AE 750 - PROJECT PLANNING & MANAGEMENT
PROJECT EVOLUTION Suggestion of relevant criteria for choosing projects as viewed
• Project evolution is focused on the project management by local people.
activities in an organization. Help in arriving at consensus that meshes national priorities
Different authors have diverse representations of these with local desires.
different phases. Help in “selling” high-priority proposals to decision-makers
and funding sources.
I. PHASES OF PROJECT MANAGEMENT
C. PROJECT IMPLEMENTATION
The phases of project management include conception Help in gaining local project acceptance and enthusiasm.
and initiation, planning, execution, performance/ Help in disseminating information and reaching more people.
monitoring, and project closure (developed by Project Leadership in establishing and sustaining appropriate local
Management Institute). organization for group action and coordination.
Augmentation of project “inputs” with farmers and business
resources.
Feedback about project status, problems and results.
Mobilization of local energies and talents for self-sustained
progress after project phase-out.
* LOCAL INVOLVEMENT CAN HELP IN ALL PROJECT STAGES.
A. PROJECT INITIATION III. DIAGNOSTIC PERSPECTIVES
The project initiation phase is the first phase within Project planners need to examine the following diagnostic
the project management life cycle, as it involves starting up perspectives and considerations:
a new project.
This phase encompasses all the steps that must be taken o Technical – agronomic, animal husbandry or
before a project is approved and any planning begins. engineering viewpoint
The goal is to define the project at a high level and tie it o Institutional – organization structures, communication
into the problem to be solved. mechanism and lines of authority and influence
o Alternatives – examination of project design
B. PROJECT PLANNING possibilities
The planning phase is when the project plans are o Means-end continuum – objectives and project
documented, the project deliverables and requirements are outputs must be compatible with agency, sectoral or
defined, and the project schedule is created. national thrusts
It involves creating a set of plans to help guide the team o Human behavior – motivational group interaction,
through the implementation until the closure phases of leadership, and cultural elements
the project. o Political – political concerns with accepted processes of
socio-economic change
C. PROJECT EXECUTION/IMPLEMENTATION o Financial and economic – funding constraints, social-
The execution phase involves carrying out the details of the financial management, and economic relationships
project plan in order to deliver the products or services to o Integrative systems – coordination and interaction of
the clients and stakeholders. project components or steps
This is usually the longest phase in the project life cycle and
the most demanding. IV. THE PLANNING PROCESS
The planning process is concerned with defining a
D. PROJECT CLOSURE company’s goals and determining the resources necessary to
The closing phase of project management is the final phase achieve those goals.
of the project lifecycle. Achieving a vision requires coordinated efforts that adhere to
This is the stage where all deliverables are finalized and a broader organizational plan.
formally transferred, and all documentation is signed off, This is enabled through consistent strategies that are
approved, and archived. supported by staff at all levels.
All work has been completed according to the project plan
and scope.
II. OTHER CONSIDERATIONS
A. PROJECT PLANNING
Identification of local-felt needs and obstacles to change.
Delineation of viable action possibilities.
Reinforcement of the idea of pursuing the project proposal
further.
B. PROJECT ANALYSIS
Realistic prediction of outcomes, resource needs and time
requirements.
VUMalamug 2020
AE 750 - PROJECT PLANNING & MANAGEMENT
V. THE CORPORATE PLANNING GUIDE C.
_________________________________________________________
Where are you today? SITUATIONAL present position
ANALYSIS
Where do you want to go? OVERALL GOALS, how profitable, how
OBJECTIVES big, how fast
What business are you in? MISSION markets, customers,
Technology
What kind of organization PHILOSOPHY people, climate,
do you want to be? policies
How will you get there? STRATEGY what means will you
use
D.
What needs to be done? PLAN specific programs
How much will the plans BUDGET dollars, manpower,
cost? facilities
Who does what, when? DETAILED OBJEC- Management by
TIVES AND WORK Objectives, detailed
tactical steps
_________________________________________________________
VI. THE PROJECT ENVIRONMENT
The project environment is made up of internal and
external factors that influence a project. E.
When managing a project, the project manager must consider
more than just the project itself.
Proactively managing a project involves understanding the
environment in which the project must function.
The project environment can be presented in any of these
forms:
A.
F.
1. Appreciated
Social institutions
Economic institutions
Technological institutions (political, cultural)
2. Influenceable
Religious groups
B. Owner groups
Competitive organizations
Technical supervisor
Credit associations
Government agencies
Local banks
Supplies
Marketing boards
3. Controllable
Objectives
Strategies
Action plans
VUMalamug 2020
AE 750 - PROJECT PLANNING & MANAGEMENT
SOURCES
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