TUMI Employee Handbook Overview
TUMI Employee Handbook Overview
CORPORATE
HANDBOOK AND
POLICIES
ASSOCIATE BENEFITS
Domestic Partners 17
Associate Contributions 18
Health Insurance 18
Dental Insurance 18
Supplemental Vision Services 18
Flexible Spending Account 18
Aflac 19
Short Term Disability 19
Supplemental Salary Continuation 19
Long Term Disability 20
Group Term Life Insurance 20
Optional Supplemental Life Insurance 20
Health Advocate 21
Employee Assistance Program 21
Premium TransitChek 21
Tuition Reimbursement 21
401(k) Plan 22
Associate Discounts and Sales 24
LEAVES OF ABSENCE
Leaves in General 26
Family and Medical Leave 26
Pregnancy Accommodation 29
STANDARDS OF CONDUCT
Corporate Policies 37
Discipline and Standards of Conduct 37
Anti-Harassment/Discrimination 38
Confidentiality 40
Personnel Records 42
Open Door Policy 42
TUMI Confidential Hotline 43
Dress Code 43
Information Systems and Electronic Resources 44
Personal Telephone Calls 47
Social Networking 47
Substance Abuse 49
Theft/Search and Inspection Policy 51
Outside Employment 52
Solicitation and Contributions 52
Company Equipment 52
Corporate Mobile Devices 52
Performance Management 54
TERMINATION OF EMPLOYMENT
Resignation/Termination of Employment 59
Return of Company Property 59
Final Pay & W-2 Form 59
Exit Interviews 59
RECEIPT OF HANDBOOK
Acknowledgement of Receipt of Handbook and At-Will Policy 70
TUMI takes its name from a Peruvian icon known to TUMI’s founder who was a
Peace Corps volunteer in South America. During the 1980’s, TUMI’s introduction of
soft, ultra-functional, black-on-black ballistic nylon travel bags and unstructured business
cases established TUMI as a true innovator. TUMI realized significant growth
throughout the 1990’s as product innovations continued in the wheeled luggage and
business case categories, reinforcing TUMI’s leadership position as the “gold
standard” for traveling professionals. Over the last 10 years, with each introduction and
brand extension – from wallets and writing instruments to electronics and
women’s accessories – TUMI strengthened its leadership position and has continued to
attract dedicated consumers from around the world to its unique blend of modern design
and unparalleled performance.
TUMI has been awarded over 100 patents for product and design and
components parts, and has won numerous awards from leading consumer and lifestyle
publications, as well as business travel organizations. By combining our proprietary
designs and innovations, including our X-Brace 45® handle system and T-Pass™
briefcase designs, with best-in-class materials such as FXT™ ballistic nylon, TUMI has
consistently created the ultimate in style and performance products.
Another fundamental aspect of the TUMI Legacy is the world-class service that
our customers enjoy. This includes our comprehensive product warranty, global repair
and customer service locations and around-the-clock assistance through
[Link]. In addition, TUMI’s exclusive and complimentary TUMI Tracer®
program helps reunite customers with their lost or stolen items.
TUMI products are distributed through TUMI brand stores and a select number
of prestige department and specialty stores in over 75 countries. In 1997, the first TUMI
store opened in Santa Monica, CA. Today there are more than 200 TUMI brand stores
worldwide. TUMI plans to add approximately 20 new stores a year that will include
U.S., European and Asian locations. TUMI products are also available at
[Link] and through TUMI’s direct-to-consumer catalog.
TUMI has excelled for over 40 years due to its dedication to innovative
product design, functionality and the personal commitment of its associates to TUMI goal
of excellence. With this in mind, TUMI offers a dynamic working environment where
each person is a vital part of the organization and where associates’ contributions are
valued and recognized.
We are happy that you have joined our team and we would like to familiarize you
with TUMI so that you are comfortable and productive in your new position. This
handbook was developed to introduce you to some of TUMI’s policies and procedures
and to inform you of some of your responsibilities as an associate. The Human
Resources Department and your manager are available to answer any questions you may
have.
TUMI can, at any time, change or eliminate any of the personnel policies or
procedures, salary or other compensation plans, fringe benefits and benefit plans and/or
any other terms and conditions of employment described in this Handbook. However,
TUMI will try to give associates advance notice of any such changes and in all situations
these changes will apply going forward only.
From time to time, associates will be given copies of those sections of the
Handbook that TUMI has decided to change or new sections that are being added.
Associates should remove the outdated sections from the Handbook and replace them
with the new or revised sections. Changes or additions to this Handbook can be made
by TUMI’s Executive Committee. All changes or additions will be made in writing and
communicated to associates.
This Handbook supersedes and replaces all other personnel policies and
procedures associates may have previously received, whether written or verbal, by a
supervisor, manager or executive. No representatives of TUMI regardless of his/her
position with TUMI, has the authority to give any verbal assurances or to make any
verbal promises or guarantees to associates regarding personnel policies or
procedures, salary, or other compensation plans, fringe benefits and benefit plans or
any other terms and conditions of employment or continued employment for any length
Corporate Handbook and Policies 6 Updated June 2021
ABOUT YOUR
ASSOCIATE HANDBOOK
of time.
This Handbook may apply to employees working in a state with greater or different
rights. Employees may access a state-specific supplement to the Handbook on the
Company’s intranet that provides information and policies applicable to employees working
in that state. The Company complies with applicable state and local laws.
TUMI affirms its Equal Employment Opportunity policy to hire and promote
qualified applicants and treat all associates fairly during their employment without regard to
an individual’s race, religion, color, sex, age, marital status, sexual orientation, gender
identity or expression, disability, genetic information, national origin and ancestry, military
or veteran status, unemployment status, or any other characteristic protected by federal,
state or local law. This policy applies to all aspects of employment, including, but not
limited to, recruitment, hiring, job assignment, compensation, promotion, benefits, training,
discipline and termination.
TUMI will also consider requests for reasonable accommodations for medical
conditions related to pregnancy and childbirth where supported by medical documentation.
Employees who wish to request unpaid time away from work because of a qualifying
disability should speak to Human Resources regarding a proposed accommodation.
TUMI provides associates with the opportunity to interview for positions within
TUMI that may offer different challenges and opportunity for professional growth. TUMI
will generally post positions that are newly created or open due to resignation on
[Link]. Consideration will be given to sensitive situations to ensure the
integrity of the posting policy and to ensure that confidentiality is maintained before
posting for any position.
Associates should contact their current manager regarding their interest in the
posted position. Once the manager approves the associate’s candidacy for the open
position, the associate should notify Human Resources to confirm their eligibility as a
viable candidate for the position, and once confirmed submit a resume to Human
Resources. Human Resources will provide selected resumes of the most qualified
candidates to the hiring manager and arrange interviews. Once the selected candidates
are interviewed, including external candidates, the hiring manager, in coordination with
Human Resources, will select the most qualified candidate and will notify all candidates
involved of the final determination.
ASSOCIATE REFERRALS
Positions open for referrals will be posted on the TUMI Careers page on
[Link]. All resumes should then be sent to the Human Resources Department
who will arrange interviews with candidates whose experience and skills meet the
qualifications of a given position. The department manager, in conjunction with Human
Resources, will then select a final candidate.
EMPLOYMENT VERIFICATION/REFERENCES
Any and all inquiries received by TUMI regarding a present or former associate are to
be referred the Human Resources Department. In response to such inquiries, Human
Resources will provide only the former or present associate’s dates of employment,
position(s) held with the Company, and work location. Compensation information may also
be verified if written authorization is provided by the associate.
Exempt – An associate classified as exempt is one who is exempt from federal and
state minimum wage and overtime laws. In general, exempt associates are those in executive,
managerial, high-level administrative and professional jobs.
JOB RECLASSIFICATION
TUMI reserves the right to change an associate’s job function or job classification
at any time, either within the associate’s department or to another department or division.
Job reclassification is a change in job function or duties that does not necessarily
affect job level. In the event of a job reclassification, the department manager will inform
the affected associate of any changes in duties or responsibilities.
TRANSFERS
TUMI reserves the right to transfer associates from one job to another within
a department or from one department or division to another. A transfer is a move from
one position to another involving similar skill levels, responsibilities, etc., and does not
affect rate of pay.
PROMOTIONS
DEMOTIONS
TUMI reserves the right to change an individual’s job to a lower level position.
An associate may also request a change to a lower level position. A demotion usually
results in a reduction in pay.
HOURS OF WORK
Full-time associates are normally scheduled to work forty hours per week, with
the standard work day consisting of nine hours less up to one hour for lunch (8 hours
worked per day). Company guidelines for standard hours are 8:30 AM to 5:30 PM.
TUMI allows associates to have some flexibility in their schedule. The work hours should
meet the requirements of the associate’s department and manager.
PAYROLL
TUMI is required to make certain deductions from the associate’s pay such as
federal and state withholding tax, Social Security tax or any other deductions required
by law, or where applicable, deductions authorized by the associate such as health
insurance, 401(k) Plan, etc., or any other deductions which may occur. Human
Resources will release the check only to the associate whose name appears on the
payroll check unless prior written authorization is on file with the Payroll / Human
Resources Department.
OVERTIME
It is the Company’s policy to comply with all laws regarding meal and rest breaks.
Associates should refer to their state-specific supplement for additional information regarding
meal and rest breaks required under state law.
If an associate works in a state where there are no applicable meal or rest break
requirements, the Company will provide break time as appropriate, subject to operational
needs and supervisor discretion. The Company does not contract to provide such break time in
these states.
Any rest breaks of short duration (lasting between five and 20 minutes) will be
counted as “hours worked” and paid accordingly. Meal breaks lasting 30 minutes or more are
not considered “hours worked” for purposes of federal law and will not be paid for non-
exempt associates.
Associates must be completely relieved from work duties during any unpaid meal
break. Non-exempt employees must record the beginning and ending time of their meal
Corporate Handbook and Policies 13 Updated June 2021
HOURS OF WORK AND PAYROLL PRACTICES
breaks each day on their time records.
The Company will provide employees with the use of a room or private area, other
than a bathroom or toilet stall, that is shielded from view and free from intrusion from
coworkers and the public. The Company will make a reasonable effort to identify a location
within close proximity of the work area for the employee. Please direct questions related to
this policy to Human Resources.
TRAVEL TIME
TIMEKEEPING
Non-exempt associates are required to keep an accurate and complete record of their
attendance and hours worked. Time records are official business documents and may not be
altered without your supervisor's approval and may not be falsified in any way.
(a) All time worked must be accurately and completely recorded on a daily basis.
The start and end of the workday as well as the start and end of the meal period
and any personal time off must be recorded.
(b) Failing to clock in or out for a scheduled shift and/or meal break will be
considered a performance issue and will be subject to corrective action.
(c) Non-exempt associates must receive prior approval from their supervisor
before working overtime.
(e) Coworkers may not clock in or out for someone else. Your associate ID is
confidential and should not be shared with other associates.
(f) All associate punches must be reviewed and approved prior to payroll being
processed. It is the responsibility of each associate to verify that the punches
are correct. If incorrect, the associate should NOT sign off on hours and must
immediately notify their Manager.
(g) Any edits made to an associate’s time punches must be completed in a timely
manner and in compliance with Company procedures.
(h) In the event the office is closed for a company meeting, holiday gathering,
summer hours, etc. the associate will be paid their regularly scheduled hours
for the day.
All associates are required to record their PTO, jury duty and bereavement days
through the time and attendance tracking system.
SEVERE WEATHER
At its discretion, Senior Management may decide to close for the day, have a
delayed opening, or send associates home early if weather conditions are severe or in
cases of other emergencies. Office closings or delayed openings will be communicated
through the Honeywell Instant Alert System. All associates must keep at least one device
active on the on Honeywell website, [Link] at all times.
An associate who is absent due to weather conditions when TUMI is open for
business, and a state of emergency has not been called, the associate has the option of using
PTO to receive pay for the day, or can take the day as an unpaid absence if all PTO days
have been exhausted. If an associate arrives late on days with severe inclement weather
conditions, the lateness will not be counted on the associate’s record, but the associate
should notify a manager, whenever possible, if a late arrival is anticipated.
All associates are expected to report to work regularly and be punctual at the
beginning of the workday and upon return from lunch. When an associate is unable to
report for work or will be late, it is the associate’s responsibility to contact his or
her manager in charge at the start of business. Leaving a message with a fellow associate is
not acceptable.
All absences are to be recorded by the associate in the time and attendance
tracking system. If an associate is absent without notifying TUMI, the associate will be
contacted by the associate’s manager or the Human Resources Department to determine
the cause for the absence and to take any disciplinary action, if appropriate.
The Human Resources Department may require an associate who has been out
sick for three or more consecutive days to provide a statement from the attending physician
as to the nature of the illness, dates of treatment, and permission to return work.
Associates who are unable to meet the attendance requirements of their position may be
terminated.
Associates are responsible for notifying their managers if they will be late for the
scheduled reporting time or if they have reason to depart early.
Benefits are effective the first of the month following thirty days of employment
for associates. The one exception is the effective date for the Profit Sharing/401(k) Plan.
Associates are eligible to enroll in the 401(k) Plan the first of the month after completing
six months of service.
DOMESTIC PARTNERS
TUMI extends eligibility for medical, dental, vision and supplemental life benefits
to an associate’s same or opposite sex domestic partner as well as the domestic
partner’s qualified dependents who have resided in the same household for at least twelve
months. In addition, TUMI offers FMLA and bereavement leave to an associate for a
domestic partner and the domestic partner’s immediate family members as defined under
these policies.
ASSOCIATE CONTRIBUTIONS
HEALTH INSURANCE
TUMI provides health insurance for full-time associates and part-time associates
consistently working a minimum of 20 hours per week, and their qualified dependents. Refer
to the Summary Plan Description found on [Link] for a more thorough
explanation of the benefits available under the Plan.
DENTAL INSURANCE
TUMI provides dental insurance for full-time associates and part-time associates
consistently working a minimum of 20 hours per week, and their qualified dependents. Refer
to the Summary Plan Description found on [Link] for a more thorough
explanation of the benefits available under the Plan.
While the FSA allows associates to save taxes on the money contributed to these
accounts, there are some limitations and restrictions. A more detailed description of this
benefit can be found on [Link].
AFLAC
SHORT-TERM DISABILITY
For associates in New Jersey, short- term disability is provided through the State of
New Jersey Department of Labor to associates who are unable to perform the
fundamental duties of their normal job due to sickness or injury NOT caused by their job.
This benefit becomes effective after the first seven consecutive days of each period of
disability as determined by the State of New Jersey and for no longer than 26 weeks.
The weekly benefit amount is calculated on the basis of the associate’s average weekly
wage. An associate is paid two-thirds of the associate’s average weekly wage up to a
maximum amount determined by the New Jersey State Department of Labor. The
maximum benefit amount is subject to change. TUMI cannot guarantee that a position
will be available at the end of short-term disability leave unless it is concurrent with, or
followed by, FMLA leave or similar state law. Contact Human Resources for any additional
information.
TUMI will provide supplemental compensation to associates who are out of work
due to pregnancy, illness or injury not related to injuries covered under Workers’
Compensation, and are eligible to receive short- term disability benefits. The salary
continuation will supplement the short-term disability benefit so the associate will receive
Corporate Handbook and Policies 19 Updated June 2021
ASSOCIATE BENEFITS
his or her full rate of pay for a specified period of time.
Associates with less than one year of service are not eligible to receive
supplemental salary continuation. All other associates will receive one week supplemental
compensation per completed anniversary year, up to a maximum of twelve weeks. Eligible
associates will be able to receive additional supplemental compensation for any future
disabilities based upon accrued time not used during the initial disability period and/or with
additional years of service accrued once they return from the initial disability leave.
TUMI provides long- term disability insurance to associates who are unable to
perform the fundamental duties of their normal job due to disability caused by illness or
injury. This benefit becomes effective after 180 days of disability. The benefit provides
up to 60% of an associate’s monthly salary with a maximum monthly benefit of $5,000.
The insurer will require certification by the disabled associate’s physician to determine if
the disability is covered under the plan. The insurer may require ongoing certification to
verify the continuance of the disability. Contact Human Resources for any additional
information.
TUMI offers its full time associates the ability to purchase optional supplemental
life insurance through payroll deductions. Benefit options associates may choose are
from $25,000 to $200,000 of term insurance, available in $25,000 increments. If an
associate elects to purchase supplemental insurance, the associate may also purchase up
to 50% of the benefit to a maximum of $50,000 of insurance for the associate’s spouse,
and up to 10% of the benefit amount to a maximum of $10,000 for a dependent child
age six months to age 26. Children 14 days of age to six months of age are eligible for
$500 of insurance. Please log on to [Link] for additional information.
Supplemental life insurance is fully portable. Portability provides associates with the
opportunity to continue the coverage at similar low rates upon leaving TUMI.
Health Advocates are highly trained registered nurses who will assist with:
• Finding the best doctors and hospitals - and getting appointments to see them
• Obtaining services for elderly parents
• Scheduling timely, hard to get appointments, especially with specialist
physicians
• Helping resolve insurance claims and billing issues
• Identifying “best-in-class” medical institutions regarding serious illness or
injuries
• Getting additional health information to help make an informed decision
PREMIUM TRANSITCHEK
For associates who use mass transit to get to and from work, TUMI offers
Premium TransitChek to assist in reducing associates’ commuting costs. This benefit
allows associates to use pre-tax dollars from their paychecks to pay for part or all of their
commuting and/or parking expenses. A detailed description of this benefit can be found on
[Link] or through Human Resources.
TUITION REIMBURSEMENT
COLLEGE COURSES
Full- time associates are eligible for tuition reimbursement once they complete six
months of employment with TUMI. Tuition reimbursement is available for non-degree
and degree business-related programs.
Corporate Handbook and Policies 21 Updated June 2021
ASSOCIATE BENEFITS
Associates should submit a completed Tuition Reimbursement Application Form to
the Human Resources Department for approval prior to registration. Associates will be
reimbursed 50% of total tuition paid for approved courses when classes begin once they
have submitted a receipt and course description to Human Resources. Upon successful
completion of the course(s), associates should submit an original grade report from the
educational institution to Human Resources for processing the remaining reimbursement
amounts as follows:
Associates are expected to attend classes after scheduled work hours and will not be
granted time off. When circumstances warrant, special accommodations may be made on an
exception basis, with approval of Human Resources. Associates must be active at the time
of final reimbursement. Associates who leave TUMI while taking courses for which they
have received tuition reimbursement will be required to reimburse TUMI for the 50%
already received.
Associates who are asked to attend seminars or classes for management or skills
training will be able to do so at no cost to the associate, provided the training is directly
related to the associate’s job responsibilities. The associate must obtain written approval
from his/her manager/supervisor and notify Human Resources prior to enrolling. Fees will
be paid directly by the Accounts Payable Department upon submission of an approved
enrollment application. If an associate pays for classes directly, the associate will be
reimbursed at 100% of the cost of the seminar or training session. The associate is eligible
for travel, mileage, meals or hotel reimbursement by submitting an expense report with the
manager’s/supervisor’s approval to the Accounts Payable Department.
401(k) PLAN
TUMI Inc. realizes the importance of saving towards retirement and offers a
Profit Sharing/401(k) Plan to assist associates to do so. Contributions made to the Plan are
invested with Wells Fargo, which offers many investment options. Through telephone or
internet services associates may transfer funds, select investment options, or make
changes to current or future deferrals.
Corporate Handbook and Policies 22 Updated June 2021
ASSOCIATE BENEFITS
All associates at least 21 years of age are eligible to participate in the TUMI, Inc.
401(k) Plan the first of the month after completing six months of service. Associates can
contribute up to 60% of their salary subject to maximums established by the IRS.
Contribution deferral amounts are pre-tax dollars, thereby reducing taxable income.
TUMI may make Safe Harbor contributions equaling 100% of the associate’s
elective contributions up to the first 3% of eligible compensation and 50% of the associate’s
elective contributions on the next 2% of eligible compensation; maximum Safe Harbor
contribution is 4%. For example:
ROTH 401(k)
Eligible associates may also choose to contribute to the Roth 401(k). With this
option, contribution deferrals are made on a post-tax basis and any associated earnings taken
during retirement are completely tax free. However, TUMI’s matching contributions
will continue to be made on a pre-tax basis and earnings on these funds will be subject to
tax.
PROFIT SHARING
In addition to TUMI’s Safe Harbor contribution, TUMI may also make profit
sharing contributions to the 401(k) Plan for eligible associates. These contributions will be
invested in the Wells Fargo funds the associate elects. To be eligible for profit sharing,
associates must meet 401(k) Plan eligibility requirements, complete at least 1,000 hours
of service during the Plan Year, and be employed on the last day of the Plan Year.
Eligible associates will receive this profit sharing contribution even if they are not
participating in the 401(k) Plan. This profit sharing contribution is discretionary and is
determined at the end of the Plan Year. Profit sharing contributions are allocated in the
ratio that the associate’s eligible compensation relates to the total compensation paid to
all eligible participants for the Plan Year.
All balances for the purchase of TUMI merchandise are to be paid when merchandise is
ordered online. Purchases are to be paid by the associates credit card or PayPal account.
Standard ground shipping is free with purchase online. Sales tax will be applied to online
associate orders at checkout. There may be specific product collections that are excluded from
associate discount. If there is a promotion in effect online that supersedes the corporate
associate discount of 65% off of retail, the better deal will automatically be applied to the order.
Associate returns will be accepted. Returns should be processed in the same format in
which items are purchased. For online purchases associates will be provided with a pre-paid
UPS domestic label to return the purchase. Buying online and picking up in store is not an
option to corporate associates when purchasing product online.
Associates may also purchase merchandise at our retail locations at 50% off full
retail at TUMI full price stores and 33% off the lowest current price at TUMI outlet stores.
Identification will be required at the time of purchase. Corporate a ssociate guidelines are
outlined below:
• Notify the sales associate that you are a Corporate TUMI Associate at the
time of purchase.
• Provide your full name and TUMI email address to sales associate in order to
verify employment.
• Upon verification of employment, you will then receive 50% off of your
purchase.
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ASSOCIATE BENEFITS
ASSOCIATE SALES
In addition to associate discounts, TUMI holds periodic associate sales. These sales
afford TUMI associates the opportunity to purchase samples and customer returns. All
purchases must be paid in full at the time of purchase.
The resale of TUMI merchandise by any TUMI, Inc. associate, either directly or
indirectly, is strictly prohibited or may result in disciplinary action up to and including
termination.
LEAVES IN GENERAL
All requests for a leave of absence will be considered in light of their effect on the
Company and its work requirements, as determined by Company management, which reserves
the right to approve or deny such requests in its sole discretion, unless otherwise required by
law. For disability-related leave requests, TUMI will engage in an interactive process with
you to determine if a leave is the most appropriate accommodation. You must provide a
certification from your health care provider to support a leave for medical reasons or you may
be required to provide information from your health care provider regarding the nature, extent
and severity of your condition.
While TUMI will make a reasonable effort to return you to your former position or a
comparable position following an approved leave of absence, there is no guarantee that you
will be reinstated to your position, or any position, except as required by law.
All leaves are unpaid. Except as specified below: (1) associates who are on leaves of
absence will not accrue PTO benefits during an unpaid leave; (2) associates may use any
accrued PTO and, if applicable, sick leave upon request; and (3) group health insurance
coverage will be continued during a leave of absence, in accordance with applicable law. Use
of PTO and/or paid sick leave during an otherwise unpaid leave will not extend the period of
an approved leave of absence.
TUMI will grant family and medical leave in accordance with the requirements of
applicable state and federal law in effect at the time the leave is granted. To the extent state
and federal law differs, the Company will apply the law which is the most beneficial to the
associate.
You must request a planned family and medical leave at least 30 days before the leave
begins. If the need for the leave is not foreseeable, you must request the leave as soon
practicable (within one to two business days of learning of the need for leave).
When leave is requested, the Company will notify you of the requirement for
certification, if any, and when it is due. Failure to provide the requested certification in a
timely manner may result in denial of leave until it is provided. Appropriate certification
forms can be obtained from Human Resources.
During a family and medical leave, group health benefits will be maintained for the
duration of your leave as if you were actively working. However, you must continue to pay
your share of applicable premiums (for yourself and any dependents) during the leave.
If you do not return to work on the first workday following the expiration of an
approved family and medical leave, and have not requested an extension of leave in advance,
with appropriate documentation, you will be deemed to have resigned from your employment.
Upon returning from such a leave you will normally be reinstated to your original or an
equivalent position and will receive pay and benefits equivalent to those you received prior to
the leave, as required by law. In certain circumstances, "key" employees may not be eligible
for reinstatement following a family and medical leave. TUMI will provide written notice to
any "key" employee who is not eligible for reinstatement.
If you have any questions concerning or would like to submit a request for a family and
medical leave of absence, please contact the Human Resources Department.
The types of FMLA leave available as well as details regarding each are set forth
below:
Traditional FMLA
A family and medical leave may be taken for the following reasons:
(1) the birth of an associate’s child or the placement of a child with the associate
for foster care or adoption, so long as the leave is completed within 12 months of the birth or
placement of the child;
(2) the care of the associate’s spouse or registered domestic partner, child, or parent
with a serious health condition; or
Family and medical leave may be taken for up to 12 workweeks during the designated
12-month period. The 12-month period will be calculated based on a rolling 12-month period,
measured backward from the date the associate uses any family and medical leave. All time
off that qualifies as family and medical leave will be counted against your state and federal
family and medical leave entitlement to the fullest extent permitted by law.
Family and medical leave is unpaid leave; however, you may use any accrued but
unused PTO while on leave. Paid sick leave may be used during leave under sections (2) or
(3) above.
Associates who are eligible for FMLA may request leave if their spouse, child, parent,
or next of kin meets the definition of an injured or recovering "covered service member."
"Next of kin" is defined as the closest blood relative of an injured or recovering covered
service member.
"Covered service member" is defined as: (1) any member of the armed forces,
including the National Guard or Reserves, who is undergoing medical treatment, recuperation,
or therapy; is otherwise in outpatient status; or is otherwise on the temporary-disability retired
list for a serious injury or illness; or (2) who is a veteran who is undergoing medical treatment,
recuperation or therapy, for a serious injury or illness and who was a member of the Armed
Forces, (including a member of the National Guard or Reserves) at any time during the period
of five (5) years preceding the date on which the veteran undergoes the medical treatment,
recuperation, or therapy. For the purposes of determining the five (5) year period for covered
veteran status, the period between October 28, 2009 and March 8, 2013 is excluded.
Military Caregiver Leave is a type of FMLA leave and may be taken for up to 26
workweeks in a 12-month period. The 12-month period begins on the first day that you take
Military Caregiver Leave and ends 12 months after that date. Any other FMLA leave taken
during the same 12-month period will be counted against your leave entitlement under this
policy. All time off that qualifies as Military Caregiver Leave or Traditional FMLA leave will
be counted against your statutory family and medical leave entitlements to the fullest extent
permitted by law.
If spouses are both employed by the Company, the spouses are permitted to take only a
combined total of 26 weeks of Military Caregiver Leave, or any combination of such leave and
Traditional FMLA leave, in a 12-month period.
Corporate Handbook and Policies 28 Updated June 2021
LEAVES OF ABSENCE
Qualifying Exigency Leave
This leave is available to a family member of a military member in the National Guard,
Reserves, or regular armed forces.
Associates who are eligible for FMLA may request leave to attend to an exigency or
emergency situation arising out of the fact that a spouse, son, daughter, or parent is on covered
active duty (or has been notified of an impending call or order to covered active duty) in the
Armed Forces. The term "covered active duty" means: (1) in the case of a member of the
armed forces, duty during the deployment of the member with the armed forces to a foreign
country; and (2) in the case of a member of the Reserves, duty during the deployment of the
member with the armed forces to a foreign country under a call or order to active duty.
Qualifying exigencies include issues arising from a covered military members' short-
notice deployment (i.e., deployment on seven or fewer days of notice) for a period of seven
days from the date of notification; military events and related activities that are related to the
covered active duty or call-to-active-duty status of a covered military member; certain
childcare and related activities; to arrange care for the military member’s parent who is
incapable of self-care; making financial or legal arrangements; attending counseling; taking up
to five days of leave to spend time with a covered military member who is on short-term
temporary rest and recuperation leave during deployment; and attending to certain post-
deployment activities.
Qualifying Exigency Leave is a type of FMLA leave and may be taken for up to 12
workweeks in the normal 12-month period established by the Company for Traditional FMLA
leave. All time off that qualifies as Qualifying Exigency Leave will be counted against your
state and federal family and medical leave entitlement to the fullest extent permitted by law.
PREGNANCY ACCOMMODATION
Employees or applicants who have questions about this policy or who wish to request
a reasonable accommodation under this policy should contact Human Resources.
Associates who are ineligible for other types of leave may be eligible for
Personal/Medical Leave as follows:
2. Any of the above conditions which require the associate to be out for less than
five days will be administered under the attendance policy. Associates may use PTO o r
p a i d s i c k l e a v e for this period of time.
In deciding whether to grant leave, the Company will consider factors such as your
length of service, performance, responsibility level, discipline record, reason for the request,
length of time off requested, other leave time taken and operating requirements.
Associates will be required to use any accrued paid time off prior to the
commencement of the TUMI Medical/Personal Leave. Associates wishing to continue
receiving benefits under TUMI's benefits program while on leave must continue to pay
their portion of the premiums by submitting payment to the Human Resources
Department. Failure to pay will result in termination of benefits and associates may not
be able to re- enroll until the open enrollment period.
Accrued benefits will not be affected, but the associate will not accrue additional PTO
during this leave.
TUMI appreciates the need of all associates to have time off for leisure, illness or
personal business. Regular-full time and part-time associates working 20 hours or more per
week are eligible to earn PTO. Temporary, seasonal, and associates who are regularly
scheduled to work fewer than 20 hours per week are not eligible for PTO (see Paid Sick Leave
Policy). Eligible associates will earn PTO on a pro rata basis, for work performed from the
first date of employment. Eligible associates will earn PTO according to the following:
Full-Time Associates:
Full-time associates will not be paid more than 8 hours per PTO day and no more
than 4 hours per ½ day of PTO.
Permitted Uses: PTO is an all-purpose time-off policy. You can use PTO for any
reason, including but not limited to, vacation, illness, injury, and personal business. PTO
combines traditional vacation leave and sick leave plans into one flexible, paid time-off
policy. In particular, associates may use PTO for paid sick leave purposes in those
jurisdictions with mandatory paid sick leave laws. Accordingly, PTO can be used by an
associate who cannot work due to his or her own qualifying need, or for that of a family
member for (1) diagnosis, care, or treatment of an existing health condition; or
(2) preventative care. PTO can also be used if the associate is a victim of domestic violence,
sexual assault, or stalking, or for any other reason provided for under an applicable paid sick
leave law.
PTO accrues during periods of active employment only. Company paid holidays, time
away from work using PTO and other paid leaves are considered active employment for
purposes of PTO accrual. PTO does not accrue when an associate is on unpaid leave.
Requesting and Recording PTO: In planning PTO, associates must consult with
their manager for scheduling purposes. All PTO requests must be approved by the
department manager and recorded in the time and attendance tracking system. The
department manager or Senior Management will resolve any scheduling conflicts.
If an associate should feel ill while at work, the associate is to notify the manager
immediately. If it is decided the associate should leave, the associate may use PTO for the
remainder of their shift. When mutually agreeable, the manager and the associate may arrange
to have the associate make up some or all of any lost work time. However, the associate
should not be scheduled to incur any overtime hours, unless otherwise approved.
All PTO hours, whether for vacation, sick time, personal reasons, etc., must be
recorded in the time and attendance tracking system and verified by the associate and the
associate’s manager.
Carryover of Unused PTO: The PTO benefit year is measured in accordance with
the calendar year. Associates are encouraged to use their PTO in the calendar year in which it
accrues. However, up to 40 hours of unused PTO is permitted to carry over to the subsequent
benefit year, or as otherwise required by state or local law. Any hours in excess of 40 will be
forfeited, except as provided below.
Payment Upon Termination: Associates eligible for PTO who resign or are
terminated will be paid out for any accrued, unused PTO. However, resigning or
terminated associates who have taken PTO in excess of the amount actually accrued may
have that PTO pay deducted from their final paycheck, unless prohibited by state law.
This policy applies only to associates who are ineligible to accrue PTO (seasonal,
temporary and part-time associates who are regularly scheduled to work fewer than 20 hours
per week). All other associates should refer to the PTO policy above.
TUMI offers paid sick leave as a form of insurance for an associate who cannot work
due to his or her own qualifying need, or for that of a “family member,” for (1) diagnosis,
care, or treatment of an existing health condition; or (2) preventative care. “Family member” is
defined by state or local law and generally includes a biological, adopted, or foster child,
stepchild, or legal ward, or a child to whom the associate stands in loco parentis; a biological,
adoptive, or foster parent, stepparent, or legal guardian of any associate or the associate’s
spouse or registered domestic partner, or a person who stood in loco parentis when the
associate was a minor; spouse or registered domestic partner, grandparent; grandchild; or
sibling. Other reasons for which paid sick leave can be used include when the place of
business has been closed by order of a public official due to a public health emergency; if the
associate is a victim of domestic violence, sexual assault, or stalking; and any other reason
provide under an applicable paid sick leave law.
Sick leave is not for “personal” absences not identified in the preceding paragraph, and
may not be used for personal absences, vacations, or for hours of work outside an associate’s
regular schedule. Sick leave may be used in increments of one (1) hour or more and is paid at
the associate’s regular rate of pay.
Accrual and Carry Over: Sick leave accrues at the rate of one (1) hour of paid sick
leave for every thirty (30) hours worked. This accrual rate includes overtime hours for non-
exempt associates. Exempt administrative, executive, or professional associates are deemed to
work forty (40) hours per workweek for purposes of accrual, unless the exempt associate’s
normal workweek is less than 40 hours, in which case the associate shall accrue paid sick
leave based upon that normal workweek. Sick leave accrues to a maximum of forty (40) hours
per calendar year. Associates will not accrue sick leave during unpaid leaves of absence. Sick
leave carries over from year to year, up to the permitted maximum of 40 hours. The
maximum amount of sick leave that can be used in one calendar year is 40 hours.
Paid sick leave begins to accrue on an associate’s date of hire, but may not be used
until the associate’s 90th day of employment. No advances of paid sick leave are permitted.
Upon return, an associate must make sure his/her paid sick leave usage is entered into
the attendance tracking system.
Termination of Employment: Associates are not compensated for unused sick leave at the
end of employment. Associates who terminate employment with TUMI and are re-hired by the
Company within one year will have their accrued but unused paid sick leave bank reinstated
and available for immediate use.
In addition to PTO, TUMI observes certain public holidays each year totaling
eleven paid days off. The Human Resources Department will announce the schedule of
these holidays prior to the beginning of each calendar year. Holidays that fall on a
weekend will be observed on either the proceeding Friday or the following Monday.
Generally, the eleven standard paid holidays are as follows:
Holiday pay will not be considered as time worked for the purpose of computing
overtime for the week in which the holiday falls.
Part-time associates who work a minimum of 20 hours per week will be eligible
for holiday pay if the holiday falls on the associates regularly scheduled work day. The
associate will be paid based on normal scheduled hours for that day.
Time off for the death of other family members or friends, or for an associate
who needs additional time for bereavement, may be allowed as PTO, or may be taken
as an unpaid absences, up to a maximum of five additional days. Any additional time off
will be granted only by permission from the Human Resources Department.
JURY DUTY
TUMI recognizes each citizen’s duty to serve on juries. The department manager
should be notified as soon as notice to report for jury duty is received by an associate. The
department manager will forward a copy to the Human Resource Department. If the request
to serve as a juror is scheduled during a time that is a hardship to TUMI, management may
request the associate to seek a postponement. Jury duty does not include absence by an
associate acting as a witness or as a party in a legal action. TUMI will pay an associate’s
normal straight time earnings during jury duty up to a maximum of two weeks. Associates
will not receive salary continuation for service on juries for periods that extend beyond two
weeks, unless otherwise required by law.
CORPORATE POLICIES
As of August 1, 2016, TUMI is part of the Samsonite Group of companies. As a global business
listed on the Hong Kong Stock Exchange, Samsonite has adopted a number of corporate policies
that apply to all Samsonite Group personnel worldwide. The following policies are posted on
TUMI Express and you are expected to review and comply with them:
• Code of Conduct: outlines Samsonite's expectation that all personnel must act ethically
in all that we do, and provides more specific guidance on certain important compliance
topics.
• Global Anti-Corruption Compliance Policy: requires that anyone acting on behalf of the
Samsonite Group conducts his or her activities in full compliance with all applicable
anti-corruption laws, including without limitation the U.S. Foreign Corrupt Practices Act
("FCPA"), the UK Bribery Act and any other anticorruption laws that are in effect in the
countries in which we operate.
• Disclosure of Inside Information Policy: sets out the Samsonite Group's protocol to
ensure compliance with the continuous disclosure requirements applicable to companies
listed in Hong Kong.
• Prevention of Insider Dealing and Market Misconduct Policy: prohibits insider trading
and provides for certain restrictions on trading in Samsonite’s shares.
• Connected Transactions and Notifiable Transactions Policy: sets out guidelines with
respect to related-party transactions and other transactions that may require disclosure to,
or approval by, Samsonite’s shareholders.
These policies take the place of TUMI’s prior policies regarding these matters, including
TUMI’s Code of Business Conduct and Ethics and Insider Trading Policy in effect prior
to August 1, 2016.
Every organization must have certain standards of conduct to guide the behavior of
associates. Although there is no possible way to identify every rule of conduct, the following is
an illustrative list (not intended to be comprehensive or to limit the Company's right to impose
discipline for any other conduct it deems inappropriate). Keep in mind that these standards of
conduct apply to all associates whenever they are on Company property and/or conducting
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Company business (on or off Company property). Engaging in any conduct the Company
deems inappropriate may result in disciplinary action, up to and including immediate
termination.
ANTI-HARASSMENT/DISCRIMINATION
Discrimination includes engaging in the following conduct based upon sex, race, age,
national origin, disability or any other legally protected basis:
Any associate who believes that they have been subjected to harassment or
discrimination, or who witness any other harassment or discrimination by an associate or anyone
who does business with TUMI, should report the incident as soon as possible to their manager or
most senior representative at their location, or the Human Resources Department. Associates
may also report any suspected violations of this policy to the TUMI Hotline at 844-600-0085 or
online at [Link]/tumi.
When an associate reports such conduct, they may do so verbally or in written form and
are encouraged to include a full description of the incident including the date, time, location,
identity of the accused individual and any witnesses.
TUMI will also take whatever other actions it deems necessary to restore a work
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environment free of any sexual harassment or other form of harassment or discrimination.
Retaliation Prohibited.
Associates and contract workers are also protected by law from retaliation for opposing
or reporting harassment or discrimination in violation of this policy, or for otherwise
participating in processes connected with an investigation, proceeding or hearing conducted by
TUMI or a government agency with respect to such complaints. TUMI will take disciplinary
action up to and including the immediate termination of any associate who retaliates against
another associate or contract worker for engaging in any of these protected activities. Contract
workers will be subject to termination of their engagement with the Company for engaging in
retaliation.
Please contact a member of the Human Resources Department if you have any questions
about this policy or require further information on the subject of sexual or other harassment or
discrimination.
CONFIDENTIALITY
In the course of daily operations, associates who have access to, or inadvertently
become aware of, confidential information, such as salaries, financial information, etc., are
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expected to keep such sensitive information confidential and are not to disseminate this
information to co-workers or to others outside TUMI, and are not to use it for their own,
or for anyone else’s, gain or benefit.
In addition, associates working at home or at other remote locations, other than
TUMI facilities, may take paper records containing confidential information to these remote
locations or may access electronically maintained/stored confidential information at these
locations. Associates may do so only when necessary for strictly work related purposes,
and only when such remote location use is approved by the associate’s supervisor/manager.
Associates are responsible for insuring, securing and maintaining the confidentiality of all
such information, both paper and electronic, when they are working at home or at any
other remote location.
Any breach of these confidentiality requirements could result in disciplinary action
including termination and/or any additional rights or remedies available to TUMI against
the associate under applicable laws.
The obligation of associates to maintain the confidentiality of TUMI Inc.’s business
information continues for all time in the future, even after an associate has ceased
working for TUMI.
Upon termination of employment, associates are to return to the Human Resources
Department all confidential and proprietary information obtained in the course of
employment with TUMI both on paper and maintained electronically; are not to retain any
copies or other records electronic or otherwise, of this information; and are not to provide
or otherwise disclose it to any third person or entity.
Nothing in this policy prohibits Associates from reporting an event that an Associate
reasonably and in good faith believes is a violation of law to the relevant law-enforcement
agency (such as the Securities and Exchange Commission, Equal Employment Opportunity
Commission, or Department of Labor), or from cooperating in an investigation conducted by
such a government agency. This may include disclosure of trade secret or confidential
information within the limitations permitted by the 2016 Defend Trade Secrets Act (DTSA).
Associates are hereby provided notice that under the DTSA, (1) no individual will be held
criminally or civilly liable under Federal or State trade secret law for the disclosure of a trade
secret (as defined in the Economic Espionage Act) that: (A) is made in confidence to a
Federal, State, or local government official, either directly or indirectly, or to an attorney; and
made solely for the purpose of reporting or investigating a suspected violation of law; or, (B)
is made in a complaint or other document filed in a lawsuit or other proceeding, if such filing
is made under seal so that it is not made public; and, (2) an individual who pursues a lawsuit
for retaliation by an employer for reporting a suspected violation of the law may disclose the
trade secret to the attorney of the individual and use the trade secret information in the court
proceeding, if the individual files any document containing the trade secret under seal, and
does not disclose the trade secret, except as permitted by court order.
TUMI maintains a personnel file and payroll records for each associate and will provide
access as required by law. State-specific rules regarding personnel files may be found in the
state supplement to this handbook, if applicable. Personnel files and payroll records are the
property of the Company and may not be removed from Company premises without written
authorization from Human Resources. Because personnel files and payroll records are
confidential, access to the records is restricted. Generally, only those who have a legitimate
reason to review information in an associate’s file are allowed to do so.
• Name
• Address
• Phone Number
• Marital Status
• Dependents
• Dependent child no longer attending college or university
• Person to be contacted in case of emergency
It is the responsibility of the associate to ensure that accurate records are maintained
for benefits and payroll purposes. Changes must be made through
[Link] immediately.
Associates are also ENCOURAGED to report any activities they observe at work
which they reasonably believe violate any law or public policy, even if a member of
management of TUMI is engaging in the activity. In such situations the activities are to be
reported to another member of management. Associates may call the TUMI Hotline at 1-
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844-600-0085 or [Link]/TUMI, to report such activity or contact
management directly.
No retaliatory action will be taken against any associate for making such a report
based on the associate’s reasonable beliefs. The reporting associate’s confidentiality will be
maintained to the extent reasonably possible consistent with a thorough investigation.
All associates should understand that any information provided will be taken
seriously and investigated. The more detailed the information the caller provides, the
more likely that the investigation will bring to light facts that may assist us in resolving the
issue.
All calls will be taken seriously and investigated to the best of our abilities.
Associates who purposely report false or misleading information will face disciplinary
action, up to and including termination.
DRESS CODE
As an industry leader, TUMI is proud of its achievements and associates and strives
to maintain a professional environment. Therefore, its associates’ appearance should reflect
the positive image of TUMI. With this in mind, TUMI has established reasonable standards
for attire and personal grooming and reserves the right to modify these standards.
Office personnel may wear appropriate business casual attire. Business casual
means casual and comfortable, but still suitable for business. Well- tailored jeans may be
worn. Shorts, T-shirts, athletic attire or warm-up suits are considered inappropriate.
Footwear must be clean and in good condition. Associates wearing men’s shirts must wear
collared shirts.
TUMI’s Information Systems and Electronic Resources enable users to access and
exchange Information quickly and efficiently. When used properly, Information Systems and
Electronic Resources greatly enhance productivity and knowledge. Users are required to
comply with this policy whenever they access or use Information Systems or use Electronic
Resources of the Company.
Definitions
• “Electronic Resources” means all equipment that is owned or leased by the Company and
that is used to store, process, or transmit Information, including, but not limited to, desktop
and laptop computers, Mobile Devices, telephones, fax machines, and scanners.
• “Information” means digital data in any form, including, but not limited to, text, e-mail,
images, audio and video.
• “Information Systems” means all systems owned or leased by the Company that are used to
store, process or transmit Information, including, but not limited to, local area networks,
Internet access, the Company’s intranet, and the Company’s e-mail and voicemail systems.
• “Mobile Device” means a cell phone, smartphone, tablet or other hand-held computing
device.
• “Non-Business Use” means use of the Information Systems or Electronic Resources other
than to perform assigned job responsibilities or otherwise to advance the Company’s
business interests.
• “Users” mean all individuals covered by this policy who use Information Systems or
Electronic Resources.
Acceptable Business and Non-Business Use of Information Systems and Electronic Resources
Primarily For Business Use: The Company’s Information Systems and Electronic
Resources are provided to conduct the Company business for the Company’s benefit. Except as
provided in the “Permissible Non-Business Use” section, Users are authorized to access, use and
disclose Information stored on the Information Systems and Electronic Resources only for
purposes of conducting the Company’s business in the course of performing their job
responsibilities or their contract with the Company, as the case may be.
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STANDARDS OF CONDUCT
Compliance With Company Policies: Users are responsible for all Information they
create, receive, retrieve, store or send using the Information Systems or Electronic Resources.
Users must comply with this policy and all other relevant Company policies when using the
Information Systems and Electronic Resources, including, but not limited to, the Code of Ethics
and Business Conduct, the Social Media Policy, the Anti-Harassment/Discrimination policies
contained in the Handbook, employee and customer data privacy policies, internet access
policies and other personal conduct policies. Users must also use the Information Systems and
Electronic Resources in an ethical and lawful manner.
Reporting Violations and Security Incidents: Users must immediately report any
violations of this policy, as well as any Security Incident, to the Vice President, Information
Technology or the Vice President, Human Resources. “Security Incidents” include, but are not
limited to, any unauthorized access to, use, disclosure, acquisition or destruction, of Information
stored on Information Systems or Electronic Resources, as well as the loss or theft of any
Electronic Resources.
Permissible Non-Business Use: Associates who are authorized to access and use the
Company’s e-mail and Internet to perform their job responsibilities are permitted to access and
use those systems for Non-Business Use during non-working time. Non-Business Use should
not involve excessive use of bandwidth (for example, transmitting excessively large audio or
video files or other attachments that may disrupt server performance) or otherwise interfere with
the efficient functioning of the Company’s Information Systems. In addition, employees’ Non-
Business Use should not interfere with the business activities of other Users who are on working
time. Non-Business Use cannot result in any billing or direct cost to the Company.
The Company's Access to Information: The Company, in its sole discretion, may access,
review, monitor and delete any Information, including, but not limited to, business and non-
business e-mail, voice mail, word processing documents and spreadsheets stored on, or
transmitted by, the Information Systems or Electronic Resources. The Company may, in its
discretion, bypass any passwords or access codes to inspect, investigate, or search any
Information stored on, or transmitted by, the Information Systems or Electronic Resources.
Users may not encrypt any Information, including e-mail and voicemail, unless they use
encryption software approved by the Company. In addition, the Company may, in its discretion,
access Information, including e-mail and voicemail, of (a) an Associate who leaves the
Company permanently or who is unavailable for an extended period to ensure the business of the
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STANDARDS OF CONDUCT
Company will continue without interruption, and (b) an independent contractor whose contract
with the Company has been terminated. By using the Company’s Information Systems and
Electronic Resources, Users consent to the Company's access to, and review, monitoring, and
deletion of, Information as described above.
TUMI’s Disclosure of Information: The Company may, in its discretion, disclose any
Information stored on the Information Systems or Electronic Resources to any third party,
including law enforcement authorities or any other government agency, without notice to the
User.
No Waiver: The Company’s failure to exercise its rights with respect to certain
Information in no way modifies or waives the Company’s right to access, review, monitor,
delete or disclose other Information. The Company’s rights may be altered or modified only in a
writing signed by the Company’s General Counsel.
Prohibited Conduct
11. Engaging in peer-to-peer file sharing without the prior authorization of the Chief
Technology Officer;
When using the Information Systems and Electronic Resources for business purposes,
Users must compose e-mail in the same professional manner as any other business
communication. Carefully drafting e-mail is important not only because email reflects on
the way the Company conducts its business, but because e-mail, like any other document,
may later be used to indicate what a User knew or how a User acted.
TUMI respects the legal rights of its associates and understands that associates’ time
outside of work is their own. However, associates should be mindful that their social media
activity, even if done off premises and while off-duty, could affect the Company’s legitimate
business interests. For example, the information posted could be the Company’s confidential
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business information. In addition, some readers may mistakenly view you as a spokesperson for
the Company. Consequently, social media activity is a legitimate and proper focus of Company
policy.
For purposes of this policy, “social media activity” includes all types of posts and other
communications on the Internet, including but not limited to, posts on social networking sites
(such as Facebook, LinkedIn, and Google+); blogs and other on-line journals and diaries;
bulletin boards and chat rooms; microblogging, such as Twitter; and posts of photographs, video
or audio on media-sharing sites, such as YouTube, Instagram or Flickr. “Social media activity”
also includes permitting, or failing to remove, posts by others where the associate can control the
content of posts, such as on a personal page or blog.
This policy applies to social media activity that relates in any way to the Company’s
business, associates, customers, vendors, or competitors or that identifies an associate’s
affiliation with the Company (other than as an incidental mention of place of employment in
personal social media activity unrelated to the Company). This policy applies to social media
activity when on or off duty, while using the Company’s or personal electronic resources, and
whether or not the associate posts anonymously or using a pseudonym.
Guidelines
The Company values its established brand reputation and goodwill relationships. These
are important corporate assets. When you engage in social media activity that identifies you as a
Company employee, or in any way relates to the Company, you should bear that in mind and
follow the guidelines listed below:
• Limit personal use. Unless specifically authorized, associates are prohibited from using
the Company’s electronic resources to engage in social media activity or from otherwise
engaging in social media activity during working time.
• Know and follow the rules. Your social media activity is subject to all pertinent
Company policies, including, but not limited to, the Code of Ethics and Business
Conduct, Confidentiality policy, Anti-Harassment/Discrimination Policy, TUMI’s
Information Systems Electronic Resources and other personal conduct policies.
• Express only your personal opinions. Unless you have received prior authorization
from Company management, you should not represent in any social media content that
you are authorized to speak on the Company’s behalf, or that the Company has reviewed
or approved your content. If that will not be obvious from the content or context of your
post, you should specifically state, “The views expressed in this post are my own. They
have not been reviewed or approved by TUMI.”
• Be respectful. You should not post content about, or images of, the Company,
management, co-workers or customers that is vulgar, obscene, threatening, intimidating,
knowingly or recklessly false, harassing, or a violation of the Company’s policies against
discrimination, harassment, or hostility on account of age, race, religion, sex, ethnicity,
nationality, disability, or other protected class, status, or characteristic. You should not
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STANDARDS OF CONDUCT
make knowingly or recklessly false statements about the Company’s products or
services, or the products or services of its vendors or competitors.
• Use of Company logo. You should not use the Company’s logo, trademark or
proprietary graphics in a way which suggests that you are representing the Company or
while engaging in conduct that violates Company policy. For example, you should not
create a social media page with the Company’s logo placed in a way which might
suggest to readers that the Company is sponsoring the page.
• Protect confidential business information. You should not disclose, or post images or
video of any of, the Company’s trade secrets or confidential business information or of
any confidential business or manufacturing processes. Trade secrets may include
information regarding the development of systems, processes, products, know-how and
technology. Confidential business information may include internal reports, policies,
procedures; business plans and product-launch dates; the Company’s attorney-client
communications or other internal business-related confidential communications.
• “Friending”. Managers should not gain access to the restricted social media page of a
subordinate — for example, by sending or accepting a “friend” request. Any associate
may reject any such request without fear of retaliation.
Addressing Concerns
Experience demonstrates that you are more likely to resolve concerns about work by
speaking directly with your co-workers, supervisor or other management-level personnel, or by
contacting the Company’s human resources, than by posting them on the Internet. If you decide
to express concerns in social media, avoid using any content that reasonably could be viewed as
malicious, obscene, threatening or intimidating; that disparages employees, customers, or
vendors; or that might constitute harassment or bullying.
"Illegal drug" means any drug that is not legally obtainable, that is legally obtainable
but has not been legally obtained, or that is legally obtained but its use is otherwise prohibited
by federal law. It includes prescription drugs not being used for prescribed purposes or by the
person to whom it is prescribed or in prescribed amounts. It also includes any substance a
An associate who exhibits behavior indicative of being under the influence of drugs
or alcohol may be required to submit to drug testing. Drug testing of associates may also be
required when the circumstances of a work-related accident raise a reasonable suspicion that
human error caused by the use of drugs or alcohol use may have caused the accident.
TUMI recognizes that alcoholism and drug abuse may be illnesses and the Human
Resources Department can recommend suggested channels of help. However, it is the
associate’s responsibility to seek help. Any associate who feels he or she has developed an
addiction to, dependence upon or problem with alcohol or drugs, legal or illegal, is strongly
encouraged to seek assistance before a violation of this policy occurs. Any associate who
requests time off to participate in a rehabilitation program will be reasonably accommodated.
However, associates may not avoid disciplinary action, up to and including immediate
termination, by entering a rehabilitation program after a violation of this policy is suspected or
discovered.
An associate who exhibits behavior indicative of being under the influence of drugs or
alcohol may be required to submit to a drug or alcohol screen. Drug or alcohol screening of
associates may also be required when the circumstances of an accident raise a reasonable
suspicion that human error caused by the use of drugs or alcohol use may have caused the
accident. TUMI has adopted testing practices to identify associates who use illegal drugs on or
off the job or who abuse alcohol on the job. It shall be a condition of employment for all
associates to submit to substance abuse testing under the following circumstances:
Reasonable Suspicion Testing: When the Company has a reasonable suspicion that an
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associate is, or may be, impaired or affected on the job by alcohol or illegal drugs, or when the
Company has a reasonable suspicion that alcohol or illegal drugs are, or may be, present in the
associate’s bodily system in violation of this policy, that associate will be required to submit to
drug and/or alcohol screening tests, as appropriate. Reasonable suspicion may result from the
following:
• Direct observation of substance abuse or of the physical signs of being under the
influence of drugs or alcohol;
• Abnormal conduct or erratic behavior while at work;
• A report of substance abuse provided by a reliable and credible source;
• Evidence that an associate has tampered with any substance abuse test during his or her
employment with TUMI;
• A work-related accident, unless the associate can be completed excluded as a cause of
the accident; or
• Evidence that an associate has used, possessed, sold, solicited, or transferred drugs while
working or while on TUMI premises or while operating TUMI’s vehicle, machinery, or
equipment.
In the event of testing, the associate’s consent to test and the release of results to the
Company will be required. Tampering with screening tests or refusal to consent to such a test
and/or refusal to the release of the test results to the Company is a violation of policy and will
result in disciplinary action, up to and including termination of employment. Furthermore, any
associate who fails such a test will be subject to disciplinary action up to an including immediate
discharge.
TUMI also insists upon the honesty of our associates and will take appropriate
measures to safeguard against theft. Associates are prohibited from removing any TUMI
property or items belonging to others from the premises without specific authorization. In
order to ensure compliance with this policy, inspections of personal property or vehicles
etc., may be required when the Company has reasonable suspicion of a policy violation.
To guard against the theft of personal belongings, associates should be sure to keep
wallets, handbags, packages and other valuable items in an area designated by management.
Outerwear garments are to be placed in closets or other designated areas. TUMI cannot
assume responsibility for the loss of personal property. If an associate does lose an item, or
find one, they must report it to their manager immediately.
TUMI is concerned about the health and safety of all TUMI associates. Therefore, our
rules prohibit associates from possessing illegal drugs, alcohol, or weapons on TUMI
premises. To ensure that illegal drugs, alcohol or weapons do not enter or affect the
workplace and injure our associates, TUMI reserves the right to search all vehicles or other
items on TUMI property as a part of this policy. Individuals may be asked to display
personal property for visual inspection upon TUMI’s request.
Any outside work assumed by associates cannot interfere with their responsibilities
with TUMI including being available for all scheduling duties including overtime when
necessary. The associate’s manager will determine if outside employment will create a
conflict of interest.
Associates may post notices for non-profit fund raising on associate bulletin boards.
Associates who wish to sell candy, wrapping paper, etc., for non-profit organizations should
display the merchandise or information in common areas, such as the lunchroom, and are
not to pressure co-workers. Similarly, associates should not feel pressured into contributing
towards the purchase of gifts for co-workers.
COMPANY EQUIPMENT
All associates are expected to exercise due care when using Company equipment
(computers, fax machines, postage meter, etc.) and to utilize the equipment only for
authorized business purposes. Negligence in the care and use of company property may be
cause for disciplinary action including termination and an associate may be held liable for the
loss or damage to the property. Additionally, unauthorized removal of Company property
from the premises will be considered cause for termination.
TUMI’s corporate mobile devices are defined as cell phones, iPad’s, mifi’s and any
other form of mobile communication (either Company or associate-owned devices) used for
business purposes. IT assigns corporate mobile devices to TUMI associates who meet
department head preapproval specific criteria to qualify and must receive specific approvals.
IT assigns each mobile device to a specific associate and each associate is accountable for the
mobile device assigned to him/her. The department head is accountable for the mobile
devices assigned to their direct reports. All transfers of mobile devices, whether from one
location or department to another or from one associate to another, must be approved by
Human Resources and processed through IT.
New mobile device requests from hiring managers must be reviewed by Human
Resources and approved. Approvals will fall into two categories:
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STANDARDS OF CONDUCT
Managers are responsible for ensuring the timely retrieval of the equipment
immediately upon the termination or transfer of an associate.
Associates are responsible for informing their manager and IT immediately after it is
discovered that a device is damaged, lost or stolen.
Managers are also responsible for notifying the IT department when a device is
returned, damaged, lost or stolen.
COMPANY-OWNED IPADS
Apple iPad’s are provisioned for specific job roles and supported by the company for
field use. Support for company owned iPad’s is provided by IT.
Associates should not use “apps” that consume data for non-business purposes (for
example, streaming radio, or movies) regardless of whether or not these apps will be used on
cellular or Wi-Fi connections.
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STANDARDS OF CONDUCT
All new activations must take advantage of in-place national contracts with Company
approved existing wireless providers. The choice of carrier is in the discretion of the
Company may have dependencies both on overall costs as well as geographic coverage.
PERSONAL MOBILE DEVICES
Support for personal mobile devices is limited to assistance with Company
applications. IT is not equipped to troubleshoot such devices.
All costs associated with personal mobile devices are the sole responsibility of the
associate and are not to be paid for or reimbursed by the Company, with the exception of the
reimbursement policy above.
USAGE OF MOBILE DEVICES
Associates should not use mobile devices to store the Company’s confidential data.
Associates should not use devices that have been tampered with for business purposes (ex., an
iPhone that has been “jailbroken” so that security measures implemented by the manufacturer
have been circumvented). These devices increase the risk of data loss, data corruption, and
propagation of malware.
SECURITY REVIEW FOR NEW DEVICES
IT will review the security capabilities of new devices to ensure they meet the baseline
security criteria before being enabled on the network.
PERFORMANCE MANAGEMENT
TUMI strives to professionally develop and improve the performance of our associates
through performance management. The performance management process provides that
associates be reviewed formally, via performance evaluations, and informally, via coaching or
a One-On-One, which may be given at any time.
It is the intention of the performance management system to establish and achieve
individual and Company goals and to encourage personal and corporate growth. Evaluations
help the associate understand how she or he is performing and give management a means of
assessing the associate’s overall work performance. Self-evaluations may be part of the
formal review process and give associates the opportunity to present their perspective of
their performance. Through clear communication and feedback, it will ensure that associates
understand:
Coaching
One-On-One
A One-On-One is a coaching tool for associates to provide them with feedback regarding
the associate’s strengths and opportunities. The goal of the One-On-One is to encourage
dialogue between a manager and an associate, provide feedback and gain commitment for future
change. The One-On-One Form is located on [Link] or you may obtain a copy
from Human Resources.
SAFETY
TUMI endeavors to provide a safe and hazard free environment for its associates and
to comply with all OSHA requirements. TUMI needs every associate’s cooperation in
maintaining a safe work environment. All associates must consciously be aware of safety
and health hazards at all times and should take appropriate measures within their control to
prevent accidents. Associates are to report any hazardous condition to their manager at
once.
To avoid accidents that can be harmful, associates must keep work areas as safe and as
orderly as possible. Be sure that electrical cords, telephone cords, or open drawers are not
creating a safety hazard.
TUMI strives to provide a safe workplace for all associates. It is imperative that each
associate follows safety guidelines and exercises sound judgment to maintain security on the
premises.
Each TUMI associate is issued a security card to gain access into the premises and is
to be used only by the associate to whom the card is issued. Associates should carry their
card to gain re-entry into the building as the doors remain locked at all times and are not to
be propped open.
All visitors must enter the offices through the main lobby and sign in with the
receptionist. They must be identified by a "Visitor" badge and accompanied by a TUMI
associate. Associates are not to open the doors to visitors or non-TUMI personnel on the
second or third floors. Contractors will sign in with mailroom personnel and be identified by a
“Visitor” badge as well.
ALARM SYSTEM
TUMI’s offices are equipped with an alarm system and motion detectors located on
each floor. Access readers are located at each entrance. During normal business hours,
associates need to present their security card to any of the access readers to gain entrance
into the building. Associates do not have to present the security card to the reader to exit the
building.
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HEALTH AND SAFETY
An associate may arm or disarm the building only if their security card has been
assigned “Arm/Disarm” permissions. The first associate to enter the building on a normal
workday will present the security card to the reader on the outside of the main lobby doors
or the lower ramp door. This will disarm the premises and will allow others to enter the
building with their cards.
Before arming the premises, associates should ensure the cleaning crew has left the
building and there are no other associates on the premises. When leaving, dial extension
7879 to ring the “Night Bell” on each floor. Anyone still in the building must respond by
dialing 195 7879 from any phone. The last associate leaving the building must use the exit
at the lower level ramp door. To properly arm the system, present the security card to the
reader inside the building. It will read, “Armed, Ready to Exit”. The associate may then
leave the building, ensuring the door is locked and armed.
OFF-HOURS ACCESS
If an associate needs access to the premises other than during business hours, the
associate must enter through the lower level ramp door and must write his or her name, date
and time of arrival on the white board located on the wall in the lower ramp door entrance to
alert other associates entering or exiting. When leaving the premises, associates must call
the night bell to ensure no other associates are in the building before arming the premises.
Associates expecting a visitor to TUMI before 8:30 AM or after 5:30 PM can meet
the visitor for entry in the lobby reception area on the first floor. Associates must escort
their visitor out when the visit has concluded.
WORKPLACE VIOLENCE
SMOKING POLICY
For the safety and health of all associates, TUMI is pleased to provide a smoke-free
work environment (including e-cigarettes). Associates who smoke in TUMI buildings are
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HEALTH AND SAFETY
subject to disciplinary action. All associates share in the responsibility for adhering to and
enforcing the policy. Any incidents should be brought to the attention of the Human
Resources Department. TUMI will protect any associate who raises a complaint about any
violation of this policy from retaliation by fellow associates.
Associates may smoke in designated areas outside TUMI buildings. A brief break
may be taken, once in the morning and once in the afternoon. Associates who must smoke
during the workday should respect co-workers and not abuse this privilege.
RESIGNATION/TERMINATION OF EMPLOYMENT
All associates will be paid through their last day worked. Terminated associates, as
well as associates who resign, will be paid for accrued unused PTO.
Health insurance benefits cease on the last day of the month, but can be extended 18
months at the associate’s own expense if COBRA coverage is elected. In certain
circumstances, such as a resignation due to a disability, COBRA coverage may be extended
for a longer period than 18 months. Associates will receive COBRA continuation coverage
information within two weeks of termination, in accordance with federal law.
On the last day of employment, or upon the Company’s request, associates will be
expected to return all Company property including ID badges, handbooks, Company
credit cards, computers, samples, keys to Company buildings, equipment, beepers or any
other property or material purchased by TUMI or given to an associate by TUMI for
business use, etc., prior to their final day of employment.
The final paycheck will be mailed to the most recent address on file. W-2 income
tax forms are mailed to the same address shortly after the end of the year. Associates who
move during the year in which they left TUMI must notify Human Resources to ensure
the associate’s W-2 form gets mailed in a timely basis to the correct address.
EXIT INTERVIEWS
An exit interview may be conducted with an associate on his/her last day at work,
regardless of whether their termination is voluntary or involuntary.
The interview is for the purposes of discussing the reasons and circumstances for the
termination, providing the associate with an opportunity to make candid suggestions or
comments about TUMI, and addressing various employment issues relating to the
associate’s leaving, including the following:
During the interview, the associate may be asked to write a short statement
describing any problems that he/she experienced while working for TUMI or confirming
that he/she did not experience any. This statement will be retained as a confidential
document in the associate’s personnel file.
Any reimbursed expenses that do not meet the business purpose test
potentially will be considered personal expenses of the associate and included as
compensation on the associate’s W-2.
If a receipt is lost, a statement from the associate and the approval of the
department head may be required to substantiate the expenditure.
TUMI carries Travel and Accident Insurance on all associates who are required
to travel on Company business. Associates will not be reimbursed for any such
insurance they may purchase for a trip as this is considered a personal matter.
If any associate makes a business trip and as an incident of the trip engages in
a personal activity, such as sightseeing, or other recreation, only that part of the
total expense of the trip directly attributable to TUMI’s business will be reimbursed.
In the event a spouse accompanies an associate during a business trip, all spousal
expenses will be considered personal. Travel expenses for a spouse, domestic partner,
dependent, or other individual accompanying an associate on a business trip are not
reimbursable. If the expenses are reimbursed, the amounts will be included on the
associate’s W-2.
Associates must retain ticket stubs, boarding passes and any itinerary provided
by a travel agency to attach to expense report to substantiate the expenditure.
AIR TRAVEL
As a general guideline, not more than three persons within the same reporting
structure shall schedule flights on the same aircraft, whether commercial or private,
domestic or foreign. Exceptions to this guideline shall be permitted only if hardship,
expense, or time delay (such as only one available flight per day) would result if separate
flights were scheduled. Inconvenience alone, however, does not warrant an exception to
this guideline. Exceptions must be approved on a per case basis by the department head.
All associates must travel coach using the lowest fare available unless they
have approval of the functional Vice President. Certain associates with
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medical/physical constraints (and written authorization on file) may be authorized to
travel at higher fares. Connecting flights should be pursued as means of saving money.
TRAVEL CLUBS
GROUND TRAVEL
Travel to/from Airports and Home – Associates are encouraged to use the
most cost efficient mode of transportation to and from airports and other transportation
depots when leaving from and returning to home. On trips of short duration,
associates should use their personal cars for this purpose as it may be the least
expensive transportation option.
Taxi and Airport Limousine Service – Associates should use scheduled bus
or airport limousine services to and from airports whenever possible. The cost of
taxis or other transportation to and from places of business, hotels, airports, or railroad
stations is reimbursable. Receipts must be retained and attached to associate’s expense
report.
Car Rental – Car rentals must be arranged and paid for with TUMI’s
Corporate American Express card. These expenses are reimbursable when a car is
rented for Company business purposes. Associates are expected to rent a mid-sized car
unless more than two people are traveling together. Cars are to be rented from
companies with which we have negotiated discount rates. All associates will be
advised of the car rental companies offering discounts to our associates along with
the appropriate ID numbers. All supplemental insurance on rental cars must be waived
domestically as:
• On trips of long duration, associates should consider pre-payment for the fuel
option as this may be the most cost effective means of paying for fuel. To
optimize this option, the rental car should be returned with as close to an
empty tank as possible. Do not choose the fuel option when you will not have
the opportunity to bring the rental back with an empty tank. When the fuel
option is not taken, associates must fill the gas tank to full at a filling station
prior to returning the car in order to avoid paying exorbitant fuel prices. Plan
enough time prior to returning the car so that you are not forced to pay this
excessive charge.
Personal Car – The use of an associate’s personal car for business travel will
be reimbursed at current IRS authorized mileage rates plus relevant tolls and parking
fees, in accordance with current IRS guidelines. Expenses incurred for gas, repairs and
maintenance are factored into the IRS mileage reimbursement rate.
Car Allowance - TUMI provides to certain executives and field sales associates
an automobile transportation subsidy (car allowance) for the business use of his/her
automobile. B usiness appointments with customers, vendors, etc., are eligible for
expense reimbursement regardless of where they occur. Such reimbursement includes
tolls, parking, mass transit, but not mileage or gas.
The associate is expected to keep a log of his/her mileage and at year end
account for any business mileage as such when determining the portion of the
associate’s automobile allowance that is considered business versus personal use. The
portion that is determined to be for personal use will be imputed to the executive as
income; the portion determined to be business use will not be so imputed.
While on Company business, all associates and occupants of the vehicle are
required to wear seat belts.
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Traffic Violations – Associates assume all responsibility for any traffic
violations incurred while on Company business whether using a rental or the associate’s
personal vehicle.
LODGING
Hotel Rooms - Hotel room expenses are reimbursable for rates that are
reasonable and customary for the area being visited. Luxury or top tier hotels are
considered unreasonable and will not be eligible for reimbursement. Fairfield,
Hampton Inn, Sheraton and Marriott Courtyard are examples of reasonable hotel
chains.
• Associates attending a convention which offers special hotel rates
for attendees at the convention site may stay at these hotels.
• Deluxe accommodations are not reimbursable except when special
business meeting requirements warrant the extra cost.
• Detailed receipts are to be attached to the expense reports.
ENTERTAINMENT EXPENSES
FOREIGN CURRENCY
EXPENSE SUBMISSION
APPROVALS
EXPENSE REIMBURSEMENT
Reimbursement for expenses will be made approximately two weeks after receipt
of the authorized expense report by the Accounts Payable Department. New York and
New Jersey associates will have their expenses processed through payroll in the normal
payroll cycle. Associates who utilize direct deposit will have the expense reimbursement
amount automatically deposited into their bank account. Associates who do not
have direct deposit will have the expense reimbursement amount added to their net
paycheck.
Reimbursement will not be processed for expense reports which are not in
compliance with this policy. The expense report will be returned directly to the associate
for correction and resubmission. Manual reimbursement checks will not be generated for
any reason.
TUMI may choose to provide associates who must work from home with
computers and other peripheral equipment specifically in situations where an
associate does not have a Company location or office near his/her home (e.g. field sales
personnel or retail regional managers). Eligible equipment includes laptops, docking
stations, printers, digital cameras or other peripherals where necessary. All such
equipment must be pre-approved and purchased by the TUMI IT Department.
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Associates will not be reimbursed for equipment purchased on their own initiative. It is
the responsibility of the associate’s manager and TUMI’s VP, IT to authorize this
equipment.
As a general rule, TUMI does not provide home office equipment nor
provide reimbursement for fax machines or copiers for field personnel or reimbursement
for these items or other office equipment for non-field personnel. Supplies related to the
operation of office equipment for field personnel may be reimbursable at the
discretion of the manager, but sound fiscal judgment must be applied to these
expenses to ensure their necessity and cost value.
DSL/Broad Band for Home Offices - With the authorization of the associate’s
manager and VP, IT, TUMI may provide eligible associates with a DSL/broad
band subsidy of up to $20 per month. Dial-up service subsidy for an extra telephone line
may be provided to an associate if access to broad band is unavailable, not to exceed
$20 per month. Under no circumstances will TUMI provide a broad band subsidy in
addition to ISP service such as AOL or MSN. Reimbursement for these expenses is to
be submitted monthly on the expense reimbursement report. Purchases of any other
equipment such as wireless routers for the home or any other non-essential computer
peripherals are not reimbursable.
Land Lines - Generally, land lines will not be eligible for reimbursement.
However, when valid business needs dictate, associates who do not have a
Company location or office near his/her home (e.g. field sales personnel or retail
regional managers), may be eligible to be reimbursed for a land phone line up to
$50.00 per month. This must be pre-approved by the department Vice President.
CELL PHONES
TUMI may provide certain associates with a cellular phone primarily for
business use. It is the associate’s responsibility to reimburse TUMI for any personal use
of the cell phone in excess of the allotted minutes.
• A TUMI- issued cell phone should not be used when a less costly
alternative (such as a land line) is convenient and readily available.
• Only those associates who travel abroad regularly will have their cell phones
enabled with international calling capability. For associates who do not
normally travel but have a business need for a TUMI cell phone, with
advance notice and subject to availability, the IT Department may be able to
provide one for domestic use.
• TUMI cell phones are available for periods of short duration for associates
who do not normally travel but have a business need for one. These
may be obtained on a limited basis from the IT Department with advance
notice.
• The IT Department will monitor compliance with this policy and violations
will result in the termination of the cell phone privilege.
Generally there is no reimbursement for hotel and airport web connection charges
unless business needs dictate otherwise.
For situations not covered by this policy, good fiscal judgment and
reasonable restraint shall dictate the associate’s action.
COMPANY SERVICES
Associates who use Company services for their personal benefit, such as
the postage machine, express mail or car services, etc., must issue a personal check
payable to TUMI, Inc. and attach it to an expense report or pay it as billed by
Company representatives to reimburse TUMI.
Violating TUMI's Information Systems policy can lead to disciplinary action, including termination. Employees must avoid unauthorized access to confidential information, downloading unauthorized software, and engaging in illegal activities. Reporting security incidents immediately is also mandated, and failure to comply with these guidelines can incur serious repercussions .
At TUMI, PTO can be used for various purposes including vacation, illness, or personal business. However, conditions apply such as unused PTO carrying over up to 40 hours, and any hours beyond are forfeited. Part-time and certain temporary workers are not eligible for PTO, and the use of PTO must comply with state laws regarding mandatory paid sick leave .
Part-time employees at TUMI who are not eligible for PTO can accrue sick leave at a rate of one hour for every 30 hours worked, up to a maximum of 40 hours annually. This sick leave can only be used for specific health-related reasons and is not applicable for personal absences or vacations. Sick leave carries over to the next year but remains capped at 40 hours .
TUMI's social networking policy respects associates' legal rights to their own time outside of work. However, employees must be mindful that off-duty social media activity can affect the company's legitimate business interests. Thus, employees are expected to avoid actions that could harm the company's reputation or business interests in their online presence .
TUMI ensures compliance with its dress code by requiring department managers to monitor associates' attire for appropriateness. Managers must notify Human Resources if an employee is deemed inappropriately dressed, and the employee will be sent home to change, with non-exempt employees not compensated for this time .
Employees must present their military orders to the Human Resources Department at least two weeks before starting their active or reserve duty leave. Upon completing their service, they must give timely notice for re-employment. Eligible employees are reinstated to their previous or a comparable position with maintained benefits .
TUMI allows non-business use of its Information Systems during non-working hours, but this use should not significantly consume bandwidth or hinder business operations. While the company provides some flexibility, it establishes clear boundaries to maintain prioritization of business activities and prevent any incurred costs .
TUMI's policy states that the Information Systems and Electronic Resources, including all stored information, are company property and thus are not private. Employees should not store or transmit personal information intended to remain private. Furthermore, the company reserves the right to monitor and delete any information, including emails and documents .
Associates returning from military leave at TUMI are obligated to provide notice of re-employment or reapply in a timely manner. If eligible for re-employment, they will be restored to their original job or a comparable position, with the benefits they would have accrued had they not been absent .
TUMI considers several factors when evaluating a request for Personal/Medical Leave, including the employee's length of service, performance, responsibility level, discipline record, reason for the leave request, length of time off requested, other leave time taken, and the operating requirements of the company .