PWD – T –2 (Part-1)

PUBLIC WORK DEPARTMENT

UTTAR PRADESH

CHITRAKOOTDHAM (BANDA) ZONE, PWD BANDA

HAMIRPUR CIRCLE, P.W.D. HAMIRPUR

Provincial Division, P.W.D., HAMIRPUR

Bidding Document
FOR THE WORK :

Name of work :- As Per BOQ

APPROXIMATE COST:- As Per Notice Inviting Tenders

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 TABLE OF CONTENTS

As per Attached Bill of Quantity

Section Description Page

Section 1 List of Dates, Press Notice, NIT 5–7

Section 2 Instructions to Bidders Appendix to ITB 8 – 21

Section 3 Qualification Information 22 – 27

General Conditions of Contract, Part I

28 – 51
Section 4 Appendix to Part I General Conditions of Contract Part II Special
52 – 54
Conditions of Contract

Section 5 Specifications 55

Section 6 Form of Bid 56 – 57

Section 7 Bill of Quantities 58

Standard Forms, Form of Acceptance 59

Notice to Proceed with the Work Agreement 60
Section 8
Bank Guarantee for Advance Payment 63
Performance Bank Guarantee 64 – 68

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 PUBLIC WORK DEPARTMENT
UTTAR PRADESH

CHITRAKOOTDHAM (BANDA) ZONE, PWD BANDA

HAMIRPUR -CIRCLE, P.W.D. HAMIRPUR

PROVINCIAL DIVISION, P.W.D., Hamirpur

COVER-1
TECHNICAL BID

FOR THE WORK :

Name of work :- As Per BOQ

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 SECTION 1

LIST OF IMPORTANT DATES

PRESS NOTICE
NOTICE INVITING TENDERS

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 SECTION I
Office of the Superintending Engineer.
List of Important Dates of Bids for road work U.P. P.W.D.

1. Name of Work: As Per BOQ

Completion Period for construction: As Per NIT
3. Date of Issue of Notice Inviting Bid : 03.02.2025
4. Period and Places of Availability of Bidding Documents From: 12.02.2025 To 18.02.2025 Till 12:00 Noon.
Online on [Link]
5. Time, and Date of Pre-bid meeting, Date : 14.02.2025 Time – 12:00 Noon
6. Deadline for Receiving Bids online only, Date 18.02.2025 Time – 12:00 Noon
7. Time and Date for opening Technical Bid/Bids online, Date 18.02.2025 Time :- 12:30 PM
8. Time and Date of opening Financial Bids online To be notified after Tech. evaluation
Time. 12:00 Noon Displayed in the office of
S.E. HAMIRPUR CIRCLE P.W.D.
HAMIRPUR
9. Last Date of Bid Validity 90 Days
10. Officer inviting Bids

Superintending Engineer
Hamirpur Circle, U.P. P.W.D.
Hamirpur

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 Section 2: Instructions to Bidders
Table of Clauses

Clause A. General Clause D. Submission of Bids

1 Scope of Bid 20 Deadline for Submission of Bids
2 Source of Funds 21 Late Bids
3 Eligible Bidders E. Bid Opening
4 Qualification of the Bidder 22 Bid Opening
5 One Bid per Bidder 23 Process to be Confidential

6 Cost of Bidding 24 Clarification of Bids and Contracting the Employer

Examination of bids and Determination of

7 Site Visit 25
Responsiveness

B. Bidding Documents and Evaluation 26 Correction of Errors

8 Content of Bidding Documents 27 Evaluation and Comparison of Bids

9 Clarification of Bidding Documents 28 Preference for Domestic Bidders
10 Amendment of Bidding Documents F. Award of Contract
C. Preparation of Bids 29 Award Criteria
Employer's Right to Accept any Bid and to Reject any
11 Language of Bid 30
or all Bids
12 Documents Comprising the Bid 31 Notification of Award
13 Bid Prices 32 Performance Security
14 Currencies of Bid and Payment 33 Advances
15 Bid Validity 34 Corrupt or Fraudulent Practices
16 Earnest Money
17 Alternative Proposals by Bidders
18 Format and Signing of Bid
19 Sealing and Marking of Bids

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 Online Submission
Instructions to Bidders (ITB)
A. General
1. Scope of Bid
1.1 The Employer as defined in the Appendix to ITB invites bids for the construction of Works as described in
these documents and referred to as “the works”. The name and identification number of the works is provided
in the Appendix to ITB. The bidders may submit bids for any or all of the works detailed in the table given in
the Notice Inviting Tender. Bid for each work should be submitted separately.
1.2 The successful Bidder will be expected to complete the Works by the Intended Completion Date specified in
the Part I General Conditions of Contract.
1.3 Throughout these documents, the terms “bid” and “tender” and their derivatives (bidder/ tendered, bid/ tender,
bidding/ tendering, etc.) are synonymous.
2. Source of Funds
2.1 The Government of the State U.P. as defined in the Appendix to ITB has decided to undertake the works of
construction of roads
2.2 The Government of the State has decided to provide funds for the construction of the roads.
3. Eligible Bidders
3.1 This Invitation for Bids is open to all bidders as defined in the Appendix to ITB.
3.2 Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices by the Central
Government, the State Government or any public undertaking, autonomous body, authority by whatever
name called under the Central or the State Government.
3.3 Any bidders having criminal record is not allowed to participate in the online bidding process. Any person
who is having criminal cases against him or involved in the organized crime or gangster activities or Mafia
or Goonda or Anti social activity are strictly prohibited to participate in the bidding process. If it is
established that any bidder has criminal record, his bid shall be automatically cancelled.
3.4 The bidder has to produce/attach character certificate, Solvency certificate, self declaration affidavit (on the
prescribed Performa which is attached with the bid document) etc., issued by the competent authority in
original with bid document.
3.5. Any bidder who is an Advocate and Registered with any State Bar Council Shall not be allowed to participate
in the bidding. If it is established that the contractor is registered with the state bar council, his bid shall be
automatically cancelled.

4. Qualification of the Bidder

4.1 All bidders shall provide in Section 3, Forms of Bid and Qualification information, a preliminary description
of the proposed work method and schedule, including drawings and charts, as necessary.
4.2 All bidders shall include the following information and documents with their bids in Section 3, Qualification
Information unless otherwise stated in the Appendix to ITB:
(a) copies of original documents defining the constitution or legal status, place of registration, and principal place
of business; written power of attorney of the signatory of the Bid to commit the Bidder;
(b) Total monetary value of civil construction works performed for each of the last five years;
(c) Experience in works of a similar nature and size for each of the last five years, and details of works in
progress or contractually committed with certificates from the concerned officer of the rank of Executive
Engineer or equivalent;

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(d) Evidence of ownership of major items of construction equipment named in Clause 4.4 B (b) (i) of ITB or
evidence of arrangement of possessing them on hire/lease/buying as defined therein.
(e) Details of the technical personnel proposed to be employed for the Contract having the qualifications defined
in Clause 4.4
(b) (ii) of ITB for the construction.
(f) Reports on the financial standing of the Bidder, such as profit and loss statements and auditor's reports for the
past three years;
(g) an undertaking that the bidder will be able to invest a minimum of cash up to the percentage (defined in the
Appendix to ITB) of the contract price of works, during the implementation of the works;
(h) Evidence of access to line(s) of credit and availability of other financial resources/ facilities (10 percent of the
contract value) certified by banker (the certificate being not more than 3 months old.)
(i) Authority to seek references from the Bidder's bankers;
(j) information regarding any litigation or arbitration during the last five years in which the Bidder is involved,
the parties concerned, the disputed amount, and the matter;
(k) Proposal for subcontracting the components of the works for construction/ Up gradation aggregating not more
than 25% of the contract price: -and
(l) The proposed methodology and program of construction, backed with equipment and material planning and
deployment, duly supported with broad calculations and Quality Management Plan proposed to be adopted,
justifying their capability of execution and completion of the work as per technical specifications and within
the stipulated period of completion. .
4.3 Bids from joint venture are not allowed.
4.4 A To qualify for award of the Contract, each bidder should have in the last five years:
(a) Achieved in any one year a minimum financial turnover (in all cases of civil engineering construction works
only) volume of construction work of at least the amount equal to the estimated cost of works(excluding
maintenance cost for five years for which bid has been invited. The turnover will be indexed at the rate of 8
percent for a year.
b) Satisfactorily completed, as prime Contractor, at least one similar work equal in value to one-third of the
estimated cost of work (excluding maintenance cost for five years) for which the bid is invited, or such higher
amount as may be specified in the Appendix to ITB.
4.4 B (a) Each bidder must attach:
(i) The current income-tax clearance certificate;
(ii) An affidavit that the information furnished with the bid documents is correct in all respects; and
(iii) Such other certificates as defined in the Appendix to ITB. Failure to produce the certificates shall make
the bid non-responsive.
(b) Each bidder must demonstrate:
(i) Availability for construction work, of the owned, key equipment stated in the Appendix to ITB including
equipments required for establishing field laboratory to perform mandatory tests, and those stated in the
Appendix to ITB;
(ii) Availability for construction work of technical personnel as stated in the Appendix to ITB.
(iii) Liquid assets and /or credit facilities, net of other contractual commitments and exclusive of any advance
payments which may be made under the Contract, of not less than the amount specified in the Appendix to
ITB;

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 (c) The bidder must not have in his employment:
(i) The near relations (defined as first blood relations, and their spouses, of the bidder or the bidder’s spouse)
of persons listed in the Appendix to ITB.
(ii) Without Government permission, any person who retired as gazetted officer within the last two years of
the rank and from the departments listed in the Appendix to ITB.
4.4.C To qualify for a package of contracts made up of this and other contracts for which bids are invited in the Notice
Inviting Tender, the bidder must demonstrate having experience and resources sufficient to meet the aggregate
of the qualifying criteria for the individual contracts.

4.5 Sub contractors experience and resources shall not be taken into account in determining the bidder’s compliance
with the qualifying criteria except to the extent stated in 4.4 A above

4.6 Bidders who meet the minimum qualification criteria will be qualified only if their available bid capacity for
construction work is equal to or more than the total bid value. The available bid capacity will be calculated as
under:

Assessed Available Bid capacity = ( A*N*M -B )

Where

A = Maximum value of civil engineering works executed in any one year during the last five years (updated to
the price level of the last year at the rate of 8 percent a year) taking into account the completed as well as
works in progress.
N = Number of years prescribed for completion of the works for which bids are invited (period up to 6 months to
be taken as half-year and more than 6 months as one year).
M = M is taken 2.5
B = Value, at the current price level, of existing commitments and on-going works to be completed during the
period of completion of the works for which bids are invited.

Note: The statements showing the value of existing commitments and on-going works as well as the stipulated period
of completion remaining for each of the works listed should be countersigned by the Engineer in charge, not
below the rank of an Executive Engineer or equivalent.

4.7 Even though the bidders meet the above qualifying criteria, they are subject to be disqualified if they have:
(i) Made misleading or false representations in the forms, statements, affidavits and attachments submitted in
proof of the qualification requirements; and/or
(ii) Record of poor performance such as abandoning the works, not properly completing the contract,
inordinate delays in completion, litigation history, or financial failures etc.
(iii) Participated in the previous bidding for the same work and had quoted unreasonably high or low bid
prices and could not furnish rational justification for it to the Employer.

5. One Bid per Bidder

5.1 Each Bidder shall submit only one Bid for one work. A Bidder who submits more than one Bid will cause the
proposals with the Bidder's participation to be disqualified.

6. Cost of Bidding
6.1 The Bidder shall bear all costs associated with the preparation and submission of his Bid, and the Employer
will, in no case, be responsible or liable for those costs.

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7. Site Visit
7.1 The Bidder, at his own cost, responsibility and risk, is encouraged to visit, examine and familiarize himself
with the Site of Works and its surroundings including source of earth, water, road aggregates etc. and obtain
all information that may be necessary for preparing the Bid and entering into a contract for construction of the
Works. The costs of visiting the Site shall be at the Bidder's own expense. He may contact the person whose
contact details are given in the Appendix to ITB.

B. Bidding Documents
8. Content of Bidding Documents
8.1 The set of bidding documents comprises the documents listed below and addenda issued in accordance with
Clause 10 of ITB.

1. Notice Inviting Tender

2. Instructions to Bidders
3. Qualification Information
4. Conditions of Contract
(Part I General Conditions of Contract, and Contract Data; Part II Special Conditions of Contract)
5. Specifications
6. Drawings
7. Bill of Quantities
8. Form of Bid
9 Form of Acceptance, Form of Agreement, Issue of Notice to Proceed with the Work, form of
Unconditional Bank Guarantee.

8.2 Bidding document will be available online on the website [Link]

8.3 The bidder is expected to examine carefully all instructions, conditions of contract, contract data, forms, terms
and specifications, bill of quantities, forms and drawings in the Bid Document. Failure to comply with the
requirements of Bid Documents shall be at the bidder’s own risk. Pursuant to clause 25 hereof, bids, which are
not substantially responsive to the requirements of the Bid Documents, shall be rejected.
9. Clarification of Bidding Documents and Pre-bid Meeting
9.1 A prospective bidder requiring any clarification of the bidding document may notify the employer in writing
or by cable (“cable” includes Telex and facsimile) at the employer address indicated in the Notice inviting
tenders. The Employer will respond to any request for clarification received earlier than 10 Days prior to the
dead line for submission of bid. Copies of the employer’s response will be forwarded to all purchasers of the
bidding documents, including a description of the enquiry, but without identifying its source
9.2 If a pre-bid meeting is to be held, the bidder or his authorized representative is invited to attend it. Its date,
time and address are given in the Appendix to ITB.

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9.2.1 The purpose of the meeting will be to clarify issues and to answer questions on any matter that may be raised
at that stage.
9.2.2 The bidder is requested to submit any questions in writing or by cable so as to reach the Employer not later
than one week before the meeting.
9.2.3 Minutes of the meeting, including the text of the questions raised (without identifying the source of the
enquiry) and the responses given will be transmitted online (or otherwise). Any modifications of the bidding
documents listed in Clause 8.1 of ITB, which may become necessary as a result of the pre-bid meeting shall
be made by the Employer exclusively online through the issue of an Addendum pursuant to Clause 10 of ITB
and not through the minutes of the pre-bid meeting.
9.2.4 Non-attendance at the pre-bid meeting will not be a cause for disqualification of a bidder.

10. Amendment of Bidding Documents

10.1 Before the deadline for submission of bids, the Employer may modify the bidding documents by issuing
addenda online.
10.2 Any addendum thus issued shall be part of the bidding documents.
10.3 To give prospective bidders reasonable time in which to take an addendum into account in preparing their
bids, the Employer shall extend, as necessary, the deadline for submission of bids, in accordance with Clause
20.2 of ITB.
C. Preparation of Bids

11. Language of Bid

11.1 All documents relating to the Bid shall be in the language specified in the Appendix to ITB.
12. Documents Comprising the Bid
12.1 The Bid submitted by the Bidder shall be in two separate parts:
Part I This shall be named Technical Bid and shall comprise of:
I. Earnest Money;
II. Qualification information, supporting documents, affidavit and undertaking as specified in Clause 4 of ITB.

III Undertaking that the bid shall remain valid for the period specified in clause 15.1 of ITB.
IV Any other information / documents required to be completed and submitted by bidders, as
specified in the appendix to ITB, and
V. An affidavit affirming that information he has furnished in the bidding document is correct to
the best of his knowledge and belief.
Part II. It shall be named Financial Bid and shall comprise of:
(i) Form of Bid as specified in Section 6;
(ii) Priced bill of quantities for items specified in Section 7;
12.2 The following documents, which are not submitted with the bid, will be deemed to be part of the bid. section
particulars
1. Notice inviting Tender
2. Instruction to the bidders
3. Conditions of Contract
4. Contract Data
5. Specifications
6. Drawings

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13. Bid Prices

13.1 The Contract shall be for the whole Works, as described in Clause 1. 1 of ITB, based on the priced Bill of
Quantities submitted by the Bidder.
13.2 The Bidder shall adopt the Percentage Rate Method as specified in the Appendix to ITB; only the same option
is allowed to all the Bidders. Percentage Rate Method requires the bidder to quote a percentage above / below/
at par of the schedule of rates specified in the Appendix to ITB.
13.3 All duties, taxes, royalties and other levies payable by the Contractor under the Contract, or for any other
cause, shall be included in the rates, prices, and total Bid price submitted by the Bidder.
13.4 The rates and prices quoted by the Bidder shall be fixed for the duration of the Contract and shall not be
subject to adjustment.
14. Currencies of Bid
14.1 The unit rates and the prices shall be quoted by the bidder entirely in Indian Rupees.
15. Bid Validity
15.1 Bids shall remain valid for a period of ninety days after the deadline date for bid submission specified in
Clause 20 of ITB. A bid valid for a shorter period shall be rejected by the Employer as non-responsive.
15.2 In exceptional circumstances, prior to expiry of the original time limit, the Employer may request that the
bidders may extend the period of validity for a specified additional period. The request and the bidders’
responses shall be made in writing or by cable. A bidder may refuse the request without forfeiting his Earnest
Money. A bidder agreeing to the request will not be required or permitted to modify his bid, but will be
required to extend the validity of his earnest money for a period of the extension, and in compliance with
Clause 16 of ITB in all respects.
16. Earnest Money
16.1 The Bidder shall furnish, as part of the Bid, Earnest Money, in the amount specified in the Appendix to ITB.
16.2 The Earnest Money shall, at the Bidder’s option, be in the form of Fixed Deposit Receipt of a scheduled
commercial bank, NSC, Post office saving Bank issued in favor of the name given in the Appendix to ITB.
The Fixed Deposit Receipt shall be valid for six months or more after the last date of receipt of bids. Other
forms of Earnest Money acceptable to the Employer are stated in the Appendix to ITB. Earnest money will be
deposited, physically, with officer calling tender, before last date of submission of tender. A scanned copy of
earnest money document will be submitted along with the tender
16.3 Any bid not accompanied by an acceptable Earnest Money, unless exempted in terms given in the Appendix
to ITB, shall be rejected by the Employer as non-responsive.
16.4 The Earnest Money of unsuccessful bidders will be returned within 28 days of the end of the Bid validity
period specified in Clause 15.1 of ITB.
16.5 The Earnest Money of the successful Bidder will be discharged when the Bidder has signed the Agreement
and furnished the required Performance Security.
16.6 The Earnest Money may be forfeited:
a) If the Bidder withdraws the Bid after bid opening (technical bid) during the period of Bid validity;
b) In the case of a successful Bidder, if the Bidder fails within the specified time limit to
i. Sign the Agreement; and/or
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 ii. Furnish the required Performance Security.
17. Alternative Proposals by Bidders

17.1 Bidders shall submit offers that comply with the requirements of the bidding documents, including the Bill of
Quantities and the basic technical design as indicated in the drawings and specifications. Alternative proposals
will be rejected as non-responsive.
18. Format and Signing of Bid

18.1 The Bidder shall submit one set of the bid comprising of the documents as described in Clause 12 of ITB.
18.2 The Bid shall be submitted on line and shall be digitally signed by a person or persons duly authorized to sign
on behalf of the Bidder, pursuant to Clause 4.3(a) of ITB. The person or persons signing the Bid shall sign all pages of the Bid.

D. Submission of Bids

19. Sealing and Marking of Bids

19.1 The Bidder shall have to bid on line separately for Technical and financial bid . Technical Bid: To be opened
on ……………….at …………. (Date and time of Technical Bid opening as per clause 22.1 of ITB.)
Financial Bid: Not to be opened except with the approval of the Employer.
20. Deadline for Submission of Bids

20.1 Complete Bids (including Technical and Financial) must be received by the Employer in the Appendix to ITB
not later than the date and time indicated in the Appendix to ITB.
20.2 The Employer may extend the deadline for submission of bids by issuing an amendment in accordance with
Clause 10.3 of ITB, in which case all rights and obligations of the Employer and the bidders previously subject
to the original deadline will then be subject to the new deadline.
21. Late Bids
21.1 No Provision/Consideration on Late Bid/Bids Submission.
E. Bid Opening and Evaluation

22. Bid Opening

22.1 The Employer will open the bids received, on line in the presence of the bidders/bidders’ representatives who
choose to attend at the time, date and place specified in the Appendix to ITB. In the event of the specified date
for the submission of bids being declared a holiday for the Employer, the Bids will be opened at the appointed
time online on the next working day.
22.2 The technical bid shall be opened online.
22.3 The Employer will prepare minutes of the Bid opening, including the information disclosed to those present in
accordance with Clause 22.3 of ITB.
22.4 Evaluation of the technical bids with respect to bid security, qualification information and other information
furnished in Part I of the bid in pursuant to Clause 12.1 of ITB, shall be taken up and completed within Ten
working days of the date of bid opening, and a list will be drawn up of the responsive bids whose financial
bids are eligible for consideration.
22.5. The Employer shall inform, by E-mail (or otherwise the bidders, whose technical bids are found responsive,
date, time and place of opening as stated in the Appendix ITB. In the event of the specified date being
declared a holiday for the Employer, the bids will be opened at the appointed time online on the next working
day through they or their representative, may attend the meeting of opening of financial bids.
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22.6. At the time of the opening of the ‘Financial Bid’, the names of the bidders whose bids were found responsive
in accordance with clause 22.5 of ITB will be announced. The financial bids of only these bidders will be
opened. The responsive bidders’ names, the Bid prices, the total amount of each bid, and such other details as
the Employer may consider appropriate will be announced by the Employer at the time of bid opening. Any
Bid price, which is not read out and recorded, will not be taken into account in Bid Evaluation.
22.7 The Employer shall prepare the minutes of the opening of the Financial Bids.
23. Process to be Confidential
23.1 Information relating to the examination, clarification, evaluation, and comparison of bids and
recommendations for the award of a contract shall not be disclosed to bidders or any other persons not
officially concerned with such process until the award to the successful Bidder has been announced. Any
attempt by a Bidder to influence the Employer’s processing of bids or award decisions may result in the
rejection of his Bid
24. Clarification of Bids and Contacting the Employer
24.1 No Bidder shall contact the Employer on any matter relating to its bid from the time of the bid opening to the
time the contract is awarded.
24.2 Any attempt by the bidder to influence the Employer’s bid evaluation, bid comparison or contract award
decision may result in the rejection of his bid.
25. Examination of Bids and Determination of Responsiveness
25.1 During the detailed evaluation of “Technical Bids”, the Employer will determine whether each Bid (a) meets the
eligibility criteria defined in Clauses 3 and 4; (b) has been properly signed; (c) is accompanied by the required
securities; and (d) is substantially responsive to the requirements of the bidding documents. During the detailed
evaluation of the “Financial Bids”, the responsiveness of the bids will be further determined with respect to the
remaining bid conditions, i.e., priced bill of quantities, technical specifications
and drawings.
25.2 A substantially responsive “Financial Bid” is one that conforms to all the terms, conditions, and specifications
of the bidding documents, without material deviation or reservation. A material deviation or reservation is one
(a) which affects in any substantial way the scope, quality, or performance of the Works; (b) which limits in
any substantial way, inconsistent with the bidding documents, the Employer’s rights or the Bidder’s
obligations under the Contract; or (c) whose rectification would affect unfairly the competitive position of
other Bidders presenting substantially responsive bids.
25.3 If a “Financial Bid” is not substantially responsive, it will be rejected by the Employer, and may not
subsequently be made responsive by correction or withdrawal of the nonconforming deviation or reservation.
26. Correction of Errors
26.1 Bids determined to be substantially responsive will be checked by the Employer for any arithmetic errors.
Errors will be corrected by the Employer as follows:
a) Where there is a discrepancy between the rates in figures and in words, the rate in words will govern;
and
b) Where there is a discrepancy between the unit rate and the line item total resulting from multiplying
the unit rate by the quantity, the unit rate as quoted will govern.
26.2 The amount stated in the Bid will be adjusted by the Employer in accordance with the above procedure for the
correction of errors and shall be considered as binding upon the Bidder. If the Bidder does not accept the
corrected amount, the Bid will be rejected, and the Earnest money shall be forfeited in accordance with Clause
16.6(b) of ITB.

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27. Evaluation and Comparison of Bids
27.1 The Employer will evaluate and compare only the bids determined to be substantially responsive in
accordance with Clause 25 of ITB.
27.2 In evaluating the bids, the Employer will determine for each Bid the evaluated Bid price by adjusting the Bid
price by making correction, if any, for errors pursuant to Clause 26 of ITB.
27.3 If the Bid of the successful Bidder is seriously unbalanced in relation to the Engineer’s estimate of the cost of
work to be performed under the contract, the Employer may require the Bidder to produce detailed price
analyses for any or all items of the Bill of Quantities, to demonstrate the internal consistency of those prices
with the construction methods and schedule proposed. After evaluation of the price analyses, the Employer
may require that the amount of the performance security set forth in Clause 32 of ITB be increased at the
expense of the successful Bidder to a level sufficient to protect the Employer against financial loss in the
event of default of the successful Bidder under the Contract. The amount of the increased performance
security shall be decided at the sole discretion of the Employer, which shall be final, binding and conclusive
on the bidder.

27.4 If the Bid of the successful Bidder is seriously unbalanced in relation to the Engineer’s estimate of the cost of
routine maintenance of works to be performed for five years under the contract, the Employer may require the
Bidder to produce detailed price analyses for routine maintenance. After its evaluation, the Employer may
require that the amount of the performance security set forth in Clause 32 be increased at the expense of the
successful Bidder to a level sufficient to protect the Employer against financial loss in the event of default of
the successful Bidder under the Contract. The amount of the increased performance security shall be decided
at the sole discretion of the Employer, which shall be final, binding and conclusive on the bidder.
28. Price Preference
28.1 There will be no price preference to any bidder.
F. Award of Contract
29. Award Criteria
29.1 Subject to Clause 31 of ITB, the Employer will award the Contract to the Bidder whose Bid has been
determined:
i. to be substantially responsive to the bidding documents and who has offered the lowest evaluated Bid
price, provided that such Bidder has been determined to be (a) eligible in accordance with the
provisions of Clause 3 of ITB, and (b) qualified in accordance with the provisions of Clause 4 of ITB;
and
ii. To be within the available bid capacity adjusted to account for his bid price which is evaluated the
lowest in any of the packages opened earlier than the one under consideration.
30. Employer’s Right to accept any Bid and to Reject any or all Bids
30.1 Notwithstanding Clause 29 above, the Employer reserves the right to accept or reject any Bid, and to cancel
the bidding process and reject all bids, at any time prior to the award of Contract, without thereby incurring
any liability to the affected Bidder or bidders or any obligation to inform the affected Bidder or bidders of the
grounds for the Employer’s action.
31. Notification of Award and Signing of Agreement.
31.1.1. The bidder whose Bid has been accepted will be notified of the award by the Employer prior to expiration of
the Bid validity period by cable, telex or facsimile confirmed by registered letter. This letter (hereinafter and
in the Part I General Conditions of Contract called the “Letter of Acceptance”) will state the sum that the
Employer will pay to the Contractor in consideration of the execution, completion by the Contractor as
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 prescribed by the Contract (hereinafter and in the Contract called the “Contract Price”).
31.2. The notification of award will constitute the formation of the Contract, subject only to the furnishing of a
performance security in accordance with the provisions of Clause 32.
31.3. The Agreement will incorporate all agreements between the Employer and the successful Bidder. It will be
signed by the Employer and the successful Bidder after the performance security is furnished.
31.4 Upon the furnishing by the successful Bidder of the Performance Security, the Employer will promptly notify
the other Bidders that their Bids have been unsuccessful.
32. Performance Security
32.1 Within 10 (ten) days after receipt of the Letter of Acceptance, the successful Bidder shall deliver to the
Employer a Performance Security of five percent of the Contract Price, for the period of one years and the
time for completion of works plus additional security for unbalanced Bids in accordance with Clauses 27.3
and 27.4 of ITB and Clause 46 Part I General Conditions of Contract and sign the contract.
32.2 The performance security shall be either in the form of a Bank Guarantee or fixed deposit Receipts, in favour
of Superintending Engineer, Hamirpur Circle, P.W.D. Hamirpur Payable at Hamirpur, U.P., from a
Scheduled Commercial Bank.
32.3 Failure of the successful Bidder to comply with the requirements of Clause [Link] constitutes sufficient
grounds for cancellation of the award and forfeiture of the Earnest Money. He will also be debarred from
participating future bids under U.P. P.W.D. for one year.
33. Advances:
33.1 The employer will provide mobilization advances and advance against security of equipment as provided in
Part I General Condition Of Contract.
34. Corrupt or Fraudulent Practices
The Employer requires the bidders/Contractors to strictly observe the laws against fraud and corruption in
force in India, namely, Prevention of Corruption Act, 1988.

24
 Appendix to Invitation To Bidders (ITB)
Instructions to Bidders
Clause Reference
(1.1) The Employer is Superintending Engineer, U.P. P.W.D. Represented by : S.E., Hamirpur, Circle, P.W.D.
Hamirpur
(1.1) The Works is Construction of following road with allied works as shown below
AS PER BOQ
(2.1) The State is Uttar Pradesh
(3.1) Eligible Bidders Are: contractors registered with Public Works Department in class A
(4.2) The information required from bidders in Clause 4.2 is modified as follows:
NONE
4.2 (g) The percentage is Ten
(4.4 A) (b) One Third of the estimated cost of works
(4.4 B) (a) (iii) Other certificates required with the bid are: As per ITB

(4.4. B) (b) (i) The key equipments for road works and field testing laboratory Road Works are: FOR ROAD
WORKS

[Link]. Type of Equipments Quantity

Upto 75 Lacs Above 75 Lacs Above 2 Crore
upto 2 Crore upto 5 Crore
A WBM/PC/Seal Coat Works
1 Smooth Wheeled Roller -- 1 2
2 Water Tanker -- 1 1
3 Bitumen Sprayer -- -- 1
4 Air Compressor -- -- 1
5 Mechanical Broom -- -- 1
6 Hot Mix Plant with Electronic Controls -- -- 1
(Minimum 80-100 TPH Capacity)
7 Paver Finisher with Electronic Sensor -- -- 1
8 Tipper Truck -- -- 3
9 Tar Boiler -- -- 2
10 Tractor Trolly -- 1 2
B WMM/BM/DBM/BC Works
1 Motor Grader -- 1 1
2 Dozer -- 1 1
3 Front end Loader -- 1 1
4 Tandem Roller -- 1 1
5 Smooth Wheeled Roller -- 2 2
6 Water Tanker -- 1 1
7 Bitumen Sprayer -- 1 1
8 Air Compressor -- 1 1
9 Mechanical Broom -- 1 1
10 Hot Mix Plant with Electronic Controls ( Minimum -- 1 1
80-100 TPH Capacity )

25
11 Paver Finisher with Electronic Sensor -- 1 1
12 Vibratory Roller -- 1 2
13 Tipper Truck -- 1 3
14 Tar Boiler -- 1 2
15 Tractor Trolly -- 1 2
16 Wet Mix Plant of 75 tonn hourly capacity -- 1 1
17 Pneumatic tyred roller -- -- --
18 Batch Mix Plant -- -- --
C BM/DBM/BC Works
1 Front end Loader -- 1 1
2 Smooth Wheeled Roller -- 2 2
3 Bitumen Sprayer -- 1 1
4 Air Compressor -- 1 1
5 Mechanical Broom -- 1 1
6 Hot Mix Plant with Electronic Controls ( Minimum -- 1 1
80-100 TPH Capacity )
7 Paver Finisher with Electronic Sensor -- 1 1
8 Vibratory Roller -- 1 2
9 Tipper Truck -- 1 3
10 Tar Boiler -- 1 2
11 Tractor Trolly -- 1 2
12 Pneumatic tyred roller -- -- --
13 Batch Mix Plant -- -- --
D Cement Concrete Road Works
1 Concrete mixer -- 1 2
2 Concrete Mixer with Integral Weight Batching -- -- 1
facility
3 Concrete Batching and Mixing Plant (Minimum -- -- --
Capicity – 15 m3/hour
4 Plate Vibrator -- 2 3
5 Pin Vibrator -- 2 3
6 Floater -- 1 2
7 Concrete Paver Finisher -- -- --
8 Transit Concrete Mixer -- -- --
E PQC Works
1 Concrete Batching and Mixing Plant -- 1 1
(Minimum Capacity – 15 m3/hour)
2 Concrete Paver Finisher -- 1 1
3 Transit Concrete Mixer -- 1 1

26
For field testing Laboratory:

 Contractor will have to establish one laboratories in plant side which is fully equipped and consumable as per
IRC-37-2012 and as per instruction of MORTH/ U.P.P.W.D.

o Contractor will have to provide 2 Jeeps in good condition with driver and POL etc. exclusively to
departmental officers for checking and inspection of executed work free of cost.

Note: (a) The bidder must produce the following documentary evidence in support of his owning
the above equipment: Documents showing proof of ownership.
(4.4 B) (b)( ii) The Number of Technical personnel, Qualifications and Experience will be as follows:

A The Technical Personnel are:

[Link]. Technical Personnel Numbers
Upto 75 Lacs Above 75 Lacs Above 2 Crore
upto 2 Crore upto 5 Crore
1 Project Engineer -- 01 No. 02 No.
B.E. Civil + Minimum 2 Year Experience
2 Junior Engineer -- 02 No. 04 No.
Diploma in Civil + Minimum 2 Year Experience

To ensure employment of Technical Personnel, the contractor would require giving the proof of payment of their
salaries/ Wages by Cheque/ Demand Draft.

(4.4 B) (b)(iii) The minimum amount of liquid assets and/or credit facilities net of other contractual commitments of
the successful Bidder shall be 10% of the contract value
(4.4 B) (c) (i) The bidder must produce an affidavit stating that the near relations of the following departmental
officers are not in his employment: J.E’s, A.E.’s, E.E.’s, S.E.’s, and other staff of equivalent rank
(4.4 B) (c) (ii) The bidder must produce an affidavit stating the names of retired gazetted officer (if any) in his
employment who retired within the last two years with the following ranks from the departments
listed below: U.P.P.W.D., R.E.S. and. U.P. Irrigation. (Assistant Engineer, Executive Engineer,
Superintending Engineer, Chief Engineer, Director cum Chief Engineer, Engineer-in-Chief) In case
there is no such person in his employment, his affidavit should clearly state this fact.
(4.6) M = 2.5

(7.1) The contact person is:

Designation: Executive Engineer

Office of E.E. Provincial Division , P.W.D.- Hamirpur

Ph No 05282-222337
(9.2.1) Place, Time and Date for pre-bid meeting are:
Place: Office of S.E Hamirpur Circle, PWD Hamirpur
Time 12:00 Noon Date : as per NIT

27
 (11.1) Language of the bid is: English
(12.1) Part I (v) The other documents required are:
T-4,T-5,T6
(13.2.) Bids may be submitted only in Percentage Rate Method

(13.2) Schedule of Rate applicable for Percentage Rate Method is: As mentioned in the bill of quantities for percentage rate bids
(16.1) The amount of Earnest Money shall be Rs. As per NIT
(16.2) Fixed Deposit Receipt must be drawn in favour of:
Superintending Engineer ,Hamirpur Circle, P.W.D. Hamirpur.
(16.2) Other acceptable forms of Bid Security pledged in favour of : Superintending Engineer , Hamirpur Circle, P.W.D. Hamirpur National
savings certificate issued by P&T Deptt., Post Office Saving account Pass book .

(16.3) Exemption from Earnest Money is granted to: NONE

(20.1) The Employer's address for the purpose of Bid submission is online submission
(20.1)1. The deadline for submission of bids shall be:
Time _12.00 Noon
As per NIT

(22.1) & (22.6) The date, and time for opening of the Technical Bids online are:
(A) Technical Bid
As Per NIT
Time: 12.00 Noon
Place office of CHITRAKOOTDHAM (BANDA) ZONE, PWD BANDA.

(B) Financial Bid (For qualified bidder as) for opening online
Date To be notified by a notice

(32.1) The amount and validity period of the performance guarantee is: Amount as BID SECURITY of the contract price Validity Period: -As per
T-2
(i) Performance security shall be valid until a date 45 days after the expiry of Defect Liability Period of 2 years after intended
Completion date.
(ii) Additional Performance Security for unbalanced Bid shall be valid for 45 days plus intended completion period.

Signature of Employer/ Authorized Signatory

Date :

28
 Section 3 Qualification Information

(Following information’s shall be furnished by the contractor on a non-judicial stamp

paper of Rs. 100/- only)

Notes on Form of Qualification Information

The information to be filled in by bidders in the following pages will be used for
Purposed of post-qualification as provided for in clause 4 of the Instructions to Bidders. This
Information will not be incorporated in the Contract. Attach additional pages as necessary.

1. Individual Bidders

1.1 Constitution or legal status of Bidder [attach copy]

Place of registration:

Principal place of business

Power of attorney of signatory of Bid [Attach]

1.2 Total annual volume of civil engineering (Rs. In Lacs)

construction work executed and payments received
in the last five years preceding the year in which
bids are invited. (Attach certificate from Chartered
Accountant)

1.3.1 Work performed as prime Contractor (in the same name and style) on construction works of a
similar nature and volume over the last five years. Attach certificate from the Engineer-in-charge.

Project Name of Description Value Contract Date of Stipulated Actual Date Remarks
Name Employer of work of No. Issue of Date of of explaining
contract work Completion Completion reasons for
order Delay. if
any

1.3.2 Information on Bid capacity (works for which bids have been submitted and works which are yet to be
completed) as on the date of this bid.

29
(A) Existing commitments and on-going construction works:

Description of Place Contract Name & Value of Stipulated Value of Anticipated

Work & State No & Date Address of Contract (Rs. period of works Date of
Employer In lakhs) completion remaining to completion
be completed
(Rs. Lakhs) *

(1) (2) (3) (4) (5) (6) (7) (8)

* Enclose certificate(s) from Engineer(s)-in-charge for value of work remaining to be completed.

(B) Works for which bids already submitted:

Description of Place & Name & Estimated Stipulated Date when Remarks, if
Work State Address of Value of period of decision is any
Employer Works (Rs. completion expected
Lakhs)
(1) (2) (3) (4) (5) (6) (7)

1.4 Availability of Major items of Contractor's Equipment proposed for carrying out the Works. List all
information requested below. Refer also to Clause 4.2(d) and Clause 4.4 b (b) of the Instructions to Bidders.

Item of Equipment Description, make, and Condition (new, good, Owned, leased
age (Years), and capacity poor) and number (from whom?), or
available to be purchased

30
1.5 Qualifications of technical personnel proposed for the Contract. Refer also to Clause 4.2(e) of the
Instructions to Bidders and Clause 9.1 of Part-1 General Conditions of Contract.

Position Name Qualification Years of experience

Road Works Building Other

Works

1.6 Proposed sub-contractors and firms involved for construction. Refer to Clause 7 of Part I General
Conditions of Contract.

Sections of the Works Value of subcontract Sub-contractor (name Experience in

and address) similar work

1.7 Note: The capability of the sub-Contractor will also be assessed (on the same lines as for the main Contractor)
before according approval to him.

1.8 Financial reports for the last five years: balance sheets, profit and loss statements, auditors' reports, etc.
List below and attach copies.

31
1.9 Name, address, and telephone, telex, and facsimile numbers of banks that may provide references if
contacted by the Employer.

1.10 a. Information on current litigation in which the Bidder is involved.

Name of Other party(s) Cause of dispute Litigation where Amount involved

(Court/arbitration)

1.11 Proposed Program (work method and schedule). Descriptions, drawings, and charts as necessary, to comply with the requirements of the bidding
documents.

32
 SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR AVAILABILITY OF CREDIT
FACILITIES

BANK CERTIFICATE

This is to certify that M/S ------------------------------is a reputed company with a good financial
standing.

If the contract for the work, namely, ___ ________ is awarded to the above
firm, we shall be able to provide overdraft/credit facilities to the extent of Rs. __ ______
to meet their working capital requirements for executing the above contract.

Signature of Senior Bank Manager ………………………………………

Name of the senior Bank Manager ………………………………….
Address of the
Bank……………………………………………………………..

Stamp of the Bank

Note: Certificate should be on the letterhead of the bank.

33
 Under Taking From bidders to Invest minimum 10% of the
Value of the work.

Name of Work :- AS PER BOQ

It is to be certified that I have Rs. …………………. In Cash, Rs. ……………………………… in

Bank and Rs……………….. by other sources with proceed with the proposed work.

Date :-
Place :-

Signature of Contractor.

34
 Section 4 Conditions of Contract

Part – I General Conditions of Contract

These conditions are subject to the variations and additions set out in Part II Special Conditions of Contract

Notes on Conditions of Contract

The Conditions of Contract, read in conjunction with Part II Special Conditions of Contract and the
Contract Data and other documents listed therein, should be a complete document expressing fairly the
rights and obligations of both parties.
The form of Conditions of Contract that follows has been developed for smaller admeasurements
contracts for construction on the basis of international practice and the practice of the Government of India,
Ministry of Road Transport and Highways, and considerable experience in different States in India in the
drafting and management of contracts, bearing in mind a trend in the construction industry towards simpler,
more straightforward language.
The Conditions of Contract also incorporate the concept of performance-based payments for routine
maintenance of roads.

35
 Table of Clauses

A. General 32. Correction of Defects

1. Definitions 33. Uncorrected Defects
2. Interpretation D. Cost Control
3. Language and Law 34. Bill of Quantities
4. Engineer's Decisions 35. Variations
5. Delegation 36. Payments for Variation
6. Communications 37. Cash Flow Forecasts
7. Subcontracting 38. Payment Certificates
8. Other Contractors 39. Payments
9. Personnel 40. Compensation Events
10. Employer's and Contractor's Risks 41. Tax
11. Employer's Risks 42. Currencies
12. Contractor's Risks 43. Security Deposit
13. Insurance 44. Liquidated Damages
14. Site Investigation Reports 45. Advance Payments
15. Queries about the Contract Data 46. Securities
16. Contractor to Construct the Works 47. Cost of Repairs
& do maintenance E. Finishing the Contract
17. The Works to Be Completed by the 48. Completion
Intended Completion Date 49. Taking Over
18. Approval by the Engineer 50. Final Account
19. Safety 51. Operating and Maintenance
20. Discoveries Manual
21. Possession of the Site 52. Termination
22. Access to the Site 53. Payment upon
23. Instructions Termination
24. Dispute Redressal 54. Property
System 55 Release from Performance
25. Arbitration F. Other Conditions of Contract
B. Time Control 56. Labor
26. Program 57. Compliance with Labor
27. Extension of the Intended Regulations
Completion Date 58. Drawings and Photographs of the
28. Delays Ordered by the Engineer Works
29. Management Meetings 59. The Apprenticeship Act, 1961
C. Quality Control
30. Identifying Defects
31. Tests

36
 Section 4

Part I General Conditions of Contract

A. General

1. Definitions
1.1 Terms, which are defined in the Contract Data, are not also defined in the Conditions of Contract but keep their defined
meanings. Capital initials are used to identify defined terms.

Bill of Quantities means the priced and completed Bill of Quantities forming part of the Bid.

Compensation Events are those defined in Clause 40 hereunder.

The Completion Date is the date of completion of the Works as certified by the Engineer, in accordance with Clause 48.1.

The Contract is the Contract between the Employer and the Contractor to execute, complete, and maintain the Works. It consists
of the documents listed in Clause 2.3.

The Contract Data defines the documents and other information, which comprise the Contract.

The Contractor is a person or corporate body whose Bid to carry out the Works, including routine maintenance, has been
accepted by the Employer.

The Contractor's Bid is the completed bidding document submitted by the Contractor to the Employer.

The Contract Price is the price stated in the Letter of Acceptance and thereafter as adjusted in accordance with the provisions of
the Contract.

Days are calendar days; months are calendar months.

A Defect is any part of the Works not completed in accordance with the Contract.

The Defects Liability Certificate is the certificate issued by Engineer, after the Defect Liability Period has ended and upon
correction of Defects by the Contractor.

The Defects Liability Period is two year calculated from the Completion Date.

Drawings include calculations and other information provided or approved by the Engineer for the execution of the Contract.

The Employer is the party as defined in the Contract Data, who employs the Contractor to carry out the Works, including
Routine maintenance,. The Employer may delegate any or all functions to a person or body nominated by him for specified
Functions.

The Engineer is the person named in the Contract Data (or any other competent person appointed by the Employer and notified to
the Contractor, to act in replacement of the Engineer) who is responsible for supervising the execution of the Works and
administering the Contract.

Equipment is the Contractor's machinery and vehicles brought temporarily to the Site to construct the Works.
37
The Initial Contract Price is the Contract Price listed in the Employer's Letter of Acceptance.

The Intended Completion Date is the date on which it is intended that the Contractor shall complete the Works.
The Intended Completion Date is specified in the Contract Data. The Intended Completion Date may be revised only by the
Engineer by issuing an extension of time.

Materials are all supplies, including consumables, used by the Contractor for incorporation in the Works.

Plant is any integral part of the Works that shall have a mechanical, electrical, electronic, chemical, or biological function.

The Site is the area defined as such in the Contract Data.

Site Investigation Reports are those that were included in the bidding documents and are reports about the surface and subsurface
conditions at the Site.

Specification means the Specification of the Works included in the Contract and any modification or addition made or approved
by the Engineer.

The Start Date is given in the Contract Data. It is the date when the Contractor shall commence execution of the Works. It does
not necessarily coincide with any of the Site Possession Dates.

A Sub-Contractor is a person or corporate body who has a Contract with the Contractor to carry out a part of the construction
work in the Contract, which includes work on the Site.

Temporary Works are works designed, constructed, installed, and removed by the Contractor that are needed for construction or
installation of the Works.

A Variation is an instruction given by the Engineer, which varies the Works.

The Works, as defined in the Contract Data, are what the Contract requires the Contractor to construct, install, maintain,
and turn over to the Employer. Routine maintenance is defined separately.

2. Interpretation

2.1 In interpreting these Conditions of Contract, singular also means plural, male also means female or neuter, and the other
way around. Headings have no significance. Words have their normal meaning under the language of the Contract unless
specifically defined. The Engineer will provide instructions clarifying queries about these Conditions of Contract.

2.2 If sectional completion is specified in the Contract Data, references in the Conditions of Contract to the Works, the
Completion Date, and the Intended Completion Date apply to any Section of the Works (other than references to the
Completion Date and Intended Completion Date for the whole of the Works).

2.3 The documents forming the Contract shall be interpreted in the following order of priority:

(1) Agreement,
(2) Notice to Proceed with the Work,
(3) Letter of Acceptance,
(4) Contractor’s Bid,
(5) Contract Data,
38
 (6) Special Conditions of Contract Part II,
(7) General Conditions of Contract Part I,
(8) Specifications,
(9) Drawings,
(10) Bill of Quantities, and
(11) Any other document listed in the Contract Data.

3. Language and Law.

3.1 The language of the Contract and the law governing the Contract are stated in the Contract Data.

4. Engineer's Decisions

4.1 Except where otherwise specifically stated, the Engineer will decide contractual matters between the Employer and the
Contractor in the role representing the Employer. However, if the Engineer is required under the rules and regulations
and orders of the Employer to obtain approval of some other authorities for specific actions, he will so obtain the
approval.

4.2 Except as expressly stated in the Contract, the Engineer shall not have any authority to relieve the Contractor of any of
his obligations under the contract.

5. Delegation

5.1 The Engineer, with the approval of the Employer, may delegate any of his duties and responsibilities to other people,
after notifying the Contractor, and may cancel any delegation after notifying the Contractor.

6. Communications

6.1 All Certificate, notices or instructions to be given to the contractor by Employer / Engineer shall be sent on the address or
contact details given by the contractor in Section 6- Form of Bid. The address and contact details for communication with the
Employer/ Engineer shall be as per the details given Contract Data to GCC. Communications between parties that are referred to
in the conditions shall be in writing. The Notice sent by Facsimile (fax) or other electronic means shall be effective on
confirmation of the transmission. The Notice sent by Registered post or Speed post shall be effective on delivery or at the expiry
of the normal delivery period as undertaken by the postal service.

7. Subcontracting

7.1 The contractor may subcontract part of the construction work with the approval of the Employer in writing, upto 25% of the
contract price but will not assign the Contract. Subcontracting shall not alter the contractor’s obligations.

7.2 Beyond what has been stated in clauses 7.1, if the contractor proposes sub contracting any part of the work during
execution of the works, because of some unforeseen circumstances to enable him to complete the work as per terms of the
contract, the Employer will consider the following before according approval:
a. The Contractor shall not sub-contract the whole of the works.
b. The Contractor shall not sub-contract any part of the work without prior consent of the Employer. Any such consent shall not
relieve the contractor from any liability or obligation under the contract and he shall be responsible for the acts, defaults and
neglects of any his sub-contractor, his agents or workmen as fully as if they were the acts, defaults or neglects of the Contractor,
his agents and workmen.

39
7.3 The Engineer should satisfy himself before recommending to the Employer whether
a. The circumstances warrant such sub-contracting: and
b. The sub-contractor so proposed for the work possess the experience, qualification and equipment necessary for the job proposed
to be entrusted to him in proportion o the Quantum of works to be sub-contracted.

7. Other Contractors

7.1 The contractor shall co-operate and share the site with other contractors. Public authority’s utilities and the employer
between the dates given in the schedule of other contractors, as refereed to in the contract data. The contractor shall also provide
facilities and services for them as described in the schedule. The employer may modify the schedule of other contractor, and shall
notify the contractor of any such modification.

7.2 The contractor should take up the work in convenient reaches as decided by the Engineer to ensure there is least
hindrance to the smooth flow of traffic including movement of vehicles and equipment of other contractors till the completion of
the works.

8. Personnel

9.1 The Contractor shall employ for the construction work and routine maintenance the technical personnel named in the
Contract Data or other technical persons approved by the Engineer. The Engineer will approve any proposed replacement of
technical personnel only if their relevant qualifications and abilities are substantially equal to or better than those of the personnel
stated in the Contract Data.

9.2 If the Engineer asks the Contractor to remove a person who is a member of the Contractor's staff or work force, stating
the reasons, the Contractor shall ensure that the person leaves the Site within seven days and has no further connection
with the Works in the Contract.

9.3 The Contractor shall not employ any retired Gazetted officer who has worked in the Engineering Department of the State
Government and has either not completed two years after the date of retirement or has not obtained State Government’s
permission to employment with the Contractor.

9. Employer's and Contractor's Risks

10.1 The Employer carries the risks which this Contract states are Employer's risks, and the Contractor carries the risks that
this Contract states are Contractor's risks.

10 Employer's Risks

11.1 The Employer is responsible for the excepted risks which are (a) in so far as they directly affect the execution of the
Works in the Employer’s country, the risks of war, invasion, act of foreign enemies, rebellion, revolution, insurrection or military
or usurped power, civil war, riot commotion or disorder (unless restricted to the Contractor’s employees), natural calamities and
contamination from any nuclear fuel or nuclear waste or radioactive toxic explosive, or (b) a cause due solely to the design of the
Works, other than the Contractor’s design.

12. Contractor's Risks

12.1 All risks of loss of or damage to physical property and of personal injury and death which arise during and in
consequence of the performance of the Contract other than the excepted risks, referred to in clause 11.1, are the responsibility of
40
the Contractor.

13. Insurance

13.1 The Contractor at his cost shall provide, in the joint names of the Employer and the Contractor, insurance cover from the
Start Date to the date of completion, in the amounts and deductibles stated in the Contract Data for the following events which are
due to the Contractor's risks:

a) loss of or damage to the Works, Plant and Materials;

b) loss of or damage to Equipment;
c) loss of or damage to property (except the Works, Plant, Materials, and Equipment) in connection with the
Contract; and
d) Personal injury or death.

13.2 .Insurance policies and certificates for insurance shall be delivered by the Contractor to the Engineer for the Engineer's
approval before the completion date/ Start Date. All such insurance shall provide for compensation to be payable in Indian Rupees
to rectify the loss or damage incurred.

13.3 (a) The Contractor at his cost shall also provide, in the joint names of the Employer and the Contractor, insurance cover
from the date of completion to the end of defect liability period, in the amounts and deductibles stated in the Contract Data for the
following events which are due to the Contractor's risks:
(a) Personal injury or death.

13.4 (b) Insurance policies and certificates for insurance shall be delivered by the Contractor to the Engineer for the
Engineer's approval before the completion date/ start date. All such insurance shall provide for compensation to be payable in
Indian Rupees.

13.5 Alterations to the terms of insurance shall not be made without the approval of the Engineer.

13.6 Both parties shall comply with any conditions of the insurance policies.

14. Site Investigation Reports

15.1 The Contractor, in preparing the Bid, may rely on any Site Investigation Reports referred to in the Contract Data,
supplemented by any other information available to him, before submitting the bid.
15. Queries about the Contract Data
15.1 The Engineer will clarify queries on the Contract Data.
16. Contractor to Construct the Works
16.1 The Contractor shall construct, and install and maintain the Works in accordance with the Specifications and Drawings.
16.2 The contractor shall construct the works with intermediate technology, i.e., by manual means with medium input of
machinery required to ensure the quality of works as per specifications. The contactor shall deploy the equipment and machinery
as given in Contract Data.

1. The Works to Be Completed by the Intended Completion Date

17.1 The Contractor may commence execution of the Works on the Start Date and shall carry out the Works in accordance with
the Programme submitted by the Contractor, as updated with the approval of the Engineer, and complete them by the Intended
Completion Date.
2. Approval by the Engineer
18.1 The Contractor shall submit Specifications and Drawings showing the proposed Temporary Works to the Engineer, who is to

41
approve them.

18.2 The Contractor shall be responsible for design of Temporary Works.

18.3 The Engineer's approval shall not alter the Contractor's responsibility for design of the Temporary Works.
18.4 The Contractor shall obtain approval of third parties to the design of the Temporary Works, where required.
18.5 All Drawings prepared by the Contractor for the execution of the temporary or permanent Works, are subject to prior
approval by the Engineer before their use.
3. Safety
19.1 The Contractor shall be responsible for the safety of all activities on the Site.
4. Discoveries
20.1 Anything of historical or other interest or of significant value unexpectedly discovered on the Site shall be the property of
the Employer. The Contractor shall notify the Engineer of such discoveries and carry out the Engineer's instructions for dealing
with them.
21. Possession of the Site
21.1 The Employer shall handover complete or part possession of the site to the Contractor 7 days in advance of construction
program. At the start of the work, the employer shall handover the possession of at-least 75% of the site.
22. Access to the Site
22.1 The Contractor shall allow access to the Site and to any place where work in connection with the Contract is being
carried out, or is intended to be carried out to the engineer and any person/persons/agency authorized by:

a. The Engineer
b. The Employer
c. The Ministry of Rural Develo Noonent, Government of India.
d. National Rural Roads Develo Noonent Agency, New Delhi
23. Instructions
23.1 The Contractor shall carry out all instructions of the Engineer, which comply with the applicable laws where the Site is
located.
24 Dispute Redressal System
24.1.1 If any dispute or difference of any kind what-so-ever shall arises in connection with or arising out of this Contract or the
execution of Works or maintenance of the Works there under, whether before its commencement or during the progress
of Works or after the termination, abandonment or breach of the Contract, it shall, in the first instance, be referred for
settlement to the competent authority, described along with their powers in the Contract Data, above the rank of the
Engineer, The competent authority shall, within a period of forty-five days after being requested in writing by the
Contractor to do so, convey his decision to the Contractor. Such decision in respect of every matter so referred shall,
subject to review as hereinafter provided, be final and binding upon the Contractor. In case the Works is already in
progress, the Contractor shall proceed with the execution of the Works, including maintenance thereof, pending receipt of
the decision of the competent authority as aforesaid, with all due diligence.
24.2 Either party will have the right of appeal, against the decision of the competent authority, to the arbitration if the amount
appealed exceeds rupees one lakh.
25 Procedure for Resolution of Disputes
25.1.1 The Competent Authority mentioned in clause 24.1 shall give a decision in writing within 45 days of receipt of a
notification of a dispute.
25.1.2 Either party may refer a decision of the Competent Authority to Arbitration within 28 days of the Competent Authority's
written decision. Arbitration shall be under the Arbitration and Conciliation Act 1996. If neither party refers the dispute
to Arbitration within the above 28 days, the Competent Authority's decision will be final and binding.
25.1.3 The Arbitration shall be conducted in accordance with the following procedure, in case Initial Contract Price is more than
Rs. 5 Crore or the Contractor is a Foreign Contractor, who has bid under ICB:-
(a) In case of a decision of the Competent Authority in a dispute or difference arising between the Employer and a
Contractor relating to any matter arising out of or connected with this Agreement, the matter will be referred to an
Arbitral Tribunal. The Arbitral Tribunal shall consist of three Arbitrators, one each to be appointed by the Employer and

42
 the contractor. The third Arbitrator shall be chosen by the two Arbitrators so appointed by the parties and shall act as
presiding Arbitrator. In case of failure of the two Arbitrators appointed by the parties to reach upon a consensus within a
period of 30 days from the appointment of the Arbitrator appointed subsequently, the presiding Arbitrator shall be
appointed by the Chairman of the Executive Committee of the Indian Roads Congress.
(b) If one of the parties fails to appoint its arbitrator in pursuance of sub-clause (a) above within 30 days after receipt of the
notice of the appointment of its arbitrator by the other party, then the Chairman of the Executive Committee of the Indian
Roads Congress shall appoint the arbitrator.
A certified copy of the order of the Chairman of the Executive Committee of the Indian Roads Congress, making
such an appointment shall be furnished to each of the parties.
(c) The decision of the majority of arbitrators shall be final and binding upon both parties. The cost and expenses of
Arbitration proceedings will be paid as determined by the Arbitral Tribunal. However, the expenses incurred by each
party in connection with the preparation, presentation etc. of its proceedings as also the fees and expenses paid to the
arbitrator appointed by such party or on its behalf shall be borne by each party itself.
25.2 Where the Initial Contract Price as mentioned in the Acceptance Letter is Rs. 5 Crore and below, disputes and differences
in which an Adjudicator has given a decision shall be referred to a sole Arbitrator. The sole Arbitrator would be
appointed by the agreement between the parties; failing such agreement within 15 days of the reference to arbitration, by
the appointing authority, namely the Chairman of the Executive Committee of the Indian Road Congress.
25.5 Arbitration proceedings shall be held at_ Lucknow (U.P.) , India, and the language of the arbitration proceedings and that
of all documents and communications between the parties shall be English.
25.6 Performance under the contract shall continue even after reference to the arbitration and payments due to the contractor
by the Employer shall not be withheld, unless they are the subject matter of the arbitration proceedings.
B. TIME CONTROL
26. Programme
26.1 Within the time stated in the Contract Data, the Contractor shall submit to the Engineer for approval a Program showing
the general methods, arrangements, order, and timing for all the activities in the Works, along with monthly cash flow
forecasts for the construction of works.
26.2 The Contractor shall submit the list of equipment and machinery being brought to site, the list of key personnel being
deployed, the list of machinery/ equipments being placed in field laboratory and the location of field laboratory along
with the Program. The Engineer shall cause these details to be verified at each appropriate stage of the program.
26.3 An update of the Program shall be a program showing the actual progress achieved on each activity and the effect of the
progress achieved on the timing of the remaining Works, including any changes to the sequence of the activities.
26.4 The Contractor shall submit to the Engineer for approval an updated Program at intervals of 60 Days no longer than the
period stated in the Contract Data. If the Contractor does not submit an updated Program within this period, the Engineer
may withhold the amount stated in the Contract Data from the next payment certificate and continue to withhold this
amount until the next payment after the date on which the overdue Program has been submitted.
26.5 The Engineer's approval of the Program shall not alter the Contractor's obligations. The Contractor may revise the
Program and submit it to the Engineer again at any time. A revised Program shall show the effect of Variations and
Compensation Events.
27 Extension of the Intended Completion Date
27.1 The Engineer shall extend the Intended Completion Date if a Compensation Event occurs or a Variation is issued which
makes it impossible for Completion to be achieved by the Intended Completion Date without the Contractor taking steps
to accelerate the remaining Works, which would cause the Contractor to incur additional cost.

43
27.2 The Engineer shall decide whether and by how much time to extend the Intended Completion Date within 21 days of the
Contractor asking the Engineer for a decision upon the effect of a Compensation Event or Variation and submitting full
supporting information. If the Contractor has failed to cooperate in dealing with a delay, the delay by this failure shall not
be considered in assessing the new Intended Completion Date.
28. Delays Ordered by the Engineer
28.1 The Superintending Engineer may instruct the Contractor to delay the start or progress of any activity within the Works.
Delay/delays totaling more than 30 days will require prior written approval of the Employer.
29. Management Meetings
29.1 The Engineer may require the Contractor to attend a management meeting. The business of a management meeting shall
be to review the plans for the Works.
29.2.1 The Engineer shall record the business of management meetings and provide copies of the record to those attending the
meeting. The responsibility of the parties for actions to be taken shall be decided by the Engineer either at the
management meeting or after the management meeting and stated in writing to all those who attended the meeting.

44
 C. Quality Control
30. Identifying Defects

30.1. The Engineer shall check the Contractor's work and notify the Contractor of any Defects that are found. Such
checking shall not affect the Contractor's responsibilities. The Engineer may instruct the Contractor to search
for a Defect and to uncover and test any work that the Engineer considers may have a Defect.
31 Tests

31.1 For Carrying out mandatory tests as prescribed in the specification. The Contractor shall establish field
laboratory at the location decided by Engineer. The field laboratory will have minimum equipments as specified in the
Contract Data. The contractor shall be solely responsible for :

a. Carrying out the mandatory tests prescribed in the Specifications, and

b. For the correctness of the test results, whether preformed in his laboratory or elsewhere.

31.2 If the Engineer instructs the Contractor to carry out a test not specified in the Specification/ Rural Roads
Manual to check whether any work has a Defect and the test shows that it does, the Contractor shall pay for the test
and any samples.

32. Correction of Defects noticed during the Defect Liability Period for Two year.

32.11 The Engineer shall give notice to the Contractor of any Defects before the end of the Defects Liability Period,
which begins at Completion of work. The Defects Liability Period shall be extended for as long as Defects remain to
be corrected.

32.1.2 Every time notice of Defect/Defects is given, the Contractor shall correct the notified Defect/Defects within
the duration of time specified by the Engineer’s notice.

32.2. The RFI system will be followed for execution of work.

33. Uncorrected Defects

33.1 If the Contractor has not corrected a Defect pertaining to the Defect Liability Period under clause 32.1.1 and
of these Conditions of Contract, to the satisfaction of the Engineer, within the time specified in the Engineer's notice,
the Engineer will assess the cost of having the Defect corrected, and the Contractor will pay this amount, on correction
of the Defect.

45
 D. Cost Control
34. Bill of Quantities

34.1 The Bill of Quantities shall contain items for the construction, installation, testing, and commissioning,
maintaining works, and lump sum figures for yearly routine maintenance for each of the five years separately, to be
done by the Contractor.

34.2 The Bill of Quantities is used to calculate the Contract Price. The Contractor is paid for the quantity of the
work done at the rate in the Bill of Quantities for each item for the construction of roads. The payment to the
Contractor is performance based for routine maintenance of roads.

35. Variations

35.1 The Engineer shall, having regard to the scope of the Works and the sanctioned estimated cost, have power to
order, in writing, Variations within the scope of the Works he considers necessary or advisable during the progress of
the Works. Such Variations shall form part of the Contract and the Contractor shall carry them out and include them in
updated Programs produced by the Contractor. Oral orders of the Engineer for Variations, unless followed by written
confirmation, shall not be taken into account.

36. Payments for Variations

36.1 If rates for variation items are specified in Bill of Quantity, the contactor shall carry out such work at the same
rate. This shall apply for variation only up to the limit prescribed in the contract data. If the variation exceeds
this limit, the rates shall be derived under the provision of clause 36.3 for quantities (higher or lower)
exceeding the deviation limit.

36.2 If the rates for Variation are not specified in the Bill of Quantities, the Engineer shall derive the rate from
similar items in the Bill of Quantities.

36.3 If the rate for Variation item cannot be determined in the manner specified in Clause 36.1 or 36.2, the
Contractor shall, within 14 days of the issue of order of variation work, inform the Engineer the rate which he
proposes to claim, supported by analysis of the rates. The Engineer shall assess the quotation and determine
the rate based on prevailing market rates within one month of the submission of the claim by the Contractor.
As far as possible, the rate analysis shall be based on the standard data book and the current schedule of rates
of the district public works division. The decision of the Engineer on the rate so determined shall be final and
binding on the Contractor.

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 37. Cash Flow Forecasts

37.1 When the Program is updated, the Contractor shall provide the Engineer with an updated cash flow forecast.

38. Payment Certificates

38.1 The payment to the contractor will be as follows for construction work:

The Contractor shall submit to the Engineer fortnightly/ monthly statements of the value of the work executed less
the cumulative amount certified previously supported with detailed measurement of the items of work executed in
measurement books authorized by UP. P.W.D. .

(b) The Engineer shall check the Contractor's fortnightly/monthly statement within 14 days and certify the
amount to be paid to the Contractor.
(c) The value of work executed shall be determined, based on measurements by the Engineer.
(d) The value of work executed shall comprise the value of the quantities of the items in the Bill of Quantities
completed.
(e) The value of work executed shall also include the valuation of Variations and Compensation Events.
(f) The Engineer may exclude any item certified in a previous certificate or reduce the proportion of any item
previously certified in any certificate in the light of later information.
(g) The Payment of final bill shall be governed by the provisions of clause 50 of GCC.

39. Payments

39.1 Payments shall be adjusted for deductions for advance payments security deposit, other recoveries in terms of
the Contract and taxes at source, as applicable under the law. The Engineer shall pay the Contractor the
amounts he had certified within 15 days of the date of each certificate.

39.2 The Employer may appoint another authority, as specified in the Contract Data (or any other competent
person appointed by the Employer and notified to the contractor) to make payment certified by the Engineer.

39.3 Items of the Works for which no rate or price has been entered in the Bill of Quantities, will not be paid for by
the Employer and shall be deemed covered by other rates and prices in the Contract.

40. Compensation Events

40.1 The following shall be Compensation Events unless they are caused by the Contractor

47
 a) The Engineer orders a delay or delays exceeding a total of 30 days.
b) The effects on the Contractor of any of the Employer's Risks.

40.2 If a Compensation Event would prevent the Works being completed before the Intended Completion
Date, the Intended Completion
Date shall be extended. The Engineer shall decide whether and by how much the Intended
Completion Date shall be extended.

41. Tax

41.1 The rates quoted by the Contractor shall be deemed to be inclusive of the sales and other levies,
duties, royalties, cess, toll, taxes of Central and State Governments, local bodies and authorities that
the Contractor will have to pay for the performance of this Contract. The Employer will perform
such duties in regard to the deduction of such taxes at source as per applicable law.

42. Currencies

All payments will be made in Indian Rupees.

43. Security Deposit/ Retention and Release of Performance Security and Security Deposit/ Retention.

43.1 The Employer shall retain security deposit of 5% of the amount from each payment due to the
Contractor until completion of the whole of the construction Work. No. security deposit/ retention
shall be retained from the payments for Routine maintenance of Works.

43.2 On the completion of the whole of the construction Work half the total amount retained as Security
Deposit is repaid to the contractor and half when the defect liability period has passed and the
Engineer has certified that all defects notified by the Engineer to the contractor before the end of his
period have been corrected.

43.3 The additional performance security for unbalanced bids as detailed in Clause 51 of Conditions of
Contract is repaid to the contractor when the construction work is complete.

43.4 The performance security equal to the five percent of the contract price in Clause 51 of Conditions
of contract is repaid to the contractor when the period of two years fixed or defect liability period is
over and the Engineer has certified that the contractor has satisfactorily carried out the Works.
43.5 If the contractor so desires then the Security Deposit can be converted into any interest bearing
security of schedule commercial bank in the name of the Employer or National Saving Certificates
duly pledged in favor of the Employer for Defect Liability Period.

44. Liquidated Damages

44.1 The Contractor shall pay liquidated damages to the Employer at the rate per week or part thereof
stated in the Contract Data for the period that the Completion Date is later than the Intended
Completion Date. Liquidated damages at the same rate shall be withheld if the Contractor fails to

48
 achieve the milestones prescribed in the Contract Data. However, in case the Contractor achieves
the next milestone the amount of the liquidated damages already withheld shall be restored to the
Contractor by adjustment in the next payment certificate. The total amount of liquidated damages
shall not exceed the amount defined in the Contract Data. The Employer may deduct liquidated
damages from payments due to the Contractor. Payment of liquidated damages shall not affect the
Contractor's other liabilities.

44.2 If the Intended Completion Date is extended after liquidated damages have been paid, the Engineer
shall correct any overpayment of liquidated damages by the Contractor by adjusting the next
payment certificate.

45. Advance Payment

45.1 The Employer will make the following advance payment to the contractor against provision by the
Contractor of an Unconditional Bank Guarantee in a form and by a Commercial bank acceptable to
the Employer in amounts equal to the advance payment:

a. Mobilization advance up to 5 percent of the contract price.

b. Equipment advance up to ninety percent of the cost of the new equipment brought to
the site, subjects to a maximum of 10 percent of the contract price.

The guarantee shall remain effective until the advance payment has been repaid, but the
amount of the guarantee shall be progressively reduced by the amounts repaid by the
Contractor. Interest will not be charged on advance payment.

45.2 The Contractor is to use the advance payment only to pay for Equipment, plant and
mobilization expenses required specifically for execution of works. The Contractor shall
demonstrate the advance payment as been used in this way by supplying copies of invoices or
other documents to the Engineer.

45.3 The advance payment shall be repaid by deducting proportionate amounts from payments
otherwise due to the Contractor for the construction work, following the schedule of
completed percentage of the work on payment basis. No account shall be taken of the advance
payment or the repayment in assessing valuation of work done. Variations, price adjustments,
Compensation events or liquidated damages.

46. Securities

46.1 The Performance Security equal to five percent of the contract price and additional security
for unbalanced bids shall be provided to the Employer no later than the date specified in the
Letter of Acceptance and shall be issued in the form given in the Contract Data and by a
scheduled commercial bank. The Performance Security shall be valid until a date 45 days
from the date of expiry of Defect Liability Period and the additional security for unbalanced
bids shall be valid until a date 45 days from the date of issue of the certificate of completion.

47. Cost of Repairs

47.1 Loss or damage to the Works or Materials to be incorporated in the Works between the Start
Date and the end of the Defects Correction periods shall be remedied by the Contractor at his
cost if the loss or damage arises from the Contractor's acts or omissions.

49
E. Finishing the Contract
48. Completion of Construction and Maintenance

48.1 The contractor shall request the Engineer to issue a certificate of completion of the
construction of the works, and the Engineer will do so upon deciding that the works is
completed.

49. Taking Over

49.1 The Employer shall take over the works within seven days of the Engineer issuing a
certificate of completion of works.

50. Final Account

50.1 The contractor shall supply the Engineer with a detailed account of the total amount that the
Contractor considers payable for works under the contract within 21 days of issue of
certificate of completion of construction of works. The Engineer shall issue a defect liability
certificate and certify any payment that is due to the correct and complete. If the account is
not correct or complete, the engineer shall issue within 42 days a schedule that states the
scope of the corrections or additions that are necessary. If the account is still unsatisfactory
after it has been resubmitted, the Engineer shall decide on the amount payable to the
contractor and issue a payment certificate with in 28 days of receiving the Contractor’s
revised account. The payment of final bill for construction of works will be made within 14
days thereafter.

50.2 In case the account is not received within 21 days of issue of Certificate of Completion as
provided in clause 50. I above, the engineer shall proceed to finalize the account and issue a
payment certificate within 28 days. The payment of final bill for construction of works will be
made within 14 days thereafter.

51. Operating and Maintenance Manuals

51.1 If "as built" Drawings and/or operating and maintenance manuals are required, the Contractor
shall supply them by the dates stated in the Contract Data.

51.2 If the Contractor does not supply the Drawings and/or manuals by the dates stated in the
Contract Data, or they do not receive the Engineer's approval, the Engineer shall withhold the
amount stated in the Contract Data from payments due to the Contractor.

52. Termination

52.1 The Employer may terminate the Contract if the Contractor causes a fundamental breach of
the Contract.

52.2 Fundamental breaches of Contract shall include, but shall not be limited to, the following:

a) the Contractor stops work for 28 days when no stoppage of work is shown on the current
Program and the stoppage has not been authorized by the Engineer;
b) the Contractor is declared as bankrupt or goes into liquidation other than for approved
reconstruction or amalgamation;
c) c) the Engineer gives Notice that failure to correct a particular Defect is a fundamental breach
of Contract and the
Contractor fails to correct it within a reasonable period of time determined by the Engineer;
50
 d) the Contractor does not maintain a Security, which is required;
e) the Contractor has delayed the completion of the Works by the number of days for which the
maximum amount of liquidated damages can be paid, as defined in clause 44.1;
f) the Contractor fails to provide insurance cover as required under clause 13;
g) if the Contractor, in the judgment of the Employer, has engaged in the corrupt or fraudulent
practice in competing for
or in executing the Contract. For the purpose of this clause, “corrupt practice” means the
offering, giving, receiving, or soliciting of any thing of value to influence the action of a
public official in the procurement process or in Contract execution. “Fraudulent Practice”
means a misrepresentation of facts in order to influence a procurement process or the
execution of a contract to the detriment of the Employer and includes collusive practice
among Bidders (prior to or after bid submission) designed to establish bid process at artificial
non-competitive levels and to deprive the Employer of the benefits of free and open
competition.
h) if the Contractor has not completed at least thirty percent of the value of construction Work
required to be completed after half of the completion period has elapsed;
i) if the Contractor fails to set up a field laboratory with the prescribed equipment, within the
period specified in the Contract Data; and
j) Any other fundamental breaches as specified in the Contract Data.
k) if the Contractor fails to deploy machinery and equipment or personnel as specified in the
contract Data at the
Appropriate time.

52.3 Notwithstanding the above, the Employer may terminate the Contract for convenience.

52.4 If the Contract is terminated, the Contractor shall stop work immediately, make the Site safe
and secure, and leave the Site as soon as reasonably possible.

53. Payment upon Termination

53.1 If the Contract is terminated because of a fundamental breach of Contract by the Contractor,
the Engineer shall issue a certificate for the value of the work done and Materials ordered less
liquidated damages, if any less advance payments received up to the date of the issue of the
certificate and less the percentage to apply to the value of the work not completed, as
indicated in the Contract Data. If the total amount due to the Employer exceeds any payment
due to the Contractor, the difference shall be recovered from the security deposit, and
performance security. If any amount is still left un-recovered it will be a debt payable to the
Employer.

53.2 If the Contract is terminated at the Employer's convenience, the Engineer shall issue a
certificate for the value of the work done, the reasonable cost of removal of Equipment,
repatriation of the Contractor's personnel employed solely on the Works, and the Contractor's
costs of protecting and securing the Works and less advance payments received up to the date
of the certificate, less other recoveries due in terms of the Contract, and less taxes due to be
deducted at source as per applicable law.

54. Property

54.1 All Materials on the Site, Plant, Equipment, Temporary Works, and Works shall be deemed to
be the property of the Employer for use for completing balance construction work if the
Contract is terminated because of the Contractor's default, till the Works is completed after
which it will be transferred to the Contractor and credit, if any, given for its use.

55. Releases from Performance

55.1 If the Contract is frustrated by the outbreak of war or by any other event entirely outside the
control of the Employer or the Contractor, the Engineer shall certify that the Contract has
51
 been frustrated. The Contractor shall make the Site safe and stop work as quickly as possible
after receiving this certificate and shall be paid for all work carried out before receiving it and
for any work carried out afterwards to which a commitment was made.

F. Other Conditions of Contract

56. Labor

56.1 The Contractor shall, unless otherwise provided in the Contract, make his own arrangements
for the engagement of all staff and labor, local or other, and for their payment, housing,
feeding and transport.

56.2 The Contractor shall, if required by the Engineer, deliver to the Engineer a return in detail, in
such form and at such intervals as the Engineer may prescribe, showing the staff and the
numbers of the several classes of labor from time to time employed by the Contractor on the
Site and such other information as the Engineer may require.

57. COMPLIANCE WITH LABOUR REGULATIONS

57.1 During continuance of the Contract, the Contractor and his sub Contractors shall abide at all
times by all existing labor enactments and rules made there under, regulations, notifications
and bye laws of the State or Central Government or local authority and any other labor law
(including rules), regulations, bye laws that may be passed or notification that may be issued
under any labor law in future either by the State or the Central Government or the local
authority. Salient features of some of the major labor laws that are applicable to construction
industry are given in Appendix to Part I General Condition of Contract. The Contractor shall
keep the Employer indemnified in case any action is taken against the Employer by the
competent authority on account of contravention of any of the provisions of any Act or rules
made there under, regulations or notifications including amendments. If the Employer is
caused to pay or reimburse, such amounts as may be necessary to cause or observe, or for
non-observance of the provisions stipulated in the notifications/bye
laws/Acts/Rules/regulations including amendments, if any, on the part of the Contractor, the
Engineer/Employer shall have the right to deduct any money due to the Contractor including
his amount of performance security. The Employer/Engineer shall also have right to recover
from the Contractor any sum required or estimated to be required for making good the loss or
damage suffered by the Employer.
The employees of the Contractor and the Sub-Contractor in no case shall be treated as the
employees of the Employer at any point of time.

58. Drawings and Photographs of the Works

58.1 The contractor shall do photography/video photography of the site firstly before the start of
the work, secondly mid-way in the execution of different stages of work and lastly after the
completion of the work. No separate payment will be made to the contractor for this.

58.2 The Contractor shall not disclose details of Drawings furnished to him and works on which he
is engaged without the prior approval of the Engineer in writing. No photograph of the works
or any part thereof or plant employed thereon, expect those permitted under clause 58.1, shall
be taken or permitted by the Contractor to be taken by any of his employees or any employees
of his sub-Contractors without the prior approval of the Engineer in writing. No photographs/
Video photography shall be published or otherwise circulated without the approval of the
Engineer in writing.
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59. The Apprentices Act 1961
59.1 The Contractor shall duly comply with the provisions of the Apprentices Act 1961 (III of
1961), the rules made there under and the orders that may be issued from time to time under
the said Act and the said Rules and on his failure or neglect to do so he shall be subject to all
liabilities and penalties provided by the said Act and said Rules.

60. Criminals are prohibited from bidding

60.1 Any bidders having criminal record is not allowed to participate in the bidding process. Any
person who is having criminal cases against him or involved in the organized crime or
gangster activities or Mafia or Goonda or Anti social activity are strictly prohibited to
participate in the bidding process. If it is established that any bidder has criminal record, his
bid shall be automatically cancelled.

60.2 The bidder has to produced character certificate, Solvency certificate, self declared
affidavit (on the prescribed Performa which is attached with the bid document) etc., issued by
the competent authority in original with bid document.

61. Any bidder who is an Advocate and Registered with any State Bar Council Shall not be
allowed to participate in the bidding. If it is established that the contractor is registered with
the state bar council, his bid shall be automatically cancelled.

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 Contract Data to General Conditions of Contract

Except where otherwise indicated, the Employer prior to issuance of the bidding documents should fill in all
Contract Data. Schedules and reports to be provided by the Employer should be annexed.

Clause Reference

Items marked “N/A” do not apply in this Contract.

1. The Employer is: [Cl.1.1]

Designation: Superintending Engineer, UP P.W.D.

Name of authorized Representative : S.E. Hamirpur Circle, P.W.D Hamirpur

Telephone No.(s): (Office) 0510-2471262

Mobile No 9415461929

Facsimile ( FAX) No 0510-2471262

Electronic mail Identification ( E-mail ID) : circlehamirpur@[Link]

2. The Engineer is Designation: Executive Engineer

Address: Provincial Division P.W.D. Hamirpur [Cl.1.1]

Telephone No.(s): (Office) 05282-222337

Mobile No

Facsimile ( FAX) No. 05282-222337

Electronic mail Identification ( E-mail ID): pdpwdhmr@[Link]

3. The Intended Completion Date for the whole of the Works is Two Month [Cl.1.1, 17&27]
after start of work.

4. The Site is located : with in Distt. Hamirpur U.P.

5. The Start Date shall be Same days after the date of issue of the Notice to [Cl.1.1]
proceed with the work.

6. The works shall, inter-alia, include the following, as specified or as directed.

(A) Road Works

Site clearance; setting-out and layout; widening of existing carriageway and strengthening including camber corrections;
construction of new road bituminous pavements remodeling/construction of junctions, intersections, supplying and placing of
drainage channels, flumes, guard posts & other related items; construction/extension of cross

54
 drainage works, bridge, approaches and other related items; road markings, road signs and kilometer/hectometer stones; protective
works for roads/bridges; all aspects of quality assurance of various components of the works; rectification of the Defects in the
completed works during the Defects Liability Period; submission of “As-built” drawings and any other related documents; and
other item of work as may be required to be carried out for completing the works in accordance with the Drawings and provisions
of the contract to ensure safety and planting of trees along the roads.

Clause Reference
(B) C.D. Works including bridges

Site clearance; setting out, provision of foundations, piers abutments and bearings; pre-stressed/reinforced cement concrete
superstructure; wearing coat, hand railings, expansion joints, approach slabs, drainage spouts/down-take pipes, provision of
suitably designed protective works; providing wing/return walls; provision of road markings, road signs etc.; all aspects of quality
assurance; clearing the Site and handing over the works on completion; rectification of the Defects during the Defects Liability
Period and submission of “As-built” drawings and other related documents; and other items of work as may be required to be
carried out for completing the works in accordance with the Drawings and the provisions of the contract and to ensure safety.

(C) Building Works

Site clearance; setting out, provision of foundations, brick work RCC work, flooring, doors, windows, plastering, colour washing
and painting making of drains water supply and sanitary works etc. may be required to be carried out for completing the works in
accordance with the Drawings and the provisions of the contract and to ensure safety.

8. Section completion is [Cl 2.2]

9. The following documents also form part of the Contract: [Cl.2.3(11)]

10. (a) The law which applies to the Contract is the law of Union of India. [Cl.3.1]

(b) The language of the Contract documents is English. [Cl.3.1]

11. The Schedule of Other Contractors is attached. [Cl. 8.1]

12. A. The Technical Personnel for construction work are: [Cl. 9.1]

Technical Personnel Number Experience in Road Works

A. Degree Holder in Civil Engineering 1 Minimum 20 years of Experience out of which five years of
experience of having handled/executed independently large road
work project.
B. Degree Holder in Civil Engineering 2 Minimum 5 years of Experience
C. Diploma holder in Civil Engineering 8 Minimum 2 years of Experience
D. Diploma holder in Mechanical 2 Minimum 2 years of Experience in Maintenance of plant &
Engineering machinery
E. Surveyor 2 Minimum 2 years of Experience

55
For field testing laboratory

Technical Personnel Number Experience in Road Works

A. Diploma holder in Civil Engineering 2 Minimum 5 years of Experience in Testing and Quality control
in Road Work.
B. Lab Assistant/Technical (ITI/[Link]) 4 Minimum 2 years of Experience in maintenance of plant &
machinery.
E. Surveyor 2 Minimum 2 years of Experience in testing

B. For routine maintenance

Technical Personnel Number Experience in Road Works

A. Diploma holder in Civil Engineering 1 At least 2 years
B. Diploma holder in Civil Engineering 2 At least 2 years

13(a) Amount and deductible for insurance are: [Cl. 13.1]

Item Amount to be insured Deductibles

A. Loss of or damage to the works, 10 % of contract value Deductibles for insurance
Plants and materials shall be as per latest tariff of
B. Loss of or damage to equipments 2.5 % of contract value General Insurance Company
C. Loss of or damage to property (except 1 % of contract value of India plus 20% of
the works, plant, Materials, and premium amount for items
Equipment) in A, B, C & D
Connection with the contract:
D. Personal injury or death Up to contract value Rs. Rs. 2 lacs per
2 Crores occurrences for
maximum three
occurrences
For contract value more Rs. 2 lacs per
than Rs. 2 Crores occurrences for
maximum three
occurrences

13(b) Amount and deductible for insurance are: [Cl. 13.3 (a)

Item Amount to be insured Deductibles

A. Personal injury or death Rs. 2 Lacs for one occurrence per year Deductibles shall be as per latest
tariff of General Insurance

Company of India plus 20% of

the premium amount

56
14. Site investigation report [cl.14.1]

As available with Executive Engineer Provincial Division, PWD Hamirpur.

15. The key equipments/machinery for construction of works shall be:

Quantity
[Link]. Name of Equipments / Machinery Cost Of Work Up To 2 Crores Cost Of Work Up To 2
Crores
1. Tar Boiler
2. Mixture (For Mortar)
3. Concrete Mixture
4. Water Tanker
5. Diesel Road Roller (8-10 Ton Capacity)
6. Vibratory Roller
7. Tendum Vibratory Roller (Compactor)
8. Tractor
9. Truck
10. Hot mix plant 75 MTH capacity
11. GSB/WMM plant 75 MTH capacity
12. Sensor Paver with 9m boom for Bituminous work
13. Sensor Paver 5.50m wide for Bituminous work
14. Paver Finisher for Granular work
15. Air Compressor
16. Mechanical Broom
17. Bitumen Distributor/Mechanical sprayer
18. Tipper
19. J.C.B.
20. Pockland
21. Grader
22. Dozer ……………………………
23. …………………………………………. ……………………………
24. …………………………………………. ……………………………
25. …………………………………………. ……………………………
26. …………………………………………. ……………………………
27. …………………………………………. ……………………………

[Cl.16.2)]

16. Competent authorities are: [Cl. 24.1]

Superintending Engineer Hamirpur Circle, P.W.D. Hamirpur with powers up to Rs.1 Lac Chief
Engineer Chitrakootdham (Banda) Zone, PWD, Banda with powers up to Rs. Three Lacs Engineer-
in-Chief P.W.D., Lucknow with power above Rs. Three Lacs

17. (a) The period for submission of the program for approval of Engineer shall be TEN days from
the issue of Letter of Acceptance. [Cl.26.1]

(b) The updated program shall be submitted at interval of 60 days.

[Cl. 26.3]
(c) The amount to be withheld for late submission of an updated program shall be Rs. 10,000=00
per day for contract value up to 2 Crore and Rs. 20,000=00 per day for contract value above Rs. 2
Crores. [Cl. 26.3]

57
18. The key equipment for field laboratory shall be :

[Link] Name Of Equipment Quantity

As Per IRC : SP : 20-2002

Appendix 10.1& 10.2 Or Morth

19. No increase in rates of any items specified in Bill Of Quantity is allowed due to variation in quantities
[Cl 36.1]
20. The authorized person to make payments is Executive Engineer Provincial Division, P.W.D. Hamirpur.
[Cl 39.2]

21. (a) Milestone to be achieved during the contract period.

(1) 1/8th of the value of entire contract work up to 1/4th of the period allowed for completion of
construction.
(2) 3/8th of the value of entire contract work up to 1/2nd of the period allowed for completion of
construction.
(3) 3/4th of the value of entire contract work up to 3/4th of the period allowed for completion of
construction.
(b)
Amount of liquidated damages for For whole of work 1 percent of the initial
delay in completion of works contract price, rounded off to the nearest
thousand, per week
(c)
Maximum limit of liquidated 10 percent of the initial contract price rounded
damages for delay in completion of off to the nearest thousand
work.
[Cl 44.1]

22. The standard form of performance security acceptable to the employer shall be an unconditional Bank
Guarantee of the type as presented in the Bidding Documents. [Cl 46.1]

23. (a) The Schedule of operating and maintenance manuals N.A [Cl 51.1]

(b) The date by which “as-built” drawings (in scale as directed) in 2 sets are required is within 28 days of
issue of certificate of completion of whole or section of the work, as the case may be (including L-
section and cross section of the road) [Cl 51.1]
24. The amount to be withheld for failing to supply “as-built” drawings by the date required is Rs. One Lac.
[Cl 51.2]

25. (a) The Period for setting up a field laboratory with the prescribe equipment is 7 (Seven)
days from the days from the date of notice to start work [Cl 51.2.(i)]
(b) The following events shall be fundamental breach of contract: “The Contractor has contravened
Clause 7.1 and Clause 9 Of Part I General Condition Of Contract” [Cl 51.2.(j)]

26. The Percentage to apply to the value of the work not completed representing the Employer’s additional cost
for the completing the works shall be 20% [Cl 53.1]

58
 Appendix to Part I General Condition of Contract
SALIENT FEATURES OF SOME MAJOR LABOUR LAWS APPLICABLE TO ESTABLISHMENTS
ENGAGED IN BUILDING AND OTHER CONSTRUCTION WORK.

a) Workmen Compensation Act 1923: - The Act provides for compensation in case of injury by accident arising out of and
during the course of employment.
b) Payment of Gratuity Act 1972: - Gratuity is payable to an employee under the Act on satisfaction of certain conditions on
separation if an employee has completed the prescribed minimum years (say, five years) of service or more or on death
the rate of prescribed minimum days’(say, 15 days) wages for every completed year of service. The Act is applicable to
all establishments employing the prescribed minimum number (say, 10) or more employees.
c) Employees P.F. and Miscellaneous Provision Act 1952: The Act Provides for monthly contributions by the Employer
plus workers at the rate prescribed (say, 10% or 8.33%). The benefits payable under the Act are:

i. Pension or family pension on retirement or death as the case may be.

ii. Deposit linked insurance on the death in harness of the worker.
iii. Payment of P.F. accumulation on retirement/death etc.

d) Maternity Benefit Act 1951: - The Act provides for leave and some other benefits to women employees in case of
confinement or miscarriage etc.
e) Contract Labor (Regulation & Abolition) Act 1970: - The Act provides for certain welfare measures to be provided by
the Contractor to contract labor and in case the Contractor fails to provide, the same are required to be provided, by the
Principal Employer by Law. The principal Employer is required to take Certificate of Registration and the Contractor is
required to take license from the designated Officer. The Act is applicable to the establishments or Contractor of
Principal Employer if they employ prescribed minimum (say 20) or more contract labor.
f) Minimum Wages Act 1948: - The Employer is to pay not less than the Minimum Wages fixed by appropriate
Government as per provisions of the Act if the employment is a scheduled employment. Constructions of buildings,
roads, runways are scheduled employment.
g) Payment of Wages Act 1936: - It lays down as to by what date the wages are to be paid, when it will be paid and what
deductions can be made from the wages of the workers.
h) Equal Remuneration Act 1979: - The Act provides for payment of equal wages for work of equal nature to male and
female workers and for not making discrimination against female employees in the matters of transfers, training and
promotions etc.
i) Payment of Bonus Act 1965: - The Act is applicable to all establishments employing prescribed minimum (say, 20) or
more workmen. The Act provides for payments of annual bonus within the prescribed range of percentage of wages to
employees drawing up to the prescribed amount of wages, calculated in the prescribed manner. The Act does not apply to
certain establishments. The newly set-up establishments are exempted for five years in certain circumstances. States may
have different number of employment size.
j) Industrial Disputes Act 1947: - The Act lays down the machinery and procedure for resolution of industrial disputes, in
what situations a strike or lock-out becomes illegal and what are the requirements for laying off or retrenching the
employees or closing down the establishment.
k) Industrial Employment (Standing Orders) Act 1946: - It is applicable to all establishments employing prescribed
minimum (say, 100, or 50). The Act provides for laying down rules governing the conditions of employment by the
Employer on matters provided in the Act and get these certified by the designated Authority.
l) Trade Unions Act 1926: - The Act lays down the procedure for registration of trade unions of workmen and Employers.
The Trade Unions registered under the Act have been given certain immunities from civil and criminal liabilities.
m) Child Labor (Prohibition & Regulation) Act 1986: - The Act prohibits employment of children below 14 years of age in
certain occupations and processes and provides for regulations of employment of children in all other occupations and
processes. Employment of child labor is prohibited in building and construction industry.

n) Inter-State Migrant Workmen’s (Regulation of Employment & Conditions of Service) Act 1979: - The Act is applicable
to an establishment which employs prescribed minimum (say, five) or more inter-state migrant workmen through an
intermediary (who has recruited workmen in one state for employment in the establishment situated in another state). The
Inter-State migrant workmen, in an establishment to which this Act becomes applicable, are required to be provided
certain facilities such as Housing, Medical-Aid, Traveling expenses from home up to the establishment and back etc.

o) The Building and Other Construction workers (Regulation of Employment and Conditions of Service) Act 1996 and the
Cess Act of 1996: - All the establishments who carry on any building or other construction work and employs the
prescribed minimum (say, 10) or more workers are covered under this Act. All such establishments are required to pay
cess at the rate not exceeding 2% of the cost of construction as may be modified by the Government. The Employer of
the establishment is required to provide safety measures at the building or construction work and other welfare measures,
such as canteens, first-aid facilities, ambulance, housing accommodations for workers near the work place etc. The

59
 Employer to whom the Act applies has to obtain a registration certificate from the Registering Officer appointed by the
Government.

p) Factories Act 1948: - The Act lays down the procedure for approval of plans before setting up a factory, health and safety
provisions, welfare provisions, working hours, annual earned leave and rendering information regarding accidents or
dangerous occurrences to designated authorities. It is applicable to premises employing the prescribed minimum (say, 10)
persons Or more with aid of power or another prescribed minimum (say, 20) or more persons without The aid of power
engaged in manufacturing process.

q) Arbitration and Conciliation Act, 1996: - The Act lays down the procedure for appointment of Arbitrator, Arbitration and
conciliation, Jurisdiction of Arbitral Tribunals, Recourse against Arbitral award appeals.

60
 Section 4.
Conditions of Contract
Part – II Special Conditions of Contract
1. Contractors are advised to inspect the site of work before tendering.
2 All the works shall be carried out as per MORT&H specifications/PWD detailed specification and instruction of Engineer-in-
charge.
3. The conditional tender shall be liable to rejected.
4. Hiding of any information by contractor will result in rejection of his tender.
5. The quantities are liable to vary on either side to any extent as per actual requirement of work for which no claim
whatsoever by the contractor shall be entertained.
6. Job mix for all granular and bituminous works will have to begot prepared from reputed institute as directed by Engineer-
in-charge and submitted for approval by competent authority. The entire ingredient required for job mix will be collected
and sealed in presence of Engineer-in-charge and sent for preparation of job mix. If during execution of work there is
change in grading of stone Aggregate, fresh job mix is to be got prepared.
7. Payment of all bituminous works- will be made on the basis of least quantity Arrived as by the following method:-
(I) Volume of bituminous work will be calculated by taking levels before and after the execution of particular
activity at regular grids as prescribed by MORTH.
(II) Mix in each tipper will be taken at contractors cost and divided by the actual average field density of the
stretch of each day of work and deemed volume will be arrived at. However, the contractor must note
that density of any point should not be less than the permissible limit with respect to job mix.
8. Any recovery imposed by Technical Audit cell or by higher authority will be deducted from contractors running final bills
during execution of works and will be adjusted from performance security if final bill is processed during defect liability
period.
9. All the defects appeared' during execution of work will have to be rectified as directed by Engineer in charge within
shortest possible time. During defect liability period contractor wilt be deploy sufficient technical staff as mention in
contract document for, proper maintenance of work. If contractor fails to attend the defects. Within reasonable time period,
the same will be attended by department and all expenses so incurred will be adjusted from performance security of
contractors.
10. The contractor will adopt CNOON/PERT to complete the project in time. A detailed program and weekly working program
will have to be submitted by contractor regularly.
11. Contractor shall procure Bitumen from Indian Oil Corporation, Hindustan Petroleum and shall produce the original C.R.C.
issued by the company at the time of claiming the payment for bitumen and get reconciled against consumption in each
running 'bill. If bitumen brought by the contractor is less than the calculated quantity arrived at by the measured quantity of
works, the difference in such quality will be deducted from contractor's bill.
12. For earth work, each borrow pit will have get to be approved from competent authority by furnishing all physical/chemical
characteristic of earth of each borrow pit before start of work. The contractors are advised to survey the area to ascertain
the availability of earth before tendering.

JE AE Executive Engineer Superintending Engineer

PD, PWD, PD, PWD, PD, PWD, Hamirpur Circle, PWD,
Hamirpur Hamirpur Hamirpur Hamirpur

61
 Section 5
Specifications

All the works shall be carried out as per specification for Road and Bridges work ‘Forth Revision Of MORT&H/’ Detailed
PWD Specification.

JE AE Executive Engineer Superintending Engineer

PD, PWD, PD, PWD, PD, PWD, Hamirpur Circle P.W.D.,
Hamirpur Hamirpur Hamirpur Hamirpur
. . . .

62
 Section 5 (Cont’d)

Drawings

Note: The design, drawings, standards and guidelines of the Rural Roads Manual (IRC: SP: 20-2002) are to be
followed for all-weather rural roads.

List of Drawings: - May obtained from the office.

1 Key Map ..........................

2 Road Alignment including cross sections .........................

.........................
3 Pavement Drawings
.........................
4 Surface and sub surface drains with full details
.........................
5 Culverts and minor Bridges
.........................
6 Drawings for any other Road structure

7 Road Furniture .........................

1. Drawings to be followed for actual execution of work should bear the stamp “Good for construction”.
2. Any revision of working drawings should be indicated by pre-fixing R1, R2….. etc. after original reference
number. Reasons for each revision should be clearly noted in the drawing.
3. Complete set of drawings should be issued along with other tender documents so as to form part of the
agreement.
4. Drawings are not available with the bidding documents downloaded from the website and may be obtained
from the office of the concerned PIU as indicated in the NIT

63
 Section – 6.
Form of Bid
Notes on Form of Bid
The Bidder shall fill in and submit this Bid form with the Bid.

--------------------------(Date)
To The Superintending Engineer on behalf of GOVERNER OF UTTAR PRADESH Hamirpur Circle, P.W.D. Hamirpur.

Description of the work : AS PER BOQ

I/We offer to execute the works described above and remedy any defects their in conformity with the
conditions of contract, specifications, drawings, bill of quantities and addenda for
(a.) For percentage rate as quoted online in BOQ percentage below/percentage above/at par with the rate entered in
the Schedule of rate, as referred to in clause 13 of ITB.
1. We undertake to commence the works on receving the notice to proceed with work in accordance with the contract
documents.
2. This Bid your written acceptance of if shall constitute a binding contract between us. We understand that you are
bound to accept the lowest or any Bid you receive.
We hereby confirm that this bid complies with the Bid validity and earnest money required by the bidding
documents and specified in the Appendix to ITB.
Authorized Signature :- _________________________________________
Name and title of Signatory:-_____________________________________
Name of bidder :- ______________________________________________
Authorized Address of Communication:- ___________________________
____________________________________________________________
____________________________________________________________
Telephone No(s): (Office) :- _____________________________________
Mobile No :- _________________________________________________
Facsimile (FAX) No :- _________________________________________
Electronic Mail Identification (E-mail ID) :- ________________________

64
 Section 7
Bill of Quantities Preamble

1. The Bill of Quantities shall be read in conjunction with the Instructions to Bidders, Conditions of Contract
Specifications and Drawings.
2. For the construction of works, the quantities given in the Bill of Quantities are estimated, and are given to
provide a common basis for bidding. The basis of payment will be the actual quantities of work ordered and
carried out, as measured by the Contractor and verified by the Engineer and valued at the rates and prices
tendered in the Bill of Quantities in the case of item rate tenders.
3. The rates and prices tendered in the priced Bill of Quantities shall, except in so far as it is otherwise provided
under the Contract, include all constructional plant, labor, supervision, materials, erection, maintenance,
insurance, profit, taxes and duties, together with all general risks, liabilities and obligations set out in the
Contract.
4. Arithmetic errors will be corrected by the Employer pursuant to Clause 27 of the instructions to Bidders.

65
 Section 8
Letter of Acceptance and Other Forms
OFFICE OF THE SUPERINTENDING ENGINEER,
………………… CIRCLE, PWD …………….

NO..................... DATED..................

LETTER OF ACCEPTANCE

To,
M/s.......................................
..............................................
…..........................................

This is to notify you that on behalf of the Employer, the Superintending Engineer… Circle, PWD
……………….… has accepted your Bid dated ................ for execution of the District-……………….. for the
Contract Price of Rs....................... Rs..……..............................................only ) is hereby accepted by our Agency.
You are hereby requested to furnish Performance Security, in the form detailed in Cl.32 of ITB for an amount
of Rs.................... (Rs................................................) Within 10 days of the receipt of this letter of acceptance valid up
to 45 days from the date of expiry of Defects Liability Period ( i.e. up to ................... ) and sign the contract, failing
which action as stated in Cl. 32.3 of ITB will be taken.

Yours faithfully,
Superintending Engineer
Hamirpur Circle, PWD,
Hamirpur

No. & Dated as above.

Copy to E.E……………………….P.W.D., ……………… for information & necessary action.

Superintending Engineer
Hamirpur Circle, PWD,
Hamirpur

66
 OFFICE OF THE SUPERINTENDING ENGINEER,
Hamirpur CIRCLE, PWD. Hamirpur
Issue of Notice to proceed with the work

LETTER NO.............................. DATED.....................

To,
...........................................
...........................................
...........................................

Dear Sirs:

Pursuant to your furnishing the requisite performance security as stipulated in ITB Clause 32.1 and signing of
the contract for the construction of ……………………………………………….……for Distt.
…………………………., you are hereby instructed to proceed with the execution of the said works in accordance
with the contract documents.

Yours faithfully,

Superintending Engineer
Hamirpur Circle, PWD,
Hamirpur

67
 (c) Standard Form of Agreement

Notes on Standard Form of Agreement

The Agreement should incorporate any corrections or modifications to the Bid resulting from corrections of errors (Instructions to Bidders,
Clause 26).

Standard Form: Agreement

Agreement

This agreement, made the ...... day of .................. of ……….. . Between Superintending Engineer
……………….… circle , P.W.D. …………………………….. (Hereinafter called “the Employer”) of the one part,
and
.............................................
.............................................
.............................................
[Name and address of Contractor] (Hereinafter called “the Contractor” of the other part). Whereas the Employer is
desirous that the Contractor execute the Work of ……………………………………………………..
District- ………………. (Hereinafter called “the Works”) and the Employer has accepted the Bid by the Contractor
for the Execution and completion of such Works and the remedying of any defects therein at a cost of
Rupees...................
(Rs..............................................................only)

NOW THIS AGREEMENT WITNESSETH as follows:

1. In this Agreement, words and expressions shall have the same meanings as are respectively assigned to them
in the Conditions of Contract hereinafter referred to, and they shall be deemed to form and be read and
construed as part of this Agreement.
2. In consideration of the payments to be made by the Employer to the Contractor as hereinafter mentioned, the
Contractor hereby covenants with the Employer to execute and complete the Works and remedy any defects
therein in conformity in all aspects with the provisions of the Contract.
3. The Employer hereby covenants to pay the Contractor in consideration of the execution and completion of the
Works and the remedying the defects wherein the Contract Price or such other sum as may become payable
under the provisions of the Contract at the times and in the manner prescribed by the Contract.
4. The following documents shall be deemed to form and be read and construed as part of this Agreement, viz:
i) Letter of Acceptance:
ii) Notice to proceed with the works:
iii) Contractor’s Bid:
iv) Contract Data:
v) Special Conditions of contract and General Conditions of Contract:
vi) Specifications:
vii) Drawings:
viii) Bill of Quantities: and
ix) Any other document listed in the Contract Data as forming part of the contract.

68
 In witness whereof the parties thereto have caused this Agreement to be executed the day and year first before
written.

The Common Seal of

Superintending Engineer
Hamirpur Circle, PWD,
Hamirpur

was hereunto affixed in the presence of:

Signed, Sealed and Delivered by the said To,

………………………………….
………………………………….
………………………………….

In the presence of: Executive Engineer

Binding Signature of Employer authorized representative

Superintending Engineer
Hamirpur Circle, PWD,
Hamirpur

Binding Signature of Contractor

………………………………….
………………………………….
………………………………….

69
 (d) Form of unconditional Bank guarantee for advance payment
BANK GUARANTEE FOR ADVANCE PAYMENT

To,
Superintending Engineer ,
Hamirpur Circle, P.W.D.
Hamirpur

Gentlemen:
In accordance with the provisions of the General Conditions of contract, clause 45 (“Advance Payment”) of the above-
mentioned
Contract, ……………………………………………. [name and address of Contractor] (Hereinafter called “the
Contractor”) shall deposit with ……………………………………….. [Name of Employer] a bank guarantee to
guarantee his proper and faithful performance under the said Clause of the Contract in an amount of
……………………………………….. [Amount of guarantee]1 …………………………………[in words].We, the
………………………………………..[bank or financial institution], as instructed by the Contractor, agree
unconditionally and irrevocably to guarantee as primary obligator and not as Surety merely, the payment
to…………………………………………. [name of Employer] on his first demand without whatsoever right of
objection on our part and without his first claim to the Contractor, in the amount not exceeding
………………………………………………….………[amount of guarantee] ………………………………….We
further agree that no change or addition to or other modification of the terms of the Contract or of Works to be
performed there under or of any of the Contractor documents which may be release us from any liability under this
guarantee, and we hereby waive notice of any such change, addition or modification.
This guarantee shall remain valid and in full effect from the date of the advance payment under the Contract until
__________________________________ [name of Employer] receives full repayment of the same amount from the
Contractor.
Yours truly,
Signature and seal: __________________________________________
Name of Bank/Financial Institution: _____________________________
Address: ___________________________________________________
Date: ______________________________________________________
________________________________________________________________________
1. An amount shall be inserted by the bank or financial institution representing the amount of the Advance Payment,
and
Denominated in Indian Rupees.

70
 (e) Form of unconditional Bank guarantee “Performance Bank Guarantee”).
PERFORMANCE BANK GUARANTEE
To,

Superintending Engineer,
Hamirpur Circle, P.W.D.
Hamirpur.

WREREAS ……………………………………………………. [Name and Address of Contractor]

(Hereinafter called “the Contractor”) has undertaken, in pursuance of Contract No. ……………….. Dated
……………………….to execute …………………….[Name of Contract and brief description of Works] herein after
called “The Contract”
AND WHEREAS it has been stipulated by you in the said contract that the contractor shall furnish you with a
bank guarantee by a Nationalized Bank for the sum specified therein as security for compliance with his obligations in
accordance with the Contract,
AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee;
NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you on behalf of the
Contractor, up to a total of ………………………[amount of guarantee] …………………………...[ in words], such
sum being payable in the types and proportions of currencies in which the Contract price is payable, and we undertake
to pay you, upon your first written demand and without cavil or argument, any sum or sums within the limits of
…………………………………………….. [Amount of guarantee] as aforesaid without your needing to prove or to
show grounds or reasons for a demand for the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the Contactor before presenting us with
the demand.
We further agree that no change or addition to or other modification of the terms of the Contract or of the
Works to be performed there under or of any of the Contract documents which may be made between you and the
Contractor shall in anyway release us from any liability under this guarantee, and we hereby waive notice of any such
change, addition or modification.
This Guarantee shall be valid until a date 45 days after the expiry of defect liability period of 2 years after
intended completion date.

Signature and seal of the guarantor ………………………………………………………………………...

Name of Bank ………………………………………………………………………...................................
Address ……………………………………………………………………….............................................
Date ………………………………………………………………………...................................................

71
 QUALIFICATION INFORMATION

The information to be filled in by the Bidder in the following pages will be used for Purposes of post qualification as
provided for In Clause 4 of the Instructions to Bidders. This information will not be incorporated in the Contract.

1. For Individual bidders

1.1 Constitution or legal status of bidder
[Attach Copy]

Place of registration: ……………………………………………………………………………….

Principal place of business: ………………………………………………………………………
Power of attorney of signatory of Bid
[Attach]

1.2
Total value of Civil Engineering …………..
Construction work executed and …………..
payments received in the last five years** …………..
(in Rs. million) …………..
…………..

1.3.1 Work performed as prime contractor (in the same name) on works of a similar nature over the last five years
**

Project Name Of Descriptio Conta Value Of Date Of Stipulated Actual Remarks

Name The n Of ct No. Contract Issue Of Period Of Date Of Explaining
Employer Work (Rs. Work Order Completio Comple Reasons For
* Million) n tion* Delay And
Work
Completed

72
1.3.2 Quantities of work executed as prime contractor (in the same name and style) in the last five years:

Year Name Of Name Of Quantity Of Work performed @

The The Earthworks in Granular Plant Mix Remarks*
Work Employer both excavation Sub Base paver laid (Indicated
and embankment and base Bituminous contract ref.)
(combined (cum) Work (cum)
quantity)(cum)
……………..

……………..

……………..

……………..

* Attach certificate (s) from the Engineer - In - Charge

@ The item of work for which data is requested should tally with specified in ITB clause 4.5A(c)
** Immediately preceding the financial year in which bids are received
Attach certificate from chartered Accountant

1.4 Information on bid capacity (works for which bids have been submitted and works which are yet to be
completed) as on the date of this bid
(a) Existing Commitments and on-going works:

Description Place Contract Name Value Stipulated Value Of Anticipated

Of Work & No. & And Of Period Of Works* Date Of
State Date Address Contract Completion Remaining Completion
Of (Rs. In To Be
Employer Million) Completed
(Rs. In
Million)

(b) Works for which bids already submitted

Description Place Name Estimated Stipulated Date When Remarks,

Of Work & And Value Of Period Of decision is If Any
State Address Works Completion expected
Of (Rs. In
Employer Million)

* Attach certificate (s) from the Engineer - In - Charge

73
1.5 The following items of Contractor’s Equi Noonent are essential for carrying out the works. The bidder should
list all the information requested below. Refer also to sub clause 4.3 (d) of the instructions to bidders.

Availability Proposal Remarks

(From
Requirement Owned/Releas Year
Item Of Equi Noonent Whom to
Nos. ed/ To be Nos/Capacity (Model)/Co
be
procured ndition
purchased

@ As Per Annex 1 of section 1 - Instruction to bidders

1.9 Qualification and experience of key personnel proposed for administration and execution of the contract
attach biographical data. Refer also to sub clause 4.3 (e) and 4.5 (B) (b) of instructions to bidders and sub
clause 9.1 of the conditions of contract

Position Name Qualification Experience (years) in Experience In The

general Proposed Position
Project Manager

Construction Engineer

Material and Quality

Control Engineer

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1.7 Proposed subcontracts and firms involved. [Refer ITB Clause 4.3 (j)]

Sections Of The Works Value of Sub Contract Sub-Contractor (Name Experience In Similar
And Address) Work

1.8 Financial reports for the last five years: balance sheets, profit and loss statements, auditors' reports (in case of
companies/corporation), etc. List them below and attach copies.
1.9 Evidence of access to financial resources to meet the qualification requirements: cash in hand, lines of credit.
etc. List them below and attach copies of support documents {sample format attached}.
1.10 Name, address, and telephone, telex, and fax numbers of the Bidders' bankers who may provide references if
contacted by the Employer.
1.11 Information on litigation history in which the bidder is involved.

Other Party (ies) Employer Cause of Dispute Amount Involved Remarks/Present Status

1.12 Statement of compliance under the requirement of Sub Clause 3.2 of the instruction to bidders.
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1.13 Proposed work method and schedule. The bidder should attach description, drawings and charts as necessary
to company with the requirement of the bidding documents. [Refer ITB Clause 4.1 and 4.3 (k)].
2. Joint Ventures - Deleted
3. Additional Requirements
3.1 Bidders should provide any additional information required to fulfill the requirements of clause 4 of the
instruction to bidders, if Applicable
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Signature Not Verified

Digitally signed by SUNIL KANT
Date: 2025.04.11 11:26:17 IST
Location: Uttar Pradesh-UP
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