECT DURATION

Initially, the project has been planned basing on a three (3) year period for
purposes of systematic costing. It is however expected that after a three
year period, the project shall become sustainable and thus much of its needs
shall be met out of its revenue generating ventures
6.0 PROJECT WORK PLAN OF OPERATION
Our work schedule is designed in such a way that various activities along the
phases are presented below to demonstrate our efficiency and effectiveness
for the assignment. Demobilization is an internal process of evaluation and
learning from the assignment, sharing experience happily bringing it to an
end. Attached is a brief Description of project work Plan effective from the date of
commencement

Activity 3- Year presented in Half-year

period

1st 2nd 3rd Year

Year Year
1 11 III IV V VI

Resource planning &

mobilisation

Purchase of land

Site construction
&Development

Massive advertisement

Building of one block of

four classrooms

Recruitment of
Teachers

Recruitment of students

Massive recruitment of
students

Conduct Interviews for

more teachers

Extension of more
classroom blocks
Registration with UNEB

School library
construction

School Laboratory
construction
7.0 Proposed Key Project Team Composition
and their Tasks
The project steering committee shall appoint a core team comprising four
members (technical staff) to spearhead the kick starting of the school.
The staff shall be assisted by several members from the Kinyomo Project
Education Committee. The entire team and their task assignments are as
summarized in the tables below.

Name Exper Qualifications Task

ience
in
Years
MBA – Strategic Government
Mr. 10 Procurement Team leader,
Charles BSc (Hons) – Mathematics Coordination and
Kalinzi and Economics detailed analysis of
MCIPS the project progress,
NEVI – Purchasing overall coordinator
CILT
Post Grad. Dip. Ed

Mr. Administration
………… Manager in charge of
On site supervision
8.0 PROJECT COST ESTIMATES BASED ON A 3-
YEAR PERIOD
Year 1 – Identification of site, Development of site Operations and
Recruitment/Training/orientation of First Group of Teachers

Cost Item Status Monthly Annual pay

pay

Site acquisition & Site 25,000,000

clearance & partial
construction
Full time - 12
Project Director 500,000
months 6,000,000
Centre Full time - 12
800,000
Coordinator/Headmaster months 9,600,000
Part time - 12
Project Evaluator 100,000
months 1,200,000
Part time - 12
Project Assistant 80,000
months 960,000
Development/Production of
Educational Materials & 4,000,000
Teacher salaries
Advertising/Promotion
2,000,000
Sub Total
48,760,000
Year 2 - Operation/Maintenance of project site and
Recruitment/Training of more teachers

Recruitment/
Production of 10,000,000
Educational Materials
& Teacher salaries
Advertising/
Promotion 2,000,000
Site extension (more
blocks) 10,000,000
School Management
expenses 8,000,000
Sub Total
30,000,000

Year 3 and beyond (assume 15% yearly increment on Year 2

budget)

15% yearly
increment on Year 34,500,000
2 budget

Sub Total
34,500,000

Grand Total
113,260,000
8.1 Cost Estimates Breakdown

Start-up costs for the school are estimated at …………………. (building and
educational supplies). Monthly expenses for salaries and food are
……………….

8.1.1 Building Costs

Materials for the building (bricks, iron sheets, sand, cement) shall be secured
at the time of project start up. Labour shall be provided by the Project
contractors and Project youthful boys.

Since the Project youthful boys normally spend their time trying to look for
food to feed their families, they need to be monetarily compensated for their
time. Cost for the labour shall be estimated at ………………..

8.1.2 Teacher Salaries

Four teachers shall be needed for the start up. The monthly salary for a
teacher is estimated at 250,000.

8.1.3 Materials and Supplies

School supplies for a year are estimated at…………. for each child. This will
include pencils, paper, rulers, and language books.

Administrative costs and teacher supplies (2 white boards, pens, grade

books, etc.) are ………………… for the year.
 APPENDICES

APPENDIX A - TIME LINE (First Year)

Year One first Half

a. Advertising of Project staff positions

b. Meetings with community leaders
c. Meeting with university administrators

Month Two

d. Interviewing of candidates for Project staff positions

e. Finalizing location of Center

Month Three

f. Selection/hiring of Project staff members

g. Preparation for site operation

Month Four - Six

h. Preliminary advertising of School operation

i. Hosting community leaders and other stakeholders at the school
j. Post- Situational Analysis of the feasibility and viability of the
project with stakeholders
k. Recruitment/selection/training of students and teachers

Month Seven - Twelve

l. Conducting of regular formative evaluation

m. Final summative evaluation at end of twelfth month