Employee Flexi Benefit Plan
Objective Flexi- Max Limit Coverage Fine prints
(₹ annually)
benefits
To support employees in their financial
well-being by providing an option to Professional ₹ 1,50,000 Actual expenses incurred towards
structure their Compensation with Development professional development beyond
greater control and choice on tax Assistance the coverage in Learning &
deductions. Development wallet.
Telecom ₹ 36,000 Broadband, Landline receipts.
Applicability Assistance
Full-time employees of Bundl Food card ₹ 26,400 The opted amount will be credited
Technologies, its subsidiaries, affiliates, between the 1st and 10th of the
associate, and group companies. subsequent month of Salary
payment.
Guidelines
Children ₹ 2,400 up to ₹ 1,200 per child p.a. for
• Employees need to login into the Education maximum of two children
Darwin >> ADP portal to opt for the Assistance
Flexi benefit plan (FBP).
• FBP declaration option for new joiners Children ₹ 7,200 up to ₹ 3,600 per child p.a. for a
will be enabled post-processing their Hostel maximum of two children
first month’s salary. Assistance
• Modification to the FBP option will be
Gym ₹ 1,44,000 Up to ₹12,000 p.m. for actual
enabled twice in a Financial Year [Link]
Assistance expenses beyond the Learning
April & October and in months following
and development wallet.
the rewards implementation for
• ₹9,000 p.m. for personal trainer
Biannual performance cycle.
• ₹3,000 p.m. towards
• FBP eligibility for tax exemption will be
membership fee
prorated for the tenure spent by an
employee in a Financial Year (April – Leave Travel Up to 2 Two journeys in a block of 4
March). Assistance month’s calendar years
• All supporting documents must be basic
submitted as per the policy to be
submitted between the months Car Running/ ₹ 28,800 In the case of an owned car,
December to February. Communication Maintenance (own car) • ₹1,800 p.m. for up to 1.6cc
on dates for bill submission will be Assistance ₹ 1,80,000 • ₹2400 p.m. for above 1.6cc
shared by HR through email. (leased car)
• The amount will be paid on a monthly Chauffeur ₹ 10,800 For Grade 8 & Above employees
basis as per the declaration made by Assistance (own car) only
the employee on the payroll portal, ₹ 1,80,000
without deducting the tax on the (leased car)
declared amount.
• The exemptions will be provided based National Up to 10% NPS chosen amount will be
on the submission and approval of Pension of basic adjusted from the employee total
supporting documents on ADP. Scheme salary Fixed CTC and contributed
• Any declared amount without (NPS) towards NPS.
supporting document will be subject to
Voluntary Up to 88% PF Contributions made by an
a tax deduction in the month of
Provident of basic employee will be adjusted from the
January, February, and March.
Fund (VPF) salary total Fixed CTC. Contribution
• If employee does not declare any
leading to interest in excess of
component under FBP, the Special
₹ 2,50,000 is taxable.
Allowance Component will be taxed as
per Taxation guidelines. Please refer to Annexure for details on the required documentation.
Annexure-1:
Supporting Documents for Tax Exemption
Header Max Limit per an Proof of Submission for Tax Exemption
n
Professional ₹ 1,50,000 • Job-related Books, Periodicals, certifications, and course fees. Job
Development unrelated purchases of books and periodicals will not be admissible.
Assistance • This assistance will be considered upon exhausting the eligibility
amount under the Learning & Development wallet provided by the
organization towards personal development.
• Purchase invoices, course completion certificate wherever
applicable, and supporting bank transaction documents with details
of the information of Employee Name, Date, Name of the course /
Book need to be submitted for claiming this Assistance.
• In case of professional body membership, employee should submit
the Professional body membership number in addition to the above
documents.
Telecom ₹ 36,000 • For claiming Telecom Assistance, the employee should have the
Assistance connection in their name.
• Submission of the bills of Broadband and/or mobile connection with
information of GST, Invoice no., billing cycle, and the billed amount
needs to be made for claiming this assistance.
Food card ₹ 26,400 • To avail food card, please declare the same in the ADP portal
• Employees will receive the Food Card post receiving their first
month’s salary, between the 1st and 10th of the subsequent month
from the onboarding team.
• Once the Food Card is opted for, it cannot be changed until the next
cycle i.e. April/October.
• Please refer to Annex-2 for more details on Food card use cases.
Children ₹ 2,400 Employees can opt for Child Education Assistance up to ₹1,200 per
Education child per annum for a maximum of 2 children towards the education
Assistance expense of their children. Details of the number of children should be
updated on the ADP Payroll portal and exemptions will be provided
accordingly
• Tuition fee receipts qualify for claiming child education assistance.
Other amounts mentioned in the fee receipt like building development
charges/donations will not qualify for an exemption.
Children Hostel ₹ 7,200 Employees can opt for Child Hostel Assistance up to ₹3,600 per child
Assistance per annum for a maximum of two children towards boarding/ hostel
expenses of children. Details of the number of children should be
updated on the ADP Payroll portal and exemptions will be provided
accordingly.
• Boarding /Hostel fee receipt will qualify for children’s hostel
assistance.
Gym ₹ 1,44,000 • GST/PAN receipts towards gym/sports club membership, and
Assistance personal trainer /coach fee can be claimed under Gym Assistance.
• This assistance will be considered only upon exhausting the eligibility
amount under the Learning & Development wallet provided by the
organization towards personal development.
• Eligibility is ₹9,000 p.m. for personal trainer and ₹3,000 p.m. towards
membership fee.
Annexure:
Supporting Documents for Tax Exemption
Header Max Limit) Proof of Submission for Tax Exemption
Leave 2 month’s • Travel cost to any place in India.
Travel basic salary • Air tickets/ boarding pass, train tickets, bus or taxi receipts, hire car/van
Assistance charges.
• Handwritten/ non-GST receipts will not be accepted.
• Employee should have applied for Annual Leave in Darwin during the
vacation/travel days.
• Exemption shall be subject to other conditions prescribed in the Income
Tax Act, 1961 and the Income Tax Rules, 1962.
Car ₹ 28,800 (own • Expenses incurred on fuel, repairs, and maintenance of the Car while
Running/ car) using it for official travel which includes traveling to office & back to home
Maintenance ₹ 1,80,000 and traveling to customer/vendor/client’s place for office work.
Assistance (leased car) • Employee cannot claim for this assistance in case the company is
providing for transportation or the company is reimbursing the travel
expenses under the Travel policy or Local Conveyance policy.
• For an employee-owned Car, the car should be in the name of the
employee and should be used to commute for official purposes. Proof of
ownership (RC book) and parking sticker copy should be submitted to the
Payroll Ops team. Please note these documents should be submitted
prior to claiming exemption.
• For a Company leased Car, the Company will provide an exemption to
the employee subject to the production of evidence/proof of the amount
spent
• Nonessentials expenses e.g. (not limited to) waxing, buffing, and glass
coating, other components like assets, accessories, soft furnishings,
extra fittings etc which are used for modification of the vehicle, which are
not added along with regular maintenance/service activity and does not
affect the normal working condition of the vehicle will NOT be considered
for exemption.
Chauffer ₹ 10,800 (own • Applicable for Grade 8 & Above employees only
Assistance car) • For claiming Chauffer Assistance copy of the Chauffer’s driving license,
₹ 1,80,000 canceled cheque of the Chauffer, bank statement supporting the transfer
(leased car) of the amount to Chauffer, and payment receipt need to be submitted.
• The receipt should also consist of the Driver’s Name, Address, Driver’s
signatures, Driver’s Driving License Number; amount paid, and month for
which payment is done.
National Up to 10% of • Employee needs to declare NPS deductions through NPS Contribution
Pension basic salary form.
Scheme • The chosen NPS amount will be adjusted from the employee total Fixed
(NPS) CTC and contributed towards NPS.
• Tax exemption from NPS includes –
✔ ₹50,000 is deductible from taxable income u/s 80CCD
✔ Refer to NPS policy for further details in terms of tax implications
etc.
Voluntary Up to 88% of • Employee needs to declare VPF deductions via ADP Portal.
Provident basic salary • PF Contributions made by an employee will be adjusted from total Fixed
Fund (VPF) CTC.
• Contribution leading to interest on PF in excess of ₹ 2,50,000 is taxable.
• Employees who opted for Parental medical insurance as a part of Company Group medical policy will
receive tax exemption for such Insurance Premium under taxation rules and will be picked up by Payroll
automatically.
• Please refer to the Company Medical Insurance policy for more details.
Annexure-2:
Food Card Benefits and FAQ
What is the benefit of Sodexo Meal Pass?
Where can I use it?
Where can I use it?
Where can I use it?
Sodexo Meal Pass FAQ
1. How to apply for Food Card (Sodexo Card)
• You can opt-in/out of food cards through ADP Portal in Darwin.
• Modification to the FBP/ Food card option will only be enabled twice in a Financial
Year [Link] April & October. You will receive mail in this regard.
• New joiners can declare for food card in ADP under the Flexi-benefit plan upon
processing of first month’s payroll. The payroll team will consider the same and
you can avail to use the food card from the subsequent month.
2. When will I receive the card details?
• You will receive the Food Card details (Virtual card details via Email, if it’s a new
card) post receiving your first month’s salary, between 2nd to 5th of the
subsequent month from the Sodexo team.
3. How to activate Sodexo card ?
• Upon receiving virtual card details, you will receive the card activation link.
• Please activate the Sodexo card with the provided card details in the e-mail and
make sure to complete the KYC at the same time for activation.
4. When will I get my Sodexo physical card?
• Sodexo physical card will be delivered at the ETV office by 15th of the subsequent
month.
• Please raise the ticket in AskHR along with your communication address for the
card to be dispatched.
5. When does the amount get paid/loaded in my Food card every month?
• Your opted amount in the food card deductions gets loaded within the 3rd of every
subsequent month of salary/payroll processing.
6. I have not received the Food card amount, what needs to be done?
• Loading/Recharge of amount into the Sodexo amount will be under hold if the
complete KYC is not done by the employee.
• To complete the KYC , please use this link ([Link]
• Post completion of KYC documents, it will take 24-48 hrs for Sodexo customer
care team to validate and approve the request.
• Post approval of KYC, pending amount will get loaded/added in your Sodexo card.
7. Where can I see my Sodexo Card transactions/Balance?
• You can download the ZETA app from play store and login with the register mobile
number/ register e-mail id (official)
• You will be able to view the transaction history in passbook.
8. Whom can I reach out in case I have issues with my Sodexo card?
• Please reach out to AskHR for any further information/ grievances.