Evaluation Report on the Project

DIRECTORATE GENERAL MONITORING & EVALUATION

PLANNING & DEVELOPMENT DEPARTMENT
GOVERNMENT OF THE PUNJAB

July 2018

65- Trade Centre Block 4th floor, Ayub Chowk, Johar Town, Lahore.
PH: +92(042-99233176-91, Fax: 042-99233186 i
[Link]
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 EXECUTIVE SUMMARY
Faisalabad Institute of cardiology, Faisalabad is a project of the Govt. of the Punjab established
in 2007. There are many employees of the institute and only hostel accommodation is available
for nurses and doctors. The recruited staff and their families are facing difficulties and patients
care suffers due to non-availabilities of the essential staff in the hospital vicinity. The availability
of accommodation close to the institute will surly enhances the confidence, enabling them to
provide the best patient care.

The Staff residences under consideration in this report was in Faisalabad Cardiology. The
scheme “Construction of Hostels and staff Residences (Phase-I) at Faisalabad Institute of
Cardiology, Faisalabad” was introduced in Financial Year 2015-16 with planned gestation
period of eighteen (18) months, project was approved with cost Rs. 141.289 Million on 24-02-
2015, while actual expenditure Rs. 154.699 Million and releases cost was Rs. 154.711 Million,
the funding was provided in approved gestation period.

DGM&E conducted the evaluation of the project and find out that the civil works of 3 bedded
apartment, boundary wall, Gate & Gate pillar, 50,000-gallon capacity overhead water tank and
pumping Chamber were completed as per plan having satisfactory condition, however minor
seepage were seen in washroom and kitchen in some apartments. In addition to this, External
development works were missing at the project site after its completion in June 2016. In
continuation of these observations, the evaluation team also observed that all apartments were
allotted to the staff of Faisalabad Institute of Cardiology.
After detailed evaluation of the project activities, the project was completed as per scope
of the project and overall performance of the project may be rated as “Substantially successful”.
In evaluating the scheme, the staff of Cardiology Hospital and C&W Department, Punjab
cooperated with our team and provided the requisite data to carry out evaluation and necessary
analysis of the project activities.

Wajeeha Javed
Research Associate, DGM&E

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TABLE OF CONTENTS

EXECUTIVE SUMMARY ............................................................................................. iii

1. INTRODUCTION ...................................................................................................... 1
1.1 OVERVIEW: .............................................................................................................. 1
1.2 PROJECT BRIEF: ....................................................................................................... 1
1.3 PROJECT OBJECTIVES: ........................................................................................... 2
1.4 PROJECT ACTIVITIES: ............................................................................................. 3
1.5 THE EVALUATION REPORT: PURPOSE & STRUCTURE ....................................... 5
2. EVALUATION METHODOLOGYOF THE PROJECT ............................................ 6
2.1 TEAM FORMATION: ................................................................................................ 7
2.2 DOCUMENTS REVIEW: ........................................................................................... 7
2.3 IDENTIFICATION OF KEY INDICATORS:............................................................... 7
2.4 PROJECT SITE VISIT: ............................................................................................... 7
2.5 INTERVIEWS WITH PROJECT OFFICIALS: ............................................................ 8
3. DGM&E ASSESSMENT............................................................................................. 9
3.1 GENERAL ASSESSMENT ......................................................................................... 9
3.2 PROJECT COST ANALYSIS ................................................................................... 11
4. OBSERVATIONS ..................................................................................................... 12
5. RECOMMENDATIONS ........................................................................................... 13
ANNEXURE A: RECURRING COST .......................................................................... 14
ANNEXURE B: LIST OF SANCTIONED STAFF ....................................................... 14
ANNEXURE C: PICTORAL EVIDENCE.................................................................... 15

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LIST OF TABLES

Table 1: Project Brief ........................................................................................................................ 1

Table 2: Planned Targets and Objectives of the Project ................................................................... 3

Table 3:Plan for Evaluation along with detail of Team Members .................................................... 7

Table 4: Detail of the Project Officials interviewed ......................................................................... 8

Table 5: DGM&E Assessment of Planned Objective/Targets .......................................................... 9

Table 6: Financial Phasing .............................................................................................................. 11

LIST OF FIGURES

Figure 1: Flow Chart/ Schematic Diagram for Project Evaluation ................................................... 6

Figure 2: Releases versus expenditure ............................................................................................ 11

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 1. INTRODUCTION

1.1 OVERVIEW:
Faisalabad Institute of Cardiology is a 202-bed cardiac hospital and research center in Faisalabad, Pakistan.
This institute is tertiary level specialized autonomous institution for cardiac diseases. This institution is
functioning under the provision of Punjab Medical and Health Institute ACT-2003 and rules made their
under. This Institution is providing services to Cardiac patients of District Faisalabad.
Faisalabad institute of cardiology, Faisalabad, is now operational at full pace. The most of medical and
paramedical staff has been recruited. The staff and their families are facing problems regarding
accommodation. The Honorable Chief Minister Punjab on his visit to this institute was requested for
provision of residences for the staff and he very kindly allotted 40 kanals additional land from old DIG
house for the said purpose.
The scheme has been reflected in ADP 2014-15 and funds amounting to Rs. 50.00 million has been
allocated for this purpose. This residential project is in line with the sector objective of Govt. of the Punjab
that is committed to provide accommodation facilities to the supportive staff engaged in the health care
system especially the tertiary care centers. The objective is to provide them a peaceful environment so that
they could perform their duties efficiently and to provide best health care facilities to the patients.
As the estimated cost of the total project was very high, keeping in view the budgetary
constraints of the government, it was proposed that in first phase allocation may be granted for 16 houses of
Block B. The recruited staff and their families are facing difficulties and patients care suffers due to non-
availability of the essential staff in a hospital vicinity. The availability of accommodation close to the
institute will surly the confidence, enabling them to provide best patient care.

1.2 PROJECT BRIEF:

The Project brief as appended below provides an overview of the project that entails a project to reflect its
progress from an idea or feasibility study to a formal approval, implementation /execution and ultimately
for evaluation. For this project, the details are as under:
Table 1: Project Brief

Construction of Hostels and Staff Residences (Phase-1)

Project Title
at Faisalabad Institute of Cardiology, Faisalabad

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 Location Faisalabad

Sponsoring Ministry/ Govt. of the Punjab Health Department

Agency

Execution Agency (s) Punjab Buildings Department (C.Z)

Govt. of the Punjab

Operation & Maintenance

Sector Public Building (C&W)

Sub-Sector Specialized Health & Medical Education Department

PC-I Cost 141.289 Million

PC-IV Actual Cost 154.699 Million

Planned Start Date 15-03-2015

Planned End Date 14-09-2016

Actual End Date 14-09-2016

Planned Gestation Period 18 months

Actual Gestation Period 18 months

Beneficiaries Staff of Faisalabad Institute of Cardiology, Faisalabad

1.3 PROJECT OBJECTIVES:

The main objectives of the project are given as below:
 To provide basic living facilities to the people nearby their working place.
 To provide accommodation for families in healthy and safe environment.
 To facilitate the staff so as they may perform their duties with piece of mind.
 The services of consultants and essential staff to be available at door step.

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1.4 PROJECT ACTIVITIES:

To achieve the project objectives, the major physical activities with their targets are given in Table # 2 of
the report.

Table 2: Planned Targets and Objectives of the Project

TARGTS
Sr. No. ACTIVITIES

Capital Revenue

Construction of 3 As per PC-I, it was planned to

construct of 3 Bedded 16
Bedded Apartments
residential Apartments.
i) Ground Floor
4 Apartments
ii) 1st floor
4 Apartments
iii) 2nd Floor
iv) 3rd Floor 4 Apartments
1 N/A
v) 4th Floor 4 Apartments
Mummty

Construction of As per PC-I, it was planned to

2 Boundary Wall construct 2210 Rft boundary wall.
N/A

Construction of As per PC-I, it was planned to

3 Gate and Gate pillar construct 2 Gates and Gates pillars
N/A

Construction of Gate As per PC-I, it was planned to

4 keeper Hut Construct 01 No. of Gate keeper
N/A
Hut.

Construction of OHR As per PC-I, it was planned to

construct an OHR having capacity
5 N/A
of 50000 Gallons.

3
 As per PC-I, it was planned to ½
½ Cusec turbine with
6 Cusec turbine with boring &
boring & lowering
lowering. N/A

As per PC-I, it was planned to

Pumping Chamber
construct 1 pumping chamber
7 12’x12’
12’x12’ N/A

As per PC-I, it was planned to

Construction of
8 construct 1 collecting tank 21’ dia.
collecting tank 21’
N/A
dia.

Parking and Entrance As per PC-I, it was planned to

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construct Parking and Entrance
(Tuff paver) N/A
(Tuff paver)

As per PC-I, it was planned to

Metaled road N/A
10 construct Metaled road.

External development As per PC-I, it was planned to 15% N/A

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External development

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1.5 THE EVALUATION REPORT: PURPOSE & STRUCTURE

This evaluation report is divided into six different parts. The first part starts with introduction giving details
about the project domain and structure of the project evaluation report. The second part of this report
focuses on evaluation methodology, followed by documents review, selection of performance indicators,
project site visit plan etc. The third part of the report depicts the DGM&E’s assessment pertaining to the
actual status of the project performance against its planned objectives and data analysis based on project
cost. The fourth part of report consists of observations regarding the project activities made by the
evaluation team of DGM&E, P&D Department.

The fifth being the most critical part reflect recommendations for the effective usage of the project outcomes
and resources. This section addresses the suggestions for improvement in project planning and execution
as well as, identifying matters requiring follow up actions. The rationale for the recommendations is clearly
explained and linked with the information collected during the evaluation.

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2. EVALUATION METHODOLOGYOF THE PROJECT
Following criteria has been used to carry out evaluation of the project as elaborated in flow chart given in
Figure 1.

TEAM FORMATION

PC-I REVIEW
PROJECT DOCUMENTS
PC-IV REVIEW
REVIEW
OTHERS

OBJECTIVES

COST PHYSICAL
IDENTIFYING PROJECT ACHIEVEMENTS
KEY INDICATORS
FINANCIAL
DURATION
ACHIEVEMENTS

PERIODIC PHYSICAL
PROGRESS REPORTS
SITE VISITS PHYSICAL ACTIVITIES AND
DATA COLLECTION
PERIODIC FINANCIAL
PROGRESS REPORTS
INTERVIEWS

PROCUREMENT
RECORDS
DATA ANALYSIS AND
SITE SNAPS
INTERPRETATION
PROJECT COST
ANALYSIS
DGM&E ASSESSMENT

OBSERVATIONS/
RECOMMENDATION

REPORT
SUBMISSION

Figure 1: Flow Chart/ Schematic Diagram for Project Evaluation

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2.1 TEAM FORMATION:
Evaluation team was constituted in a meeting held in the office of DGM&E for evaluation of the project
having expertise in project’s domain, data collection methods, data analysis and interpretation along with
preparation of evaluation report. The project was assigned to:

Wajeeha Javed (Research Associate, DGM&E)

2.2 DOCUMENTS REVIEW:

Following project documents, evaluation tools and techniques were consulted.
1. Planning Commission Form-I (PC-I) of the Project
2. Planning Commission Form-IV (PC-IV) of the Project
3. DGM&E approved Evaluation Guidelines
4. [Link]/ Punjab Portal

2.3 IDENTIFICATION OF KEY INDICATORS:

Project performance parameters are defined in the following terms;
1. Project cost and Project duration
2. Project achievements against its approved objectives & targets
3. Quality of civil work

2.4 PROJECT SITE VISIT:

The project site visit conducted by the Evaluation Team of the DGM&E, Planning & Development
Department for data collection and evaluation purposes. Detail is given in the table below;

Table 3: Plan for Evaluation along with detail of Team Members

LOCATION/DISTRICT DATE OF VISITS TEAM MEMBERS

1. Wajeeha Javed
(Research Associate, DGM&E)

2. Engr. Fatima Zia

Faisalabad Institute of (APM, DGM&E)
14-05-2018
Cardiology, Faisalabad
3. Muhammad Usman
(Research Associate, DGM&E)

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2.5 INTERVIEWS WITH PROJECT OFFICIALS:
The interviews and telephonic conversation were conducted with officials who were directly linked with
this project. The detail of the officials belonging to sponsoring & executing agency is as follow.
Table 4: Detail of the Project Officials interviewed

NAME DESIGNATION DEPARTMENT CONTACT

Sr. No

Faisalabad Institute
1. of Cardiology
Dr. Muhammad Sajid AMS 0300-9662705

Faisalabad Institute
Sub Engineer
2. Mr. Muhammad Abbas of Cardiology 0347-7992712

3. Sara Qamar SDO Buildings Department 0321-7497887

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3. DGM&E ASSESSMENT

3.1 GENERAL ASSESSMENT

The DGM&E assessment has been carried out regarding the planned objectives as well as planned targets
of the project as following: -

Table 5: DGM&E Assessment of Planned Objective/Targets

Sr.# ACTIVITIES Targets DG M&E

Capital Revenue Assessment

Construction of 3 As per PC-I, it was

Bedded Apartments planned to construct of
3 Bedded 16 residential
Ground Floor Achieved
Apartments.
1 1st Floor N/A Completed as per
4 Apartments
plan.
2nd Floor 4 Apartments
3rd Floor 4 Apartments
4th Floor 4 Apartments
Mummty

Achieved
Construction of As per PC-I, it was
Completed as per
Boundary Wall planned to construct N/A
2 plan.
2210 Rft boundary
wall.
Achieved
Construction of As per PC-I, it was
3 Completed as per
Gate and Gate pillar planned to construct 2 N/A
plan.
Gates and Gates pillars

Achieved
Construction of Gate As per PC-I, it was
4 Completed as per
keeper Hut planned to Construct 01 N/A
plan.
No. of Gate keeper Hut.

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 As per PC-I, it was
5 Achieved
planned to construct an N/A
Construction of OHR Completed as per
OHR having capacity
plan.
of 50,000 Gallons.

Achieved
½ Cusec turbine with As per PC-I, it was
6 N/A Completed as per
boring & lowering planned to ½ Cusec
plan.
turbine with boring &
lowering.
As per PC-I, it was Achieved
Pumping Chamber
7 planned to construct 1 N/A Completed as per
12’x12’
pumping chamber plan.
12’x12’

As per PC-I, it was Achieved

Construction of
8 planned to construct 1 Completed as per
collecting tank N/A
collecting tank 21’ dia. plan.
21’ dia.

Achieved
Parking and Entrance As per PC-I, it was
9 Completed as per
planned to construct N/A
(Tuff paver) plan.
Parking and Entrance
(Tuff paver)

As per PC-I, it was Achieved

Metaled road
10 planned to construct N/A Completed as per
Metaled road. plan.

Not Achieved
External development As per PC-I, it was
11 N/A External
planned to 15%
development
External development
totally not
achieved as per
PC-I

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3.2 PROJECT COST ANALYSIS
A detailed cost analysis was performed that if the details in the planned estimate are sufficient and
accurate. Following data shows the initial approved cost of the project and actual cost.

1. Total Planned Cost (Original)

Capital Cost Rs. 141.289 Million
Revenue Cost Rs. 00.000 Million
TOTAL Rs. 141.289 Million
2. Total Actual Cost

Capital Cost Rs. 154.699 Million

Revenue Cost Rs. 00.000 Million
TOTAL Rs. 154.699 Million

Data was collected to assess year wise financial releases & expenditures as shown in table below.

Table 6: Financial Phasing (Rs. In Millions)

Funds
Year Allocation Released Expenditure
% Age

2014-15 20.000 20.000 20.000 100%

2015-16 80.000 80.000 80.000 100%

2016-17 54.711 54.711 54.699 99.9%

Total 154.711 154.699 99.9%

*10% cost increased from Administrative Approval for the rate in technical sanction.

Releases versus expenditure

180
160
140
120
100
80
60
40
20
0
2014-15 2015-16 2016-17 Total
Allocation Funds Expenditure
Released

Figure 2: Releases versus expenditure

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 4. OBSERVATIONS
Terminal Evaluation of the project has revealed many facts and figures about the project. The observations
regarding overall project activities are given in ensuing paragraphs: -
1. The project design was poor because all objectives indicate same reason.
2. The civil work of building was completed as per plan having satisfactory condition, however
seepage issues were observed in toilets and kitchens in some apartments. Detail is shown in figures
7 & 8 in Pictorial Evidence (Annex-A).
3. Boundary wall was constructed all-around of staff residences, but the 25 % razor wire was not
installed on the boundary wall as per PC-I. Department needs to justify the issue.
4. Parks & Horticulture budget not used, external development no grassy lawns developed outside the
residences Building of cardiology. Only rough land leveling has been carried out and even deep
depressions can be seen along the boundary wall. Loose soil uttered with wild weed &bushes is
giving a quite ugly look to the staff residences building.
5. The floor level of tiles in the terraces was not proper, which can cause accumulation of rain water
there and may lead to seepage issue.
6. It was observed that electricity wire and road lights not provided. Shown in figure 11 in pictorial
evidence. Department need to justify.
7. As per PC IV, 200 KVA transformer was not provided. Department need to justify.
8. SNGPL and WASA connections were not provided as per requirement. Department need to
justify.

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 5. RECOMMENDATIONS
To optimally realize the project benefits, following actions / recommendations on the part of sponsoring
and executing agencies should be given due consideration. The rationale for the recommendations has been
clearly explained and linked with the information collected in the evaluation process. Recommendations
about the project are given in ensuring paragraphs:

1. After the completion of the project, services of manpower like Mali, Sweeper, Chowkidar, watchman
etc. are required either on daily wages basis or on regular basis as per requirement to make the project
buildings operational on sustainable basis. However, there was no provision of staff for the
maintenance purpose.
2. Transformer should be provided in the staff residencies building and road lights should be provided.
3. Grassy lawns and suitable flowering plants should be planted at appropriate locations in and around
the building to increase the aesthetic look of the public buildings interpretation a green pleasant look.
4. The Department should proceed for incomplete works like installation of 3-phase electricity meter,
connections of WASA and SNGPL, and repair & maintenance activities etc.
5. Operation and maintenance funds should be provided to the Project In-charge well in time to keep
the official buildings intact and to avoid any unnecessary repair for buildings.

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ANNEXURE A: RECURRING COST

Cost Recommended
[Link] Heads Cost By Evaluator
1 Maintenance of equipment machinery Rs. 0.0398 Million Rs. 0.020 Million
(1.5% of the capital cost) indicated
under equipment head.

2 Maintenance of building 1.5% of Rs. 1.918 Million Rs. 1.000 Million

capital cost

3 Staff pay and allowance Rs. 4.822 Million Rs. 3.000 Million

Total Rs. 6.7798 Million Rs. 4.020 Million

ANNEXURE B: LIST OF SANCTIONED STAFF

Posts
[Link] Designation No of Post BPS Recommended
By Evaluator
1 Electrician 4 5 1

2 Lift Operator 4 2 0

3 Plumber 4 2 1

4 Tube Well Operator 4 2 2

5 Security Guard 6 1 4

6 Mali 6 1 2

7 Sweeper/Sewer Man 6 1 3

Total 34 13

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ANNEXURE C: PICTORAL EVIDENCE

Fig 3: Constructed building Fig 4: Entrance of the building

Fig 5: Inner side of staff residence Fig 6: Outside look of residence area

Fig 7: View of seepage on wall Fig 8: Seepage in Kitchen

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Fig 9: Metaled Road Fig 10: Not cover all area with razor wire

Fig 11: View of constructed boundary wall and gate Fig 12: No external development
& search light on road light pole

Fig 13: Constructed OHR Fig 14: Evaluation team with project Staff

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© Directorate General of Monitoring and Evaluation, Planning and Development Department,
Govt. of Punjab
(July 2018)
\\nas\Evaluation\Reports - PC-IV Evaluation

Soft form of the report and corresponding MOM may be downloaded from [Link]

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