Bid Number/बोली मांक ( बड सं या) :

GEM/2025/B/5827608
Dated/ दनांक : 06-02-2025

Bid Document/ बड द तावेज़

Bid Details/ बड ववरण

Bid End Date/Time/ बड बंद होने क तार ख/समय 27-02-2025 09:00:00

Bid Opening Date/Time/ बड खुलने क

27-02-2025 09:30:00
तार ख/समय

Bid Offer Validity (From End Date)/ बड पेशकश

180 (Days)
वैधता (बंद होने क तार ख से)

Ministry/State Name/मं ालय/रा य का नाम Ministry Of Defence

Department Name/ वभाग का नाम Department Of Military Affairs

Organisation Name/संगठन का नाम Hqids

Office Name/कायालय का नाम ***********

े ता ईमेल/Buyer Email [Link]@[Link]

Bus Hiring Service - Short Term - Local; 46-48; Non Deluxe

(NDX); 80 , Bus Hiring Service - Short Term - Local; 46-48;
Non Deluxe (NDX); 120 , Bus Hiring Service - Short Term -
Outstation; 46-48; A.C. Deluxe (ACX); 300 , Bus Hiring
Item Category/मद केटे गर
Service - Short Term - Local; 34-36; Non Deluxe (NDX); 80 ,
Bus Hiring Service - Short Term - Local; 34-36; Non Deluxe
(NDX); 120 , Bus Hiring Service - Short Term - Outstation;
34-36; A.C. Deluxe (ACX); 300

Contract Period/अनुबंध अविध 2 Year(s)

Minimum Average Annual Turnover of the

bidder (For 3 Years)/ बडर का यूनतम औसत 30 Lakh (s)
वा षक टनओवर (3 वष का)

Years of Past Experience Required for

same/similar service/उ ह ं/समान सेवाओं के िलए 3 Year (s)
अपे त वगत अनुभव के वष

Past Experience of Similar Services

required/इसी तरह क सेवाओं का पछला आव यक Yes
अनुभव है

MSE Exemption for Years Of

Experience/अनुभव के वष से एमएसई छूट/ and Yes
Turnover/टनओवर के िलए एमएसई को छूट ा है

Startup Exemption for Years of Experience

No
and Turnover/ अनुभव के वष से टाटअप छूट

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 Bid Details/ बड ववरण

Experience Criteria,Bidder Turnover,Certificate (Requested

in ATC),Additional Doc 1 (Requested in ATC),Additional Doc
2 (Requested in ATC),Additional Doc 3 (Requested in
Document required from seller/ व े ता से मांगे ATC),Additional Doc 4 (Requested in ATC)
गए द तावेज़ *In case any bidder is seeking exemption from Experience /
Turnover Criteria, the supporting documents to prove his
eligibility for exemption must be uploaded for evaluation by
the buyer

Do you want to show documents uploaded

by bidders to all bidders participated in No
bid?/

Bid to RA enabled/ बड से रवस नीलामी स य कया Yes

RA Qualification Rule H1-Highest Priced Bid Elimination

Type of Bid/ बड का कार Two Packet Bid

Time allowed for Technical Clarifications

during technical evaluation/तकनीक मू यांकन के 2 Days
दौरान तकनीक प ीकरण हे तु अनुमत समय

Estimated Bid Value/अनुमािनत बड मू य 7095998.74

Evaluation Method/मू यांकन प ित Total value wise evaluation

Yes (Arbitration clause document) as per DoE OM

Arbitration Clause No.F.1/2/2024-PPD dated 03.06.2024 Arbitration should not
be routinely included in contracts

Mediation Clause No

EMD Detail/ईएमड ववरण

Advisory Bank/एडवाईजर बक State Bank of India

EMD Amount/ईएमड रािश 212880

ePBG Detail/ईपीबीजी ववरण

Advisory Bank/एडवाइजर बक State Bank of India

ePBG Percentage(%)/ईपीबीजी ितशत (%) 3.00

Duration of ePBG required (Months)/ईपीबीजी क

26
अपे त अविध (मह ने).

(a). EMD EXEMPTION: The bidder seeking EMD exemption, must submit the valid supporting document for the
relevant category as per GeM GTC with the bid. Under MSE category, only manufacturers for goods and Service
Providers for Services are eligible for exemption from EMD. Traders are excluded from the purview of this
Policy./जेम क शत के अनुसार ईएमड छूट के इ छुक बडर को संबंिधत केटे गर के िलए बड के साथ वैध समिथत द तावेज़ तुत करने है ।
एमएसई केटे गर के अंतगत केवल व तुओं के िलए विनमाता तथा सेवाओं के िलए सेवा दाता ईएमड से छूट के पा ह। यापा रय को इस नीित के
दायरे से बाहर रखा गया है ।

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(b). EMD & Performance security should be in favour of Beneficiary, wherever it is applicable./ईएमड और संपादन
जमानत रािश, जहां यह लागू होती है , लाभाथ के प म होनी चा हए।

Beneficiary/लाभाथ :
CFA
NDA, Khadakwasla, Pune, Department of Military Affairs, HQIDS, Ministry of Defence
(Commandant Nda, Khadakwasla, Pune)

MII Compliance/एमआईआई अनुपालन

MII Compliance/एमआईआई अनुपालन Yes

MSE Purchase Preference/एमएसई खर द वर यता

MSE Purchase Preference/एमएसई खर द वर यता Yes

1. If the bidder is a Micro or Small Enterprise as per latest definitions under MSME rules, the bidder shall be
exempted from the requirement of "Bidder Turnover" criteria and "Experience Criteria" subject to meeting of
quality and technical specifications. If the bidder is OEM of the offered products, it would be exempted from the
"OEM Average Turnover" criteria also subject to meeting of quality and technical specifications. In case any
bidder is seeking exemption from Turnover / Experience Criteria, the supporting documents to prove his eligibility
for exemption must be uploaded for evaluation by the buyer.
2. The minimum average annual financial turnover of the bidder during the last three years, ending on 31st
March of the previous financial year, should be as indicated above in the bid document. Documentary evidence in
the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant /
Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the
date of constitution / incorporation of the bidder is less than 3-year-old, the average turnover in respect of the
completed financial years after the date of constitution shall be taken into account for this criteria.
3. Years of Past Experience required: The bidder must have experience for number of years as indicated above in
bid document (ending month of March prior to the bid opening) of providing similar type of services to any
Central / State Govt Organization / PSU. Copies of relevant contracts / orders to be uploaded along with bid in
support of having provided services during each of the Financial year.
4. Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs as
defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued
by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned
Ministry. If the bidder wants to avail the Purchase preference for services, the bidder must be the Service
provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the
bid in respect of the offered service. If L-1 is not an MSE and MSE Service Provider (s) has/have quoted price
within L-1+ 15% of margin of purchase preference /price band as defined in the relevant policy, then 100% order
quantity will be awarded to such MSE bidder subject to acceptance of L1 bid price. The buyers are advised to
refer to the OM_No.1_4_2021_PPD_dated_18.05.2023 for compliance of Concurrent application of Public
Procurement Policy for Micro and Small Enterprises Order, 2012 and Public Procurement (Preference to Make in
India) Order, 2017. Benefits of MSE will be allowed only if the credentials of the service provider are validated on-
line in GeM profile as well as validated and approved by the Buyer after evaluation of submitted documents.
5. Estimated Bid Value indicated above is being declared solely for the purpose of guidance on EMD amount and
for determining the Eligibility Criteria related to Turn Over, Past Performance and Project / Past Experience etc.
This has no relevance or bearing on the price to be quoted by the bidders and is also not going to have any
impact on bid participation. Also this is not going to be used as a criteria in determining reasonableness of
quoted prices which would be determined by the buyer based on its own assessment of reasonableness and
based on competitive prices received in Bid / RA process.
6. Past Experience of Similar Services: The bidder must have successfully executed/completed similar Services
over the last three years i.e. the current financial year and the last three financial years(ending month of March
prior to the bid opening): -
1. Three similar completed services costing not less than the amount equal to 40% (forty percent) of the
estimated cost; or
2. Two similar completed services costing not less than the amount equal to 50% (fifty percent) of the estimated
cost; or

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3. One similar completed service costing not less than the amount equal to 80% (eighty percent) of the estimated
cost.

7. Reverse Auction would be conducted amongst all the technically qualified bidders except the Highest quoting
bidder. The technically qualified Highest Quoting bidder will not be allowed to participate in RA. However, H-1
will also be allowed to participate in RA in following cases:

i. If number of technically qualified bidders are only 2 or 3.

ii. If Buyer has chosen to split the bid amongst N sellers, and H1 bid is coming within N.
iii. In case Primary product of only one OEM is left in contention for participation in RA on elimination of H-1.
iv. If L-1 is non-MSE and H-1 is eligible MSE and H-1 price is coming within price band of 15% of Non-MSE L-1
v. If L-1 is non-MII and H-1 is eligible MII and H-1 price is coming within price band of 20% of Non-MII L-1

Additional Qualification/Data Required/अित र यो यता /आव यक डे टा

Scope of Work:[Link]

Bus Hiring Service - Short Term - Local; 46-48; Non Deluxe (NDX); 80 ( 160 )

Technical Specifications/तकनीक विश याँ

Specification Values

Core

Type of Service Local

Vehicle Seating Capacity 46-48

Comfort Category Non Deluxe (NDX)

Per Day KM(s) Usage 80

Per Day Hr(s) Usage 8

Fuel Type Diesel

Year of Vehicle Model 2020 and above

Addon(s)/एडऑन

Additional Specification Documents/अित र विश द तावेज़

Consignees/Reporting Officer/परे षती/ रपो टग अिधकार

Consignee
[Link]./ . Reporting/Officer/ Number of Additional
परे षती/ रपो टग Address/पता Buses Requirement/अित र
सं. Required आव यकता
अिधकार

4 / 17
 Consignee
[Link]./ . Reporting/Officer/ Number of Additional
परे षती/ रपो टग Address/पता Buses Requirement/अित र
सं. Required आव यकता
अिधकार

Number of Days
during Contract
1 *********** ***********PUNE CITY 160 Period for which
service is required
:1

Bus Hiring Service - Short Term - Local; 46-48; Non Deluxe (NDX); 120 ( 80 )

Technical Specifications/तकनीक विश याँ

Specification Values

Core

Type of Service Local

Vehicle Seating Capacity 46-48

Comfort Category Non Deluxe (NDX)

Per Day KM(s) Usage 120

Per Day Hr(s) Usage 12

Fuel Type Diesel

Year of Vehicle Model 2020 and above

Addon(s)/एडऑन

Additional Specification Documents/अित र विश द तावेज़

Consignees/Reporting Officer/परे षती/ रपो टग अिधकार

Consignee
[Link]./ . Reporting/Officer/ Number of Additional
परे षती/ रपो टग Address/पता Buses Requirement/अित र
सं. Required आव यकता
अिधकार

Number of Days
during Contract
1 *********** ***********PUNE CITY 80 Period for which
service is required
:1

Bus Hiring Service - Short Term - Outstation; 46-48; A.C. Deluxe (ACX); 300 ( 158 )

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Technical Specifications/तकनीक विश याँ

Specification Values

Core

Type of Service Outstation

Vehicle Seating Capacity 46-48

Comfort Category A.C. Deluxe (ACX)

Per Day KM(s) Usage 300

Per Day Hr(s) Usage 16

Fuel Type Diesel

Year of Vehicle Model 2020 and above

Addon(s)/एडऑन

Additional Specification Documents/अित र विश द तावेज़

Consignees/Reporting Officer/परे षती/ रपो टग अिधकार

Consignee
[Link]./ . Reporting/Officer/ Number of Additional
परे षती/ रपो टग Address/पता Buses Requirement/अित र
सं. Required आव यकता
अिधकार

Number of Days
during Contract
1 *********** ***********PUNE CITY 158 Period for which
service is required
:1

Bus Hiring Service - Short Term - Local; 34-36; Non Deluxe (NDX); 80 ( 48 )

Technical Specifications/तकनीक विश याँ

Specification Values

Core

Type of Service Local

Vehicle Seating Capacity 34-36

Comfort Category Non Deluxe (NDX)

Per Day KM(s) Usage 80

Per Day Hr(s) Usage 8

6 / 17
 Specification Values

Fuel Type Diesel

Year of Vehicle Model 2020 and above

Addon(s)/एडऑन

Additional Specification Documents/अित र विश द तावेज़

Consignees/Reporting Officer/परे षती/ रपो टग अिधकार

Consignee
[Link]./ . Reporting/Officer/ Number of Additional
परे षती/ रपो टग Address/पता Buses Requirement/अित र
सं. Required आव यकता
अिधकार

Number of Days
during Contract
1 *********** ***********PUNE CITY 48 Period for which
service is required
:1

Bus Hiring Service - Short Term - Local; 34-36; Non Deluxe (NDX); 120 ( 24 )

Technical Specifications/तकनीक विश याँ

Specification Values

Core

Type of Service Local

Vehicle Seating Capacity 34-36

Comfort Category Non Deluxe (NDX)

Per Day KM(s) Usage 120

Per Day Hr(s) Usage 12

Fuel Type Diesel

Year of Vehicle Model 2020 and above

Addon(s)/एडऑन

Additional Specification Documents/अित र विश द तावेज़

7 / 17
Consignees/Reporting Officer/परे षती/ रपो टग अिधकार

Consignee
[Link]./ . Reporting/Officer/ Number of Additional
परे षती/ रपो टग Address/पता Buses Requirement/अित र
सं. Required आव यकता
अिधकार

Number of Days
during Contract
1 *********** ***********PUNE CITY 24 Period for which
service is required
:1

Bus Hiring Service - Short Term - Outstation; 34-36; A.C. Deluxe (ACX); 300 ( 10 )

Technical Specifications/तकनीक विश याँ

Specification Values

Core

Type of Service Outstation

Vehicle Seating Capacity 34-36

Comfort Category A.C. Deluxe (ACX)

Per Day KM(s) Usage 300

Per Day Hr(s) Usage 16

Fuel Type Diesel

Year of Vehicle Model 2020 and above

Addon(s)/एडऑन

Additional Specification Documents/अित र विश द तावेज़

Consignees/Reporting Officer/परे षती/ रपो टग अिधकार

Consignee
[Link]./ . Reporting/Officer/ Number of Additional
परे षती/ रपो टग Address/पता Buses Requirement/अित र
सं. Required आव यकता
अिधकार

Number of Days
during Contract
1 *********** ***********PUNE CITY 10 Period for which
service is required
:1

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Buyer Added Bid Specific Terms and Conditions/ े ता ारा जोड़ गई बड क वशेष शत

1. Generic

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar
proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

2. Generic

OPTION CLAUSE: The buyer can increase or decrease the contract quantity or contract duration up to 50
percent at the time of issue of the contract. However, once the contract is issued, contract quantity or
contract duration can only be increased up to 50 percent. Bidders are bound to accept the revised
quantity or duration.

3. Forms of EMD and PBG

Bidders can also submit the EMD with Account Payee Demand Draft in favour of

Comdt, NDA Khadakwasla, Pune

payable at
State Bank of India
.
Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy
to the Buyer within 5 days of Bid End date / Bid Opening date.

4. Buyer Added Bid Specific Scope Of Work(SOW)

File Attachment Click here to view the file .

5. Certificates

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the
Bid document, ATC and Corrigendum if any.

6. Buyer Added Bid Specific ATC

Buyer uploaded ATC document Click here to view the file .

7. Service & Support

AVAILABILITY OF OFFICE OF SERVICE PROVIDER: An office of the Service Provider must be located in the
state of Consignee. DOCUMENTARY EVIDENCE TO BE SUBMITTED.

8. Service & Support

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free
Telephone No. for Service Support.

9. Service & Support

Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers
for Service Support.

10. Purchase Preference (State)

Bid reserved for MSE from the State of Bid Inviting Authority: Procurement under this bid is
reserved for purchase from Micro and Small Enterprises from the State of Bid Inviting Authority having
valid Udyam Registration and whose credentials are validated online through Udyam Registration portal.
If the bidder wants to avail themselves of the reservation benefit, the bidder must be the manufacturer /
OEM of the offered product on GeM. Traders are excluded from the purview of Public Procurement Policy
for Micro and Small Enterprises and hence resellers offering products manufactured by some other OEM

9 / 17
 are not eligible to participate in this bid. In respect of bid for Services, the bidder must be the Service
provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along
with the bid in respect of the offered product or service, and Buyer will decide eligibility based on
documentary evidence submitted, while evaluating the bid. Benefits of MSE will be allowed only if seller is
validated on-line in GeM profile as well as validated and approved by Buyer after evaluation of documents
submitted.

11. Past Project Experience

Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any
one of the following documents may be considered as valid proof for meeting the experience criteria:a.
Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the
invoices have been executed.b. Execution certificate by client with contract value.c. Any other document
in support of contract execution like Third Party Inspection release note, [Link] for Past Experience and
Project Experience clause: For fulfilling the experience criteria any one of the following documents may be
considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with
self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution
certificate by client with contract value.c. Any other document in support of contract execution like Third
Party Inspection release note, etc.

12. Vehicle Hiring(MoD)

Accident & Insurance

[Link] Seller shall undertake to produce evidence to the satisfaction of the Buyer that the insurance
company, with which insurance all vehicles being tendered under this contract has been affected, has
received notice(s) that the Government is interested in the policy of insurance.
[Link] agrees and will be responsible, for any untoward happening like accident / death of drivers during
duties and Seller will not claim any compensation from the Government.
[Link] Seller shall indemnify the Government against any claim action or demands relating to any
accident or damage that may occur to any vehicles(s) and driver(s) employed by the Seller under this
contract or to any person involved in such accident.
[Link] the case of any accident, the Seller or his / her representative will inform the nearest Police Station.
Court of Inquiry as in case of Army vehicle will be conducted and the decision of the Indian Army in this
regard shall be binding and final.
[Link] case of any accident during the performance of the duty, the cost of damage to the vehicle will be
borne by the Seller. No compensation will be given by the Army authorities.

13. Vehicle Hiring(MoD)

RISK & EXPENSE

Rejection of Vehicles, as described above, or on account of Seller’s failing, declining, neglecting or
delaying to comply with any requisition or otherwise not executing the same in accordance with the terms
of the contract, the consignee or his / her successor in office shall be at liberty (without prejudice to any
other remedy the Government may have on account of any claim for compensation against loss and
inconvenience caused by such breach or non-performance of the contract) to hire from any other source,
at Seller’s risk and expense, such services as may have been rejected or that Seller may have failed,
declined, neglected or delayed to supply.

14. Vehicle Hiring(MoD)

RISK & EXPENSE

Extra expenditure, if any, on account of risk and expense purchase of the service made by the
Government as above, will be deducted out of Seller’s payment of bills due to the Seller or from
Performance Guarantee.

15. Vehicle Hiring(MoD)

RISK & EXPENSE

In the event of vehicle(s) arranged from other sources at risk & expense of the Seller in accordance with
the terms of the contract, the amount of excess incidental expenditure, if any, involved in having to meet
the complete demand out of Civil Hired Transport, will be in addition to the amount recoverable from
Seller, for making such arrangement and be charged from Seller.

16. Vehicle Hiring(MoD)

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 RISK & EXPENSE
Seller agrees to pay hire charges for the Government transport supplied, if any, to Seller on request in
case of failure of transport services due to any cause(s), at the rates fixed by the Government in
accordance with orders which may be current at the time the transport is hired. Seller clearly understands
that the aforesaid clause does not in any way bind or obliges the Government to provide the Seller with
the services. The decision of the consignee in this matter will be final and binding on Seller.

17. Vehicle Hiring(MoD)

The Risk & Expense Clause will be executed in offline mode as there is no functionality available on GeM.

18. Vehicle Hiring(MoD)

BUSES (AC)
Should have 2 x 2 cushioned seats on either side of the aisle. The seats will have good quality cushion
material.
1. Good quality clean seat covers should be provided.
2. Seats will be reclining push back with at least two stages of adjustment. Head rest is mandatory with
each seat.
3. Driver compartment should be separated from passengers with a sound proof partition.
4. Drinking water should be available in the bus, consisting of a 40 ltrs stainless steel container of good
quality duly strapped with push button tap.
5. Clean side curtains will be provided which should be free sliding.
6. Overhead luggage carrier with waterproof covers should be provided on the roof.
7. Two emergency exits/break glass facility are mandatory.
8. Main entrance of the bus should have collapsible/sliding doors.
9. Music system in working condition with speakers, evenly distributed.
10. Outer appearance of the bus should be compatible to a standard deluxe bus.

19. Vehicle Hiring(MoD)

BUSES (NON AC)

Outer appearance of the bus should be compatible to a standard bus. It will not have dented body and
window glasses will be intact. Buses with broken window panes will be rejected.
1. Seats will have good quality cushion.
2. Two emergency exits/break glass facility will be provided, i.e. one on each side.
3. Overhead luggage carriers with water proof covers should be provided on the roof.
4. Drinking water should be available in the bus, consisting of a 40 ltrs stainless steel container of good
quality duly strapped with push button tap.
5. Bus must be properly cleaned from inside and outside.

20. Vehicle Hiring(MoD)

Common Terms for All Types of Vehicles Required Under the Contract
All Vehicles tendered will be registered/approved by the concerned RTO/RTA as commercial transport and
all taxes paid on due date.
1. For operation of the contractual obligations in the protected areas / States, where & when required, all
drivers and other staff employed will be in possession of inner line permit / validated card issued by the
civil administrative authorities.
2. A valid route permit is held for each and every vehicle provided to the Government under this
agreement.
3. ON MILITARY DUTY board will be displayed on the vehicles under the contract only when hired by the
Buyer.
4. Vehicles will fumigate/disinfect against infectious diseases, if any, as desired by military authorities. All
expenses in this connection will be borne by the Seller.
5. Seller cannot claim to be issued with Petrol/ Diesel/ Fuel/ Oil/ Lubricants, either free or on payment for
his vehicles, from military sources.

21. Vehicle Hiring(MoD)

Demand of Vehicles & Transport Indents

The civil vehicles required under the contract include those for conveyance of stores, officials, personnel
and civilians of Army, Navy, Air Force, Para Military Forces, Central/State Governments and Nationals of

11 / 17
 other countries for whose subsistence Government of India accepts responsibility and who happen to be
or come into the area covered by the contract.
1. Sellers accredited representative will report to the consignee at the designated time and place for
collecting the demand of transport required and the transport will be provided by the seller on the date
and time specified.
2. In case Seller/or accredited representative does not report, the demand of transport dispatched by
post/ through dispatch rider / message on the last known address / mobile number of the Seller /
accredited agents of the Seller by the consignee will be taken as received by the Seller and normal
procedure for hiring of transport at risk and expense of the Seller will be initiated in case of failure on part
of the Seller.
3. Normally 24 hour notice will be given for provision of a vehicle. In cases of urgent military necessity,
the transport may be demanded over the telephone. In such cases covering indents will be submitted by
the consignee / indenting unit.
4. Seller shall have no objection to the increase/decrease of the demand of vehicle placed by the
consignee, provided such changes are made within six hours in advance. However, a demand placed
earlier may be cancelled at the last moment even on arrival of the vehicle for duty at reporting point /
parking area.
5. Transport indented for by the consignee will be supplied at the time and place given in the order issued
by consignee/ authorized representatives. All vehicles will report to nominated reporting place / vehicle
parking area as specified by the consigneeor their authorized representatives. No vehicle driver will be
permitted to leave the vehicle unattended.
6. Seller or accredited agent(s) will initial the Car Diary at the time of commencement of duty and obtain
full signature of officer using the vehicles.
7. Time and Kilometer of duty will commence at the parking area / reporting point as specified by
consignee. No extra Km / time will be given for vehicle to report from garage or return.
8. On completion of duty, signature of the consignee / his / her representative on the Car Diary and other
relevant documents will be obtained.
9. Seller shall undertake to complete the service within the reasonable specified time as required by the
consignee and Seller shall employ such transport as will be necessary to complete the service within the
specified time.

22. Vehicle Hiring(MoD)

Deliveries
Seller will adhere to the time permissible to travel the distance on the specified route as per the
instructions which will include routine halts, halts due to security reasons imposed by the Civil/Army
authorities, convoy timing if any, repairs en-route repair / maintenance timing and so on to ensure the
official(s)/stores reach the destination in time. However, if the vehicle is not able to reach the destination
by the expected time of arrival the driver will get his / her copy of transport indent endorsed from Civil
Police authority and Army TCP stating the reasons for delay.
1. With respect to delivery of vehicle(s) /service(s) from one station to the other, the time taken for the
same shall be in conjunction with the distance travelled on the basis of speed/KM ratio and type of terrain.
In case of any contingencies occurring en-route, like vehicle breaking down, it would be entirely binding
upon the Seller to arrange for a relief vehicle.
2. Seller shall deliver the goods at the destination. In case the Seller is unable to do so due to accident /
breakdown of vehicles or natural calamities, he will lodge a proper report at the nearest Police Station
and also inform the consignee

23. Vehicle Hiring(MoD)

Deliveries
[Link] delay beyond stipulated number of days for various routes may be waived off by the Buyer (if
circumstances were beyond the control of the Seller like road closure or adverse law & order situation) as
follows:-
(a) Officer Operating the contract - 04 days (without penalty)
(b) Next Higher Army Authority - 10 days (with penalties as applicable, if there are no justifiable reasons).
[Link] shall agree to carry/transport stores and personnel in load carriers and buses on fixed station to
station contracts at any point/place indicated by the consignee or consignor within 50 km of starting
station and unloading station without any additional charges (in long route contracts) in case such
transport is diverted to another destination due to exigencies of service, provided general road and load
carrying conditions are similar
[Link] payment shall be admissible for any period of time spent on halts for food, water, rest, refueling,
maintenance, repairs or for any other purposes, not specifically authorized by the Schedule/ consignee
while employing the transport.

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 [Link] pd/time for loading/unloading of veh will not be charged separately
[Link] any retrenchment is made in payment of any bill (Invoice) submitted by Seller other than in respect of
an ordinary audit objection and except in respect of recoveries under various clauses of this contract on
which final decisions have already been given, such retrenchment shall be subject to an appeal, if
preferred by Seller in writing within one month, to the Buyer, whose decision shall be accepted by Seller
as final. If the retrenchment is withdrawn and submission of a fresh bill for the amount retrenched is
sanctioned, Seller shall submit this bill with all necessary supporting vouchers, within fifteen days of such
decision being given.
[Link] escorts and Dogs may travel in the transport from the starting point to the destination, if
considered necessary, at no extra cost.
[Link] required to acknowledge receipts of all cheques issued in their favour, if sent by post, within 15
days from the date of their receipts. Failure on their part to acknowledge receipt will render Seller liable
to forfeit the privilege of receiving cheques by post, unless a satisfactory explanation is furnished for
default in this respect.
[Link] case of any inconvenience/changes in any of the input items for transport like tyre/tubes, battery
spare parts and Fuel, Oil & Lubricants items etc, no additional compensation will be liable to be paid
during the contractual period and Seller will not ask any relaxation/variation of conditions.
[Link] unit / Consignor will issue a certificate for voluminous loads, if any, and payment will be made as per
demanded vehicle capacity, when voluminous loads are loaded in a truck to its full volumetric capacity,
which may weigh less than the carrying capacity of the truck. Also if fewer loads are loaded in the vehicle
and mixing of any other load is not permitted due to operational/ technical reasons, payment up to the
payload capacity of the vehicle as demanded by the Buyer will be allowed on the basis of a certificate to
this effect by the consignor.
[Link] payment (Load Carriers only) a weighment slip obtained at the destination/ Correct Receipt
Certificate by consignee will be mandatory.

24. Vehicle Hiring(MoD)

Emergencies & Restrictions

1. In the event of a state of emergency being declared by the President of India in the area where this
contract is operational, and the control of civil transport is required to be taken over by the Civil or
Military authorities, Seller agree to obtain Buyer’s requirements for the purpose of this contract through
and under the supervision of the same authorities and without extra cost to the Government, i.e., without
altering the original tendered rate for hiring under the contract.
2. After the state of emergency has been declared by the President of India which covers the area in
which the contract is held, the Buyer will have the sole discretion to decide the date from which the
Military situation warrants the termination of the contract and such date will be communicated to Seller in
writing and Seller agrees to accept this decision as fully binding from that date.
3. Seller will be liable to perform the duties detailed by the consignee/ his / her representatives, as and
when detailed irrespective of the prevailing conditions in the Station or enroute for example natural
calamities like flood, earthquake etc and during strike, civil disturbances / outbreak of hostilities. No
additional compensation will be paid for such duties.
4. In the event of a road block, the Seller will provide vehicles through diversions routes at the same rates
/ terms and conditions.

25. Vehicle Hiring(MoD)

Guidelines of Hon’ble Supreme Court of India Additional Terms for CNG School Buses for Delhi and
NCR. Hiring of up to300 CNG civil buses per school day for conveyance of school going children of entitled
Defence personnel in Delhi & NCR.
(a) Eligibility.
(i) DTC / State Transport Agencies. In addition to the registered CHT Contractors, DTC / State Transport
Agencies may also participate in the Bid even if not registered with HQs Command. The Blue line buses
will however not be hired, nor their usage permitted directly or otherwise due to safety reasons.
1. Guidelines of Hon’ble Supreme Court of India. The Seller is to strictly abide by all the guidelines of
Hon’ble Supreme Court for running CNG school buses in Delhi and NCR. Some of these guidelines relating
to safety and security for conveyance of school children are as below:-
(a) Buses should be fitted with speed governors to restrict the speed to 40 kmph.
(b) Drivers to have 5 year experience of driving and should not have more than two challans in past year,
no serious offences.
(c) Buses must stay in designated lanes, stop at bus stop, must not overtake any four-wheeler.
(d) Bus door should be pneumatically operated.
(e) Bus to have convex cross view mirrors, handrails along steps and steel bars on windows.
(f) Each bus should have a first aid box, fire extinguisher and bag racks under seats.

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 (g) A conductor (with police verification) must be seated with children. This is needed for vigilance.
(h) Two boards of 400 mm x 400 mm with ‘SCHOOL BUS’ written in bold to be kept at rear and front.
(j) Bus should display authorization card for the driver from the transport authority.
(k) Top four corners of bus should have amber lights.

26. Vehicle Hiring(MoD)

Inspection / Rejection of Vehicles

The vehicles provided under this contract shall be according to qualitative standards as the Buyer shall
approve.
1. The consignee or his / her authorized representative(s) or any other officer acting on behalf of the
Buyer may, at any time, inspect the CHTs tendered by the Seller under this contract, physically or
mechanically and Seller shall comply, without unnecessary delay, with any reasonable instructions or
suggestions issued by such Officer consequent to such inspection.
2. Seller shall neither claim nor be entitled to payment for any damage that rejected transport may suffer
or any other harm incidental to a full and proper examination and test of such transport.
3. Any CHTs rejected by any of the authorities on inspection, before or during use of the vehicle, will be
replaced by Seller at once. Time spent for replacement will not be calculated for payment.
4. The officer to whom CHT services are to be provided may reject the transport, if in his / her opinion the
transport provided does not meet the requisite qualitative standards.
5. Seller shall not charge or be paid for transport rejected as per provisions contained herein, and such
transport shall be removed by Seller at his / her own expense.
6. If not replaced within an hour the contract-operating officer concerned may arrange the vehicle from
any other source(s) at Seller’s risk and expense. Any transport arranged from any source shall be charged
at local market rate prevailing at the time.

27. Vehicle Hiring(MoD)

Payment for Out Station Duties (Light Vehicles & Buses)

The followingparameters will be applicable:-
(a) One Way Outstation Duties Where the Vehicle is De-hired at Destination.
(i) The vehicles hired for such outstation duties will be paid per Km (one way) for outstation duties. Such
vehicles will be de-hired after reaching the destination.
(ii) In case the vehicle is retained at out station for further duty on the next day(s), then day halt charges
per day of out station duty will be applicable if vehicle performs duties while at out station for less than 80
km. However, if at out station the vehicle runs more than 80 km on a particular day, then day halt
charges for that particular day of out station duty will not be applicable and the payment for such days
will be made only at per km rate for the km run.
(iii) In exceptional cases, if due to administrative reasons the vehicle remains static for the night, then the
night halt charges will be paid as applicable from 2201 hours to 0559 hours. In case of accident,
mechanicalfailure or due to any fault of the driver or Seller, night halt charges will not be applicable.
(iv) In case the vehicle is on duty between 2201 hours to 0559 hours, no night halt charges will be given.
The vehicle will be paid for next days entitlement, if the vehicle remains hired continuously after 0600
hours. In case vehicle is de-hired before 0600 hours, no extra payment will be admissible.
(v) The entries will be made separately for each days duly indicating the Km covered per day

28. Vehicle Hiring(MoD)

Payment for Local Duties (All Category of vehicle)

[Link] application of extra hours / extra kms clauses in Local Duty; thirty minutes and above will be
charged as one hour and time below thirty minutes will be ignored.
[Link] payment for local duties will progress bracket wise. Each lower bracket will be considered to be
crossed if any of the km or time of that bracket is crossed. Beyond the highest bracket i.e 8hours / 80 Km
or 10 hours / 80 Km (or as may be the highest bracket fixed for Local Duty in this contract) payment will
first be made for highest bracket and thereafter for extra hour or extra Km run whichever is more. Rates
for per hour or per km will be applicable only after the highest bracket of Hours and / or Km is exceeded.
[Link] hiring for local duties is done on daily basis and the vehicle is de-hired at the end of the day, no
night halt charges will be admissible.

29. Vehicle Hiring(MoD)

Payment of Point to Point Out Station Duty Contracts

The payment for point to point contracts will be made at the overall fixed rate per trip without any extra
hour or km or day halt or night halt charges.

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30. Vehicle Hiring(MoD)

Rescission of Contract
The Buyer may rescind the contract by notice to Seller in writing:-
(a) If the Seller assigns or sublets the contract or, if Seller attempts to do so.
(b) If Seller or any of his / her agents or servants shall:-
(i) Be guilty of fraud in respect of the contract, or any other contract entered into by the Seller with
Government; or
(ii) Directly or indirectly give, promise or offer any bribe, gratuity, gift, loan, perquisite reward or
advantage pecuniary or otherwise to any Officer or person in the employment of the Government in any
way relating to such officer’s / person’s office or employment.
(c) If any such Officer or persons, mentioned in / sub paragraph (b) (ii) of this Para, become in any way
directly or indirectly interested in the contract.
(d) If Seller or any of his / her partners become insolvent or apply for relief as an insolvent debtor or
commence any insolvency proceedings or make any composition with creditors or attempt to do so or in
the case of being a registered company, any order is duly made or any resolution is duly passed for
winding up of the company.
(e) If it should transpire that Seller is doing business conjointly with any other contractor(s) or that Seller
is a partner in any other firm(s) on the Approved List of Contractors of Headquarters Command.
(f) If Seller fails to deposit the Performance Bank Guarantee.
(g) In case of such rescission, Seller’s P BG (or such portion thereof as the Buyer shall consider adequate)
shall stand forfeited and be absolutely at the disposal of Government, without prejudice to any other
remedy action that the Government may have or take.
(h) If this contract is for more than one station, its rescission under these conditions shall not be affected
by the acceptance, meanwhile or subsequently, or supplies/services accepted or made at any station in
ignorance of the rescission.
(I) In case of such rescission the Government shall be entitled to recover from Seller on demand any extra
expense the Government may be put to in obtaining supplies/services hereby agreed to be supplied, from
elsewhere in any manner, for the remainder of the period for which this contract was entered into,
without prejudice to any other remedy the Government may have.

31. Vehicle Hiring(MoD)

Recoveries
[Link] monies or compensation payable by Seller to the Government under terms of the contract may be
deducted from or realized by the sale of sufficient part of Performance Guarantee, or from interest arising
there from or from any sums which may be due or may become due by the Government under this
contract or any other account with the Government.
[Link] the event of Performance Guarantee being reduced by reason of any such deductions of sale as
aforesaid or should the value of such receipts or securities depreciate in value during the period that they
be held as such Performance Guarantee, Seller shall within twenty days from the date of Sellers being
called to do so, make good in case of receipts or securities the amount required to complete the Security
Deposit / Performance Guarantee to the original value.
[Link] sum of money due and payable to the Seller (including Performance Guarantee returnable to him /
her) on account of this contract may be appropriated by the Buyer or the Government or any other
person or persons acting on behalf of the Government of India and set off any claim of the Government or
such other person or persons for the payment of a sum of money arising out of this contract or under any
other contract made by the Sellerwith Government.
[Link] expenditure incurred by the Government through Army authorities in providing medical aid, repair,
recovery and such other facilities which may not be readily available with civil authorities in remote and
difficult areas would be recovered by the Consignee / Paying Authority from the bills of Seller or from the
PBG lodged with Army authorities or by any other means the Buyer decides.
[Link] shall be liable to pay rent for any military land if and when occupied by Seller in the course of the
contract at a rate to be fixed by the Officer sanctioning the occupation of the land and intimated by
Buyer.
[Link] heirs and partners of the Seller shall be responsible to make good the loss/damage/depreciation
caused to the Government stores by the Sellers employees at the prevailing local market rates alongwith
the incidentals.

32. Vehicle Hiring(MoD)

Sellers / Accredited Agents, Drivers and Staff Employed by the Sellers

If the contract is not handled by Seller personally, the Seller will employ reliable accredited agent(s)
holding power of attorney who may be approved by the consignee. Agent(s) considered undesirable by

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 the consignee would be replaced by Seller within three days.
1. Seller and the accredited agent will give their full verifiable address and telephone numbers to the
consignees where they can be contacted or the demand for the CHTs can be placed. Any change in the
contact details will immediately be informed to the consignee.
2. All persons employed by the Seller in handling CHT vehicles under the contract shall be healthy and
clean in person and clothing. They will be subject to medical examination as and when desired by the
authorities concerned. Persons found to be medically unsuitable will be replaced without delay and time
spent for replacement will be borne by the Seller.
3. Antecedents and character of all drivers and co-drivers will be verified by Police. Police Verification will
be handed over to the consignee seven days before the commencement of contract. In case the driver
or/and co-driver are changed for any reason. the Police Verification of the new incumbents(s) will be
deposited with consignee within 24 hours of commencement of duty.
4. There should be nothing outstanding against the vehicles / persons employed by the Seller for this
contract in records of any law enforcement agency.
5. Do's and Dont's pertaining to dress of driver and his conduct with the user may be formulated and
handed over by the consignee / users for strict compliance by the Seller/driver.
6. The etiquettes, conduct and behavior of the drivers should be sober, amicable and acceptable. At no
stage the driver will be rude and retaliate/enter into an argument with the users.
7. Driver of a vehicle will be changed immediately, if so desired by the consignee or officer using CHT.
8. All CHT vehicle drivers will be in possession of a working mobile telephone.
9. The driver should be in possession of his / her driving license and requisite documents.

33. Vehicle Hiring(MoD)

Tax and Duties

Toll Tax/ Entry Tax/ Octroi Duty & Local Taxes. No separate payment would be made by the Buyer for Toll
Taxes, Entry Taxes, Octroi duty and local Taxes, if any. The Seller should cater for these Taxes/ duties as
part of Basic Rate quoted in the Bid.

Disclaimer/अ वीकरण

The additional terms and conditions have been incorporated by the Buyer after approval of the Competent
Authority in Buyer Organization, whereby Buyer organization is solely responsible for the impact of these clauses
on the bidding process, its outcome, and consequences thereof including any eccentricity / restriction arising in
the bidding process due to these ATCs and due to modification of technical specifications and / or terms and
conditions governing the bid. If any clause(s) is / are incorporated by the Buyer regarding following, the bid and
resultant contracts shall be treated as null and void and such bids may be cancelled by GeM at any stage of
bidding process without any notice:-

1. Definition of Class I and Class II suppliers in the bid not in line with the extant Order / Office Memorandum
issued by DPIIT in this regard.
2. Seeking EMD submission from bidder(s), including via Additional Terms & Conditions, in contravention to
exemption provided to such sellers under GeM GTC.
3. Publishing Custom / BOQ bids for items for which regular GeM categories are available without any
Category item bunched with it.
4. Creating BoQ bid for single item.
5. Mentioning specific Brand or Make or Model or Manufacturer or Dealer name.
6. Mandating submission of documents in physical form as a pre-requisite to qualify bidders.
7. Floating / creation of work contracts as Custom Bids in Services.
8. Seeking sample with bid or approval of samples during bid evaluation process. (However, in bids for
attached categories, trials are allowed as per approved procurement policy of the buyer nodal Ministries)
9. Mandating foreign / international certifications even in case of existence of Indian Standards without
specifying equivalent Indian Certification / standards.
10. Seeking experience from specific organization / department / institute only or from foreign / export
experience.
11. Creating bid for items from irrelevant categories.
12. Incorporating any clause against the MSME policy and Preference to Make in India Policy.
13. Reference of conditions published on any external site or reference to external documents/clauses.

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 14. Asking for any Tender fee / Bid Participation fee / Auction fee in case of Bids / Forward Auction, as the
case may be.
15. Any ATC clause in contravention with GeM GTC Clause 4 (xiii)(h) will be invalid. In case of multiple L1
bidders against a service bid, the buyer shall place the Contract by selection of a bidder amongst the L-1
bidders through a Random Algorithm executed by GeM system.

Further, if any seller has any objection/grievance against these additional clauses or otherwise on any aspect of
this bid, they can raise their representation against the same by using the Representation window provided in
the bid details field in Seller dashboard after logging in as a seller within 4 days of bid publication on GeM. Buyer
is duty bound to reply to all such representations and would not be allowed to open bids if he fails to reply to
such representations.

All GeM Sellers / Service Providers are mandated to ensure compliance with all the applicable laws /
acts / rules including but not limited to all Labour Laws such as The Minimum Wages Act, 1948, The
Payment of Wages Act, 1936, The Payment of Bonus Act, 1965, The Equal Remuneration Act, 1976,
The Payment of Gratuity Act, 1972 etc. Any non-compliance will be treated as breach of contract
and Buyer may take suitable actions as per GeM Contract.

This Bid is governed by the General Terms and Conditions/सामा य िनयम और शत, conditons stipulated in Bid and
Service Level Agreement specific to this Service as provided in the Marketplace. However in case if any condition
specified in General Terms and Conditions/सामा य िनयम और शत is contradicted by the conditions stipulated in
Service Level Agreement, then it will over ride the conditions in the General Terms and Conditions.
In terms of GeM GTC clause 26 regarding Restrictions on procurement from a bidder of a country which shares a land border with India, any bidder from a country which
shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. While participating in bid, Bidder has to
undertake compliance of this and any false declaration and non-compliance of this would be a ground for immediate termination of the contract and further legal action

in accordance with the laws./ जेम क सामा य शत के खंड 26 के संदभ म भारत के साथ भूिम सीमा साझा करने वाले दे श के बडर से खर द
पर ितबंध के संबंध म भारत के साथ भूिम सीमा साझा करने वाले दे श का कोई भी बडर इस िन वदा म बड दे ने के िलए तभी पा होगा
जब वह बड दे ने वाला स म ािधकार के पास पंजीकृ त हो। बड म भाग लेते समय बडर को इसका अनुपालन करना होगा और कोई भी
गलत घोषणा कए जाने व इसका अनुपालन न करने पर अनुबंध को त काल समा करने और कानून के अनुसार आगे क कानूनी कारवाई
का आधार होगा।

---Thank You/ ध यवाद---

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