SWOT Analysis
Strengths
Skilled workforce
Standards & Procedures
Team work
Weakness
Workload
Availability of resources
Availability of subcontractors
Opportunities
OHS Best Practices
Training Facilities
New softwares for reports and documents
Threats
Peak weather conditions
Multinational recruitment
I/E Risk Opportunities Mitigation
Weakness Impact to
organization
Workload Negative I Chances of Proper Organizing
Accidents - High Planning & work
Execution schedules
Lack of resources Negative I Delay in Proper Provide
productions - Planning sufficient
High Resources
Lack of Negative I Poor work - Proper Deploy skilled
subcontractors Medium Planning subcontractors
Threats
Peak weather Negative E Health Issues - Improving Providing Rest
conditions Medium welfare shelters &
facilities break times
Multinational Negative I Poor Recruitment Deploying
recruitment(Languag Communications of translators Translators
e barrier) - High
At the Burger Packing Machine station of a food processing organization, you
ask an experienced operator if things ever go wrong with the machine that
automatically folds up the cardboard to form the box that contains the
burgers.
The operator replies “Yes, the machine often stops because cardboard jams
in the rollers”. You ask if there is a formal procedure or instruction for
unjamming the machine and the operator says “yes, we were all required to
watch an instructional video as part of our induction training. This showed
how cardboard jams could be safely cleared”.
You continue to observe the burger packing process and during the time you
are present the machine jams a further three times. In each case the jam is
attended to by a different operator who unjams the machine using a method
which is different from that used by the other two.
You later raise this with the production line supervisor who assures you that
this is „not a problem‟.
Non-Conformance – Major
1. Methodology used is different from one operator to another operator.
2. No specific SOP is followed by the operators.
3. Production line supervisor is unable to identify hazard and its risk
Clause 6.1.2 – Hazard identification and assessment of risks and opportunities
Clause 7.2, 7.3 – Competence of operators & Awareness to specific SOP
Clause 7.4.2 – Internal communication
Clause 8.1 – Operational planning and control
4.3 - Has IGC identified the boundaries and applicability of OH&SMS to establish its Scope.
4.3.a, b & c - Has IGC considered the internal and external issues; the requirements mentioned in clause
4.2; do they take into account the planned or performed the work-related activities.
4.3 - Does it includes the activities, products and services within the organization’s control or that can
impact the organization’s OH&S performance.
4.3 - Is the documented evidence is available?
4.4 - Has they establish, implement, maintain and continually improve OH&S MS, including the
processes needed and their interactions.
10.3.a – How the organization is continually improving the suitability, adequacy and effectiveness of
OH&S MS by enhancing OH&S performance.
10.3.b – How the organization is promoting a culture that supports the OH&S MS
10.3.c – How the organization is promoting the participation of workers in implementing the actions for
the continual improvement of OH&S MS
10.3.d – How the organization is communicating the relevant results of continual improvement to
workers and where they exists workers representatives.
10.3.e – How the organization is maintaining and retaining documented information as evidence of
continual improvement.
5.2.e – Whether the OH&S Policy includes a commitment to continual improvement of OH&S MS.
4.4 - Has the organization established, implemented, maintained and continually improve OH&S MS,
including the processes needed and their interactions.
6.2.1 - Has the organization established OH&S objectives at relevant functions and levels in order to
maintain and continually improve the OH&S MS and OH&S performance.
9.2.2.e – Do the organization taken action to address Non conformities and continually improve its
OH&S performance
Clause 6.1.2 & 8.1.2 - Has all the hazards are identified and a Risk
Assessment is carried out.
Clause 5.4 & 7.4.2 - Has all the Risk Assessments are communicated to all
the workers and other interested parties
Clause 6.1.2, 6.1.4 & 7.1 - Has suitable segregation done between
construction works & production works.
Clause 7.4.2 - Does Internal communication system was established and
implemented.
Clause 6.1.3 - Does the legal & other requirements were followed.
Clause 6.2.1 & 7.3 - Does the trainings were provided to all workers as per
the requirements.
Clause 8.2 - Does an emergency plan & procedure was developed and
communicated to all in both construction and production departments.
Clause 8.2 - Does an Emergency drill was conducted for Awareness.
Clause 5.4 & 7.4.2 - Clause Has the Risk Assessments were reviewed and
updated.
Clause 7.1 - Has all the Resources were provided in order to implement
OH&S implementation.
1. what are the points u discuss on the closing meeting?
Points to be discussed during Closing Meeting are as follows –
First we need to thank all the personnel involved in the Audit for their
cooperation, even if they have not cooperated.
We need to inform the client the evidence taken based on a sample of
information only for the raising the element of uncertainty
Method, timeframe of reporting including any grading of Audit findings.
The auditing process for handling nonconformities including any
consequences relating to any status of client’s certification
The timeframe for the client to present a plan for correction and
corrective action for any nonconformities identified during the audit;
The auditing authority/ certification body’s post audit activities;
Information about the complaint and appeal handling processes
2. Why u have to contact the auditee prior to the audit? and what are all the
documents u will verify?
Initial contact is made with the auditee to:
Confirm the authority to conduct the audit and schedule audit
Provide information on the audit objectives, scope, methods and
composition of audit team
Request access to relevant documents and records for planning
purposes
Determine applicable legal and contractual requirements and other
requirements relevant to the activities and products of the auditee.
3. What is the difference between audit criteria and audit finding
4. what audit plan contains
An Audit Plan specifies how you intend to conduct a particular audit.
It describes the activities you intend to carry out in order to achieve
your audit objectives.
Which processes audited by which auditor at what time.
Which clauses audited by auditor in which process.
What are the logistic issues in the audit program
What are the classifications of reporting structure
5. if u want to audit the top management list some 10 checkpoints
6. what is the requirement of 9.2
Hazard –
A hazard is a source with a potential to cause injury and ill health. Hazards
can include sources with the potential to cause harm or hazardous situations,
or circumstances with the potential for exposure leading to injury and ill
health.
Risk –
Effect of Uncertainty. Risk is often expressed in terms of a combination of the
consequences of an event (including changes in circumstances) and the
associated “likelihood”.
[Link] - Has IGC established, implemented and maintained a process for
hazard identification that is ongoing and proactive.
[Link].a - Do the process includes how work is organized, social factors,
leadership and culture in IGC
[Link].b - Do the process includes routine and non-routine activities and
situations including hazards
[Link].c - Do the process includes past relevant incidents, internal or
external to IGC including the emergencies and its causes.
[Link].d - Do the process includes potential emergencies situations.
[Link].e - Do the process includes people.
[Link].f - Do the process includes other issues if any
[Link].g - Do the process includes actual or proposed changes in IGC
operations, processes, activities.
[Link].h - Do the process includes changes in knowledge of and information
about hazards.
[Link].a - Has IGC established, implemented and maintained a process to
assess the OH&S risks from identified hazards.
[Link].b - Has IGC established, implemented and maintained a process to
identify and assess the other risks related to the establishment,
implementation, operation and maintenance of OH&S MS.
[Link] - In IGC’s methodologies and criteria for the assessment, Is IGC
defined with respect to their scope, nature and timing to ensure they are
proactive rather than reactive.
[Link] - Is documented information maintained and retained.
The sequences of 4 methodology of audit process can you explain:
Plan, Execute, Review & Check
You are in a BPO center which is staffed twenty-four hours and employs 4
hundred and fifty people. You have just completed your interview with the
OH&S Manager who explained to you the main hazards and risks in the
centre‟s activities. You now proceed to the operations room of the centre.
And note that some operators are not wearing phone headsets and are
cradling the phone on their shoulder for several minutes at a time whilst
talking and typing on their computer terminal. You have confirmed that the
assessment of OH&S risk for this activity states that neck injuries and strokes
can be caused by prolonged (over one minute) and frequent cradling of a
phone on the shoulder, and that the planned action introduced by the
organization to address this risk was to make the use of headsets
mandatory.
You raise this observation with the Operations Room Manager and he states
that it was difficult to ensure that the staff always used the headsets.
Following protests from many of the staff who did not want to wear them, he
downgraded the headset use from mandatory to advisable because it
seemed a reasonable request. He was not aware of anyone having a neck
injury or being off ill because of telephone use. He said that this has made
the staff happier and easier to manage.
You try to establish if this change had been recorded anywhere but can find
no objective evidence to support this.
You also establish with the OHS Manager that the original assessment of
OH&S risk and the planned action to reduce it is still current.