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TSC Study Leave Application Guide

The document outlines the application process for study leave for teachers under the Teachers Service Commission in Kenya. It includes instructions for completing the application form, required documentation, and conditions for approval and reporting back to duty. Additionally, it specifies the roles of the head of institution and staffing officer in the recommendation process.

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921 views3 pages

TSC Study Leave Application Guide

The document outlines the application process for study leave for teachers under the Teachers Service Commission in Kenya. It includes instructions for completing the application form, required documentation, and conditions for approval and reporting back to duty. Additionally, it specifies the roles of the head of institution and staffing officer in the recommendation process.

Uploaded by

coldildawak
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

TSC/HRM/01A

REV./ 2013

TEACHERS SERVICE COMMISSION


Telephone: Nairobi TSC HOUSE
312067/68/78/89 & 244514 KILIMANJARO ROAD
Telegrams: "MWALIMU". Nairobi UPPER HILL
When replying please Quote PRIVATE BAG
NAIROBI, KENYA
[Link]
Ref. Nº:

APPLICATION FOR STUDY LEAVE


INSTRUCTIONS TO APPLICANTS

(Please read and understand the instructions before completing the form)

1. This form is to be completed in triplicate. The original will be sent to the


Commission, Duplicate to the Headteacher and Triplicate to the TSC County
Director.

2. Application for study leave must be received at the Teachers Service Commission
Headquarters at least 90 days before commencement of studies.

3. Application for study leave must be accompanied by a copy of the


University/College admission letter.

4. Applicants for the Three (3) months Research leave must attach the following:-

(i) Initial Admission letter


(ii) Coursework completion letter
(iii) Transcripts for units completed

5. A teacher shall NOT leave the duty station before study leave is approved in
writing by the Commission.

6. A teacher will be expected to report for duty on or before the date of expiry of the
study leave.

7. Applications for extension of study leave or Change of course or institution must


be made to the Commission at least thirty (30) days in advance.

PART1 (A) TO BE COMPLETED BY THE TEACHER

1 Name …………………………………………… 2. TSC NO ………………………

3 Designation: - Principal Headteacher Deputy Headteacher

4 School/Institution --------------------------------------- Address………………….....


5. Qualifications:
(a) Grade: - P1 DIP GRADUATE

(b) Professional Qualifications: - P1 DIP ED B. ED

(c) Main teaching subject (Post Primary Institutions only) -----------------------------

6. (a) Date of first appointment -----------------------------------------------------------

(b) Date resumed duty from previous study leave -------------------------------------

7. (a) Course you intend to pursue -------------------------------------------------------

(b) Name of University/Institution/College -------------------------------------------

(c) Subjects you intend to study -------------------------------------------------------

8. Period of Study Leave required: from -------------------------- to ………………………..


(State dates as precisely as possible)

9. (a) Contact address during Study leave ------------------------------------------------

(b) Mobile number -------------------------------Email Address………………………

PART I (B)
10. (i) Terms of Service
Permanent & Pensionable Probation Temporary Contract)

(ii) Remuneration
a. Present Basic salary Kshs. ……………………..P.M.
b. Responsibility Allowance ……………………..
c. Hardship Allowance ………………………….
d. Special Allowance ………………………

11. Stations of choice (in order of preference) for posting after study leave.

1.___________________ 2 ________________3 _________________4 ______________

NOTE: The Commission reserves the right to post you where a vacancy exists.

12. I accept to be bonded after my study leave as stipulated in circular letter ref: OP.CAB39/4A
dated 10/4/06 and accept to redeem the bond in full if breached.

NOTE: Attach duly completed bonding forms to your application.

Applicant’s Signature -------------------------------------- Date -----------------------


PART II
(a) TO BE COMPLETED BY THE HEAD OF INSTITUTION

I confirm that the school has ………….. Streams and that the following teachers from this
school are currently on study leave from this school/institution.

[Link] TSC NO DEPARTMENT DURATION OF LEAVE


1
2
3
4

I therefore recommend do not recommend this application.

Reasons for not recommending …………………………………………………………………….


………………………………………………………………………………………………………

Name ------------------------------------------------- TSC/NO -------------------------------


Designation ----------------------------------------- Signature ------------------------------
Mobile No. ------------------------------------------ Email Address --------------------------
Official Stamp -------------------------------------- Date ----------------------------------

(b) TO BE COMPLETED BY STAFFING OFFICER FOR TEACHERS IN PRIMARY INSTITUTIONS

I confirm that the number of teachers currently on study is…………………. …and does not
exceed 2% of the District’s teacher population.

I therefore recommend do not recommend this application.

Reasons for not recommending ----------------------------------------------------------------

Name ------------------------------------------------- TSC/NO -------------------------------


Designation ----------------------------------------- Signature ------------------------------
Official Stamp -------------------------------------- Date -----------------------------------

c) TO BE COMPLETED BY TSC COUNTY DIRECTOR (TSC-CD) FOR (POST PRIMARY


INSTITUTIONS ONLY)

The number of teachers currently on study leave in the institution is………………………..

I therefore recommend do not recommend this application.

Reasons for not recommending ……………………………………………………………………

Name …………………………………………… TSC NO. …………………….. ……………….

Designation ……………………………………………………………………………………

Common questions

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A head of institution might choose not to recommend a teacher's application for study leave if the school already has several teachers on leave which may disrupt operations, or if the teacher has not met certain criteria or expectations outlined by the institution. Specific reasons must be provided by the head of institution .

Teachers intending to undergo research must attach an initial admission letter, a coursework completion letter, and transcripts for units completed with their application for study leave .

The TSC County Director is responsible for approving or disapproving applications for study leave from post-primary institutions, based on whether the number of teachers currently on study leave is manageable. The director provides specific reasons for any decision made .

The Teachers Service Commission ensures obligations are fulfilled through a bonding agreement which the teacher must accept. The teacher is expected to report for duty on or before the date of expiry of the study leave and is also required to redeem the bond in full if it is breached .

Teachers can list their preferred stations for posting after their study leave; however, the Teachers Service Commission reserves the right to post teachers where a vacancy exists .

The requirement to submit applications well in advance, complete with detailed documentation, necessitates careful planning by teachers. It affects their decision on where and what to study, ensuring their plans align with the Commission's timelines and responsibilities. This planning impacts their career progression, institutional needs, and personal goals .

The bonding clause is crucial as it ensures teachers fulfill their commitments to return and serve for a specific period after their study leave, safeguarding the investment made in their education and ensuring a steady workforce. Breaching the bond necessitates financial redemption, emphasizing its importance .

A teacher must specify the course they intend to pursue, the name of the institution, and the subjects they plan to study in their study leave application .

Applications for study leave must be received at the Teachers Service Commission Headquarters at least 90 days before the commencement of studies .

A staffing officer might not recommend an application for study leave if the number of teachers already on study leave exceeds 2% of the district’s teacher population, potentially affecting the operation and staffing levels of the schools in the district .

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