English

System Administrator’s Guide

Xcelera Release 3.3
 Xcelera
System Administrator’s Guide

Release 3.3

English
Philips Healthcare
 © Koninklijke Philips Electronics N.V. 2012
4522 170 18561

Philips Healthcare

ii Xcelera Release 3.3

 Table of Contents

1 Introduction ............................................................................. 1-1

1.1 About the Xcelera Medical Device Software .................................1-1
1.2 About the System Administrator’s Guide .....................................1-1
1.3 Intended Use ................................................................................1-2
1.4 Compatibility ...............................................................................1-3
1.5 Compliance ..................................................................................1-3
1.6 Virus Protection ...........................................................................1-4
1.7 Training .......................................................................................1-4

2 System Description and the System Administrator’s Role ...... 2-1

2.1 Xcelera System Overview ..............................................................2-1
2.2 Administration Roles ....................................................................2-3
2.2.1 Prerequisite Knowledge ..................................................2-4
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2.2.2 After System Installation.................................................2-5

2.2.3 Ongoing Operations.......................................................2-5
2.2.4 Install Security Updates ..................................................2-7
2.3 Troubleshooting Information .......................................................2-8
2.3.1 Xcelera Services...............................................................2-8
2.4 Xcelera Audit Log .......................................................................2-10
2.5 Event Viewer Log .......................................................................2-12
2.5.1 Accessing and Using the Event Logs .............................2-13
2.6 RAID Drive Maintenance ..........................................................2-15

3 Enterprise Security .................................................................. 3-1

3.1 Overview of Enterprise Security ...................................................3-1
3.2 Enterprise Security: Integrated Work Station (IWS) or Small Xcelera
Installations 3-2

Xcelera Release 3.3 iii

 3.3 Enterprise Security: Xcelera Installation with Multiple Institutions ...
3-3
3.4 Enterprise Security: Institution Classification ...............................3-5
3.5 Enterprise Security: Windows Groups ..........................................3-6
3.6 Overview of Institutions, Departments and Stations ....................3-6
3.6.1 Predefined Institutions, Departments and Stations .........3-7
3.6.2 Managing Unknown Institution, Department, and Station
Names3-7
3.6.3 Linking an Unknown Station Name to an Institution ....3-8
3.6.4 Linking an Unknown Department Name to an Institution .
3-9
3.6.5 Managing Institution Names........................................3-10
3.7 Managing Departments ..............................................................3-13
3.8 Managing Stations ......................................................................3-15

4 User Administration ................................................................. 4-1

4.1 Overview of User Administration .................................................4-1
4.1.1 Developing an Xcelera Security Plan ..............................4-2
4.1.2 Security for System Administrators.................................4-2

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4.1.3 Setting Up Initial Groups ...............................................4-3
4.1.4 Ongoing User Administration ........................................4-4
4.2 Changing the Logon Account ......................................................4-4
4.3 Creating a New Xcelera User ........................................................4-6
4.3.1 Creating a New Windows User Account ........................4-6
4.3.2 Assigning a Windows User Account to an Xcelera User
Group4-8
4.3.3 Modifying Default Account Policies.............................4-12
4.3.4 Entering New User Information in the Xcelera Database ....
4-12
4.4 Creating an Electronic Signature File ........................................ 4-15
4.5 Removing an Xcelera User Account ............................................4-15
4.6 Creating a New Xcelera User Group ..........................................4-16
4.6.1 Creating a Windows User Group on an Xcelera System4-16

iv Xcelera Release 3.3

 4.6.2 Update share & security on Xcelera folder ....................4-20
4.6.3 Assign Logon Rights to User Groups—Integrated Worksta-
tion4-21
4.6.4 Associating a Group with an Institution .......................4-23
4.6.5 Disassociating a Group from an Institution or Enterprise ....
4-25
4.6.6 Assigning Permissions to a New Group ........................4-26
4.6.7 Assigning Users to a New Group ..................................4-29
4.7 Changing Permissions Assigned to a User Group .......................4-31
4.7.1 Clearing Permissions ....................................................4-32
4.7.2 Adding Default Permissions .........................................4-33
4.7.3 Replacing Current Permissions with Default Permissions ....
4-34
4.7.4 Adding Permissions ......................................................4-35
4.7.5 Replacing with Permissions ..........................................4-37
4.7.6 Selecting Individual Permissions...................................4-37
4.8 Moving a User Between Groups ................................................ 4-39
4.9 Maintaining Xcelera User Information .......................................4-41
4.10 Creating and Maintaining a Non-user Account ..........................4-42
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4.11 Deleting a Non-user Account .....................................................4-43

5 System Administration Tasks ................................................... 5-1

5.1 Testing Workstation Monitors .....................................................5-1
5.2 Configuring Preferences ...............................................................5-3
5.3 Selecting Measurement Units .......................................................5-3
5.4 Loading Studies from Removable Media ..................................... 5-6
5.4.1 Using Xcelera Viewer to Load Study Images...................5-6

6 General Archive Storage Administration ................................ 6-1

6.1 Archive Storage Administration Tasks ..........................................6-1
6.2 Check Archive Disk Status ...........................................................6-3
6.3 Check Archive Free Space ............................................................6-3

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 7 K-PAR Archive Storage Administration for an Integrated Worksta-
tion 7-1
7.1 Archive Storage Control Software .................................................7-1
7.1.1 System Administrator Responsibilities ............................7-3
7.2 Managing Archive Storage on an Integrated Workstation .............7-3
7.2.1 Checking Flush Operations on a Workstation ................7-3
7.2.2 Removing (Put Off-line) an XFS MOD .........................7-5
7.2.3 Maintaining Empty MODs for New Studies..................7-6
7.2.4 Inserting (Put On-line) an XFS Off-line MOD............7-10
7.3 Backing Up Archive Management Data .....................................7-11

8 Archive Storage Administration with DiskXtender ................. 8-1

8.1 Overview of Archive Storage ........................................................8-1
8.2 Storage Media Overview ............................................................. 8-4
8.2.1 Magneto-Optical Disk (MOD) Media ...........................8-4
8.2.2 DVD-RAM Media .........................................................8-5
8.2.3 Media Types...................................................................8-5
8.3 Checking Drive Scan Operations .................................................8-6

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8.4 Checking Move-to-Media Operations ..........................................8-8
8.5 Checking Available Disk Space on a Jukebox or an MOD Drive ..8-9
8.6 Add Media—Inserting Media into a Single-MOD Drive ...........8-10
8.7 Add Media—Inserting New Media into a Jukebox
(MO or DVD-RAM) 8-11
8.8 Add Media—Inserting a Multidisk Magazine into a DVD-RAM Juke-
box 8-12
8.9 Allocating Media to an Extended Drive ..................................... 8-16
8.10 Preparing Media ........................................................................ 8-17
8.10.1 Media-Naming Recommendations...............................8-17
8.10.2 Prepare Media—Single-MOD Drive or MO Jukebox ..8-17
8.10.3 Preparing Media—DVD-RAM Jukebox ......................8-20
8.11 Assigning Media to a Media Folder and a Move Group .............8-24
8.11.1 Assigning Media ...........................................................8-24

vi Xcelera Release 3.3

 8.11.2 Optimizing Jukebox Media in ImageDataGroup..........8-25
8.12 Removing Media from a Magneto-Optical or DVD-RAM Jukebox ..
8-27
8.13 Removing Media from a Single-MOD Drive ............................ 8-29
8.14 Swapping Multidisk Magazines in a DVD-RAM Jukebox ..........8-29
8.15 Swapping Full and Blank Media in a Magneto-Optical or DVD-RAM
Jukebox 8-30
8.16 Swapping Full and Blank Media in a Single-MOD Drive ..........8-31
8.17 Retrieving Off-line Media ..........................................................8-31
8.18 Adding the Off-line Location to the Media Label .......................8-32
8.19 Viewing and Modifying File Migration Events ...........................8-33
8.19.1 Creating Schedules .......................................................8-34
8.19.2 Modifying the Schedule for an Extended Drive Scan....8-36
8.20 Backing Up Archive Management Data .....................................8-38

9 Archive Storage Administration for a K-Par Archive Configuration

9-1
9.1 Archive Storage Control Software .................................................9-1
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9.1.1 System Administrator Responsibilities ............................9-3

9.2 Managing Archive Storage in a Standard Configuration ...............9-3
9.2.1 Checking Flush Operations on an Archive Server ...........9-4
9.2.2 Maintaining Empty Disks in a Jukebox for New Studies 9-6
9.2.3 Inserting (Put On-line) an XFS Off-line Disk in the Jukebox
9-9
9.2.4 Removing (Put Off-line) an XFS Disk from the Jukebox.....
9-10
9.3 Backing Up Archive Management Data .....................................9-11

10 Archive Storage Administration of a Dell Poweredge 2900 server

NAS system 10-1
10.1 Archive Storage Administration Tasks ........................................10-1
10.1.1 Check the Archive for Free Space .................................10-2

Xcelera Release 3.3 vii

 10.1.2 Check the NAS Disk Status..........................................10-2
10.2 Monitor Server Backups ............................................................ 10-5
10.2.1 Checking for Errors in Nightly Copy Script Operations......
10-5
10.2.2 Return Codes for Scheduled Tasks Using Robocopy ....10-8

11 Archive Storage Administration of a Netgear ReadyNAS ..... 11-1

11.1 Configure Email Notification .....................................................11-2
11.2 Archive Storage Administration Tasks ........................................11-3
11.3 Viewing System Status ...............................................................11-3
11.4 Check the Archive for Free Space ...............................................11-5

12 System Administration Tasks for HA Cluster ........................ 12-1

12.1 Testing Failover ..........................................................................12-1

13 Xcelera Backup Procedures ................................................... 13-1

13.1 What to Back Up .......................................................................13-2
13.2 Backup Schedule ........................................................................13-3

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13.3 Backup Tape Rotation .............................................................. 13-5
13.4 Backup Tape Replacement .........................................................13-6
13.5 Verifying Backup Operations .................................................... 13-7
13.5.1 Checking Backup Jobs for Xcelera SQL Database.........13-7
13.5.2 Checking Backup Files for Optional Archive Storage Server
13-9
13.5.3 Checking Windows Backup Jobs................................13-10

A Network Safety, Security and Privacy ..................................... A-1

A.1 Customer's Role in the Product Security Partnership ................. A-1
A.2 Security and Privacy Requirements ............................................. A-4
A.3 HIPAA Security and Privacy rules .............................................. A-6

vi ii Xcelera Release 3.3

 B Backup Procedures for DiskXtender 2000 ............................... B-7
B.1 Overview .................................................................................... B-7
B.2 Creating a Shared Folder for DiskXtender Backups .................... B-9
B.3 Configuring Repair Disk Information for Legato Administrators ......
B-11
B.4 Configuring the Meta-Data Export Utility ............................... B-13
B.5 Checking the DiskXtender Event Log ...................................... B-18
B.6 Verifying Repair Disk Files and Meta-Data Exports ................. B-18
B.6.1 Verifying Repair Disk Backups .................................... B-19
B.6.2 Verifying Meta-Data Exports....................................... B-19

Index ......................................................................................... 1-1

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Xcelera Release 3.3 ix

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x Xcelera Release 3.3

 1 Introduction

1.1 About the Xcelera Medical Device Software

The Philips Xcelera medical device software provides a cardiovascular
multimodality image management, analysis and reporting solution.
The required hardware and the installed Philips Xcelera medical device
software are referred to as the Xcelera system.

1.2 About the System Administrator’s Guide

This System Administrator’s Guide is intended to assist users in the effective
administration of the Xcelera system, including how to:
• create and modify user accounts
• prepare and load media
• convert Echo images that were recorded in older formats
• perform backups; and manage archive storage
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This System Administrator’s Guide does not describe the use of the IT
equipment on which the medical device software is installed. Refer to the
documentation of the IT equipment concerned if necessary.
Before attempting to use this medical device software, you must read the
Xcelera Instructions for Use thoroughly, paying particular attention to all
WARNINGS, Cautions, and Notes it contains. In addition you must pay
special attention to On-screen Messages and Help information containing
WARNINGS, Cautions, and Notes that may be related to the function being
executed.

WARNING WARNINGS are directions which if not followed could cause fatal or serious injury to a
user, patient or other person, or could lead to clinical misdiagnosis, and/or loss/damage
of patient-related data.

Xcelera Release 3.3 Introduction 1-1

1.3 Intended Use

CAUTION CAUTIONS are directions which if not followed could cause damage to the IT
equipment on which the medical device software is installed and/or other equipment
or goods, and/or cause environmental pollution.

NOTE Notes are intended to highlight points of attention as an aid to users.

This System Administrator's Guide describes the most extensive configuration
of the system with the maximum number of options and accessories. Not
every function described may be available.

1.3 Intended Use

This medical device software is intended to be installed and used only in
accordance with the safety procedures and instructions given in the Xcelera
Instructions for Use and for the purpose for which it was designed. The
purpose for which the medical device software is intended is given below.
However, nothing stated in the Xcelera Instructions for Use reduces users'
responsibilities for sound clinical judgment and best clinical procedure.
Philips Xcelera software product is an integrated multimodality image and
information system designed to perform import, export, storage, archiving,
review, analysis, quantification, reporting and database management of

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digital medical images.
It offers support for third party plug-ins in order to enable the use of
commercially available tools and post-processing techniques.
It offers support to launch specified 3rd party programs from the user
interface (Desktop Integration) for analysis, quantification and reporting.
It allows multiple users quick access to, and exchange of specific and/or
multiple cardiology exams.
Installation and use of this medical device software is subject to the law in the
jurisdiction in which it is being used. Users must only install and use the
medical device software in such ways as do not conflict with applicable laws,
or regulations which have the force of law.

1- 2 Introduction Xcelera Release 3.3

 Compatibility 1.4

Use of the medical device software for purposes other than those intended
and expressly stated by the manufacturer, as well as incorrect use, may relieve
the manufacturer (or his agent) from all or some responsibility for resultant
non-compliance, damage, or injury.

CAUTION In the United States, federal law restricts this device to sale, distribution, and use by or
on the order of a physician.

1.4 Compatibility
The medical device software described in the Xcelera documentation should
not be used in combination with other software, equipment, or components
unless such other software, equipment, or components are expressly
recognized as compatible by Philips Healthcare. A list of such software,
equipment, and components is available on request from the contact address
given under the heading Compliance.
Changes and/or additions to the medical device software should only be
carried out by Philips Healthcare or by third parties expressly authorized by
Philips Healthcare to do so. Such changes and/or additions must comply
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with all applicable laws and regulations which have the force of law within
the jurisdictions concerned, and with best engineering practice.
Changes and/or additions to the medical device software that are carried out
by persons without the appropriate training may lead to the PH warranty
being voided.

1.5 Compliance
This medical device software complies with relevant international and
national standards and laws. Information on compliance will be supplied on
request by your local PH representative, or by:
Philips Healthcare
PO Box 10 000
5680 DA BEST

Xcelera Release 3.3 Introduction 1-3

1.6 Virus Protection

The Netherlands
Facsimile: +31 40 276 2205
This medical device software must be installed on appropriate IT equipment
that complies with relevant international and national laws and standards on
EMC (Electro-Magnetic Compatibility) and Electrical Safety. Such laws and
standards define both the permissible electromagnetic emission levels from
equipment and its required immunity to electromagnetic interference from
external sources.

1.6 Virus Protection

Antivirus software is not provided with the Xcelera system. To protect the
data stored in the Xcelera system, Philips highly recommends that you run
antivirus software on any Xcelera server and all workstations, and keep the
antivirus software up-to-date on any Xcelera server and all workstations.

WARNING Philips Healthcare is not responsible for the installation or maintenance of antivirus
software or for the integrity of the Xcelera system infected with a computer virus.
Philips Healthcare has qualified the following antivirus applications as being

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compatible with the Xcelera software:
• McAfee VirusScan
Contact your Philips Healthcare service representative for information about
qualified versions and configuring these applications so they do not affect
Xcelera functionality or performance.
For more details on security, please refer to the Appendix, Network safety,
security and privacy.

1.7 Training
Users of this medical device software must have received adequate training on
its safe and effective use before attempting to use the device described in the
Xcelera documentation. Training requirements for this type of device will

1- 4 Introduction Xcelera Release 3.3

 Training 1.7

vary from country to country. It is for users to make sure that they receive
adequate training in accordance with local laws or regulations which have the
force of law.
If you require further information about training in the use of this medical
device software, please contact your local Philips Healthcare representative,
or from the contact address given under the heading Compliance.
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Xcelera Release 3.3 Introduction 1-5

1.7 Training

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1- 6 Introduction Xcelera Release 3.3

 2 System Description and the
System Administrator’s Role

The purpose of the Xcelera System Administrator’s Guide is to provide

information that Xcelera system administrators need to meet their
responsibilities. This chapter describes the role of the system administrator
and operation of the Xcelera system with an emphasis on those features
requiring the system administrator’s attention.

2.1 Xcelera System Overview

The Xcelera system accepts images from various imaging systems and stores
these images on the Xcelera server. The images are stored in a RAID array,
and information about the images is stored in the Xcelera database. Separate
workstations can be connected to the Xcelera server through a data network
along with the imaging systems.
The Xcelera system is available in various configurations. The standard
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configuration, shown in Figure 2.1, has a number of separate workstations

with all images and study information stored on the Xcelera server. An

Xcelera Release 3.3 System Description and the System Administrator’s Role 2-1
2.1 Xcelera System Overview

optional variation of the standard configuration adds an archive storage

device such as NAS or SAN storage, or a DVD-RAM/Magneto-Optical
(MO) jukebox controlled by a dedicated archive server.
Web Client
Other Labs
Internet (optional)
(e.g. NM, EP, MR,
Cath Lab Ultrasound CT)
Lab
HIS/CIS
(Hospital /Cardiology
Information System)

Web proxy / firewall

Xcelera
Connect
Data Network
Workstations Web Client
(optional)

Xcelera
Database Server
Stand alone
workstation

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Raid Array

Archive Archive
Web Server
Image Import & Server storage device
Removable (optional)
Export media drive (optional) (optional)

Figure 2.1 Xcelera System Diagram - Standard Configuration

The Xcelera system is also offered in a configuration called an integrated

workstation. An integrated workstation has all workstation and server
components installed on a single computer with a network connection to the
imaging systems. An optional variation of the integrated workstation adds an
NAS, or for older configurations, a Magneto-Optical disk (MOD) Drive for
archive storage plus a software subsystem to control this device.

WARNING Without the archiving option, the Xcelera system systematically deletes studies on a
last-accessed basis to operate within the limits of allocated storage.

2- 2 System Description and the System Administrator’s Role Xcelera Release 3.3
 Administration Roles 2.2

When connected to a data network, your Xcelera system can have an

optional interface with an existing hospital information system (HIS).
For a more detailed description of the system components, see the Xcelera
Instructions for Use. This System Administrator’s Guide describes how to
maintain both the standard configuration and the integrated workstation
configuration. Administrative tasks associated with optional archive storage
in a standard configuration are described in Chapter 9; tasks associated with
an integrated workstation are described in Chapter 7. Chapter 8 describes
tasks required for administering a system that has been upgraded from the
Philips EnConcert software and, therefore, uses DiskXtender for archive
storage management.

2.2 Administration Roles

The Xcelera system has many operating parameters that allow you as an
administrator to customize and monitor system operation. Administrative
tasks can be divided into two groups:
• One set of tasks deals with setting parameters that control features used to
view and analyze images. Setting these parameters requires detailed
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knowledge of clinical procedures related to studies and the interpretation

of the images produced during examinations.
• Another set of tasks requires creating Windows users, monitoring the
operation of system hardware and software, and completing backup
operations. These tasks require detailed knowledge of computers and
network administration.
Your organization can assign administrative tasks to people in any way that is
compatible with existing group responsibilities. However, Xcelera
documentation and administrative tools are optimized to address the needs
of the following two roles:
• Clinical Administrator—This role is responsible for setting operating
parameters that control the codes, measurements, calculations, and report
templates used during the review and interpretation of echo images. The
clinical administrator must be familiar with how clinicians in your

Xcelera Release 3.3 System Description and the System Administrator’s Role 2-3
2.2 Administration Roles

organization use the Xcelera system. The Xcelera system provides software
tools to help the clinical administrator set these parameters. Examples of
these tools include:
- Xcelera Clinical Application Configuration Tool
- Xcelera Measurement Configuration Tool
The Xcelera Clinical Configuration Manual describes these tools in detail.
• System Administrator—This role is responsible for the continuous
operation of the Xcelera system and all aspects of user administration. The
system administrator is responsible for a wide range of tasks such as
monitoring disk utilization, performing backup operations, and adding
new users. This Xcelera System Administrator’s Guide describes how to
complete these tasks for both the standard and integrated workstation
configurations.

2.2.1 Prerequisite Knowledge

To be fully effective as an Xcelera system administrator, you need to
understand the following:

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• Administrative features (such as Event Viewer) of the Windows 2003
operating system for servers, and features of Windows 2003 and Windows
XP Professional for workstations.
• Windows 2003 and Windows 2008 features for creating and maintaining
user privileges and user groups
• Windows 2003 and Windows 2008
• Windows XP Professional and Windows 7 for workstations
• Microsoft Internet Explorer
• General backup and recovery practices
• TCP/IP principles
• Windows network domains
• Client/Server concepts

2- 4 System Description and the System Administrator’s Role Xcelera Release 3.3
 Administration Roles 2.2

• High Availability knowledge for HA Clusters

• Xcelera R3.1L1 and higher

2.2.2 After System Installation

During installation, clinical parameters are either set to default values or set
to values specified by your organization during the order-fulfilment process.
The clinical administrator should be responsible for these settings.
As system administrator, you need to be thoroughly familiar with the
hardware installed and the network location of all workstations, imaging
systems, and the Xcelera server. You must know what, if any, archive storage
devices are available.
Maintaining system security is a major responsibility for a system
administrator. Your first task in this area is to add the initial users to the
system; see Chapter 4 ‘User Administration’.

2.2.3 Ongoing Operations

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The following table summarizes system administration tasks described in this

document.
Task For Information

Troubleshooting See Chapter 2

Maintain RAID drive See page 15

User Administration See Chapter 4

Create a new Xcelera user See page 6

Create an electronic signature file See page 15

Create a new user group See page 16

Remove an Xcelera user See page 15

Change roles assigned to a user group See page 31

Xcelera Release 3.3 System Description and the System Administrator’s Role 2-5
2.2 Administration Roles

Task For Information

Remove roles assigned to a user group See page 32

Move a user between groups See page 39

Maintain Xcelera user information See page 41

Create and maintain a non-user account See page 42

General Administration See Chapter 5

Test workstation monitors See page 1

Configure preferences See page 3

Select measurement units See page 3

Load a study from removable media See page 6

Administration Tasks for HA Cluster See Chapter 12

Test failover See page 1

Backup Procedures See Chapter 13

Rotate backup tapes for full and incremental backups See page 5

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Replace backup and cleaning tapes See page 6

Verify completion of scheduled backup events See page 7

The tasks associated with the optional archive storage administration feature
are described in Chapter 6 ‘General Archive Storage Administration’.

The following table lists activities that you should complete at regular
intervals.
Recommended
Activity Frequency

Review Windows event logs to verify successful completion of scheduled backup Daily
events

Check for malfunctioning RAID drives Daily

2- 6 System Description and the System Administrator’s Role Xcelera Release 3.3
 Administration Roles 2.2

Recommended
Activity Frequency

Load tape for full backup Weekly

Load tape for incremental backups Weekly

• Check computer monitors used to view images for proper settings and 6 months
capabilities
• Replace backup and cleaning tapes

Archive storage option Daily

• Review Windows event logs to verify successful completion of scheduled backup
of archive manager database
• Check for successful flush operations
• Check availability of empty media for recording new studies and remove backups

2.2.4 Install Security Updates

The Xcelera R3.3 system ships with a set of security patches that have been
qualified on Xcelera R3.3 at the time of release. These updates are present on
the OS Patches & Security DVD which is part of the software delivery kit of
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Xcelera and are installed by the PH Field Service Engineer upon installation
of Xcelera R3.3.
Following software release, each security patch released is evaluated by our
PSIRT (Product Security Incident Response Team) and its impact on our
installed base is determined. All vulnerabilities & solutions will be published
in a Vulnerability Table document on InCenter under Software Vulnerability
for each Xcelera release:
[Link]
[Link]
It is the responsibility of the Hospital IT Department to install all validated
security patches & service packs which are released after the product has been
installed.
Note Security patches that are not validated by the BU-CAI shall not be installed.

Xcelera Release 3.3 System Description and the System Administrator’s Role 2-7
2.3 Troubleshooting Information

For more details please refer to the ‘Network Safety, Security and Privacy’ on
page A-1.

2.3 Troubleshooting Information

This section contains information about the services that must be running
on the Xcelera server and the audit log where the system records user
activities.

2.3.1 Xcelera Services

The following table lists and briefly describes Windows services that must be
running on the Xcelera server or integrated workstation for the Xcelera
system to operate properly. Unless services are specifically excluded from
consideration, any troubleshooting effort should include checking these
services to be sure each one is running. Check service status by selecting Start
> All Programs > Administrative Tools > Services to display the Services
screen.
Service Name Description

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ArchiveD Processes moving studies to archive

AutoUpdateD Processes auto updates for Xcelera clients

CachingService (Only started if Processes local image caching for TeleCardiology option
Telecardiology is being used)

ContextControllerD Used by the CCOW interface

DCM_ImportD Processes incoming DICOM studies

DSR_ImportD Processes incoming DSR studies

EnConcertRMS Allows users to eject media from the MO drive

ExportD Processes the exporting of DICOM studies

FetchD Processes fetch requests to the archive

2- 8 System Description and the System Administrator’s Role Xcelera Release 3.3
 Troubleshooting Information 2.3

Service Name Description

ImageD Processes requests from clients to pull images from the image
repository

Philips Service Agent for Collects system information for remote monitoring
Xcelera

Philips Update Agent Used by the Philips service Agent (PSA) to remotely update
software on the system.

Philips Converter Service Process to generate metadata for incoming studies

PreFetchD Processes requests to fetch serial studies

QrscuD Processes query Retrieve requests from Xcelera

Qrsd Processes Query/Retrieve requests from Xcelera

ReportManager Processes Xcelera reports

SendD Processes requests from users for studies

SQL Server (XCELERAINST) SQL server database service

SQL Server Agent Processes SQL scheduled tasks

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(XCELERAINST)

SQL Server Analysis Services SQL Server Analysis services

(XCELERAINST)

SQL Server Browser SQL Server Browser

SQL Server FullText Search SQL Server Full Text Search Service
(XCELERAINST)

StorageCOmmitD Processes Storage Commits from other nodes

StorageManager Interacts with Xcelera databases to maintain accurate

information about how image files are managed

Viewforum License Manager Processes Licensing information for the Viewforum Plugin

Xcelera License Manager Processes licensing information

Xcelera Release 3.3 System Description and the System Administrator’s Role 2-9
2.4 Xcelera Audit Log

2.4 Xcelera Audit Log

The Xcelera system records activities (events) associated with system
administration and user activity in an audit log.
The following is a partial list of event types recorded in the audit log of the
Xcelera system:
• Access to Xcelera applications
• Stopping and starting Xcelera services
• Importing, exporting, and archiving of image and report files
• Access to patient data, including viewing and modifying patient study
information
• System configuration changes
• Deleted studies
To view the audit log:
1 As a Windows Administrator, log on to the Xcelera server or integrated
workstation.

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2 Select Start > All Programs > Administrative Tools > Event Viewer to
display the two-pane Event Viewer window (Figure 2.2).

2- 1 0 System Description and the System Administrator’s Role Xcelera Release 3.3
 Xcelera Audit Log 2.4

3 Below the Event Viewer (Local) heading in the left pane select the Xcelera
heading to display audit log events in the right pane.

Figure 2.2 Audit Log in Event Viewer

The Xcelera audit log has a maximum size of 51200 KB and overwrites
events older than 7 days by default. If local policy requires keeping more log
events, you need to change the log properties.
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To change log properties:

1 In the Event Viewer window right-click the Xcelera log name and select
Properties to display the Xcelera Properties dialog box (Figure 2.3).
2 To change the maximum log size, in the Log size area enter the value in the
Maximum log size field.

Xcelera Release 3.3 System Description and the System Administrator’s Role 2-11
2.5 Event Viewer Log

3 Use the settings under the heading When maximum log size is reached to
specify how to treat log file events when the log file is full.

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Figure 2.3 Xcelera Properties Dialog Box

2.5 Event Viewer Log

Event logs provide historical information that can help you track system and
security problems. The event-logging service controls whether events are
tracked on Windows 2000,Windows 2003, Windows 2008 systems. When
this service is started, you can track user actions and system resource usage
events with the following event logs:
• Application Log: Records events logged by applications, such as the failure
of MS SQL to access a database.
• Directory Service: Records events logged by Active Directory and its
related services.

2- 1 2 System Description and the System Administrator’s Role Xcelera Release 3.3
 Event Viewer Log 2.5

• DNS Server: Records DNS queries, responses, and other DNS activities.
• File Replication Service: Records file replication activities on the system.
• Security Log: Records events configured for auditing with local or global
group policies.
NOTE Any user who needs access to the security log must be granted the user right to
Manage Auditing and the Security Log. By default, members of the Administrators
group have this user right. System Log Records events logged by the operating system
or its components, such as the failure of a service to start at bootup.

2.5.1 Accessing and Using the Event Logs

Perform the following steps to access the event logs:
1 In the Computer Management console, connect to the computer whose
event logs you want to view or manage.
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Xcelera Release 3.3 System Description and the System Administrator’s Role 2-13
2.5 Event Viewer Log

2 Expand the System Tools node by clicking the plus sign (+) next to it and
then double-click Event Viewer. The list of logs is displayed, as shown in
Figure 2.4.

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Figure 2.4 Event Viewer

3 Select the log you want to view. Entries in the main panel of Event Viewer
provide a quick overview of when, where, and how an event occurred. To
obtain detailed information on an event, double-click its entry. The event
type precedes the date and time of the event. Event types include:
- Information: An informational event which is generally related to a
successful action.
- Success Audit: An event related to the successful execution of an action.
- Failure Audit: An event related to the failed execution of an action.
- Warning: A warning. Details for warnings are often useful in preventing
future system problems.
- Error: An error, such as the failure of a service to start.

2- 1 4 System Description and the System Administrator’s Role Xcelera Release 3.3
 RAID Drive Maintenance 2.6

NOTE Warnings and errors are the two types of events that you need to examine closely.
Whenever these types of events occur and the cause is uncertain, double-click the
entry to view the detailed event description.
In addition to type, date, and time, the summary and detailed event entries
provide the following information:
- Source: The application, service, or component that logged the event.
- Category: The category of the event, which is sometimes used to
further describe the related action.
- Event: An identifier for the specific event.
- User: The user account that was logged on when the event occurred.
- Computer: The name of the computer where the event occurred.
- Description: In the detailed entries, a text description of the event.
- Data: In the detailed entries, any data or error code output by the event.

2.6 RAID Drive Maintenance

For a server-based system, check for malfunctioning RAID hard drives on the
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Xcelera server and archive server. A malfunctioning RAID drive is indicated

by a flashing yellow or orange LED (with or without an audible signal). For
more details about the RAID please read the manufacturing documentation.
Philips recommends that you check RAID drives daily.

Xcelera Release 3.3 System Description and the System Administrator’s Role 2-15
2.6 RAID Drive Maintenance

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2- 1 6 System Description and the System Administrator’s Role Xcelera Release 3.3
 3 Enterprise Security

3.1 Overview of Enterprise Security

In Xcelera, the security control mechanism is based on permissions granted
for Groups on the Enterprise and/or Institution level. In Xcelera R3.1L1 and
older, it was based on permissions (Roles) valid for the whole system. There
are no security changes for small customers (IWS and small Xcelera systems)
because security is based on the Enterprise level.
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Figure 3.1 Relationship between Enterprise, Institution and Department

Xcelera Release 3.3 Enterprise Security 3-1

3.2 Enterprise Security: Integrated Work Station (IWS) or Small Xcelera Installations

3.2 Enterprise Security: Integrated Work

Station (IWS) or Small Xcelera Installations
For IWS or small Xcelera installations, the default groups created during the
Xcelera installation are by default on the Enterprise level. The permissions
granted for Xcelera groups apply for all Institutions known in Xcelera (Figure
3.2).

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Figure 3.2 Default Xcelera groups on Enterprise level

3- 2 Enterprise Security Xcelera Release 3.3

 Enterprise Security: Xcelera Installation with Multiple Institutions 3.3

Permissions granted for Xcelera groups are valid for all studies in all
Institutions stored within the Enterprise. If the Enterprise PowerDoc group
has viewing permission, the users in Powerdoc have viewing permissions on
all Institutions present in Xcelera.

Figure 3.3 Group permission on Enterprise level

The behavior in this scenario is the same compared to Xcelera R3.1 and
older.
When Xcelera is a Domain Controller, the Xcelera groups in the Active
directory have the type: Security Group - domain local. If Xcelera is a
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member server the Xcelera groups have the type: local group

3.3 Enterprise Security: Xcelera Installation

with Multiple Institutions
Use enterprise security when permissions for groups need to be set for each
Institution or Enterprise level. Placing a Windows user in an Xcelera local
group (which is at Enterprise level), permits that user to perform the granted
permissions on all Institution in the enterprise. Figure 3.4 illustrates this
scenario for the user "James Doe," a member of the "IT Admin" group.
For users belonging to a group on an Institution level, their permissions are
only granted for that specific Institution. Figure 3.4 illustrates the scenario
for the user "Dr John," a member of the group B in Institution B. Dr John
only has "Emergency Access" and "View final Report" permission on

Xcelera Release 3.3 Enterprise Security 3-3

3.3 Enterprise Security: Xcelera Installation with Multiple Institutions

Institution B. Access to studies in Institution A is not granted for Dr John.

Users can be present in multiple groups in different Institutions. Figure 3.4
illustrates this scenario for the user "Dr Bob," a member of the group B in
Institution B and Group A in Institution A. Dr Bob has "Emergency Access"
and "View final Report" permission on Institution B and "View
Images","Delete Study" and "Finalize study" permission in Institution A.

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Figure 3.4 Different permissions for Groups granted per Institutions or Enterprise

3- 4 Enterprise Security Xcelera Release 3.3

 Enterprise Security: Institution Classification 3.4

3.4 Enterprise Security: Institution

Classification
Institutions in the Enterprise can have the following classification: External,
Internal, Enterprise and ExternalPlaceholder.

External: An Institution has this classification if there are no Xcelera groups

or custom-created windows groups attached. Only groups on the Enterprise
level and custom create groups linked to the ExternalPlaceholder having
permissions can view the study, create reports, and so on.
Internal: This classification is given when the Institution has one or more
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Xcelera groups or custom create windows groups attached.

Enterprise: This classification is given to the Enterprise Institution. The
following default Xcelera groups are linked to the Enterprise Institution by
default: Assistant, Clinical User, Physician, ReadAccess, and PowerDoc.
ExternalPlaceHolder: The ExternalPlaceholder is an Institution classification
who is not visible on the Institution tab. All external Institutions are grouped
under the ExternalPlaceholder and by default only the default Xcelera groups
on Enterprise level have permissions.
By default, the groups created for Institutions have no permission on an
ExternalPlaceholder level or for External Institutions. As a result, the
Institution group has no permission on imported studies with an unknown
Institution name.

Xcelera Release 3.3 Enterprise Security 3-5

3.5 Enterprise Security: Windows Groups

3.5 Enterprise Security: Windows Groups

Local Windows groups can only be linked to one Institution. By default, the
Assistant, ClinicalUser, Physician, ReadAccess and PowerDoc groups are
linked to the Enterprise Institution.
You need to create a domain of groups in an Enterprise environment where
groups may need access to specific Institutions. These domain groups can be
placed in the local Xcelera (or custom-created) groups to give the domain
group appropriate permissions. Individual users can be directly placed in the
local Xcelera group(s) or custom create group

3.6 Overview of Institutions, Departments and

Stations
In Xcelera, Institutions may have one or more Department(s) and
Departments may have one or more Stations. However, this is not required.
A study instance may have a Department or may have a Station or can have
both, as shown in Figure 3.5.

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Figure 3.5 Institutions, Departments, and Stations

NOTE Each Department within an Institution must have a unique name, and each Station
within a Department must also have a unique name.

3- 6 Enterprise Security Xcelera Release 3.3

 Overview of Institutions, Departments and Stations 3.6

3.6.1 Predefined Institutions, Departments and Stations

The Xcelera Servicetool lets you configure to what Institution/Department/
Station that node belongs to for each import node (DICOM/DSR/Query-
Retrieve).

Figure 3.6 DICOM Import options in ServiceTool

3.6.2 Managing Unknown Institution, Department, and

Station Names
In some circumstances, studies can be sent to Xcelera with an unknown
Institution, Department or Station name. Unknown fields are displayed in
the Xcelera Main Window in the Patient and Studies tab as shown below.
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Figure 3.7 Study Info tab: Station name is unknown in Xcelera

Xcelera Release 3.3 Enterprise Security 3-7

3.6 Overview of Institutions, Departments and Stations

Use the System Administration Manager tool or the ServiceTool to make the
Station name and Department known in Xcelera.
• Use the ServiceTool if the study is from an unknown DICOM, DSR or
Query-Retrieve node.
• Use the System Administration Manager tool when the study is imported
from external media or from the Browse option in the common search
window.

3.6.3 Linking an Unknown Station Name to an

Institution
NOTE You must have Administrator privileges to perform this task.
1 Start the System Administration Manager by selecting Start > All Programs >
Philips Xcelera > System Administration Manager.
2 Select the Institutions tab.
3 Select the Show unassociated entities checkbox. All Unknown Station(s) and
Department(s) name are displayed. If there are no existing Departments, see
‘Manually Creating a Department’ on page 3-13.

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4 Select the Station that is unknown/unassociated and click Edit.
5 Select the correct Department and click OK.
6 To save the new Institution, click Apply.
7 To save the settings, click Yes, and then click OK.
8 To confirm exiting the System Administration Manager, click Yes.

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 Overview of Institutions, Departments and Stations 3.6

Figure 3.8 Linking Unknown Station Name to Institution

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3.6.4 Linking an Unknown Department Name to an

Institution
NOTE You must have Administrator privileges to perform this task.
1 Start the System Administration Manager by selecting Start > All Programs >
Philips Xcelera > System Administration Manager.
2 Select the Institutions tab.
3 Select the Show unassociated entities checkbox. All Unknown Station(s) and
Department(s) name are displayed.
4 Select the unassociated Department and click Edit.

Xcelera Release 3.3 Enterprise Security 3-9

3.6 Overview of Institutions, Departments and Stations

5 Select the correct Institution and click OK.

6 To save the new Institution, click Apply.
7 To save the settings, click Yes, and then click OK.
8 To confirm exiting the System Administration Manager, click Yes.

3.6.5 Managing Institution Names

This section provides instructions for adding, editing, and deleting
Institution names.

Adding a New Institution Name

NOTE You must have Administrator privileges to perform this task.
1 Start the System Administration Manager by selecting Start > All Programs >
Philips Xcelera > System Administration Manager.
2 Select the Institutions tab
3 Click Add, enter the new Institution name, and click OK.
4 To save the new Institution, click Apply.

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5 To save the settings, click Yes, and then click OK.
6 To confirm exiting the System Administration Manager, click Yes.

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 Overview of Institutions, Departments and Stations 3.6

Figure 3.9 Adding a new Institution

Renaming an Institution Name

NOTE You must have Administrator privileges to perform this task.
1 Start the System Administration Manager by selecting Start > All Programs >
Philips Xcelera > System Administration Manager.
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2 Select the Institutions tab.

3 Select the Institution you want to rename.
4 Click Edit, rename the Institution name, and click OK.
5 To save the renamed Institution name, click Apply.
6 To save the settings, click Yes, and then click OK.
7 To confirm exiting the System Administration Manager, click Yes.

Xcelera Release 3.3 Enterprise Security 3-11

3.6 Overview of Institutions, Departments and Stations

Deleting an Institution
NOTE You must have Administrator privileges to perform this task.
1 Start the System Administration Manager by selecting Start > All Programs >
Philips Xcelera > System Administration Manager.
2 Select the Institutions tab.
3 Select the Institution you want to delete, and click Delete.
4 To confirm the deletion, click OK.
5 To save the settings, click Yes, and then click OK.
6 To confirm exiting the System Administration Manager, click Yes.

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3- 1 2 Enterprise Security Xcelera Release 3.3

 Managing Departments 3.7

3.7 Managing Departments

Manually Creating a Department
NOTE You must have Administrator privileges to perform this task.
1 Start the System Administration Manager by selecting Start > All Programs >
Philips Xcelera > System Administration Manager.
2 Select the Institutions tab.
3 Select the Institutions where you want to create the new Department.
4 Click Add, enter the new Department name, and click OK.
5 To save the new Department, click Apply.
6 To save the settings, click Yes, and then click OK.
7 To confirm exiting the System Administration Manager, click Yes.
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Xcelera Release 3.3 Enterprise Security 3-13

3.7 Managing Departments

Renaming a Department Name

NOTE You must have Administrator privileges to perform this task.
1 Start the System Administration Manager by selecting Start > All Programs >
Philips Xcelera > System Administration Manager.
2 Select the Institutions tab.
3 Select the Institutions that includes the Department to rename.
4 Select the Department to rename.
5 Click Edit, rename the Department, and click OK.
6 To save the new Department name, click Apply.
7 To save the settings, click Yes, and then click OK.
8 To confirm exiting the System Administration Manager, click Yes.

Deleting a Department Name

NOTE You must have Administrator privileges to perform this task.
1 Start the System Administration Manager by selecting Start > All Programs >
Philips Xcelera > System Administration Manager.

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2 Select the Institutions tab and the Department you want to delete.
3 Click Delete and then click Yes to confirm the deletion.
4 To save the changes, click Apply.
5 To save the settings, click Yes, and then click OK.
6 To confirm exiting the System Administration Manager, click Yes.

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 Managing Stations 3.8

3.8 Managing Stations

Manually Creating a Station Name
NOTE You must have Administrator privileges to perform this task.
1 Start the System Administration Manager by selecting Start > All Programs >
Philips Xcelera > System Administration Manager.
2 Select the Institutions tab.
3 Select the Institutions > Department where you want to create the new
Station.
4 Click Add, enter the new Station name, and click OK.
5 To save the changes, click Apply.
6 To save the settings, click Yes, and then click OK.
7 To confirm exiting the System Administration Manager, click Yes.
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Xcelera Release 3.3 Enterprise Security 3-15

3.8 Managing Stations

Renaming a Station Name

NOTE You must have Administrator privileges to perform this task.
1 Start the System Administration Manager by selecting Start > All Programs >
Philips Xcelera > System Administration Manager.
2 Select the Institutions tab.
3 Select the Station to rename.
4 Click Edit, rename the Station name, and click OK.
5 To save the changes, click Apply.
6 To save the settings, click Yes, and then click OK.
7 To confirm exiting the System Administration Manager, click Yes.

Deleting a Station Name

NOTE You must have Administrator privileges to perform this task.
1 Start the System Administration Manager by selecting Start > All Programs >
Philips Xcelera > System Administration Manager.
2 Select the Institutions tab.

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3 Select the Station to delete, click Delete, and click Yes to confirm.
4 To save the changes, click Apply.
5 To save the settings, click Yes, and then click OK.
6 To confirm exiting the System Administration Manager, click Yes.

3- 1 6 Enterprise Security Xcelera Release 3.3

 4 User Administration

This chapter provides an overview of user administration for an Xcelera

system and provides instructions for tasks related to the administration of
Xcelera users and groups.

4.1 Overview of User Administration

Xcelera security is based on identifying users as they log on to the Windows
domain created for the Xcelera system. An authorized Xcelera user is one
whose Windows user account is assigned to one of several Xcelera user
groups. An Xcelera user group is a Windows local group that is assigned
Xcelera user permissions that determine the system features available to
group users. Figure 4.1 summarizes these relationships.
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Figure 4.1 User Roles and Xcelera User Groups

Xcelera Release 3.3 User Administration 4-1

4.1 Overview of User Administration

The Xcelera system defines 32 roles. The system installation process creates
the Windows local groups shown in Figure 4.1 and assigns each group a
number of roles. The PowerDoc group is initially assigned all roles, but you
can change the roles assigned to this or any other group.

4.1.1 Developing an Xcelera Security Plan

A first priority for administrators before installing the Xcelera system should
be determining the number of Xcelera user groups required. These user
groups become the core of a security plan implemented by assigning each
Xcelera user to a group.
Each user group has a unique role set that provides users access to a unique
set of Xcelera features. The objective is to provide each Xcelera user access to
only those features needed to complete their job functions without creating
too many user groups. In some work groups everyone may need the same
role set, while in other groups different job responsibilities could require two
or more Xcelera role sets. You need an Xcelera user group for each role set
required.

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4.1.2 Security for System Administrators
In a typical configuration, the Xcelera system is installed as a separate
Windows domain, with the Xcelera server or integrated workstation as the
domain controller. All workstations and imaging systems are usually part of
the Xcelera domain.
Some Xcelera systems are installed as a member server of an existing domain.
Some tasks require you to log on as an administrator in the Xcelera domain,
while other tasks can be completed by logging on as a local Windows
Administrator on the server or integrated workstation. A number of tasks
require that you belong to an Xcelera user group assigned particular roles.
(Once logged on to Xcelera, you can log on to a different Xcelera user
account without logging off from Windows; see ‘Changing the Logon
Account’ on page 4-4.)

4- 2 User Administration Xcelera Release 3.3

 Overview of User Administration 4.1

To be sure you have all privileges to complete administrative tasks, the

Xcelera security plan should include one user group that has all roles
assigned. System installation automatically creates a PowerDoc group with all
roles assigned.
The most direct way to ensure that you as a system administrator have all
necessary privileges is to assign the Windows Administrator account to the
PowerDoc Xcelera group or equivalent. Then, when you log on as a
Windows Administrator, you automatically have full access to all Xcelera
features as well as the required Windows administrative features. This
approach automatically gives all Windows Administrators full access to
Xcelera.
If some Windows Administrators should not have access to Xcelera, an
alternative is to create a personal Windows account that you can use to
complete administrative tasks requiring specific Xcelera roles and assign this
account to the PowerDoc group or other group assigned all roles.
To complete administrative tasks, you should have direct access to the
Xcelera server or integrated workstation. All tasks can be completed on the
Xcelera server; however, the Xcelera Clinical Application Configuration Tool
can be installed on a workstation and used there to complete selected tasks
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related to user administration.

4.1.3 Setting Up Initial Groups

As shown in Figure 4.1, the Xcelera installation process creates four Xcelera
user groups with assigned roles. If your security plan requires more than four
groups, your first task is to create the additional user group; see ‘Creating a
New Xcelera User Group’ on page 4-16.
Your security plan should include a list of Xcelera users to be assigned to each
group. You need to create a Windows user account for any user who does not
currently have an account. For those people who have a user account, you
should check selected account properties to be sure they are assigned
recommended attributes; see ‘Creating a New Windows User Account’ on
page 4-6.

Xcelera Release 3.3 User Administration 4-3

4.2 Changing the Logon Account

When all Xcelera users have a Windows user account, then you need to
assign the accounts to the user groups in accordance with the security plan.
See ‘Assigning a Windows User Account to an Xcelera User Group’ on page
4-8 for detailed information.

4.1.4 Ongoing User Administration

The ongoing tasks for Xcelera user administration include adding and
removing users; see ‘Removing an Xcelera User Account’ on page 4-15.
Changing organizational needs could require adding or deleting Xcelera user
groups and reassigning users between groups; see ‘Moving a User Between
Groups’ on page 4-39.
To complete these tasks, you must be a member of the Windows Local
Administrators group on the Xcelera server or integrated workstation.

4.2 Changing the Logon Account

It is common that several people will need to use the Xcelera system. Because
HIPAA requires individual access to patient information to be recorded, the

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Xcelera system has a Change User feature that allows a user to change the
logon account under which to work in Xcelera without having to log off
from Windows.
The Change User feature is an alternative to logging off and logging on to
the workstation under a different user name. This feature applies to Xcelera
users only and does not affect other applications running on the workstation.
NOTE After three successive attempts to change the user logon account have failed, the
Xcelera application closes and unsaved work will be lost. Failed logon attempts are
logged in the Xcelera audit log (see ‘Xcelera Audit Log’ on page 2-10).

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 Changing the Logon Account 4.2

To change the logon account for an Xcelera session:

1 Display the Change User logon screen (Figure 4.2) using one of the following
methods:
• If the Xcelera Viewer is running and has not timed out, close the
Change User application (or right-click the Change User icon in the Windows task bar
Icon and select Logoff from the pop-up menu). The previous user’s session will
be ended automatically and the application closed.
• If the Xcelera Viewer is not running or the application has timed out,
double-click the Change User icon (or right-click the icon and select
Logon from the pop-up menu).
• If the Change User icon does not appear in the Windows task bar, launch
the Change User application by selecting Start > All Programs > Philips
Xcelera > Change User. (After you launch the application, the Change
User icon appears in the Windows task bar.)
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Figure 4.2 Change User Logon Screen

2 Enter your user name and password.

3 If required by local procedures, select the correct domain in the Domain list.
The correct domain should appear as the default in most cases.
4 Select OK.
• If the system recognizes you as a valid user, it starts the viewer application
with the privileges and roles assigned to your user profile.

Xcelera Release 3.3 User Administration 4-5

4.3 Creating a New Xcelera User

4.3 Creating a New Xcelera User

Every Xcelera user must be associated with a Windows user account and
must be assigned to an Xcelera user group (through which the user gains
access to Xcelera features).
Creating a new user account is not required if the new Xcelera user already
has a Windows user account in the domain.
You can optionally add user information to the Xcelera database; user
information is not required for the new user to access the Xcelera system.
Entering user information can be deferred indefinitely depending on local
procedures.

4.3.1 Creating a New Windows User Account

To create a new Windows user account:
1 As a Windows Administrator, log on to the Xcelera server or integrated
workstation. When Xcelera is installed on a member server, log on to the
appropriate Domain Controller.

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2 Start the Active Directory Users and Computers application by selecting
Start > All Programs > Administrative Tools > Active Directory Users and
Computers.
3 Do one of the following to display the first of three New Object—User
wizard dialog boxes:

• Select the Create User button on the tool bar.

• Select Action > New > User.
4 Enter the user’s first and last name in the fields provided.
5 Enter the user logon name in the field provided and select the Xcelera
domain (assigned locally) in the list if the default is not appropriate. Click
Next.

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 Creating a New Xcelera User 4.3

6 Assign a password to the user account. For enhanced security, the Xcelera
system implements the following password policies by default when Xcelera
is installed on a Domain Controller:
• A password cannot contain all or part of the user account name.
• A password must be at least 8 characters in length, and must contain
characters from three of the following categories:
- English uppercase characters (A through Z)
- English lowercase characters (a through z)
- Base 10 digits (0 through 9)
- Nonalphanumeric characters (for example, !, $, #, %)
• Passwords expire in 90 days.
If you want to modify or disable any of the default Xcelera password
policies, see ‘Modifying Default Account Policies’ on page 4-12.
7 Select Next to display the next wizard dialog box. If for any reason you need
to return to the first wizard dialog box, you can select Back.
8 Enter the new user’s password twice in the fields provided.
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• Philips recommends selecting the User cannot change password option.

NOTE By default, passwords expire in 90 days. If you want to disable this security feature for
this user, select the Password Never Expires option.
9 Select Next to display the final wizard dialog box summarizing your entries.
10 Select Finish to close the wizard dialog box and create the new user account if
all entries are correct. The new user name now appears in the right panel of
the Active Directory Users and Computers dialog box. If you want to make
changes, select Back to display prior wizard dialog boxes and make changes.

Xcelera Release 3.3 User Administration 4-7

4.3 Creating a New Xcelera User

4.3.2 Assigning a Windows User Account to an Xcelera

User Group
This section explains how to assign a Windows user account to an Xcelera
user group (which is an existing local group to which Xcelera roles have been
assigned). The procedure varies depending on whether Xcelera has been
installed on a Domain Controller or on a member server.

Domain Controller
The following procedure explains how to assign a Windows user account to
an Xcelera user group when Xcelera has been installed on a
Domain Controller:
1 As a Windows Administrator, log on to the Xcelera server or
integrated workstation.
2 Start the Active Directory Users and Computers application by selecting
Start > All Programs > Administrative Tools > Active Directory Users and
Computers.
3 Right-click the user name in the right panel to display a pop-up menu, and
select Properties to display the User Properties dialog box for the selected

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user.
4 Select the Member Of tab to display a list of user groups to which the user is
currently assigned.

4- 8 User Administration Xcelera Release 3.3

 Creating a New Xcelera User 4.3

5 Select Add to display the Select Groups dialog box. Click Advanced and then
click Find Now to display the list of available groups (Figure 4.3).
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Figure 4.3 Select Groups Dialog Box

6 Select an Xcelera user group in the top list, and then select Add to add that
name to the list of assigned groups at the bottom of the dialog box.
7 Select OK to close the Select Groups dialog box and return to the User
Properties dialog box/Member Of tab. The new Xcelera group name now
appears in the Member of list.

Xcelera Release 3.3 User Administration 4-9

4.3 Creating a New Xcelera User

Member Server
To assign a Windows user account to an Xcelera user group when Xcelera has
been installed on a member server:
1 As a Windows Administrator, log on to the Xcelera member server.
2 Start the Local Users and Groups application by selecting Start > All
Programs > Administrative Tools > Computer Management.
3 Expand Local Users and Groups.
4 Double-click Groups.
5 Right-click on the group name, and select New Group.
6 Select Add.
7 Enter the user name directly and click Check Names or click Advanced and
then click Find Now.
8 Select an Xcelera user name or the appropriate domain global group, and
select Add.
9 Select OK.

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 Creating a New Xcelera User 4.3

Figure 4.4 shows an example of adding a user to an Xcelera group on a

member server.
Philips Healthcare

Figure 4.4 Select Users, Computers, or Groups Dialog Box

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4.3 Creating a New Xcelera User

4.3.3 Modifying Default Account Policies

As an option, you are able to disable or modify the default account policies
implemented by the Xcelera software when Xcelera is installed on a Domain
Controller.

For detailed instructions on modifying default account policies in Windows

2008, refer to the following website: [Link]
magazine/[Link]

4.3.4 Entering New User Information in the Xcelera

Database
To enter information in the Xcelera system for a new user:
1 As an Xcelera user assigned the Configure Clinicians role, log on to the
Xcelera server or integrated workstation.
2 Start the System Administration Manager by selecting Start > All Programs
> Philips Xcelera > System Administration Manager.
3 Select the User Info tab, and select Sync Users to refresh the user list and

Philips Healthcare
show the new user.

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 Creating a New Xcelera User 4.3

4 Select the new user and select Edit Demographics to display the Detailed
Information for <user> dialog box (Figure 4.5).
Philips Healthcare

Figure 4.5 Detailed Information for <user> Dialog Box

5 Enter available information about the user in the fields provided. None of the
fields requires an entry. However, the system uses data entered here (such as
first and last name) to populate lists of available values in Xcelera. If you do
not enter names here, the system identifies a user by their Windows logon
account as defined in ‘Creating a New Windows User Account’ on page 4-6.
6 In the Miscellaneous area, you can enter the person’s e-mail address.
Select any or all of the following check boxes if the user is to be listed as a
member of the corresponding group:
• Ordering Physicians
• Referring Physicians
• Performed By

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4.3 Creating a New Xcelera User

For example, when you select Ordering Physician, Xcelera displays the user’s
name in a list of physicians authorized to order a study. Such a list allows the
user to select the person ordering a particular study without typing the name.
You can also specify the name of an optional electronic signature file that you
previously created. See ‘Creating an Electronic Signature File’ on page 4-15
for instructions on how to create an electronic signature file.
7 Do one of the following:
• To save your entries and close the Detailed Information for <user> dialog
box, select OK.
• To discard all entries or changes and close the dialog box, select Cancel.

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 Creating an Electronic Signature File 4.4

4.4 Creating an Electronic Signature File

The reporting option for the Xcelera Ultrasound Viewer has a feature that
allows only selected users to finalize echo studies. To finalize a study, a user
must belong to an Xcelera user group assigned the Finalize Study role. An
optional part of finalizing a study is to display an image of the person’s
signature as part of the study documentation. To use this feature, you need to
create a signature image for each user authorized to finalize an echo study.
Then you must use the Xcelera Clinical Application Configuration Tool to
specify the name of this image file in the Miscellaneous area of the Detailed
Information for <user> dialog box (see step 6 above).
To create an electronic signature for a user:
1 Scan the user’s signature and edit the image to an appropriate size.
2 Save the image as a .gif, .jpg (not .jpeg), or .bmp file on the Xcelera server or
an integrated workstation in the following folder:
Program Files\Philips\Philips Xcelera\Report\Templates

4.5 Removing an Xcelera User Account

Philips Healthcare

You can remove a user account from the Xcelera system by removing the
account from any local group assigned Xcelera roles. If the person needs
continued access to the Windows network, the user account must be assigned
to at least one other user group such as the Domain Users group. See
‘Moving a User Between Groups’ on page 4-39 for detailed information
about changing the groups to which a user is assigned.
If the person’s Windows user account must be terminated at the same time,
you can disable or delete the user account as specified by network
administration policies for your organization.

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4.6 Creating a New Xcelera User Group

4.6 Creating a New Xcelera User Group

You need to create a new user group when one or more users need a role set
not offered by an existing Xcelera user group. See ‘Changing Permissions
Assigned to a User Group’ on page 4-31 if the need can be met by changing
the roles for an existing user group.
Creating a new user group requires first creating the Windows user group
and then assigning Xcelera roles to the group. Before starting, be sure you
know exactly what roles must be assigned to the new group. See the “Roles
Editor” chapter of the Xcelera Platform Administration Manual for a complete
list of available roles and information about dependent roles.

4.6.1 Creating a Windows User Group on an Xcelera

System
The procedure for creating a user group varies depending on whether Xcelera
has been installed on a Domain Controller or on a Member Server.

Domain Controller

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To create a new Windows user group when Xcelera is installed on a Domain
Controller:
1 As a Windows Administrator, log on to the Xcelera server or integrated
workstation.
2 Start the Active Directory Users and Computers application by selecting
Start > All Programs > Administrative Tools > Active Directory Users and
Computers.

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 Creating a New Xcelera User Group 4.6

3 To display the New Object—Group dialog box (Figure 4.6), do one of the
following:

• Select the Create Group button on the tool bar

• Select Action > New > Group

Figure 4.6 New Object - Group Dialog Box

Philips Healthcare

4 Enter a unique group name in the first field.

5 In the Group scope area, select Domain local.
6 In the Group type area, select Security.
7 Select OK to create the group and close the New Object—Group dialog box.

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4.6 Creating a New Xcelera User Group

Member Server
To create a new Windows user group when Xcelera is installed on a member
server:
1 As a Windows Administrator, log on to the Xcelera member server.
2 Start the Local Users and Groups application by selecting Start > All
Programs > Administrative Tools > Computer Management.
3 Expand Local Users and Groups.
4 Right-click on Groups.
5 Select New Group.
6 Enter the group name and a description.
7 Select Create.

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 Creating a New Xcelera User Group 4.6

Figure 4.7 shows an example of adding a new Xcelera group on a member

server.
Philips Healthcare

Will clean up
in next draft.

Figure 4.7 New Group Dialog Box

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4.6 Creating a New Xcelera User Group

4.6.2 Update share & security on Xcelera folder

After you have created a new user group on Xcelera, this user group must be
added as users of this system to different Xcelera directories. (repositories
etc.).
Please follow the procedure below to update these repositories and other
Xcelera directories:
1 Login as Administrator
2 Start the Windows Explorer (press  E)
3 Browse to the Repository drive (e.g. G) and the directory Repository
(G:\Repository)
4 Right-click on this folder and choose Sharing and Security… from the menu
5 Select  Share this folder and enter the name of the share ImageData in the
field Share name:
6 Select Permissions to change the security
7 Select Add to add the newly created group to the permission list and select
the following permissions:

Philips Healthcare
(Full Control also enables Change and Read and Change also enables Read
permissions)
Share Permission Needed

Repositories Full Control

(e.g. g:\repository)

Reportshare Full Control

(e.g. d:\reportdata)

ReportStorage Full Control

(E.g. d:\reportstorage

Concorde Full Control

(C:\program files\philips\xcelera)

8 Click OK to apply the permissions.

9 Select the Security tab.

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 Creating a New Xcelera User Group 4.6

10 Select Add to add the newly created group to the permission list and select
the following permissions:
Repositories Allow Modify, Read & Execute, List Folder Contents, Read,
(e.g. g:\repository) Write

Reportshare Allow Modify, Read & Execute, List Folder Contents, Read,
(e.g. d:\reportdata) Write

ReportStorage Allow Modify, Read & Execute, List Folder Contents, Read,
(E.g. d:\reportstorage Write

Concorde Allow Modify, Read & Execute, List Folder Contents, Read,
(C:\program Write
files\philips\xcelera)

11 Select OK on the confirm the settings

12 Repeat this for all shares, as is listed in the tables. Please note that settings
might differ per site. Please contact your local Philips engineers if you have
questions.

4.6.3 Assign Logon Rights to User Groups—Integrated

Workstation
Philips Healthcare

After creating one or more Windows user groups on an integrated

workstation, assign those groups logon rights by following these steps:
1 As a Windows Administrator, log on to the integrated workstation.
2 Open the two-pane Domain Controller window by selecting Start > All
Programs > Administrative Tools > Domain Controller Security Policy.
3 In the left pane, expand Window Settings, then Security Settings, and then
Local Policies (Figure 4.8).

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4.6 Creating a New Xcelera User Group

Figure 4.8 Default Domain Controller Security Settings Dialog Box

Philips Healthcare
4 Double-click User Rights Assignment to display a list of policies in the right
pane.
5 Double-click the Log on locally policy in the right pane to display the
Security Policy Setting dialog box.
6 Verify that the Define these policy settings check box is selected, and then
select Add to display the Add user or group dialog box.
7 Verify that the correct domain is displayed in the Look in drop-down list,
and then select Browse to display a list of users and groups.
8 Select the user groups that you have just created, and then select Add to
create a list.
9 Select OK to return to the Security Policy Setting dialog box where the new
groups should be listed.
10 Select OK to close the Security Policy Setting dialog box.

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 Creating a New Xcelera User Group 4.6

4.6.4 Associating a Group with an Institution

With Enterprise Security, groups can be linked on an Enterprise or
Institution level. Some Institutions are present by default such as Default
Institutions and ExternalPlaceholders. Others can be created (See “Managing
Institution Names” on page 3-10.) or are received through DICOM studies.
Use the Xcelera System Administrator Manager to link groups on an
Enterprise or Institution level.

Table 4.1 lists what groups are displayed when you select groups in the
Permissions tab of the System Administration Manager application.

Table 4.1 Selecting Groups

Selected Group Displays:

Any Institution All groups

No Institution Group(s) not linked to any Institution

Enterprise Group(s) linked to the Enterprise

Default Institution Group(s) linked to the Default Institution

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ExternalPlaceholder Group(s) linked to ExternalPlaceholder

Custom (such as Institution A Group(s) linked to Institution A

for example)

NOTE You must have Administrator privileges to perform this task.

To associate a Group with an Institution:

1 Log on to the Xcelera server or integrated workstation as a Windows
Administrator.
2 To start the Xcelera System Administration Manager, click Start and select
All Programs > Philips Xcelera > System Administration Manager.
3 Select the Permissions tab and click the Groups Associated with menu.

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4.6 Creating a New Xcelera User Group

Figure 4.9 Selecting Associated Groups

4 To display all available Windows groups that are not currently associated
with an Institution or Enterprise, select No Institution from the Groups
Associated with menu.
5 Right-click the Group to display the menu.

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Figure 4.10 Associate to Institution Menu

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 Creating a New Xcelera User Group 4.6

6 Select Associate to Institution and select the Institution to which you want
to associate the Group.
7 To save the new association, click Yes.
8 To close the System Administration Manager application, click OK and then
click Yes.

4.6.5 Disassociating a Group from an Institution or

Enterprise
NOTE You must have Administrator privileges to perform this task.

To associate a Group with an Institution:

1 Log on to the Xcelera server or integrated workstation as a Windows
Administrator.
2 To start the Xcelera System Administration Manager, click Start and select
All Programs > Philips Xcelera > System Administration Manager.
3 Select the Permissions tab and click the Groups Associated with menu.
4 Select Any Institution from the Groups Associated with menu.
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5 Right-click the Institution to display the menu.

6 Select Disassociate from Institution and select the Institution you want to
disassociate.
7 To save the changes, click Yes.
8 To close the System Administration Manager application, click OK and then
click Yes.

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4.6 Creating a New Xcelera User Group

4.6.6 Assigning Permissions to a New Group

Use of the Xcelera application depends on which roles are associated with
your user account. To change the permissions that are associated with any
Xcelera user account, you must have Administrator privileges.

The Xcelera System Administration Manager provides two options for

assigning permissions to a user group:
• You can either manually select the individual permissions you want to
assign to a group, or
• You can assign a predefined permission set from an existing group.

NOTE You must have Administrator privileges to perform this task.

To assign permission to a new group:

1 Log on to the Xcelera server or integrated workstation as a Windows
Administrator.
2 To start the Xcelera System Administration Manager, click Start and select
All Programs > Philips Xcelera > System Administration Manager.

Philips Healthcare
3 Select the Permissions tab and click the Groups Associated with menu.
4 Select the Institution or Enterprise to which the group belongs.
5 Select the group to which you want to assign permission (Figure 4.11).

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 Creating a New Xcelera User Group 4.6

Figure 4.11 Permissions Tab

6 Assign individual permissions or assign a predefined permission set, as

described in the following sections.
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Assigning Each Permission Individually

To assign individual permissions to the selected group:
1 In the Permissions list, select the check box corresponding to each
permission you want to assign to the group.

The description of a selected permission is displayed in gray text, and the

number of permissions selected appears to the right of the group name in the
Groups list.
2 If the permission you select includes dependent permission(s), the system
lists those permission(s) and prompts you to do the following:
• To add the permission you selected, and all of the dependent permissions,
click OK.

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4.6 Creating a New Xcelera User Group

• To deselect the selected permission and continue editing permission

selections, click Cancel.
3 To apply the changes, click Apply and do any of the following:
• To save all selected permission assignments, click Yes.
• To discard all selections, click No.
• To continue editing permission selections, click Cancel.

Assigning a Predefined Permission Set

To assign a predefined permission set:
1 Right-click the group to which you want to assign permissions and select
Add Default Permissions.

Philips Healthcare
Figure 4.12 Add Default Permissions

2 Select the permission set. Default permissions are typically associated with
the following groups:
• Assistant
• Clinical User
• Physician
• Doctor with full privileges

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 Creating a New Xcelera User Group 4.6

A check mark is displayed before the permission in the set, and the total
number of permissions selected is displayed in the Windows Group list. You
can manually add or delete permissions in the Permission list.
NOTE A predefined permission set always includes dependent permissions.
3 To apply the changes, click Apply and do any of the following:
• To save all selected permission assignments, click Yes.
• To discard all selections, click No.
• To continue editing permission selections, click Cancel.

4.6.7 Assigning Users to a New Group

Use the following procedures to assign one or more Windows user accounts
to a new or existing Xcelera user group. The procedures vary depending on
whether Xcelera has been installed on a Domain Controller or on a member
server.

Domain Controller
Philips Healthcare

NOTE You must have Administrator privileges to perform this task.

To assign one or more Windows user accounts to a new Xcelera group:
1 Log on to the Xcelera server or integrated workstation as a Windows
Administrator.
2 To start the Active Directory Users and Computers application, click Start
and select All Programs > Administrative Tools> Active Directory Users and
Computers.
3 Select Users from the tree menu in the left panel
4 Right-click the user group in the right panel and select Properties from the
menu. The <Group> Properties dialog box is displayed.
5 Select the Members tab.
6 Click Add.
7 Select the appropriate domain from the Look in list, if necessary.

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4.6 Creating a New Xcelera User Group

8 Select one or more users in the list, and then click Add to add that name to
the list of newly assigned users.
9 To close the dialog box and return to the Members tab, click OK. The names
of newly assigned users are displayed in the Members list.

Member Server
Use the following procedure to assign a Windows user account to a new or
existing Xcelera group when Xcelera is installed on a Member server:
NOTE You must have Administrator privileges to perform this task.
To assign a Windows user accounts to a new or existing Xcelera group (when
installed on a Member server):
1 Log on to the Xcelera server or integrated workstation as a Windows
Administrator.
2 To start the Active Directory Users and Computers application, click Start
and select All Programs > Administrative Tools> Active Directory Users and
Computers.
3 Double-click Group.

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4 Right-click on the group name and select Add to group.
5 Click Add.
6 Click the Look in list and select the appropriate domain for Xcelera.
7 Select an Xcelera user name or the appropriate domain global group, and
click Add.
8 Click OK.
9 To close the <Group> Properties dialog box, click OK.

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 Changing Permissions Assigned to a User Group 4.7

4.7 Changing Permissions Assigned to a User

Group
Use the Xcelera System Administration Manager application to modify
permissions for an existing user group. Options include:
• Clear Permissions
• Add Default Permissions
• Replace with Default Permissions
• Add Permissions
• Replace with Permissions
The options Add Default Permissions and Replace with Default Permissions
contains ONLY the permissions set for the Default Xcelera Groups:
Assistant, Clinical User, Physician, and PowerDoc
The options Add Permissions and Replace with Permissions contains the
permission set for the Default Xcelera Groups: Assistant, Clinical User,
Physician, and PowerDoc, and also the permission set created for the
Windows group on an Institution-level or on an Enterprise-level.
Philips Healthcare

For a complete list of available permissions and information about dependent

permissions, see the "Roles Editor" chapter of the Xcelera System
Configuration Manual.

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4.7 Changing Permissions Assigned to a User Group

4.7.1 Clearing Permissions

Use the following procedure to clear all permissions for the selected Windows
Group.
NOTE You must have Administrator privileges to perform this task.
To clear permissions:
1 Log on to the Xcelera server or integrated workstation as a Windows
Administrator.
2 To start the System Administration Manager, click Start and select All
Programs > Philips Xcelera > System Administration Manager.
3 Select the Permissions tab.
4 Select the Institution or Enterprise to which the group belongs.
5 Right-click on the group whose permission you want to clear and select Clear
Permissions. The following prompt is displayed:

Philips Healthcare
6 Do either of the following:
• To clear the permissions for the selected group and retain access rights to
the Xcelera databases, clear the check box (no check mark is displayed).
• To clear the permissions for the selected group and remove all access to the
Xcelera databases, make sure the check box is selected (default, check mark
is displayed).

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 Changing Permissions Assigned to a User Group 4.7

4.7.2 Adding Default Permissions

Use the Add Default Permissions option to assign the permission set of the
default Xcelera groups: Assistant, Clinical User, Physician, and Powerdoc.
NOTE When you add a predefined permissions set, the currently assigned permissions that
are not part of the selected permissions set remain assigned to the group.
To add predefined permission set to an Xcelera user group:
1 Right-click the group to which you want to assign permissions and select
Add Default Permissions.
Philips Healthcare

Figure 4.13 Add Default Permissions

2 Select the permission set. Default permissions are typically associated with
the following groups:
• Assistant
• Clinical User
• Physician
• Doctor with full privileges
A check mark is displayed before the permission in the set, and the total
number of permissions selected is displayed in the Windows Group list. You
can manually add or delete permissions in the Permission list.

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4.7 Changing Permissions Assigned to a User Group

NOTE A predefined permission set always includes dependent permissions.

3 To apply the changes, click Apply and do any of the following:
• To save all selected permission assignments, click Yes.
• To discard all selections, click No.
• To continue editing permission selections, click Cancel.

4.7.3 Replacing Current Permissions with Default

Permissions
Use the Replace with Default Permissions option to replace the current
permissions with a default Xcelera group permission set: Assistant, Clinical
User, Physician, and Powerdoc.
NOTE When you replace with a defined permissions set, the currently assigned permissions
that are not part of the selected permissions set are removed from the group.

To replace all existing permissions assignments with a predefined permissions

set:
1 Right-click the group to which you want to assign permissions and select

Philips Healthcare
Replace with Default Permissions.
2 Select the permissions set that you want to assign to the selected user group.

The set of permission(s) is updated. A check mark appears before the

permissions, and the total number of permissions selected appears in the
Windows Groups list.

3 To apply the changes, click Apply and do any of the following:

• To save all selected permission assignments, click Yes.
• To discard all selections, click No.
• To continue editing permission selections, click Cancel.

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 Changing Permissions Assigned to a User Group 4.7

4.7.4 Adding Permissions

Use the Add Permissions option to add more permissions in addition to the
default permission set of the Xcelera groups: Assistant, Clinical User,
Physician and Powerdoc permissions sets, You can create custom groups on
an Institution-level or on an Enterprise-level.
NOTE When you apply permission sets, the currently assigned permissions that are not part
of the selected permissions set remain assigned to the group.

To add permissions:
1 Right-click the group and select Add Permissions.
2 Select the Institution or Enterprise
3 Select the windows groups from which the permission set should be added
(Figure 4.14).
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4.7 Changing Permissions Assigned to a User Group

Figure 4.14 Adding Permissions (Enterprise and Institution Level)

Philips Healthcare
The set of permission(s) is updated for the Group. A check mark is displayed
before the permissions, and the total number of permissions selected is
displayed in the Windows Groups list.
4 To apply the changes, click Apply and do any of the following:
• To save all selected permission assignments, click Yes.
• To discard all selections, click No.
• To continue editing permission selections, click Cancel.

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 Changing Permissions Assigned to a User Group 4.7

4.7.5 Replacing with Permissions

Use the Replace with Permissions option to add more permissions in
addition to the default permission set of the Xcelera groups: Assistant,
Clinical User, Physician, and Powerdoc permissions sets. You can create
custom groups on an Institution-level or on an Enterprise-level.
NOTE When you replace current permissions with a predefined permission set, the currently
assigned permissions that are not part of the selected permissions set are removed
from the group.

To replace a permission set of a windows group:

1 Right-click the group and select Replace with Permissions.
2 Select the Institution or Enterprise.
3 Select the windows groups from which the permission set should be replaced.
The set of permission(s) is updated for the Group. A check mark is displayed
before the permissions, and the total number of permissions selected is
displayed in the Windows Groups list.
4 To apply the changes, click Apply and do any of the following:
Philips Healthcare

• To save all selected permission assignments, click Yes.

• To discard all selections, click No.
• To continue editing permission selections, click Cancel.

4.7.6 Selecting Individual Permissions

To add individual permissions:

1 In the Permissions list, select the check box corresponding to the permission
you want to add. The description of a selected permission changes to italic
gray text and the number of permissions selected appears next to the group
name in the Groups list.
2 Do one of the following:

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4.7 Changing Permissions Assigned to a User Group

• If the permissions you selected depend on permissions, the system lists

those permission(s) and prompts you to click OK to add the permissions
and all dependent permissions, or click Cancel to deselect the permissions.
• Deselect the permission(s) you want to remove. If the permissions you
deselect has dependent permissions, the system lists those permissions and
prompts you to click OK to deselect the permissions and all dependent
permissions, or click Cancel to leave the permissions selected and continue
making changes.
3 To apply the changes, click Apply and do any of the following:
• To save all selected permission assignments, click Yes.
• To discard all selections, click No.
• To continue editing permission selections, click Cancel.

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 Moving a User Between Groups 4.8

4.8 Moving a User Between Groups

You can move users from one Xcelera user group to another to provide them
with access to features that are offered by a different permission set. If an
existing set does not provide the necessary permissions, you can create a new
custom group. For more information, see ‘Creating a New Xcelera User
Group’ on page 4-16.
You can simultaneously assign a Windows user account to any number of
user groups. However, for ease of administration, Philips recommends that
each Xcelera user be assigned to only one Xcelera user group at any time. If
you assign a user to multiple Xcelera groups, the system provides access to all
features associated with the roles of all assigned groups.
To move a user from one group to another, you remove the user account
from the existing Xcelera group and assign the account to the new group.
Use the same procedure to remove a user from the Xcelera system. Remove
the user from the current Xcelera user group and assign the user to a
Windows user group with no assigned Xcelera roles if they are not already
assigned to such a group.
Philips Healthcare

Domain Controller
To move a Windows user account on a Domain Controller from one group
to another group:
1 As a Windows Administrator, log on to the Xcelera server or integrated
workstation.
2 Start the Active Directory Users and Computers application by selecting
Start > All Programs > Administrative Tools > Active Directory Users and
Computers.
3 Right-click the user name in the right panel to display a pop-up menu, and
select Properties to display the User Properties dialog box for the selected
user.
4 Select the Member Of tab to display a list of user groups to which the user is
currently assigned.

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4.8 Moving a User Between Groups

5 Select the user group from which you want to remove the user, and select
Remove.
6 Select Add to display the Select Groups dialog box.
7 Select the user group to which you want to add the user, and select Add to
add this group to the text box at the bottom of the dialog box.
8 Select OK to assign the user to the selected group and close the Select Groups
dialog box.

Member Server
To move a Windows user account on a member server from one group and to
another group:
1 As a Windows Administrator, log on to the Xcelera server or integrated
workstation.
2 Start the Active Directory Users and Computers application by selecting
Start > All Programs > Administrative Tools > Active Directory Users and
Computers.
3 Right-click the user name in the right panel to display a pop-up menu, and

Philips Healthcare
select Properties to display the User Properties dialog box for the selected
user.
4 To display the Properties windows for the local group from which you want
to remove the user, double-click the local group name.
5 From the Members list, select the user or domain global group and then
select Remove.
6 Select OK to close the group’s Properties window.
7 Double-click the local group name to which you want to add the user or
domain global group you removed in step 5.
8 Select Add.
9 From the Look in list, select the appropriate domain for Xcelera.
10 Select an Xcelera user name or the appropriate domain global group, and
select Add.

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 Maintaining Xcelera User Information 4.9

11 Select OK.
12 Select OK to close the group’s Properties window.

4.9 Maintaining Xcelera User Information

To change user information stored in the Xcelera database:
1 As an Xcelera user assigned the Configure Clinicians role, log on to the
Xcelera server or integrated workstation.
2 Start the Xcelera Clinical Application Configuration Tool by selecting Start >
All Programs > Philips Xcelera > Clinical Application Configuration Tool.
3 Select the User Info tab and locate the user whose data you want to change.
4 Select the user and select Edit Demographics to display the Detailed
Information for <user> dialog box (see Figure 4.5).
5 Make any required changes in the user contact information in the Phone and
Office areas.
6 In the Miscellaneous area, you can enter the person’s e-mail address and the
name of an optional electronic signature file; see ‘Creating an Electronic
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Signature File’ on page 4-15.

Select any or all of the following check boxes if the user is to be listed as a
member of the corresponding group:
• Ordering Physicians
• Referring Physicians
• Performed By
For example, when you select Ordering Physicians, Xcelera displays this
user’s name in any list of physicians authorized to order a study. Such a list
allows a user to select the person ordering a particular study without
typing the name.

Xcelera Release 3.3 User Administration 4-41

4.10 Creating and Maintaining a Non-user Account

7 Do one of the following:

• To save your entries and close the Detailed Information for <user> dialog
box, select OK.
• To discard all entries or changes and close the dialog box, select Cancel.

4.10 Creating and Maintaining a Non-user

Account
An Xcelera non-user is a person identified in the system for reference
purposes but who is not authorized to use Xcelera applications. For example,
a physician’s name could routinely appear on echo study reports as the person
ordering a study, but this physician may have no need to use Xcelera
applications. By creating a non-user account for such a person, you can store
contact information in the Xcelera database for routine display on echo study
reports. The information entered for a non-user account is only used for echo
studies viewed with the Xcelera Ultrasound Viewer and reports created with
that application.
Creating an Xcelera non-user account requires using the Xcelera Clinical

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Application Configuration Tool to add information to the Xcelera database
without creating a Windows user account or assigning a user account to an
Xcelera user group.
To create a non-user account:
1 As an Xcelera user assigned the Configure Clinicians role, log on to the
Xcelera server or integrated workstation.
2 Start the Xcelera Clinical Application Configuration Tool by selecting Start >
All Programs > Philips Xcelera > Clinical Application Configuration Tool.
3 Select the User Info tab.
4 To display the Detailed Information for non-user dialog box, select Add non-
user (Figure 4.5). You must enter a last name and select at least one of the list
options in the Miscellaneous area (see step 6).

4- 4 2 User Administration Xcelera Release 3.3

 Deleting a Non-user Account 4.11

5 Add available contact information in fields located in the Phone and Office
areas.
6 In the Miscellaneous area, you can enter the person’s e-mail address. (An
electronic signature file is never used for a non-user.)
Select any or all of the following check boxes if the non-user is to be listed as
a member of the corresponding group:
• Ordering Physician
• Referring Physician
• Performed By
For example, when you select Ordering Physician, Xcelera displays the
non-user’s name in any list of physicians authorized to order a study. Such
a list allows the user to select the person ordering a particular study
without typing the name.
7 Do one of the following:
• To save your entries and close the Detailed Information for non-user
dialog box, select OK.
• To discard all entries or changes and close the dialog box, select Cancel.
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To change information for a non-user, use the preceding procedure but select
Edit Demographics in step 4 instead of Add non-user.

4.11 Deleting a Non-user Account

To delete a non-user account, you deselect options in the Detailed
Information dialog box.
To delete a non-user account:
1 As an Xcelera user assigned the Configure Clinicians role, log on to the
Xcelera server or integrated workstation.
2 Start the Xcelera Clinical Application Configuration Tool by selecting Start >
All Programs > Philips Xcelera > Clinical Application Configuration Tool.
3 Select the User Info tab.

Xcelera Release 3.3 User Administration 4-43

4.11 Deleting a Non-user Account

4 Select the non-user name that you want to delete, and select Edit
Demographics to display the Detailed Information dialog box.
5 Deselect the Ordering Physician, Referring Physician, and Performed by
check boxes. The system changes the button normally labeled Add to Delete.
6 Select Delete to delete the non-user account.

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4- 4 4 User Administration Xcelera Release 3.3

 5 System Administration Tasks

This chapter describes the following administrative tasks:

• ‘Testing Workstation Monitors’ on page 5-1
• ‘Configuring Preferences’ on page 5-3
• ‘Selecting Measurement Units’ on page 5-3
• ‘Loading Studies from Removable Media’ on page 5-6
This chapter describes the tasks required to maintain a standard
configuration or integrated workstation without optional archive storage. For
information on managing archive storage, see one of the following chapters,
depending on your configuration:
• Chapter 7 ‘K-PAR Archive Storage Administration for an Integrated
Workstation’
• Chapter 8 ‘Archive Storage Administration with DiskXtender’
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• Chapter 9 ‘Archive Storage Administration for a K-Par Archive

Configuration’

5.1 Testing Workstation Monitors

Workstation monitors used to view study images must be checked
periodically to ensure they are capable of properly displaying angiographic
and echo images. The same is true for the monitor used on an integrated
workstation.

WARNING A monitor that improperly shows gray scales could lead to misinterpretation.
Use the Xcelera Video Test Tool application to test a workstation monitor for
aspect ratio, gray level, and blit speed. See the manufacturer’s documentation
for information about monitor controls available to bring performance to an
acceptable level.

Xcelera Release 3.3 System Administration Tasks 5-1

5.1 Testing Workstation Monitors

To test a workstation or integrated workstation monitor:

1 Start the Video Test Tool by selecting Start > All Programs > Philips Xcelera
> Video Test Tool.
Gray-Level Test button
Grid Test button
Blit Speed Test button

Figure 5.1 Video Test Tool - Gray-level Test Screen

The Video Test Tool starts by displaying the gray-level test screen shown in
Figure 5.1.

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2 Adjust the monitor so at least 16 shades of gray can be distinguished from
each other. Use the contrast and brightness controls to optimize the gray-
level test pattern.
3 Select the Grid Test button as shown in Figure 5.1 to display the grid test
pattern. The grid test pattern consists of a grid of squares and tests to detect
geometric distortion.
4 To check that the pattern is truly square, choose a square and measure the
sides by using a ruler to confirm that they are within ±5% of the same value.
Also verify that the sides of the square are straight by using a ruler. Some
monitors have width and height adjustment controls that you can use to
optimize display of the test pattern. In addition, some monitors have a
pincushion control that you can use to straighten lines.
5 Move the aspect ratio window around the screen to see if there are any
localized distortions.

5- 2 System Administration Tasks Xcelera Release 3.3

 Configuring Preferences 5.2

6 Select the Blit Speed Test button to start a blit speed test. The blit speed test
verifies that your video graphics board is capable of blitting data to the
display at a rate sufficient to support 40-Hz frame rates. The test calculates
and displays the blit rate of your video graphics board, and displays a pass or
fail message.
If the test fails, check the following:
• Make sure all applications are closed. If not, close all running applications
and run the test again.
• Make sure that the video driver is set to Small Fonts. Check this setting by
selecting Start > Settings > Control Panel > Display to display the Display
Properties dialog box. Select the Settings tab and the Advanced button to
display the Plug and Play monitor dialog box with settings for the installed
video driver. Be sure the Small Fonts option is selected.
• If step • and step • are satisfied and the monitor fails the blit speed test,
you might need to replace the video card.
7 Select Exit to close the Video Test Tool.
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5.2 Configuring Preferences

In the Xcelera Main Window, you can configure the preferences for Xcelera
users, refer to the topic ‘Preferences’ of the Xcelera Main Window Help. The
Xcelera Main Window also includes instructions for backing up and
restoring preferences.

5.3 Selecting Measurement Units

In Xcelera, the units of measurement (U.S. or metric) match those used by
the operating system on the workstation. Set the units of measurement used
in Xcelera applications on a workstation or integrated workstation by
specifying the units used by the operating system.
NOTE Changing the units of measurement affects only values for height and weight.
To change the units of measurement:

Xcelera Release 3.3 System Administration Tasks 5-3

5.3 Selecting Measurement Units

1 Close any open studies on the workstation.

2 As a Windows Administrator, log on to the Xcelera server or integrated
workstation.
3 Display the dialog box for setting regional options (Figure 5.2) in the manner
appropriate for your operating system:
• On a Windows 2003 or Windows 2008 system, select Start > All
Programs > Control Panel > Regional and Language Options.
• On a Windows XP or Windows 7 system, select Start > Control Panel >
Regional and Language Options.

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Figure 5.2 Regional and Language Options Dialog Box

5- 4 System Administration Tasks Xcelera Release 3.3

 Selecting Measurement Units 5.3

4 Select Customize to display the Customize Regional Options dialog box

(Figure 5.3).
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Figure 5.3 Customize Regional Options Dialog Box

5 Select the Numbers tab.

6 Select either U.S. or Metric in the Measurement system list.
7 Select OK to change all existing values to the specified units.

Xcelera Release 3.3 System Administration Tasks 5-5

5.4 Loading Studies from Removable Media

5.4 Loading Studies from Removable Media

You can manually transfer or load study images to the Xcelera system from
removable media such as a CD. You can load a study on an integrated
workstation or any workstation equipped with the required media drive.

5.4.1 Using Xcelera Viewer to Load Study Images

To load one or more studies by using the Xcelera Main Window on an
integrated workstation:
1 As an Xcelera user assigned the Import from Media role, log on to a
workstation.
2 Place the media containing the study or studies you want to load in the
appropriate media drive.
3 Start Xcelera Main Window.
4 Select Media and Local Storage (Figure 5.4) from the Search preset list, and

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select Start Search.

Figure 5.4 Xcelera Viewer Main Window

5 Select the study. To select multiple studies, do either of the following:

• Press and hold the Ctrl key while selecting each study you want to copy.
• Press and hold the Shift key while selecting the first study in the range and
the last study in the range.
6 Select Copy Study.

5- 6 System Administration Tasks Xcelera Release 3.3

 Loading Studies from Removable Media 5.4

7 In the Copy Study dialog box, specify the Copy To location.

For example, to copy the study to the server, select Server and select the
server from the list.
8 Select OK to copy the study. A progress dialog box appears.
9 Do either of the following:
• To cancel the copy operation, select Abort.
• Wait until the copy operation is complete and select Done.
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Xcelera Release 3.3 System Administration Tasks 5-7

5.4 Loading Studies from Removable Media

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5- 8 System Administration Tasks Xcelera Release 3.3

 6 General Archive Storage
Administration

An important component of data protection is the onsite system

administrator's monitoring the Xcelera system and its archive storage server,
ensuring that components are mechanically sound and that backups of the
Xcelera system are successful.
Most Xcelera systems have an archive (or multiple archives) connected to
them. This archive will need administration tasks which are executed on a
regular basis by the system administrator to monitor the status/health of the
archive.
An integral part of this data protection is timely repair of any hardware or
system errors found. The system administrator should immediately contact
their Philips support contact for assistance with any questions for any archive
delivered by Philips. For Non-Philips supplied archives please contact your
Archive vendor for detailed information on checking system health.
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6.1 Archive Storage Administration Tasks

The following table summarizes tasks associated with the optional archive
storage administration feature. This table is a general overview of tasks that
should be executed for any archive connected to Xcelera to ensure proper
operation.
Task Frequency Archive Storage Administration Task Reference

Daily Check Archive Disk Status ‘Check Archive Disk Status’. Refer to
page 3

Weekly Check Archive Free Space ‘Check Archive Free Space’. Refer to
page 3

Xcelera Release 3.3 General Archive Storage Administration 6-1

6.1 Archive Storage Administration Tasks

For Philips Supplied archives the following tasks are defined in more detail
with instructions in Chapter 7- to Chapter 10. See the table below for more
information.

For Non-Philips supplied archives please contact your Archive vendor for
detailed information on checking system health. .
Standard Integrated DiskXtender Netgear NAS
Configuration Workstation 2000 system
Task (Chapter 9) (Chapter 7) (Chapter 8) (Chapter 10)

Check flush (move-to- page 4 page 3 page 8 page 8

media) operations

Maintain empty disks for page 6 page 6 page 10 to page 10 to

recording new studies page 12 page 12

Insert disk—put on-line page 9 page 10 page 31 page 31

Remove a disk—put off-line page 10 page 5 page 27 to page 27 to

page 29 page 29

Archive Storage page 1

Administration Tasks

Monitor Server Backups page 5

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The following table summarizes tasks associated with DiskXtender 2000
software only.
Task Page

Check available disk space page 9

Allocate media to an extended drive page 16

Prepare media:
• For use in an MOD drive or MO jukebox page 17
• For use in a DVD-RAM jukebox page 20

Assign media to a media folder page 24

Swap multidisk magazine page 29

6- 2 General Archive Storage Administration Xcelera Release 3.3

 Check Archive Disk Status 6.2

Task Page

Swap media:
• In a jukebox page 30
• In a single-MOD drive page 31

Check for successful drive scan page 6

Schedule file migration (move-to-media) events page 33

6.2 Check Archive Disk Status

Monitor the drive status indicator on your archive system to verify that the
disk status of your archive is ok.
For Philips supplied archives see it's respective chapter in this document. For
customer provided archives contact the vendor or use the vendors
documentation for instructions on verifying the disk status.

6.3 Check Archive Free Space

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Monitor the Archive and verify that approximately 500 Gb of free space is
left on the archive.
For Philips supplied archives see its respective chapter in this document. For
customer provided archives contact the vendor or use the vendors'
documentation for instructions on how to verify the free disk space on the
archive.
The 500 GB limit is chosen to provide enough time to evaluate and plan
additional capacity needs. This value should be modified if your site archives
higher than normal amounts of data that would not leave enough time to
evaluate and install additional capacity.

Xcelera Release 3.3 General Archive Storage Administration 6-3

6.3 Check Archive Free Space

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6- 4 General Archive Storage Administration Xcelera Release 3.3

 7 K-PAR Archive Storage
Administration for an Integrated
Workstation

The Archimedia 4.3.4 software from K-PAR Archiving Software Inc. is a

major subsystem of the Xcelera system that controls archive storage. As a
system administrator, you use the Archimedia Explorer application to
manage optional archive storage that might be implemented through the
addition of a single magneto-optical disk (MOD) drive.
This chapter describes the Archimedia features you need to use with an
integrated workstation Xcelera configuration when an MOD drive has been
added to the configuration. Be aware that although valuable as a reference for
more detailed information, the Archimedia 4.3.4 User Manual describes
many features of the Archimedia application that are not applicable to your
role as an Xcelera system administrator.
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7.1 Archive Storage Control Software

The Archimedia software treats all MODs containing archived images as a
single eXtended File System (XFS). An XFS appears and behaves in much the
same way that a fixed disk can appear as drive C: or drive D: on a PC.
However, the hardware components of an XFS are a combination of storage
space on the workstation’s fixed disk and the MODs. The Archimedia
software controls the recording of new images to an MOD and the flow of
data from an MOD when retrieving an archived study. Within the
Archimedia subsystem, each side of an MOD is referred to as a subsystem of
the XFS.
The Archimedia subsystem manages the storage of files on the XFS. An
Xcelera study consists of two files for each run in a cath study or loop in an
echo study, and there is one file for each still frame. Therefore, most studies
consist of multiple files.

Xcelera Release 3.3 K-PAR Archive Storage Administration for an Integrated Workstation 7-1
7.1 Archive Storage Control Software

Although the XFS created for your Xcelera system behaves as a single storage
entity, it consists of the following resources:
• Backing store—All MODs containing recorded images including the one
currently on-line in the designated single-MOD drive.
• Directory cache—A single file containing an index of all archived files.
This file is stored on the workstation hard disk and contains information
about every XFS file and directory.
• File cache—Storage space on the integrated workstation hard disk used to
temporarily store image files of the following types:
- New image files not yet recorded on the backing store (MOD).
- Copies of image files requested from the backing store (MOD).
• Control information—Attributes of the XFS used by your Xcelera system.
A file in the file cache that has not been recorded on an MOD, or that differs
from the MOD version, is called a dirty file. Deleting or corrupting a dirty
file causes permanent data loss. The Archimedia system periodically records
dirty files on an MOD during a flush operation. You must be sure that flush
operations run periodically to prevent the file cache from filling with dirty

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files. An MOD is a read-write media that allows Archimedia to flush files
periodically throughout the day, if necessary.
A file in the file cache that has an exact copy on an MOD is called a clean file.
The Archimedia system creates a clean file when retrieving a file from an
MOD. A dirty file automatically becomes a clean file after a flush operation.
Archimedia maintains a minimum amount of available space in the file cache
by using a purge process to periodically remove clean files. Deleting a clean
file never causes data loss.

7- 2 K-PAR Archive Storage Administration for an Integrated Workstation Xcelera Release 3.3
 Managing Archive Storage on an Integrated Workstation 7.2

7.1.1 System Administrator Responsibilities

As an Xcelera system administrator, you must be able to complete the
following tasks related to archive storage:
• “Checking Flush Operations on a Workstation” on page 7-3
• “Removing (Put Off-line) an XFS MOD” on page 7-5
• “Maintaining Empty MODs for New Studies” on page 7-6
• “Inserting (Put On-line) an XFS Off-line MOD” on page 7-10
For information on backing up archive management data, see one of the
following, depending on the archive management software you use:
• Chapter 13 "Xcelera Backup Procedures"
• Appendix A "Backup Procedures for DiskXtender 2000"

7.2 Managing Archive Storage on an Integrated

Workstation
On an integrated workstation, Archimedia software manages archive storage
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while running on a single computer along with the Xcelera server

applications and workstation applications.
Each MOD has two sides; each side can store 9.1 GB. Because the MOD is
rewritable, the Archimedia subsystem can periodically record small numbers
of dirty files and thereby minimize the storage space used by dirty files.

7.2.1 Checking Flush Operations on a Workstation

As an Xcelera system administrator, you must periodically check to see that
the Archimedia subsystem is able to complete regular flush operations so the
file cache does not fill with dirty files. Should the cache fill with dirty files,
the workstation cannot accept new images from imaging systems and cannot
retrieve an archived study from an MOD.

Xcelera Release 3.3 K-PAR Archive Storage Administration for an Integrated Workstation 7-3
7.2 Managing Archive Storage on an Integrated Workstation

Philips recommends that you use the following procedure to check flush
operations each morning:
1 As a Windows Administrator, log on to the integrated workstation.
2 Start Archimedia Explorer by selecting Start > All Programs > K-PAR
Archimedia . . . > Archimedia Explorer.
3 Expand the tree diagram in the left panel to show the Subsystem and Cache
headings below the Xcelera file system.
4 Right-click the Cache heading, and select Properties to display the Properties
of Cache dialog box (Figure 7.1). The system displays the Details tab by
default.

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Figure 7.1 Properties of Cache Dialog Box

5 Check the amount of space occupied by dirty files (value for the Dirty
attribute). If this amount is over 2.0 GB, the system has not been able to
record dirty files on an MOD during a flush operation.
Flush operations should occur periodically throughout the day. Review
events in the Windows Event Viewer to determine what happened when the
Archimedia subsystem last attempted to complete a flush operation.
If you are unable to clear the condition that is blocking flush operations,
contact your Philips Healthcare service representative.

7- 4 K-PAR Archive Storage Administration for an Integrated Workstation Xcelera Release 3.3
 Managing Archive Storage on an Integrated Workstation 7.2

Be sure there is always one empty off-line MOD ready to receive new study
images during a flush operation. See “Removing (Put Off-line) an XFS
MOD” on page 7-5 and “Inserting (Put On-line) an XFS Off-line MOD”
on page 7-10.
NOTE Should experience show that the storage space used by dirty files grows slowly, you
may be able to check flush operations less frequently than once a day.

7.2.2 Removing (Put Off-line) an XFS MOD

You need to remove a disk from the single-MOD drive to prepare an empty
MOD for recording new studies or to access studies recorded on a different
MOD. Any disk you remove remains part of the XFS: the Archimedia
subsystem only changes the status from on-line to off-line. Be sure to store
offline disks in a location where a user or system administrator can easily
locate any particular disk.
To remove a disk from the single-MOD drive:
1 As a Windows Administrator, log on to the integrated workstation.
2 Start Archimedia Explorer by selecting Start > All Programs > K-PAR
Archimedia . . . > Archimedia Explorer.
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3 Expand the tree diagram in the left pane to show the Subsystems and Cache
headings below the Xcelera file system, and then expand the Subsystems to
show all subsystems (disks) in the XFS.

Xcelera Release 3.3 K-PAR Archive Storage Administration for an Integrated Workstation 7-5
7.2 Managing Archive Storage on an Integrated Workstation

4 Right-click the name of the disk or subsystem that you need to remove, and
select Off-line to display the Put Subsystem Off-line dialog box (Figure 7.2).

Figure 7.2 Put Subsystem off-line Dialog Box

5 Select Export disc from jukebox and select OK.

6 Remove the MOD from the drive.

7.2.3 Maintaining Empty MODs for New Studies

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As a system administrator, you must be sure there are one or more empty
MODs available for recording new studies during a flush operation. Philips
recommends that you check the number of empty disks available at least
once a week and be sure there are enough disks to store studies expected in
the next three weeks. Empty MODs should be prepared before the time they
are needed for recording images. Preparation consists of formatting the disks
and assigning them to the Xcelera XFS.

Estimating the Number of Empty Disks Required

Determine the number of empty disks required by estimating the space
needed to store all studies expected in the coming week. For estimating
purposes, use 100 MB per echo study and 250 MB per cath study.

7- 6 K-PAR Archive Storage Administration for an Integrated Workstation Xcelera Release 3.3
 Managing Archive Storage on an Integrated Workstation 7.2

Estimate the total studies to be completed by each Cath lab and each Echo
lab during the next three-week period, and multiply by the appropriate factor
to determine the storage space required. Total the megabytes of storage space
required for all labs, and divide this total by the capacity of one MOD
(9600 MB) to determine the number of disks required to store the studies.
NOTE You prepare both sides of any empty MOD.
Be sure to provide a safety margin in your estimate. One way to provide a
safety margin is to use the average studies completed during a weekday and
multiply by seven. If fewer studies are done on weekends, then your estimate
contains a safety margin. If the same number of studies are completed every
day of the week, add 10% to the total estimated storage space to provide a
safety margin.

Preparing an Empty MOD

Preparing an empty MOD is a two-step process. First, you insert a blank disk
into the MOD drive by using a load process, and then you assign the disk to
the Xcelera XFS and format it. See “Removing (Put Off-line) an XFS MOD”
on page 7-5 to first remove a disk from the drive.
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Xcelera Release 3.3 K-PAR Archive Storage Administration for an Integrated Workstation 7-7
7.2 Managing Archive Storage on an Integrated Workstation

Loading an MOD into the Drive

To load a blank MOD into the drive:
1 As a Windows Administrator, log on to the integrated workstation.
2 Start Archimedia Explorer by selecting Start > All Programs > K-PAR
Archimedia . . . > Archimedia Explorer.
3 Label the blank disk that you are adding using local conventions for labeling.
Note that the MOD has two sides, and only one side is active in the drive.
You must turn the disk over to make the other side active. You add each side
of an MOD to the Xcelera XFS as a separate subsystem.
Philips recommends that you assign a base identifier to each MOD and
append the characters A or B to identify the different sides. For example, the
sides of an MOD could be labeled ClinicImages01A and ClinicImages01B.

WARNING Be sure not to insert an MOD that contains existing studies during this procedure. The
XFS assignment procedure deletes all existing data on the MOD.
4 Expand the tree diagram in the left pane to show the Standalone Optical
Drives heading.
5 Select the Standalone Drives heading to display details in the right pane.

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6 Right-click the MOD drive name used for archive storage, and select Load.
7 Load a blank disk into the MOD drive and note the label for the active side
so you can enter it during the assignment process. Select OK in the
confirmation message box. Select Yes in the Disc Import message box. The
drive icon shown in the right pane changes to show that the drive now
contains a disk.

7- 8 K-PAR Archive Storage Administration for an Integrated Workstation Xcelera Release 3.3
 Managing Archive Storage on an Integrated Workstation 7.2

Assigning the Active MOD Side to the Xcelera XFS

To assign the active MOD side in the drive to the Xcelera XFS and format
the MOD:
1 As a Windows Administrator, log on to the integrated workstation.
2 Start Archimedia Explorer by selecting Start > All Programs > K-PAR
Archimedia . . . > Archimedia Explorer.
3 Expand the tree diagram in the left panel to show the Subsystems and Cache
headings below the Xcelera file system.
4 Right-click Subsystems and select New Subsystem to display the first dialog
box of the Add Subsystem wizard.
5 Click Select Disk.
6 Select slot jb0d1 and select OK.
7 Click Next.
8 Click Next again, and ensure that the Use Folder for Root of Subsystem
option is not selected.
9 In the UDF Disk Label field, enter the unique label that matches the
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physical label on the disk (see step 3 in “Loading an MOD into the Drive”
on page 7-8).
10 Click Finish.
11 Click OK to the Add Subsystem prompt. Subsystem creation may take a
minute.
12 Click OK in message box confirming the addition of the new subsystem.
Philips recommends preparing both sides of a blank MOD. After completing
the preceding procedures for the A side, remove the disk and reinsert it with
the B side active. Repeat the preceding procedure for the B side.

Xcelera Release 3.3 K-PAR Archive Storage Administration for an Integrated Workstation 7-9
7.2 Managing Archive Storage on an Integrated Workstation

7.2.4 Inserting (Put On-line) an XFS Off-line MOD

When a user requests a study that contains images stored on an off-line
MOD or on the opposite side of the disk currently in the MOD drive, the
Archimedia system displays a message on the workstation monitor describing
the disk and the side that must be inserted. If the active MOD side fills
during a flush operation, the system notifies the operator to insert an empty
MOD to complete the recording of new images.
NOTE An off-line disk (assigned and empty or containing recorded images) remains part of
the Xcelera XFS so you need not assign it again to the XFS when it is inserted in the
MOD drive.
For an integrated workstation, you must first remove the current MOD from
the drive before you can insert another; see “Removing (Put Off-line) an XFS
MOD” on page 7-5.
With the Archimedia Explorer open and the MOD drive empty, insert an
off-line disk in response to a notification message as follows:
1 Expand the tree diagram in the left pane of the Archimedia Explorer to show
the Subsystems and Cache headings below the Xcelera file system, and then
expand the Subsystems heading to show all subsystems in the XFS.

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2 Right-click the name of the subsystem that you need to insert, and select On-
line to display the Bring Subsystem on-line dialog box (Figure 7.3).

Figure 7.3 Bring Subsystem on-line Dialog Box

3 Select the Import Disk option and select OK to display a confirmation

message.

7- 1 0 K-PAR Archive Storage Administration for an Integrated Workstation Xcelera Release 3.3
 Backing Up Archive Management Data 7.3

4 Insert the MOD into the drive, being careful to have the correct side active
(based on the subsystem specified in the notification message), and then
select Yes to dismiss the confirmation message.

7.3 Backing Up Archive Management Data

See Chapter 13 "Xcelera Backup Procedures" for information about backing
up Archimedia system data.
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Xcelera Release 3.3 K-PAR Archive Storage Administration for an Integrated Workstation 7-11
7.3 Backing Up Archive Management Data

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7- 1 2 K-PAR Archive Storage Administration for an Integrated Workstation Xcelera Release 3.3
 8 Archive Storage Administration
with DiskXtender

This chapter explains how to maintain an Xcelera system that has been
upgraded from an EnConcert system and continues to use the legacy
DiskXtender (DX) 2000 application for archive storage management.
For information on managing archive storage using the Archimedia software,
see Chapter 9 "Archive Storage Administration for a K-Par Archive
Configuration" or Chapter 7 "K-PAR Archive Storage Administration for an
Integrated Workstation", depending on your Xcelera system configuration.
NOTE To run the DiskXtender Administrator, a user must be a member of one of the
following groups: Domain Administrators, Local Administrators, or DxAdministrators.
To run the MediaStor Administrator and administer the archive device, a user must be
a member of both the MsAdministrators and the DxAdministrators groups and be a
Local or Domain Administrator.

8.1 Overview of Archive Storage

Philips Healthcare

The standard Xcelera configuration features one or more workstations and a

dedicated computer operating as the Xcelera server. A DVD-RAM jukebox
provides archive storage and is controlled by a software subsystem running
on a dedicated archive server. The Xcelera server receives images for a new
study from an imaging system and registers the study in the Xcelera database.
The Xcelera server stores the new images in an entity called the repository
using storage space on a RAID array and immediately forwards new image
data to the archive server for long-term storage.
The archive server initially stores image data in an entity called the file cache
using storage space on a RAID array until there are enough new studies to fill
a DVD-RAM disk. Then the system automatically records new study images
on a blank DVD-RAM disk in the jukebox during what is called a move
operation.

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8.1 Overview of Archive Storage

Figure 8.1 summarizes the basic flow of image data.

Xcelera Components

Archive
Xcelera Management DVD-RAM
Database Application jukebox
Register RAID RAID
New Study Array New Array New
Imaging Study Study Study
System

Retrieve
Repository File Cache Study
Archive
Images
Xcelera Archive Storage
Workstation Server Server Device

Figure 8.1 Image Data Flow

The workstations and servers are connected by a common data network and
are assigned to the Xcelera Windows domain. The transfer of images from
the imaging system to the Xcelera server takes place over the data network as
does the transfer of images from the Xcelera server to the archive server.

Philips Healthcare
Images retrieved from an on-line DVD-RAM disk in the jukebox must be
copied to the file cache, forwarded to the Xcelera repository, and then sent to
the workstation requesting the study. The jukebox uses both sides of the
media and recognizes each side as a separate entity.
An Xcelera user can open an existing study on any workstation while using
the Xcelera Ultrasound Viewer or the Xcelera Cath application. Opening a
study can require the system to obtain images from any of the following
locations:
• Xcelera server repository
• Archive server file cache
• Archive storage media–on-line (available in the jukebox)
• Archive storage media–off-line

8- 2 Archive Storage Administration with DiskXtender Xcelera Release 3.3

 Overview of Archive Storage 8.1

The Xcelera system automatically retrieves images from the location that can
provide them quickest. If the images are stored on an off-line DVD-RAM
disk, the system prompts the system administrator to place the disk in the
jukebox (see “Retrieving Off-line Media” on page 8-31).
DiskXtender can also be used in an Xcelera configuration in which all study
images are stored on magneto-optical disks (MODs). In such a
configuration, reports are accessed either on a hard disk drive or on the
MOD drive. Typical storage tasks performed for a single-MOD drive
configuration are:
• Swapping full media with blank media (or flipping over the media)
• Retrieving off-line media
• Making regular checks on disk space
The following table approximates the number of media disks required,
depending on the type of archive storage used, for various numbers of studies
performed. This number varies with the size of each study. Use the values in
this table as a general guideline.
Number of Number of Disks Required
Studies
Philips Healthcare

Performed* 5.2-GB 9.1-GB 9.4-GB

MOD MOD DVD-RAM

10 1 1 1

25 1 1 1

50 1 1 1

100 2 1 1

200 4 2 1

*Assumes the average study size is 80 MB.

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8.2 Storage Media Overview

8.2 Storage Media Overview

Xcelera supports the use of magneto-optical disk (MOD) media and DVD-
RAM media.

8.2.1 Magneto-Optical Disk (MOD) Media

There are two classes of magneto-optical disk (MOD) drives supported by
Xcelera:
• Archive storage drives used in jukeboxes and single-MOD drive solutions
• Import and export drives used for importing from and exporting to
Xcelera
The drives used for import/export and archive storage use magneto-optical
disks. Import media from Philips imaging systems and archive storage media
are 5.25-inch magneto-optical disks. The types of 5.25-inch drives that
Xcelera uses include: 2X, 4X, and 8X drives.
As a general rule, use 512- or 1024-byte/sector media for import/export, and
use 2048- and 4096-byte/sector media for magneto-optical archive storage.

Philips Healthcare
The following table details the media/drive compatibility for importing and
exporting.
2X 4X 8X 14X
512-Byte/Sector 512-Byte/Sector 1024-Byte/Sector 1024-Byte/Sector
1.2 GB 2.3 GB 4.8 GB 9.1 GB

2X Drive Read/Write — — —

4X Drive Read/Write Read/Write — —

8X Drive *Read only Read/Write Read/Write —

14X Drive *Read only Read/Write Read/Write Read/Write

*Example: 8X drive can read and write to 8X and 4X media, but will only read 2X.

NOTE Importing studies from DICOM sources (imaging systems other than those produced by
Philips) may require 3.5-inch magneto-optical media and drives.

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 Storage Media Overview 8.2

The following table details the media/drive compatibility for archive storage.
2X 4X 8X 14X
1024-Byte/Sector 1024-Byte/Sector 2048-Byte/Sector 4096-Byte/Sector
1.3 GB 2.6 GB 5.2 GB 9.1 GB

2X Drive Read/Write — — —

4X Drive Read/Write Read/Write — —

8X Drive *Read only Read/Write Read/Write —

14X Drive *Read only Read/Write Read/Write Read/Write

*Example: 8X drive can read and write to 8X and 4X media, but will only read 2X.

8.2.2 DVD-RAM Media

DVD-RAM is used for archival purposes only. Currently, the media used in
the DVD-RAM archive devices are 4.7 GB per side, double-sided DVD-
RAM media.

8.2.3 Media Types

Philips Healthcare

To follow the procedures in this chapter for inserting, preparing, and

swapping media, it is helpful to have definitions of the media types:
• Original–Prepared for use in an extended drive but not currently assigned
to a media folder. These are listed under the Original Media node. For a
media type to appear in this list, the media must be:
- Formatted for the OTG file system
- Labeled for use in DiskXtender
• Blank–Formatted for use with DiskXtender but have no labels.
• Foreign–Formatted for a file system other than DiskXtender and
unsupported by DiskXtender. Media that are foreign to DiskXtender are
displayed in the Foreign Media List.
• Unknown–Formatted for a file system that is unrecognized by
DiskXtender.

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8.3 Checking Drive Scan Operations

• Unformatted—Unformatted media.
• Corrupt—Media have been corrupted.

8.3 Checking Drive Scan Operations

DiskXtender performs a scheduled drive scan to create a list of files that must
be moved to media. To ensure that DiskXtender has created this list, and
finished creating the list before the move-to-media operation is scheduled to
start, use the DiskXtender Administrator to check the status of the last drive
scan operation.
To check the status of the last drive scan operation:
1 Select Start > All Programs > Legato DiskXtender > Administrator. Select
the DiskXtender 2000 splash screen to increase the speed of the connection.
Otherwise, the connection occurs automatically after a few seconds. The
DiskXtender Administrator window opens.
2 Ensure that the extended drive is selected; if not, select the extended drive
name (at the top of the left pane) to display the device properties in the right
pane (Figure 8.2).

Philips Healthcare

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 Checking Drive Scan Operations 8.3
Philips Healthcare

Figure 8.2 DiskXtender Administrator - Last Drive Scan Properties

3 Under Last drive scan information, check the value in the End time field.
Verify that the end time is earlier than the scheduled start time for the move-
to-media operation (see “Checking Move-to-Media Operations” on page 8-
8).
4 Select OK.
If you suspect a drive scan has not successfully completed, inspect the
DiskXtender event log (see “Checking the DiskXtender Event Log” on page
B-18).
For information on how to schedule a drive scan, see “Viewing and
Modifying File Migration Events” on page 8-33.

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8.4 Checking Move-to-Media Operations

8.4 Checking Move-to-Media Operations

Each day, you should check whether all move-to-media operations have
successfully completed.
To check whether any pending move operations exist:
1 Select Start > All Programs > Legato DiskXtender > Administrator. Select
the DiskXtender 2000 splash screen to increase the speed of the connection.
Otherwise, the connection occurs automatically after a few seconds. The
DiskXtender Administrator window opens.
2 Ensure that the extended drive is selected; if not, select the extended drive
name (at the top of the left pane) to display the device properties in the right
pane (Figure 8.3).

Philips Healthcare
Figure 8.3 DiskXtender Administrator - File Information Properties

3 Under File information, check the value of the Pending move field. If you
are performing this check early in the day, the value of the Pending move
field should be close to zero (0).
4 Select OK.
For information on how to schedule a move-to-media operation, see
“Viewing and Modifying File Migration Events” on page 8-33.

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 Checking Available Disk Space on a Jukebox or an MOD Drive 8.5

8.5 Checking Available Disk Space on a Jukebox

or an MOD Drive
Philips recommends you check disk space usage and availability on a daily
basis to ensure enough disk space is available to complete the move-to-media
operation.
NOTE This procedure is valid for a jukebox or a single-MOD drive.
To check the disk space on the archive device:
1 Select Start > All Programs > Legato DiskXtender > Administrator. Select
the DiskXtender 2000 splash screen to increase the speed of the connection.
Otherwise, the connection occurs automatically after a few seconds. The
DiskXtender Administrator window opens.
2 Expand the extended drive to display the media folders. For each media
folder, such as \ImageData\, perform step 3 through step 6.
3 Expand the media folder.
4 Expand Move Groups.
5 Right-click the defined move group, such as imagedatagroup, and select
Philips Healthcare

Properties in the menu.

6 In the Move Group Properties dialog box, select the Statistics tab.
The Statistics tab displays the total amount of free space and used space for
the entire extended drive.
(You can also select the Media tab to view the size and free space for each
piece of media in the move group. To determine the total free space, total the
sum of the free space for all media in the list.)

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8.6 Add Media—Inserting Media into a Single-MOD Drive

To view available space on the server’s NTFS drive that the DX application is
extending:
1 Run Windows NT Explorer.
2 Right-click the drive being extended (usually the D: drive), and select
Properties.
3 View Used space and Free space.

8.6 Add Media—Inserting Media into a Single-

MOD Drive
To insert blank, compatible media into a single-MOD drive:
1 Start the MediaStor Administrator by selecting Start > All Programs >
Legato MediaStor > Administrator. Select the MediaStor splash screen to
increase the speed of the connection.
2 Display the subordinate options. In the left pane, expand the name of the
server on which you installed MediaStor.
3 Make sure that the MOD drive is off-line, as follows:

Philips Healthcare
• Expand the Hardware icon to display subordinate options.
• Highlight the hardware device to display a drive information dialog box.
In the lower right pane, the Status entry should be off-line.
4 Gently push the magneto-optical disk into the drive.
5 Expand the Hardware icon.
6 Right-click the archive drive and select Set online.
7 Select Yes when asked to confirm your intention to set the drive on-line.

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 Add Media—Inserting New Media into a Jukebox (MO or DVD-RAM) 8.7

8.7 Add Media—Inserting New Media into a

Jukebox (MO or DVD-RAM)
To insert a 10-disk cartridge into a DVD-RAM jukebox, see “Add Media—
Inserting a Multidisk Magazine into a DVD-RAM Jukebox” on page 8-12.
To insert new (blank) media into a jukebox:
1 Start the MediaStor Administrator by selecting Start > All Programs >
Legato MediaStor > Administrator. Select the MediaStor splash screen to
increase the speed of the connection.
2 Display the subordinate options. In the left pane, expand the name of the
server on which you installed MediaStor.
3 Expand the Hardware icon to display the names of available devices such as
MO Jukebox (SCSI2.06.0).
4 Right-click the name of the archive device and select Manage Media to
display the Manage Library Media dialog box.
5 Select Insert to display the Insert Library Media dialog box (Figure 8.4).
Philips Healthcare

Figure 8.4 MediaStor Administrator - Insert Library Media Dialog Box

Xcelera Release 3.3 Archive Storage Administration with DiskXtender 8-11

8.8 Add Media—Inserting a Multidisk Magazine into a DVD-RAM Jukebox

6 Select one of the following options:

• Insert media to first available shelves, and then enter the number of
media to be inserted in the Quantity field.
• Insert media to specified shelves, and then specify one or more shelf
numbers.
7 Select OK. The system displays a dialog box prompting you to insert media
into the slot.
8 Insert the media into the slot and select OK to complete the media insertion
procedure.
9 Repeat step 5 through step 8 of this procedure for each media you add to the
jukebox.
Media in the jukebox prior to installation are automatically inventoried.

8.8 Add Media—Inserting a Multidisk Magazine

into a DVD-RAM Jukebox
To insert a multidisk magazine into a DVD-RAM jukebox:

Philips Healthcare
1 Start the MediaStor Administrator by selecting Start > All Programs >
Legato MediaStor > Administrator. Select the MediaStor splash screen to
increase the speed of the connection.
2 Display subordinate options. In the left pane, expand the name of the server
on which you installed MediaStor.
3 Expand the Hardware icon to display the names of available devices such as
DVD-RAM Jukebox (SCSI 1060).
4 Right-click the name of the archive device, select Set offline from the archive
device menu, and select Yes to confirm your intention to take the device off-
line.
5 At the front pane of the DVD-RAM jukebox, press Select. Exchange
magazines should appear in the display.

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 Add Media—Inserting a Multidisk Magazine into a DVD-RAM Jukebox 8.8

6 In the Exchange Magazine dialog box, press the left-most button. Select Yes
when prompted to take the changer off-line, and the front door on the
jukebox opens.
7 Insert the multidisk magazine, according to the instructions in your DVD-
RAM jukebox hardware manual, and then close the front panel. Cartridges
should be inserted from the bottom left first and then added sequentially
without skipping any shelves. Figure 8.5 shows shelf number assignments in
a single-column model; Figure 8.6 shows shelf number assignments in a
dual-column model.
8 Right-click the name of the archive device, and select Set online from the
archive device menu to display the Set Library on-line dialog box.
9 Select Inventory all shelves in this library. Note that inventorying all shelves
in a library can take several minutes to several hours to complete, depending
on the size of the jukebox and the amount of media in the jukebox.
10 Ensure that the default option Force a reset of hardware inventory is set.
11 Select “OK” to complete the insertion procedure.
Philips Healthcare

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8.8 Add Media—Inserting a Multidisk Magazine into a DVD-RAM Jukebox

Magazine
12
Magazine
Trays in the magazine are 11
numbered from bottom Magazine
to top 1-10 10
Magazine
9
Magazine
Slot 10 8
Magazine
Slot 1 7 D120 Library
Magazine
6
Magazine
5
Note: When Rotation Magazine
Station is installed, 4
four magazine Magazine
positions will be lost. Rotation 3
Station Magazine
Magazine 5 becomes 2
Magazine 1. Magazine
1

Drive 4
Drive 3
Drive 2

Philips Healthcare
Drive 1

Figure 8.5 Shelf Number Assignment in Single-Column Model

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 Add Media—Inserting a Multidisk Magazine into a DVD-RAM Jukebox 8.8

Magazine Magazine
24 48

Magazine Magazine
13 25

Magazine Magazine
12 24
Magazine Magazine
Trays in the magazine are 11 23
numbered from bottom Magazine Magazine
to top 1-10 10 22
Magazine Magazine
9 21
Magazine Magazine D480 Library
Slot 10 8 20
Magazine Magazine
Slot 1 7 19 D240 Library
Magazine Magazine
6 18
Magazine Magazine
5 17
Note: When Rotation Magazine Magazine
Station is installed, 4 16
four magazine Magazine Magazine
positions will be lost. Rotation 3 15
Station Magazine Magazine
Magazine 5 becomes 2 14
Magazine 1. Magazine Magazine
Philips Healthcare

1 13

Drive 3 Drive 6
Drive 2 Drive 5
Drive 1 Drive 4

Figure 8.6 Shelf Number Assignment in Dual-Column Model

Xcelera Release 3.3 Archive Storage Administration with DiskXtender 8-15

8.9 Allocating Media to an Extended Drive

8.9 Allocating Media to an Extended Drive

To allocate media to an extended drive:
1 Select Start > All Programs > Legato DiskXtender > Administrator. Select
the DiskXtender 2000 splash screen to increase the speed of the connection.
Otherwise, the connection occurs automatically after a few seconds. The
DiskXtender Administrator window opens.
2 In the DiskXtender Administrator tool bar, select the Configure Media
Services icon.
Alternatively, you can pull down the Service menu and select Configure
Media Services.
3 The Configure Media Services dialog displays the list of installed media
services (usually only one). Highlight the media service of type MediaStor,
and select the Properties button.
4 In the Media Services Properties dialog box, select the Media List tab.
5 From the list of media, select one or more media that do not have an
application pool entry and select Allocate.
6 In the Select Extended Drive dialog box, highlight the extended drive name

Philips Healthcare
and select OK.
7 In the Media Services Properties dialog box, confirm that the media are listed
with the application pool entry; select OK.
8 In the Configure Media Services dialog box, select Close.

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 Preparing Media 8.10

8.10 Preparing Media

Before you can add media to a media folder, you must prepare the media so
that it is formatted and labeled. This requirement applies to media to be used
in all storage devices:
• Single-MOD drive or MO jukebox
• DVD-RAM jukebox
Before preparing the media, you must allocate the media to an extended
drive; see “Allocating Media to an Extended Drive” on page 8-16.

8.10.1 Media-Naming Recommendations

It is recommended to devise a consistent naming scheme for the media,
whether you have a jukebox or stand-alone media drive. Each side of the
media is considered to be a unique media item by the storage device. For ease
of maintainability, observe the following:
• Name both sides of the media so that it is obvious they are the same media
type, such as ClinicImage1A and ClinicImage1B.
Philips Healthcare

• The media name can contain up to sixteen alphanumeric characters.

• Assign both sides of the media to the same media folder.

8.10.2 Prepare Media—Single-MOD Drive or MO Jukebox

DiskXtender checks media in the drive to determine if it is prepared and, if
so, whether it contains valid information.
NOTE Media must be allocated to the extended drive before you can format and label the
media. See “Allocating Media to an Extended Drive” on page 8-16.

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8.10 Preparing Media

To prepare media in a single-MOD drive:

1 Select Start > All Programs > Legato DiskXtender > Administrator. Select
the DiskXtender 2000 splash screen to increase the speed of the connection.
Otherwise, the connection occurs automatically after a few seconds. The
DiskXtender Administrator window opens.
2 Expand the extended drive name, and then expand Available Media to
display the following subordinate media categories:
• Original
• Copy
• Duplicate
• Blank
• Foreign
• Unknown
• Unformatted
• Corrupt
You must prepare all media listed under the types Blank, Foreign,

Philips Healthcare
Unknown, and Unformatted before you can add them to a media folder
and a move group.
3 Expand the Blank, Foreign, Unknown, or Unformatted category to display
the available media.

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 Preparing Media 8.10

4 Right-click an icon representing a media unit, and select Edit Tasks to

display the Media Tasks dialog box (Figure 8.7).

Figure 8.7 DiskXtender Administrator - Media Tasks Dialog Box

Philips Healthcare

5 Set up the tasks to prepare the media:

• For media of type Foreign, Unknown, or Unformatted, you must set all
parameters. For Blank media (formatted) start with step •.
• In the Next Task list, select Format in the Manage Task List area (lower
left).
• Select Add Next Task and verify that Format displays in the Task List.
• In the Format Options area, select OTG File System from the File System
list.
• In the When To Process area, select the ASAP option.
• In the Next Task list, select Label.
• Select Add Next Task and verify that Label appears in the Task List.

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8.10 Preparing Media

• In the Label Options area, enter a name for the new media in the Media
Name field. Use a consistent naming scheme as described in “Media-
Naming Recommendations” on page 8-17.
• In the When To Process area, select the ASAP option.
• Select Next to display the Order Media In Task Queue dialog box (Figure
8.8), and select Finish.

Figure 8.8 DiskXtender Administrator - Order Media In Task Queue Dialog Box

Philips Healthcare
Media formatting is a lengthy process that can take from 30 to 50 minutes to
complete for each media. After you have formatted and labeled the media by
expanding the Available Media category in the DiskXtender Administrator
left pane, the media appear in the Original subcategory and are available for
assignment.
Using a single-MOD drive, you need to insert and prepare at least two
physically separate media: one for image data and one for report data.

8.10.3 Preparing Media—DVD-RAM Jukebox

NOTE You must allocate media to the extended drive before you can format and label the
media; see “Allocating Media to an Extended Drive” on page 8-16.

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 Preparing Media 8.10

Media preparation consists of formatting and labeling. Use the Media

Prepare Manager to prepare several media at once. Run this procedure twice:
once for all media used for image data and again for media used for report
data.
Only one or two pieces of media need to be prepared for reports. The rest of
the available media should be prepared for images.
The Media Prepare Manager automatically labels media. To label media
individually, use the procedure described in “Prepare Media—Single-MOD
Drive or MO Jukebox” on page 8-17.
To prepare jukebox media:
1 Select Start > All Programs > Legato DiskXtender > Administrator. Select
the DiskXtender 2000 splash screen to increase the speed of the connection.
Otherwise, the connection occurs automatically after a few seconds. The
DiskXtender Administrator window opens.
2 From the Tools menu, select Media Prepare Manager to display the Select
Library dialog box.
3 In the Library Name list, select the jukebox in which you are preparing
media and then select Next to display the Select Media dialog box.
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4 In the list of media, select one or more media to prepare for image or report
data. Then, select Next to display the Media Prepare Manager - Format
dialog box (Figure 8.9).

Xcelera Release 3.3 Archive Storage Administration with DiskXtender 8-21

8.10 Preparing Media

Philips Healthcare
Figure 8.9 DiskXtender Administrator - Media Prepare Manager - Format Dialog Box

5 If necessary, select the Format selected media... option. If you are formatting
optical or DVD-RAM media, select OTG File System from the File System
drop-down list.
6 If available for the selected media type, select the Force low-level SCSI
format option.
7 Select Next to display the Label dialog box.
8 To enable media automatic labeling, first select Label selected media and
then select Use standard method and set the following parameters:
• Label Prefix–Enter an appropriate label prefix such as Images or Reports.
• Start Number–Enter the starting number DiskXtender uses in labeling
media.

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 Preparing Media 8.10

• Number Width—Select the maximum number of digits you want used

for a number within a label.
The Start Number and Number Width parameters work together. For
example, to enter a start number of 100, you must specify 3 for the
number width. The Start Number field will accept values up to the
maximum permitted by the Number Width field. For example, if number
width is 3, you can specify a start number between 1 and 999.
The Sample Name text box displays a media label formed according to
your settings.
9 Select Next to display the Media Prepare Manager - Schedule dialog box
(Figure 8.10).
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Figure 8.10 Media Prepare Manager - Schedule Dialog Box

10 Schedule the media prepare tasks to occur either immediately (ASAP) or

when the next Process Media Tasks schedule is active. See “Creating
Schedules” on page 8-34.
The preparation process includes formatting each media. Formatting one
side of a disk for 4.1 GB of data can take up to 50 minutes. Each media must
be formatted and labeled before you can assign it to a folder (next
configuration step).
11 Select Next to display the Summary dialog box.
12 Select Finish to assign the configured media tasks to the media.
After completing this procedure for report or image data, repeat the
procedure for the other data type.

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8.11 Assigning Media to a Media Folder and a Move Group

8.11 Assigning Media to a Media Folder and a

Move Group
Before assigning media to a media folder and move group, you must allocate
the media to an extended drive; see “Allocating Media to an Extended Drive”
on page 8-16.
When assigning media to a media folder, add both sides of the media to the
same media folder.
Also, to take advantage of multiple drives within a jukebox, use a media
numbering scheme that ensures studies are not bridged to opposite sides of
the same piece of media (as explained in “Media-Naming
Recommendations” on page 8-17).

8.11.1 Assigning Media

To assign media to a media folder and a move group:
1 Select Start > All Programs > Legato DiskXtender > Administrator. Select
the DiskXtender 2000 splash screen to increase the speed of the connection.

Philips Healthcare
Otherwise, the connection occurs automatically after a few seconds. The
DiskXtender Administrator window opens.
2 To display the media folders, expand the extended drive.
3 Expand the media folder.
4 Right-click the Media icon, and select Add Media.
5 In the Select Media To Add dialog box, highlight one or more media names
to be added.
6 Select Add, and then select Next.
7 In the Wizard - Media Restore window, select Next.
8 In the Summary dialog box, select Finish.
9 In the DiskXtender Administrator window, highlight and right-click the
defined move group for the media folder.

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 Assigning Media to a Media Folder and a Move Group 8.11

10 In the move group menu, select Properties.

11 In the Move Group Properties dialog box, select the Media tab.
12 In the Media sheet, select Add.
13 In the Select Move Group Media dialog box, select the media names to add
and select OK.
14 In the Move Group Properties dialog box, select OK.

8.11.2 Optimizing Jukebox Media in ImageDataGroup

When you use a jukebox for storing image data, the order in which media
units are assigned to the ImageDataGroup can affect system performance.
This procedure optimizes performance when a jukebox is used for archive
storage.
Assign a number of media units to each move group. Each side of an optical
disk is considered a separate media unit with one side designated A and the
other B. The system stores files on the media units in a move group in the
order they appear in the assignment list. Avoid putting the units associated
with a single disk (A and B sides) together in the list. The following
Philips Healthcare

illustration shows a sequence for two disks (001 and 002) that should be
avoided:

IMAGES001A
01A
IMAGES001B
ES0
IMAGES002A
AGE
IMAGES002B
MA

The system uses these media units in the order shown, and at some point files
bridge 001A and 001B. This bridging can cause serious performance
problems because the jukebox must flip disk 001 to access the bridged files.

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8.11 Assigning Media to a Media Folder and a Move Group

The following sequence avoids this problem because the two (or more) drives
in the jukebox can simultaneously mount the physical disks associated with
any bridged files:
IMAGES-001A
IMAGES-002A
IMAGES-001B
IMAGES-002B
IMAGES-003A
IMAGES-004A
IMAGES-003B
IMAGES-004B
In this example, files on disk 001A will be bridged onto disk 002A, files on
disk 002A will be bridged onto disk 001B, and so on. Because the bridged
files occupy separate physical disks (001 and 002), the jukebox can access the
bridged files without flipping either disk.
Assign the A media units for two disks to the ImageDataGroup. Then assign
the B units of the same two disks to the ImageDataGroup. Repeat this
pattern until you have assigned the appropriate number of media units to the
ImageDataGroup.

Philips Healthcare
To check the sequence of media assigned to the ImageDataGroup and make
changes if necessary:
1 Select Start > All Programs > Legato DiskXtender > Administrator. Select
the DiskXtender 2000 splash screen to increase the speed of the connection.
Otherwise, the connection occurs automatically after a few seconds. The
DiskXtender Administrator window opens.
2 Select Move Group below the \ImageData\ folder to display the
ImageDataGroup group option.
3 Right-click ImageDataGroup and select Properties to display the Move
Group Properties dialog box (Figure 8.11).

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 Removing Media from a Magneto-Optical or DVD-RAM Jukebox 8.12

Figure 8.11 DiskXtender Administrator - Move Group Properties Dialog Box

4 Select the Media tab to display the current list of assigned media.
Philips Healthcare

To change the list order, select a media unit and use the Promote and
Demote buttons to change that unit’s position in the list. The objective is to
list media units in alternating A and B pairs such that the A unit of one disk
is followed by the A unit of the other, which is followed by the B unit of the
first disk, followed by the B unit of the other.

8.12 Removing Media from a Magneto-Optical or

DVD-RAM Jukebox
To remove a multidisk magazine from a DVD-RAM jukebox, see “Swapping
Multidisk Magazines in a DVD-RAM Jukebox” on page 8-29.
Before removing media, you can add text to facilitate locating off-line media.
See “Adding the Off-line Location to the Media Label” on page 8-32.

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8.12 Removing Media from a Magneto-Optical or DVD-RAM Jukebox

To dismount and eject media:

1 Start the MediaStor Administrator by selecting Start > All Programs >
Legato MediaStor > Administrator. Select the splash screen to increase the
speed of the connection.
2 Expand the MediaStor Server icon.
3 Expand the Hardware icon, and right-click the name of the archive device,
such as Jukebox (SCSI 1060).
4 From the archive device menu, select Manage Media.
5 In the Manage Library Media dialog box, select the name of the media to be
ejected and select the Eject button.
6 Do one of the following:
• Select Eject media from specified shelves and enter the appropriate shelf
numbers.
• Select Eject least-used media and enter the quantity.
7 Select OK to eject the media.
8 Remove the media from the archive device slot.

Philips Healthcare
9 In the MediaStor Administrator window, select OK.
10 Remove only media containing image data from the jukebox.

WARNING Never remove media used for report data.

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 Removing Media from a Single-MOD Drive 8.13

8.13 Removing Media from a Single-MOD Drive

Before removing media, you have the option of adding text to facilitate
locating off-line media, as described in “Adding the Off-line Location to the
Media Label” on page 8-32.
To remove media from a single-MOD drive:
1 Start the MediaStor Administrator by selecting Start > All Programs >
Legato MediaStor > Administrator. Select the splash screen to increase the
speed of the connection.
2 Expand the MediaStor Server icon.
3 Expand the Hardware icon.
4 Right-click the archive drive, and select Set offline.
5 In the confirmation dialog box, select Yes.
6 Remove the media by pushing the eject button on the front of the drive.
7 Place the media in its assigned storage location.

Swapping Multidisk Magazines in a DVD-

Philips Healthcare

8.14
RAM Jukebox
NOTE After removing a magazine from a DVD-RAM jukebox, you must insert a magazine
(the same magazine or another one) in its place. Leaving the slot empty interferes with
correct inventory of the jukebox.
To swap multidisk magazines in a DVD-RAM jukebox:
1 Start the MediaStor Administrator by selecting Start > All Programs >
Legato MediaStor > Administrator. Select the splash screen to increase the
speed of the connection.
2 Expand the MediaStor Server icon.
3 Expand the Hardware icon, and right-click the name of the archive device,
such as Jukebox (SCSI 1060).
4 From the archive device menu, select Set offline.

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8.15 Swapping Full and Blank Media in a Magneto-Optical or DVD-RAM Jukebox

5 In the confirmation dialog box, select Yes to confirm.

6 Remove the magazine from the DVD-RAM jukebox, according to the
instructions in your DVD-RAM jukebox hardware manual.
7 Insert the other magazine, according to the instructions in your DVD-RAM
jukebox hardware manual.
8 From the archive device menu, select Set online.
9 In the Set Library on-line dialog box, select Inventory selected shelves and
specify the shelves that were assigned to the magazine.
Alternatively, you can select Inventory all shelves in this library. If you are
unsure which shelves your new magazines represent, select this option. Note
that this operation may take quite a while to complete, depending on the size
of the jukebox.
10 Select OK.

8.15 Swapping Full and Blank Media in a

Magneto-Optical or DVD-RAM Jukebox

Philips Healthcare
You can add or remove disks at any time, even while the jukebox is in use, as
long as the media being removed is idle. If possible, choose a time when the
jukebox is least likely to be used.
Use DiskXtender Administrator to check for available media.
To swap disks in a jukebox:
1 Remove the media from the jukebox. See “Removing Media from a
Magneto-Optical or DVD-RAM Jukebox” on page 8-27.
2 Insert the media into the jukebox. See “Add Media—Inserting Media into a
Single-MOD Drive” on page 8-10.
3 Prepare the media, if necessary. See “Prepare Media—Single-MOD Drive or
MO Jukebox” on page 8-17.
4 Add the media to a media folder. See “Assigning Media to a Media Folder
and a Move Group” on page 8-24.

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 Swapping Full and Blank Media in a Single-MOD Drive 8.16

8.16 Swapping Full and Blank Media in a Single-

MOD Drive
The single-MOD drive can read and write only one side of the disk at a time.
When a side is full, you must either flip it over or remove it and insert a
blank disk. To determine the media capacity used and available, see
“Checking Available Disk Space on a Jukebox or an MOD Drive” on page 8-
9.
NOTE If the media were named xxx001A and xxx001B, then flip the media over if side A is
full (side B is empty). Replace the media if side B is full, as side A is also full.
To swap a blank disk for a full disk in a single-MOD drive:
1 Remove the media from the single-MOD drive. See “Removing Media from
a Single-MOD Drive” on page 8-29.
2 Insert media into the single-MOD drive. See “Add Media—Inserting Media
into a Single-MOD Drive” on page 8-10.
3 Prepare the media, if necessary. See “Prepare Media—Single-MOD Drive or
MO Jukebox” on page 8-17.
Philips Healthcare

4 Add the media to a media folder and move group. See “Assigning Media to a
Media Folder and a Move Group” on page 8-24.

8.17 Retrieving Off-line Media

When a user accesses a study with images that are unavailable, the Image
Diagnosis application states that the images are off-line.

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8.18 Adding the Off-line Location to the Media Label

To find the correct off-line media:

1 Select Start > All Programs > Legato DiskXtender > Administrator. Select
the DiskXtender 2000 splash screen to increase the speed of the connection.
Otherwise, the connection occurs automatically after a few seconds. The
DiskXtender Administrator window opens.
2 From the Service menu, select Event Viewer. Information on the media
name and optional storage location appears.
NOTE This information is displayed in a dialog box on the server, and is also available in the
Windows NT Event Log.
3 Retrieve the media.
4 Use the MediaStor Administrator to insert and mount the media in the
storage drive, as described in “Add Media—Inserting Media into a Single-
MOD Drive” on page 8-10 or “Add Media—Inserting New Media into a
Jukebox (MO or DVD-RAM)” on page 8-11.

8.18 Adding the Off-line Location to the Media

Label

Philips Healthcare
When attempting to access a study that is not accessible on the Xcelera
server, DiskXtender Administrator displays a message indicating that the
study is stored on off-line media. This message contains the image label text.
Optionally, it can also contain additional text, such as where the media are
stored, for example, cabinet in E-112. Enter this text before taking the media
off-line.
To add text to media:
1 Select Start > All Programs > Legato DiskXtender > Administrator. Select
the DiskXtender 2000 splash screen to increase the speed of the connection.
Otherwise, the connection occurs automatically after a few seconds. The
DiskXtender Administrator window opens.
2 To display the media folders, expand the extended drive.
3 Expand the media folder (for example, \ImageData\).

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 Viewing and Modifying File Migration Events 8.19

4 Expand Media.
5 Right-click on the desired media name (for example, image001A), and select
Properties.
6 In the Media Properties window, select the Location tab.
7 In the off-line Location field, enter text to describe the physical location
where the media will be stored when off-line (for example, Second Floor
Storage Room, Shelf 25D).
8 Select OK.

8.19 Viewing and Modifying File Migration Events

DiskXtender provides preconfigured jobs for file migration events (such as
drive scans and move-to-media operations). You should ensure that these
preconfigured jobs are scheduled to perform a file migration event when
users will not be opening studies and after all studies for a given workday or
other work period have been read.
To access event schedules:
Philips Healthcare

1 Select Start > All Programs > Legato DiskXtender > Administrator. Select
the DiskXtender 2000 splash screen to increase the speed of the connection.
Otherwise, the connection occurs automatically after a few seconds. The
DiskXtender Administrator window opens.
2 Expand the extended drive.
3 Right-click the extended drive (for example, SINGLE--->D:), and select
Properties.
4 Select the Settings tab, and then select Schedule.
5 Use the Schedule dialog box to customize or add event schedules.
6 Select OK to close the Schedule dialog box.
7 In the Extended Drive Properties dialog box, select Apply and then select
OK.

Xcelera Release 3.3 Archive Storage Administration with DiskXtender 8-33

8.19 Viewing and Modifying File Migration Events

To improve Xcelera performance, change the file migration schedule to only

occur during those hours when the Xcelera system is not in use. While you
add some risk of losing data if a problem occurs between migration events,
only the data accumulated since the last migration is at risk.

8.19.1 Creating Schedules

You can create a schedule for the extended drive that determines when the
following events occur:
• Move files from the fixed media to the archive media assigned to the
extended drive (called file migration).
• Process scheduled media tasks.
• Update copy media.
• Allow fetches from media.

NOTE Philips recommends that the Move files to media event be scheduled on a daily basis,
after normal working hours and before the backup activities described in
Chapter 13 "Xcelera Backup Procedures". The process of moving files to optical media
can take 2 hours or more to complete, depending on the volume of studies performed.

Philips Healthcare
As explained in “Modifying the Schedule for an Extended Drive Scan” on page 8-36,
drive scans should be performed before the Move files to media event. You should
schedule the Move files to media event to start at least 2 hours before the first
scheduled backup. Work with the system administrator to determine the appropriate
schedule.
To create a schedule of events for the DiskXtender extended drive:
1 Select Start > All Programs > Legato DiskXtender > Administrator. Select
the DiskXtender 2000 splash screen to increase the speed of the connection.
Otherwise, the connection occurs automatically after a few seconds. The
DiskXtender Administrator window opens.

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 Viewing and Modifying File Migration Events 8.19

2 Right-click the extended drive name, and select Properties to display the
Extended Drive Properties dialog box (Figure 8.12).
Philips Healthcare

Figure 8.12 DiskXtender Administrator - Extended Drive Properties Dialog Box

3 Select the Settings tab, and select Schedule to display the Schedule dialog
box (Figure 8.13).

Xcelera Release 3.3 Archive Storage Administration with DiskXtender 8-35

8.19 Viewing and Modifying File Migration Events

Figure 8.13 DiskXtender Administrator - Schedule Dialog Box

Philips Healthcare
4 Enter the schedule of activities for the extended drive according to your
requirements. Select a cell, select the activities allowed in that cell, and then
select Set. The first cell in a sequence determines when an activity starts.
Be sure to schedule the activity Allow fetches from media for all blocks of
time. This activity enables data retrieval from the archive drive at all times.
5 Select OK to close the Schedule dialog box.
6 Select Apply in the Extended Drive Properties dialog box, and then select
OK to close that dialog box.

8.19.2 Modifying the Schedule for an Extended Drive Scan

DiskXtender must periodically scan the extended drive to inventory the
contents and determine what files are due to be moved or purged based on
the move and purge rules. Before starting the Move files to media activity,

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 Viewing and Modifying File Migration Events 8.19

you need to ensure that the scan of the extended drive will finish before the
scheduled move-to-media operation. See “Checking Move-to-Media
Operations” on page 8-8.
To view or modify the schedule for the extended drive scan:
1 Select Start > All Programs > Legato DiskXtender > Administrator. Select
the DiskXtender 2000 splash screen to increase the speed of the connection.
Otherwise, the connection occurs automatically after a few seconds. The
DiskXtender Administrator window opens.
2 Right-click the extended drive name, and select Properties to display the
Extended Drive Properties dialog box.
3 Select the Settings tab, and select Drive Scan to display the Drive Scan dialog
box (Figure 8.14).
Philips Healthcare

Figure 8.14 DiskXtender Drive Scan Dialog Box

4 Under Auto-Scan, select the Daily option and accept the default Perform
Scan Every 1 Day(s).
5 In the Time field, enter a scan start time that allows the scan to finish before
the scheduled start of the Move files to media activity.
6 Select OK to close the Drive Scan dialog box.
7 In the Extended Drive Properties dialog box, select Apply and then select
OK to complete scheduling of the drive scan.

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8.20 Backing Up Archive Management Data

8.20 Backing Up Archive Management Data

See Appendix A "Backup Procedures for DiskXtender 2000", for
information about backing up DiskXtender system data.

Philips Healthcare

8- 3 8 Archive Storage Administration with DiskXtender Xcelera Release 3.3

 9 Archive Storage Administration
for a K-Par Archive Configuration

The Archimedia 4.3.4 software from K-PAR Archiving Software, Inc., is a

major subsystem of the Xcelera system that controls archive storage. As a
system administrator, you use the Archimedia Explorer application to
determine if images are being recorded on DVD-R disks and to move disks
in and out of the jukebox.
This chapter describes the Archimedia features you need to use with a
standard Xcelera configuration. Be aware that although valuable as a
reference for more detailed information, the Archimedia 4.3.4 User Manual
describes many features of the Archimedia application that are not applicable
to your role as an Xcelera system administrator.
NOTE If you have upgraded your Xcelera system from a legacy EnConcert system and prefer
to continue using DiskXtender software for maintaining archive storage, see
Chapter 8 "Archive Storage Administration with DiskXtender".
Philips Healthcare

9.1 Archive Storage Control Software

The Archimedia software treats all disks containing archived images as a
single eXtended File System (XFS). An XFS appears and behaves in much the
same way that a fixed disk appears as a C: or D: drive on a PC. However, the
hardware components of the Xcelera XFS are a combination of fixed disks
and DVD-R disks. In the standard Xcelera configuration, the Archimedia
software controls the recording of new images on DVD-R disks and the flow
of data from disks in the jukebox to fixed disks on the archive server when
retrieving an archived study. Within the Archimedia subsystem, each DVD-
R disk is referred to as a subsystem of the XFS.

Xcelera Release 3.3 Archive Storage Administration for a K-Par Archive Configuration 9-1
9.1 Archive Storage Control Software

The Archimedia subsystem manages the storage of files on the XFS. An

Xcelera study consists of two files for each run in a cath study or loop in an
echo study, and there is one file for each still frame. Therefore, most studies
consist of multiple files.
Although the XFS created for your Xcelera system behaves as a single storage
entity, it consists of the following resources:
• Backing store–DVD-R disks in the jukebox used to store new images and
DVD-R disks that contain previously recorded images
• Control information–Attributes of the XFS used by your Xcelera system
• Directory cache–A single file containing an index of all archived files
regardless of physical location. This file is stored on the local hard disk and
contains information about every XFS file and directory.
• File cache–Storage space on the archive server RAID array used to
temporarily store image files of the following types:
- New files that have not yet recorded on the backing store (jukebox
DVD-R disks)
- Copies of image files requested from disks in the jukebox

Philips Healthcare
A file in the file cache that has not been recorded on a DVD-R disk in the
jukebox or that is different from the file recorded in the jukebox is called a
dirty file. Periodically, the Archimedia system records dirty files on a DVD-R
disk during a flush operation. You must be sure that flush operations run
periodically to prevent the file cache from filling with dirty files. Deleting or
corrupting a dirty file causes permanent data loss.
A file in the file cache that has an exact copy on a DVD-R disk is called a
clean file. The Archimedia system creates a clean file in the cache when
retrieving a file from a DVD-R disk. A dirty file automatically becomes a
clean file after a flush operation records it on a disk.
Archimedia maintains a minimum amount of available space in the file cache
by periodically removing clean files using a purge process. Deleting a clean
file never causes data loss.

9- 2 Archive Storage Administration for a K-Par Archive Configuration Xcelera Release 3.3
 Managing Archive Storage in a Standard Configuration 9.2

9.1.1 System Administrator Responsibilities

As an Xcelera system administrator, you must be able to complete the
following tasks related to archive storage:
• “Checking Flush Operations on an Archive Server” on page 9-4
• “Maintaining Empty Disks in a Jukebox for New Studies” on page 9-6
• “Inserting (Put On-line) an XFS Off-line Disk in the Jukebox” on page 9-
9
• “Removing (Put Off-line) an XFS Disk from the Jukebox” on page 9-10
For information on backing up archive management data, see one of the
following, depending on the archive management software you use:
• Chapter 13 "Xcelera Backup Procedures"
• Appendix A "Backup Procedures for DiskXtender 2000"

9.2 Managing Archive Storage in a Standard

Configuration
Philips Healthcare

Archive storage for a standard Xcelera configuration is provided by a

dedicated archive server running the Archimedia software to control a
directly connected DVD-R jukebox. Each DVD-R disk can store between
3.95 and 4.7 GB. Archimedia monitors the total size of dirty files in the file
cache and attempts to record a new disk when the total size is close to the
capacity of an empty DVD-R disk.
To maintain satisfactory Xcelera performance, there must always be an
adequate amount of available (unused) storage space in the Archimedia file
cache. The Archimedia subsystem automatically maintains available space by
periodically flushing (recording) dirty files on DVD-R disks and purging
clean files.

Xcelera Release 3.3 Archive Storage Administration for a K-Par Archive Configuration 9-3
9.2 Managing Archive Storage in a Standard Configuration

9.2.1 Checking Flush Operations on an Archive Server

As an Xcelera system administrator, you must periodically check to see that
the Archimedia subsystem is able to complete regular flush operations so the
file cache does not fill with dirty files. Should the file cache fill with dirty
files, the archive server cannot accept new images from the Xcelera server and
cannot retrieve an archived study from the DVD-R disks.
Philips recommends that you use the flush procedure to check flush
operations each morning.

Philips Healthcare

9- 4 Archive Storage Administration for a K-Par Archive Configuration Xcelera Release 3.3
 Managing Archive Storage in a Standard Configuration 9.2

To check flush operations on an archive server:

1 As a Windows Administrator, log on to the archive server.
2 Start Archimedia Explorer by selecting Start > All Programs > K-PAR
Archimedia . . . > Archimedia Explorer.
3 Expand the tree diagram in the left panel to show the Subsystem and Cache
headings below the Xcelera file system.
4 Right-click the Cache heading, and select Properties on the pop-up menu to
display the Properties of Cache dialog box (Figure 9.1). The system displays
the Details tab by default.
Philips Healthcare

Figure 9.1 Properties of Cache Dialog Box

5 Check the amount of space occupied by dirty files (value for the Dirty
attribute). If this amount is over 6.0 GB, the system has not been able to
record dirty files on an empty DVD-R disk during a flush operation.
Double-click the bar to display a legend that explains the meaning of each
color.
Flush operations are allowed every night. Review events in the Windows
Event Viewer to determine what happened when the Archimedia subsystem
last attempted to complete a flush operation.
If you are unable to clear the condition that is blocking flush operations,
contact your Philips Healthcare service representative.

Xcelera Release 3.3 Archive Storage Administration for a K-Par Archive Configuration 9-5
9.2 Managing Archive Storage in a Standard Configuration

Be sure there are always two or more empty DVD-R disks available in the
jukebox for flush operations. See “Maintaining Empty Disks in a Jukebox for
New Studies” on page 9-6 for detailed information.
NOTE Should experience show that the storage space used by dirty files grows slowly, you
may be able to check flush operations less frequently than once a day.

9.2.2 Maintaining Empty Disks in a Jukebox for New

Studies
As a system administrator, you must be sure there are empty DVD-R disks in
the jukebox available for recording new studies during a flush operation.
Philips recommends that you check the number of empty disks at least once
a week and add disks as required to store studies expected in the next three
weeks.
The Archimedia system is configured to create a backup for each disk
recorded. Therefore, you must double the number of disks needed to store
the number of studies expected.
NOTE When adding empty disks to a jukebox, you should always maintain 10 empty slots.

Philips Healthcare
Estimating the Number of Empty Disks Required
Determine the number of empty disks required by estimating the space
needed to store all studies expected in the next three weeks. For estimating
purposes, use 100 MB per echo study and 250 MB per cath study.
Estimate the total studies to be completed by each Cath lab and each Echo
lab during the next three-week period and multiply by the appropriate factor
to determine the storage space required. Total the megabytes of storage space
required for all labs and divide this total by the capacity of one DVD-R disk
(4700 MB) to determine the number of disks required to store the studies.
Double this number to provide a backup for each disk recorded.
Be sure to provide a safety margin in your estimate. One way to provide a
safety margin is to use the average space required for studies completed
during a weekday and multiply by seven. If fewer studies are done on

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 Managing Archive Storage in a Standard Configuration 9.2

weekends, then your estimate contains a safety margin. If the same number
of studies are completed every day of the week, add 10% to the total
estimated storage space to provide a safety margin.

Adding a Single Empty Disk to the XFS

To add an empty disk to the jukebox:
1 As a Windows Administrator, log on to the archive server.
2 Start Archimedia Explorer by selecting Start > All Programs > K-PAR
Archimedia . . . > Archimedia Explorer.
3 Label the blank disk that you are adding using local labeling conventions. If
local practice requires recording a backup disk, those practices must specify
how to label backup disks and specify the slot used for a backup disk. For
example, you might label the primary disk dvd_archive_xx and label the
associated backup disk dvd_archive_backup_xx.
4 Right-click subsystem and select New Subsystem on the pop-up menu to
display the first dialog box of the Add Sub-system wizard.
5 Click Select disk to display the Select a jukebox slot dialog box (Figure 9.2).
Philips Healthcare

Figure 9.2 Select a Jukebox Slot Dialog Box

Xcelera Release 3.3 Archive Storage Administration for a K-Par Archive Configuration 9-7
9.2 Managing Archive Storage in a Standard Configuration

6 Select Import and then select OK.

7 Select YES in the confirmation dialog box.
8 Insert the labeled DVD-R in the slot of the jukebox.
9 Select the DVD-R you just inserted on the Available slots list and select OK.
10 Select Next to display the next wizard dialog box.
11 Accept all default entries and selections, and select Next to display the next
wizard dialog box.

Philips Healthcare
Figure 9.3 Add Sub-system wizard - Backup options

12 If you do not want to create a backup disk, select Next to display the next
wizard dialog box. To create a backup copy of the disk you just inserted,
complete the following steps:
• Select the option to make a duplicate backup disk, and select Next to
display the next wizard dialog box.
• Click Select Disk, and then select Import.
• Click OK and YES in the confirmation dialog box.
• Label the backup disk and insert it in the jukebox slot.
• Select the backup disk in the list of available slots and select OK.
• Click Next to display the next wizard dialog box.

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 Managing Archive Storage in a Standard Configuration 9.2

13 Enter the disk label in the Volume label field, and select Next to display the
next wizard dialog box.
14 Click Finish to complete the disk addition process.

9.2.3 Inserting (Put On-line) an XFS Off-line Disk in the

Jukebox
When a user requests a study that has images stored on an off-line disk (one
not stored in the jukebox), the Archimedia system notifies a system
administrator that the disk must be inserted by displaying a Net Send
message. This message appears on the computer configured to receive these
messages (usually the PC used by the system administrator).
NOTE Note that an off-line disk containing recorded images remains part of the Xcelera XFS
so it need not be assigned again to the XFS when inserted in the jukebox.
To insert an off-line DVD-R disk in response to a notification message:
1 As a Windows Administrator, log on to the archive server.
2 Start Archimedia Explorer by selecting Start > All Programs > K-PAR
Archimedia . . . > Archimedia Explorer.
Philips Healthcare

3 Expand the tree diagram in the left panel to show the Subsystems and Cache
headings below the Xcelera file system, and then expand the Subsystems
heading to show all subsystems (disks) in the XFS.
4 Right-click the name of the disk/subsystem that you need to insert, and select
On-line in the pop-up menu to display the Bring Subsystem On-line dialog
box.
5 Select the Import Disk option and select OK to display a confirmation
message.
6 Select Yes and then insert the DVD-R disk into the jukebox slot to put the
disk on-line and make images available to Xcelera users.

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9.2 Managing Archive Storage in a Standard Configuration

If all slots in the jukebox are filled, you need to complete a swap process to
insert an off-line disk. First, remove a disk to create an empty slot and then
use that slot to insert the off-line disk. Maintaining 10 empty slots in the
jukebox at least once a week should minimize the need to swap disks.
See the following section for detailed information about removing a disk.

9.2.4 Removing (Put Off-line) an XFS Disk from the

Jukebox
You generally need to remove a disk from the jukebox to make room for
empty DVD-R disks, to remove a defective disk, or if you need to create an
empty slot for inserting an off-line disk required by a user. Generally, you
want to remove the disk containing the oldest studies in the jukebox. The
disk-labeling conventions should help you identify this disk. The order in
which you load empty disks in the jukebox will also help identify the oldest
recorded disk.
Any disk you remove remains part of the XFS. The Archimedia subsystem
simply changes the status from on-line to off-line. Be sure to store any disk
you remove in a location where a system administrator can easily locate it in

Philips Healthcare
case an Xcelera user needs to view the images stored there.
To remove a disk from the jukebox:
1 As a Windows Administrator, log on to the archive server.
2 Start Archimedia Explorer by selecting Start > All Programs > K-PAR
Archimedia . . . > Archimedia Explorer.
3 Expand the tree diagram in the left panel to show the Subsystems and Cache
headings below the Xcelera file system, and then expand the Subsystems to
show all subsystems (disks) in the XFS.
4 Right-click the name of the subsystem that you need to remove and, select
Off-line in the pop-up menu to display the Put Subsystem Off-line dialog
box.
5 Select the Export Disk from Jukebox option and select OK.

9- 1 0 Archive Storage Administration for a K-Par Archive Configuration Xcelera Release 3.3
 Backing Up Archive Management Data 9.3

6 Remove the DVD-R disk from the jukebox slot.

7 Select Yes to indicate you removed the disk.

9.3 Backing Up Archive Management Data

See Chapter 13 "Xcelera Backup Procedures" for information about backing
up Archimedia system data.
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Xcelera Release 3.3 Archive Storage Administration for a K-Par Archive Configuration 9-11
9.3 Backing Up Archive Management Data

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9- 1 2 Archive Storage Administration for a K-Par Archive Configuration Xcelera Release 3.3
 10 Archive Storage Administration
of a Dell Poweredge 2900 server
NAS system

The configuration of an Xcelera system with A DELL 2900 Primary NAS

has multiple paths of hardware and data redundancy to minimize the risk of
data loss. An important component of data protection is the on site system
administrator monitoring the Xcelera system and DELL 2900 NAS storage
server are mechanically sound and that backups of the Xcelera system are
successful.
An integral part of this data protection is timely repairs of any hardware or
system errors found. The system administrator should immediately contact
their Philips support contact for assistance if any questions.

10.1 Archive Storage Administration Tasks

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DELL 2900 NAS systems are composed of components that are very reliable
and configured to minimize the chance of data loss if a component does fail.
However, these failures when they do occur need to be addressed in a timely
manner because if left unattended enough failures will occur over time to
result in data loss.
Task Frequency Archive Storage Administration Task Reference

Archive Overview and Responsibilities

If previous Archive, continue its Refer to SMI

maintenance

Daily Check the air flow is not blocked.

Daily Check the Primary NAS Disk status Section 10.1.2 ‘Check the NAS Disk Status’

Daily Check the Secondary NAS Disk status Section 10.1.2 ‘Check the NAS Disk Status’

Xcelera Release 3.3 Archive Storage Administration of a Dell Poweredge 2900 server NAS system 10-1
10.1 Archive Storage Administration Tasks

Task Frequency Archive Storage Administration Task Reference

Weekly Check the Archive for free space Section 10.1.1 ‘Check the Archive for Free
Space’

10.1.1 Check the Archive for Free Space

1 Log onto XLArchive1 server as Philips.
2 Open My Computer, right-click each partition and choose Properties.
3 The left panel of the window that opens contains a value of the free space.
4 If the free space is less than 500 GB, contact your Philips service provider to
evaluate the system and discuss options.
5 Repeat the process for XLBackup1.
NOTE The 500 GB limit is chosen to provide enough time to evaluate and plan additional
capacity needs. This value should be modified if your site archives higher than normal
amounts of data that would not leave enough time to evaluate and install additional
capacity.

Check the NAS Disk Status

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10.1.2

• Frequency: Daily
• Monitor the drive status indicator lights on the front of the DELL 2900
storage server. If any drive light is any color other than green contact your
Philips service representative immediately.
Condition Drive-Status Indicator Pattern

Identify drive/preparing for removal Blinks green two times per second

Drive ready for insertion or removal Off

Drive predicted failure Blinks green, amber, and off.

Drive failed Blinks amber four times per second.

Drive rebuilding Blinks green slowly.

1 0- 2 Archive Storage Administration of a Dell Poweredge 2900 server NAS system Xcelera Release 3.3
 Archive Storage Administration Tasks 10.1

Condition Drive-Status Indicator Pattern

Drive online Steady green.

Rebuild aborted Blinks green three seconds, amber three

seconds, and off six seconds

1 Launch Server Administrator from the desktop shortcut.

2 Select Yes for the certificate security screen warning.
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3 Login using an account that is a member of the local administrator group.

4 In the left menu pane under System, expand Storage, expand PERC 5/i
Integrated (Embedded), expand Connector 1 and select on Virtual Disks.
5 Verify the virtual disks are present and their status shows GREEN. Contact
your Philips service representative immediately if the status indication is
anything other than GREEN.

Xcelera Release 3.3 Archive Storage Administration of a Dell Poweredge 2900 server NAS system 10-3
10.1 Archive Storage Administration Tasks

6 Close the application.

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1 0- 4 Archive Storage Administration of a Dell Poweredge 2900 server NAS system Xcelera Release 3.3
 Monitor Server Backups 10.2

10.2 Monitor Server Backups

Task Frequency Backup Storage Administration Task Reference

Backup Overview and Responsibilities

Explain what is being backed up

Tape backups, continue its function and Refer to SMI

maintenance.

Daily Verify successful backup using Event Viewer, Refer to section [Link] of the SMI.
SQL Enterprise Manager, Log Files. Refer to section 7.7 of the SMI.
Emphasize importance of daily monitoring.
Ultimately the customer is responsible for
their data.

10.2.1 Checking for Errors in Nightly Copy Script

Operations
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1 Right-click the Start button and choose Explore.

2 Navigate to C:\Program Files\Philips\Xcelera\LogFiles and open
ServerBackup- (day of the week).Log, double-click this file, and open with
Notepad. There will be a file for each day of the week that is overwritten each
week. Open the file for the previous night.
3 There will be a section for each part of the server that is copied to the Archive
for backup. Check the FAILED column for any indications.

Xcelera Release 3.3 Archive Storage Administration of a Dell Poweredge 2900 server NAS system 10-5
10.2 Monitor Server Backups

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4 Check for any lines that contain ERROR. An easy way to check for ERROR
is to go to Edit in the Notepad menu and choose FIND, type in ERROR
and then search the document. Determine the cause of the error and correct
it.

1 0- 6 Archive Storage Administration of a Dell Poweredge 2900 server NAS system Xcelera Release 3.3
 Monitor Server Backups 10.2

5 Now navigate to C:\Program Files\Philips\Xcelera\LogFiles and open

NAS2NAS- (day of the week).Log with Notepad. There will be a file for
each day of the week that is overwritten each week. Open the file for the
previous night and check for FAILED and ERRORS.
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Xcelera Release 3.3 Archive Storage Administration of a Dell Poweredge 2900 server NAS system 10-7
10.2 Monitor Server Backups

10.2.2 Return Codes for Scheduled Tasks Using Robocopy

Go to Start > Settings > Control Panel > Scheduled Tasks and review the
return codes for the ServerBackup scheduled task. If the codes in the Status
column are 0x8 or 0x10 they would indicate the backup jobs had serious
errors which should be investigated and corrected.

Return Code
The return code from Robocopy is a bit map, defined as follows:

Hex Bit Value Decimal Value Meaning If Set

0x10 16 Investigate immediately - Serious error. Robocopy did

not copy any files. This is either a usage error or an
error due to insufficient access privileges on the
source or destination directories.

0x08 8 Investigate immediately - Some files or directories

could not be copied (copy errors occurred and the
retry limit was exceeded). Check these errors further.

0x04 4 Some Mismatched files or directories were detected.

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Examine the output log. Housekeeping is probably
necessary.

0x02 2 Some Extra files or directories were detected.

Examine the output log. Some housekeeping may be
needed.

0x01 1 One or more files were copied successfully (that is,

new files have arrived).

0x00 0 No errors occurred, and no copying was done. The

source and destination directory trees are completely
synchronized.

1 0- 8 Archive Storage Administration of a Dell Poweredge 2900 server NAS system Xcelera Release 3.3
 11 Archive Storage Administration
of a Netgear ReadyNAS

The configuration of an Xcelera system with a Netgear ReadyNAS (NVX,

NV+, or 3200) has multiple paths of hardware and data redundancy to
minimize the risk of data loss. An important component of data protection is
the on site system administrator monitoring the Xcelera system and Netgear
ReadyNAS storage server are mechanically sound and that backups of the
Xcelera system are successful.
An integral part of this data protection is timely repairs of any hardware or
system errors found. The system administrator should immediately contact
their Philips support contact for assistance if any questions.
For more detailed information about the Netgear ReadyNAS, see
[Link].
Philips Healthcare

Xcelera Release 3.3 Archive Storage Administration of a Netgear ReadyNAS 11-1

11.1 Configure Email Notification

11.1 Configure Email Notification

With Netgear ReadyNAS NVX and 3200, you can use email notifications to
inform contacts about urgent problems such as device or enclosure failures, a
quota violation, low disk space warning, or disk failure. Use the Alert
window in the Netgear ReadyNAS administrator to configure email
notifications.
NOTE This functionality is only available in Netgear ReadyNAS NVX and 3200.

1 Open Internet Explorer and log on to the Netgear ReadyNAS ([Link]

Netgear NAS>/admin) site.
2 To access the Alerts screen from the main menu, select System > Alerts.

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Figure 11.1 Configure Email Notifications in Netgear ReadyNAS

3 Enter the email address of the contact and send a test mail to verify that the
contact receives notification.
4 Click Apply to save the settings.

1 1- 2 Archive Storage Administration of a Netgear ReadyNAS Xcelera Release 3.3

 Archive Storage Administration Tasks 11.2

11.2 Archive Storage Administration Tasks

Netgear ReadyNAS systems are composed of components that are very
reliable and configured to minimize the chance of data loss if a component
does fail. However, these failures when they do occur need to be addressed in
a timely manner because if left unattended enough failures will occur over
time to result in data loss.
Task Frequency Archive Storage Administration Reference

Daily Check the air flow is not blocked.

Daily Check Status information in front view and Section 11.3 ‘Viewing System Status’
NAS Disk Status

Weekly Check the Archive for free space Section 11.4 ‘Check the Archive for Free
Space’

11.3 Viewing System Status

1 Open Internet Explorer and log on to the Netgear ReadyNAS ([Link]
Netgear NAS>/admin) site.
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2 In the Home screen displayed, the current status is displayed in the Home
screen’s system status bar (Figure 11.2).

Figure 11.2 Netgear ReadyNAS status bar

3 For more detail, select Status > Health from them main menu. The status
menu displays status details for each disk, the fan, the temperature, and the
UPS. When available, normal expected values are provided. The bullet in
front of each item in the Health page indicates the current status (see Figure
11.3 for more information).

Xcelera Release 3.3 Archive Storage Administration of a Netgear ReadyNAS 11-3

11.3 Viewing System Status

Figure 11.3 Netgear ReadyNAS LED Legend

4 To display the content of the internal disk log for each disk, click SMART+

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(Self-Monitoring, Analysis and Reporting Technology) (Figure 11.4).

1 1- 4 Archive Storage Administration of a Netgear ReadyNAS Xcelera Release 3.3

 Check the Archive for Free Space 11.4
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Figure 11.4 Netgear ReadyNAS Smart Information

11.4 Check the Archive for Free Space

1 Open Internet Explorer and log on to the Netgear ReadyNAS ([Link]
Netgear NAS>/admin) site.
2 Select Volumes > Volume Settings from the menu. The amount of free space
available is indicated in the top of the window, as shown.

Xcelera Release 3.3 Archive Storage Administration of a Netgear ReadyNAS 11-5

11.4 Check the Archive for Free Space

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1 1- 6 Archive Storage Administration of a Netgear ReadyNAS Xcelera Release 3.3

 12 System Administration Tasks for
HA Cluster

This chapter describes the administrative tasks for a High Availability Cluster
configuration. For information on the tasks required to maintain a standard
configuration or integrated workstation, see: Chapter 5 "System
Administration Tasks," starting on page 5-1.

12.1 Testing Failover

The failover mechanism of the cluster must be checked periodically to ensure
the high availability.
Run the failover test according the following procedure:
1 Login to NODE1 as an administrator
2 Double-Click on the Failover Cluster Management tool desktop shortcut.
3 Select Failover Cluster Management.
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4 In the Failover Cluster Management window, select Validate a

Configuration (Figure 12.1).

Xcelera Release 3.3 System Administration Tasks for HA Cluster 12-1

12.1 Testing Failover

Figure 12.1 Failover Cluster Management: Validate a Configuration

5 Select Validate a Configuration Wizard.

6 In the Select Server or a cluster window, enter the hostname of the first node.
Both nodes are listed in the selected server windows (Figure 12.2).

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Figure 12.2 Select Node

1 2- 2 System Administration Tasks for HA Cluster Xcelera Release 3.3

 Testing Failover 12.1

7 Click Next to continue.

8 Select Run all Tests and click Next.
9 In the Review Storage Status window, select Leave the listed services or
applications online, continue testing, although disks that are online will not be
tested (Default) and click Next.
10 Click Next to confirm.
11 To view the report, click View Report.
12 Address any errors indicated before continuing and then re-perform the tests
(Figure 12.3).
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Figure 12.3 Failover Cluster Validation Report

Xcelera Release 3.3 System Administration Tasks for HA Cluster 12-3

12.1 Testing Failover

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1 2- 4 System Administration Tasks for HA Cluster Xcelera Release 3.3

 13 Xcelera Backup Procedures

As an Xcelera system administrator, you are responsible for backing up key

system components on a regular basis. Scheduled backups are extremely
important in the unlikely event of data corruption or catastrophic failure of
hardware or software.
You have two broad options for completing regular backups: You can use the
default schedule configured by Xcelera, or you can perform backups
according to the schedule specified by third-party backup software.
When you install the software, the Xcelera system uses the Windows Backup
and SQL Server tools to configure a default tape-based backup schedule. To
use these preconfigured backup jobs, you need only insert and remove tapes
on a weekly schedule and check that the jobs run as scheduled.
Alternatively, your organization may use a third-party backup system for all
backup activity. If a third-party backup system is used at your site, you might
want to disable the backup jobs configured during Xcelera installation and
create similar jobs using your selected backup system.
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This chapter describes the files you should back up and how to use the
preconfigured Xcelera backup jobs. Information in this chapter includes
procedures you can use to verify that these preconfigured jobs run as
scheduled. See the Windows 2003 Server documentation for information
about creating or changing the preconfigured backup jobs.
NOTE Some integrated workstation Xcelera systems intended to run only the Cath viewer
application might not ship with a backup tape drive because backups are not
necessary for viewer-only usage.

Xcelera Release 3.3 Xcelera Backup Procedures 13-1

13.1 What to Back Up

13.1 What to Back Up

For the latest details on backing up Xcelera, see the following:
• Release bulletin on the Philips InCenter web site: http://
[Link]
• Section 9, “Backup Configuration” in the System Manual - Installation
Xcelera R3.3.
Before performing an upgrade, ensure that you have the latest version of tools
and documentation by navigating to Service, Products and Solutions,
Healthcare Informatics, Xcelera, R3.X, R3.3L1.

The following files and directories should be backed up so you can restore the
Xcelera system after any type of failure. Backup information for a system that
uses DiskXtender 2000 software for archive storage management is provided
in Appendix A "Backup Procedures for DiskXtender 2000".

Operating system partition (C: drive)

• Windows system state files as follows:

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- Active Directory
- Boot Files
- COM + Class Registration Database
- Registry
- Sys VOL
• Complete operating system partition

1 3- 2 Xcelera Backup Procedures Xcelera Release 3.3

 Backup Schedule 13.2

Repository data (D: drive or G: drive)

• AnalysisInBox share (D:\AnalysisInBox)
• ReportData share (D:\ReportData)
• Xcelera databases and transaction logs found in:
D:\XceleraDatabase\[Link]\MSSQL
NOTE Backup jobs configured with SQL Server backup tools create the files located in this
directory; these files must be backed up on tape.

Standard configuration with optional archive storage

• Files in the following location:
D:\xceleradatabase\xfsbackup\<date>\
where <date> is the date of the most recent backup (generally 1:00 AM of
the current day).

Xcelera Archive
All data on the Archive must be included in a backup. If a NAS (e.g.
Netgear) has been delivered by Philips they are setup in pairs, where one is
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an identical copy of the other.

If the Hospital IT is providing their own archive for Xcelera, it is the
responsibility of the Hospital IT to make backups of this archive

13.2 Backup Schedule

The backup schedule described in this section is implemented with
preconfigured backup jobs created during Xcelera installation. All jobs write
data to the tape drive installed on the Xcelera server or integrated
workstation. In a standard configuration, the tape drive is an internal unit on
the PowerEdge server. In an integrated workstation, the tape drive is an
external SCSI unit.
If you choose to use third-party backup software, you should disable the
preconfigured Xcelera jobs and create equivalent jobs or events.

Xcelera Release 3.3 Xcelera Backup Procedures 13-3

13.2 Backup Schedule

The recommended backup schedule is based on completing a full backup of

key files once a week and differential backups daily. A full backup creates a
complete copy of each file, whereas a differential backup records change
events that have occurred since the last full backup. During a restoration
process, you use a full backup to re-create the key files and then process the
latest differential backup data to reproduce all changes made since the last
full backup.
The following is the recommended backup schedule:
• Complete full backups early Tuesday morning.
• Complete differential backups every morning except Tuesday.

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1 3- 4 Xcelera Backup Procedures Xcelera Release 3.3

 Backup Tape Rotation 13.3

13.3 Backup Tape Rotation

As an Xcelera administrator, you must be sure a blank tape (or a tape that can
be overwritten) is in the tape drive for each scheduled backup job. The
recommended plan for tape usage requires 10 tapes used in a five-week
rotation plus a cleaning tape that is used once a week. Each storage tape
should have a storage capacity of 20-40 GB.
Label five storage tapes for full backups as follows:
• Week1 Full
• Week2 Full
• Week3 Full
• Week4 Full
• Week5 Full
Label five storage tapes for differential backups as follows:
• Week1 Differential
• Week2 Differential
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• Week3 Differential
• Week4 Differential
• Week5 Differential
Complete an initial full backup on the Week1 Full tape, and then insert the
Week1 Differential tape. After the first Monday differential backup job,
insert the Week2 Full tape for the Tuesday morning full backup job. After
the Tuesday morning full backup job, insert the Week2 Differential tape.
The tape used for differential backups stays in the drive from Tuesday until
the following Monday.

Xcelera Release 3.3 Xcelera Backup Procedures 13-5

13.4 Backup Tape Replacement

The following table summarizes how 10 tapes are used in a five-week

rotation.
Day Action Required

Monday Remove the differential backup tape (Week<x> Differential)

inserted last Tuesday. •Insert the next full backup tape
(Week<x+1>Full) in rotation for the Tuesday morning full
backup.

Tuesday Remove the full backup tape after completion of the full backup
process. •Insert the cleaning tape and remove it after running a
cleaning cycle. •Insert the next differential tape
(Week<x+1>Differential) in rotation for differential backups
during the next 6 days.

After using the Week5 Differential tape, start the rotation again by using the
Week1 Full tape for the next full backup.

13.4 Backup Tape Replacement

To avoid backup errors due to tape wear, you should replace tapes at the
following intervals.

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• Full backup tapes–Each year
• Differential backup tapes–Every 6 months
• Cleaning tape–Every 6 months

1 3- 6 Xcelera Backup Procedures Xcelera Release 3.3

 Verifying Backup Operations 13.5

13.5 Verifying Backup Operations

Each day you should verify that the backup jobs scheduled for that morning
ran successfully. On the days between Wednesday and the following Monday,
verify that the differential backup jobs ran. On each Tuesday, verify that the
full backup jobs ran.
Each day you should complete the following activities:
• Check the completion of backup jobs that create backup files for the
Xcelera SQL database.
• If your system has optional archive storage, verify that backup files have
been created for the archive server database.
• Verify that the Windows backup jobs that copy these files to tape have run
successfully.
The following sections describe how to complete these activities. Should you
find that backup files are not being created or that backup jobs that copy files
to tape are not running successfully, contact your Philips Healthcare service
representative.
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13.5.1 Checking Backup Jobs for Xcelera SQL Database

To check the completion of jobs that create backup files for the Xcelera SQL
database:
1 As a Windows Administrator, log on to the Xcelera server or integrated
workstation.

Xcelera Release 3.3 Xcelera Backup Procedures 13-7

13.5 Verifying Backup Operations

2 Select Start > All Programs > Microsoft SQL Server 2005 > SQL Server
Management Studio to display the two-pane window of the Microsoft SQL
Server Management Studio (Figure 13.1).

Figure 13.1 Microsoft SQL Server Management Studio - Jobs Examples

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3 In the left pane, display headings below the server name and select SQL
Server Agent.
4 Double-click Jobs below the SQL Server Agent heading, as shown in Figure
13.1, to display a list of jobs in the right pane.
5 Review the detailed information for each backup job to ensure that it ran
successfully.
As an alternative to this procedure, you can view the Application log in the
Windows Event Viewer using the following procedure:
1 As a Windows Administrator, log on to the Xcelera server or integrated
workstation.
2 Open the Event Viewer by selecting Start > All Programs > Administrative
Tools > Event Viewer.
3 Select Application Log in the left pane to display log events in the right pane.

1 3- 8 Xcelera Backup Procedures Xcelera Release 3.3

 Verifying Backup Operations 13.5

4 Review the detailed information for any abnormal event with a source of
SQLAgent$XCELERAINST. Double-click any abnormal event to display
detailed information in an Event Properties dialog box.

13.5.2 Checking Backup Files for Optional Archive

Storage Server
If your system has a standard configuration with optional archive storage,
you need to be sure backup files are created for the archive server each day.
NOTE If you are using DiskXtender to manage archive storage, see “Checking the
DiskXtender Event Log” on page B-18 and “Verifying Repair Disk Files and Meta-Data
Exports” on page B-18.
To check that backup files were created:
1 As a Windows Administrator, log on to the Xcelera server.
2 Use the Windows Explorer to locate the following directory:
D:\xceleradatabase\xfsbackup\%<date>%\
To open the Windows Explorer, you can right-click the My Computer
icon on your desktop and select Explore in the pop-up menu.
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The directory you need to open has a value for <date> that corresponds to
the current day’s date.
3 Open the directory and make sure the following files exist there:
• .lockfile
• Control
• [Link]
• File_Cache.ccf
• File_Cache.lck

Xcelera Release 3.3 Xcelera Backup Procedures 13-9

13.5 Verifying Backup Operations

13.5.3 Checking Windows Backup Jobs

You must be sure that the Windows backup jobs that copy files to tape run
regularly without error. There are two jobs, and each job has the following
components:
• Xcelera Full Backup
- Files from the C: drive
- Files from the D: drive
- System state files
• Xcelera Differential Backup
- Files from the C: drive
- Files from the D: drive
- System state files
Successful completion of each backup generates two events per component: a
begin event and an end event. The result is a set of six events if all jobs run
successfully. These events are recorded in the Windows Application Log.
To check the status of backup jobs:

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1 As a Windows Administrator, log on to the Xcelera server.

1 3- 1 0 Xcelera Backup Procedures Xcelera Release 3.3

 Verifying Backup Operations 13.5

2 Open the Event Viewer by selecting Start > All Programs > Administrative
Tools > Event Viewer (Figure 13.2).

Figure 13.2 Windows Event Viewer

3 Select Application Log in the left pane to display log events in the right pane.
4 Verify that a complete set of six log events is associated with the ntbackup
source in the time frame when the backup jobs are scheduled to run.
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5 Start the Windows Backup utility by selecting Start > All Programs >
Accessories > System Tools > Backups.

Xcelera Release 3.3 Xcelera Backup Procedures 13-11

13.5 Verifying Backup Operations

6 Select Tools > Reports to display the Backup Reports dialog box (Figure
13.3), and then select the most recent backup job to view a detailed report.

Figure 13.3 Backup Reports Dialog Box

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1 3- 1 2 Xcelera Backup Procedures Xcelera Release 3.3

 A Network Safety, Security and Privacy

A.1 Customer's Role in the Product Security

Partnership
Philips recognizes that the security of Philips Healthcare products is an
important part of your facility's security strategy. However, these benefits can
only be realized if you implement a comprehensive, multilayered strategy
(including policies, processes, and technologies) to protect information and
systems from external and internal threats.

Following industry-standard practice, your strategy should address:

• physical security (e.g. do not allow unauthorized people to use Xcelera)
• operational security (e.g. make sure that any sensitive information left on
the system - such as exported files - is removed; make sure that users of
Xcelera do not leave the open system unattended)
• procedural security (e.g. create awareness with regard to the dangers of
social engineering; every single user should be given a separate account; do
not forget to remove an account when it is no longer needed)
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• risk management
• security policies (e.g. make sure that the Xcelera Service Documentation
and media are securely stored)
• contingency planning.
The practical implementation of technical security elements varies by site
and may employ a number of technologies, including firewalls, virus-
scanning and anti-spyware software, authentication technologies, network
segmentation (VLAN1), etc.
As with any computer-based system, protection must be provided such that
firewalls and/or other security devices are in place between the medical
system and any externally accessible systems.

1. VLAN: Virtual Local Area Network

Xcelera Release 3.3 Network Safety, Security and Privacy A-1

A.1 Customer's Role in the Product Security Partnership

Although the system incorporates state-of-the-art protection mechanisms to

protect it against the intrusion of malware (for example, viruses), a remote
possibility remains that a system can become infected. System safety remains
guaranteed in all circumstances, but the user might notice unfamiliar system
behavior and/or performance. If this happens repeatedly, e.g. also after the
system has been switched off and on again, the user is advised to contact a
PH service representative to have the system checked and, if needed, to
remove the malware.
The USA Veterans Administration has developed a widely used Medical
Device Isolation Architecture for this purpose. Such perimeter and network
defenses are essential elements in a comprehensive medical device security
strategy.
Additional security and privacy information can be found on the Philips
Healthcare product security web site at [Link]
in_en/support/productsecurity/[Link].
If you are interested in overviews of validated Security Patches:
• subscribe to the RSS Feed on this subject
• request an account that enables you to download documents illustrating
the validation status for Xcelera and other Philips Healthcare products (to

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do so, navigate to the “Vulnerability Tables” section of the site).

WARNINGS • When disposing of the hard drive, erase all sensitive privacy information.
• Media such as CDs/DVDs and printouts need to be disposed of in a secure manner
when they are no longer needed, since they might contain sensitive privacy
information.
• It is the responsibility of the users to keep their password secret.
• It is advised to use SSL or TLS to secure the communications over TCP/IP networks.
• It is advised to enable Windows Auditing and to inspect the audit log file on a
regular basis to detect possible security threats.
• Users should guard their sessions and log-off when they leave the Xcelera Server /
Workstation.
• Keep rooms where Xcelera Server or Workstation are located locked.

A-2 Network Safety, Security and Privacy Xcelera Release 3.3

 Customer's Role in the Product Security Partnership A.1

• Make sure that in the BIOS of the Xcelera Server and Workstation the option to
boot from CD is disabled.
• Make sure that a BIOS Password is configured for the Xcelera Server and
Workstation.
• Keep rooms where Xcelera Server or Workstation are located locked.
• It is the responsibility of the user to guard removable media at all times.
• Users should guard their sessions and log-off when they leave the Xcelera Server /
Workstation.
• Make sure (patient) data is encrypted before transporting it out of the hospital
facility.
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Xcelera Release 3.3 Network Safety, Security and Privacy A-3

A.2 Security and Privacy Requirements

A.2 Security and Privacy Requirements

It is the policy of Philips Healthcare to adhere to all the required standards
and regulations. To assist the hospital in fulfilling the Health Insurance
Portability and Accountability Act (HIPAA) requirements, introduced by the
United States Department of Health and Human Services, the following
functionality has been added to the Xcelera system:

Access control
Intended to restrict access to the system to authorized users only:
• customizable on/off, a user log-on/log-off procedure is required to gain
access to the system. Take care that a suitable password procedure is used
to log on to your IT equipment, for instance:
- use a mixture of upper- and lower-case letters, digits, and special
characters
- change the password frequently.
• access to the system is granted according to a customizable list of
authorized users.

Audit trail

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Required to log user activities which are critical to information security:
• applies to logging-on, reading and/or modifying clinical information
• requires that means be provided for auto-backup on a hospital server, e.g.
the use of an external standard 'Syslog' server.

Network time synchronization

Intended to synchronize system time to an external time-standard:
• uses a standard Network Time Protocol (NTP).
• the coupling is configured by Field Service during system installation.
Computer systems cannot be guaranteed to be safe in an insecure network.
The user should provide some level of network protection e.g. installing
firewalls.

A-4 Network Safety, Security and Privacy Xcelera Release 3.3

 Security and Privacy Requirements A.2

Secure Sockets Layer

Ensure the utilization of a secured network connection by using the SSL
protocol.
When using the Internet, user credentials and URLs (the latter can contain
privacy sensitive information), be aware that this information is transmitted
in plaintext if no security provisions are implemented. The standard used
HTTP protocol does not implement any security control. Therefore all
information transferred via this protocol can be intercepted and used for
unauthorized purposes.
This can be easily solved by utilizing the HTTPS protocol which requires a
SSL Certificate to be installed and used on the system. The installation and
configuration instructions for this certificate are mentioned in the Release
Manual accompanying the product. It is strongly advised to use this SSL
feature since it will ensure that data being transferred over a network, be it
the LAN or the Internet, is encrypted and as such the confidentiality of any
sensitive information is preserved.

Field Service
Field Service is used to enable the following configuration items based on
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information supplied by the hospital:

• Authentication and encryption
• Time synchronization
• Configuration of the 'Syslog' server
• Configuration of any other programs

Xcelera Release 3.3 Network Safety, Security and Privacy A-5

A.3 HIPAA Security and Privacy rules

A.3 HIPAA Security and Privacy rules

HIPAA defines a number of physical and technical safeguards which are
either required or addressable. Some features that could implement these
functions are differently or not implemented for reasons mentioned below:

Backup procedure
It is not the intended use of the system to permanently store ePHI 1.
Information should be exported to a storage device as soon as possible.

Emergency Access Procedure

The system supports a generic emergency account. However, the user should
be aware that the knowledge of this generic account and access to the system
should be restricted to avoid unwanted access to ePHI.

Automatic logoff
The system supports automatic activation of the logoff function with
administrator adjustable expiration time.

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Screen blanking
The system supports manual and automatic blanking of displays to prevent
casual viewing of ePHI. The system also supports password protection to
prevent any unauthorized access (for example, screen lock).

1. ePHI: electronic Protected Health Information

A-6 Network Safety, Security and Privacy Xcelera Release 3.3

 B Backup Procedures for
DiskXtender 2000
This chapter describes how to back up critical configuration data for an
Xcelera system that uses DiskXtender 2000 software to manage archive files.

B.1 Overview
Having a readily available backup of the proper DiskXtender configuration
information is critical for recovery in the event of a system failure. The
following limitations of in-house or third-party backup software make such
programs unsuitable for backup and recovery of extended drives managed by
DiskXtender:
• Performance issues–Backup programs that are not NTFS-aware suffer
from performance problems when running with DiskXtender Data
Manager. Such programs often open files in normal mode, which causes
the actual file data to be fetched from the archive (as opposed to simply
backing up the file tag for the archived file). As a result, backups cannot
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finish due to insufficient time or disk space resources.

• Incomplete backup sets–Even many backup solutions that are NTFS-
aware might not be suitable for use with DiskXtender Data Manager
because they do not back up all NTFS data. Data Manager stores its file-
tracking data in NTFS extended attributes. This data is critical to any
backup and recovery strategy. Because many backup programs do not back
up and restore NTFS extended attributes, these programs are ineffective as
disaster recovery solutions for Data Manager.
DiskXtender 2000 version 5.50.033 and higher contain the Meta-Data
Export utility, which provides an alternative solution to traditional backups
for DiskXtender data. This feature allows you to perform a compact, high-
speed export of any DiskXtender Data Manager extended drive, and the data
set created by this utility contains the necessary data for recovery of
DiskXtender-managed data on an extended drive.

Xcelera Release 3.3 Backup Procedures for DiskXtender 2000 B-7

B.1 Overview

For DiskXtender version 5.50.033 and higher, the Meta-Data Export utility
replaces the DxDriveDump utility, which was used in earlier versions of
DiskXtender. The Meta-Data Export utility is automatically installed when
you install DiskXtender 5.50.033 or higher.
DiskXtender 2000 version 5.50.033 and higher contain several integrated
utilities that facilitate the creation and maintenance of a recovery plan. In the
event disaster recovery becomes necessary, Philips recommends having the
following critical backup components in place in order to recover
DiskXtender and its associated data on an Xcelera system:
• DiskXtender/MediaStor/License Server Repair Disk Information–You
can create a backup of your DiskXtender system configuration by using
the repair disk utility included in the DiskXtender Data Manager, License
Server, and MediaStor Administrators. These utilities save a backup of
critical DiskXtender components in the server’s registry.
• DiskXtender Data Manager Meta-Data Export Output–The Meta-Data
Export utility backs up DiskXtender meta-data (file tag) information.
Additionally, the new Meta-Data Export utility has the ability to back up
files that have not been migrated to archive media and, therefore, do not
have any DiskXtender meta-data information associated with them. This

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feature provides complete restoration for those files in a pending state due
to a data migration that did not finish. See “Configuring the Meta-Data
Export Utility” on page B-13 for information on how to configure the
Meta-Data Export utility to back up unmigrated files.
• Media–You can back up the files on your media by creating a copy of each
piece of media. In the event the original piece of media is lost or damaged,
it may become necessary to replace the original with the copy. Copy media
have the same label as the corresponding original, but has a unique serial
number. Copy media can be created for each piece of media that is
allocated to an extended drive and appears in the Original node of the
Available Media tree. You can create copy media of all media types except
for NAS, EMC, TSM, CD-ROM, and DVD-ROM. For more
information on creating copy media, see the Legato DiskXtender 2000
Data Manager System Guide.

B-8 Backup Procedures for DiskXtender 2000 Xcelera Release 3.3

 Creating a Shared Folder for DiskXtender Backups B.2

NOTE Both Legato repair disk information and Meta-Data Export output must be up to date
to ensure a successful recovery. If the repair disk information and Meta-Data Export
output are not up to date and synchronized, restoring a DiskXtender server and its
data can consume huge amounts of time and resources and can even result in data
loss. For redundancy, you must ensure that repair disk information and Meta-Data
Export output are backed up to a secondary medium, such as magnetic tape.

B.2 Creating a Shared Folder for

DiskXtender Backups
DiskXtender automatically saves configuration information (such as registry
settings, move rules, move groups, media services, allocated media, and so
on) in a repair disk file. By default, the repair disk file is stored in the Repair
Disks folder in the installation directory. Philips recommends that you store
repair disk information and Meta-Data Export output to a shared folder on
the network. In this way, the information needed to restore your
DiskXtender environment is available if the DiskXtender server itself should
become unavailable.
The shared folder you create for the purpose of backing up repair disk
information and the output from the Meta-Data Export utility must be given
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full access to the following accounts:

• The user account you used to start these DiskXtender services (for
example, dxservice)
• The local Administrators group
The shared folder should be backed up to another medium for redundant
backup in case of failure. Philips recommends that you back up the shared
folder to the following folder so that it will be incorporated into regularly-
scheduled Xcelera backups:
D:\XceleraDatabase\MSSQL.1\MSSQL\Backup
At larger sites, a backup can consume several gigabytes of disk space, so be
sure you have ample space available on the partition where you create the
shared folder.
To create a shared folder for storing DiskXtender backups:

Xcelera Release 3.3 Backup Procedures for DiskXtender 2000 B-9

B.2 Creating a Shared Folder for DiskXtender Backups

1 Use the Windows Explorer, if needed, to create a new folder on the system.
Philips recommends the name DXBackups (or something similar) for this
folder.
2 Right-click the folder and select Properties.
3 Click the Sharing tab and select the Shared As option. Enter the folder name
in the Shared Name field.
4 Click the Permissions button to display the Access Through Share
Permissions dialog box.
5 Remove Everyone from the list of account names that are authorized to
access the DXBackups folder.
6 Add the DiskXtender service name (Philips recommends dxservice) and the
local Administrators account to the list of authorized user names.
7 From the Type of Access menu, select Full Control.
The Access Through Share Permissions dialog box should appear as shown
in Figure B.1. When you are finished setting access permissions for the
shared folder, click OK.

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Figure B.1 Access Through Share Permissions Dialog Box

B-10 Backup Procedures for DiskXtender 2000 Xcelera Release 3.3

 Configuring Repair Disk Information for Legato Administrators B.3

B.3 Configuring Repair Disk Information

for Legato Administrators
Before proceeding with the configuration of repair disk information, ensure
that a shared folder with the proper access permissions exists; see “Creating a
Shared Folder for DiskXtender Backups” on page B-9.
DiskXtender automatically updates the repair disk backup after the following
actions:
• Every 15 minutes
• When the service starts or stops
• When an extended drive is created or deleted
• When a media service is added or deleted
• When changes are made to the Service Properties (and you click OK or
Apply)
• When the repair disk backup location is changed (through the
Administrator)
To configure repair disk information for Data Manager, MediaStor, and
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License Server Administrators, you must perform the following procedures:

• Specify the location in which to store the repair disk image.
• Specify how many days to retain the repair disk image before overwriting it
with a more recent image.
To specify the location of the repair disk image:
1 Start the appropriate Administrator by selecting one of the following from
the Start > All Programs menu:
- Legato DiskXtender > Administrator
- Legato MediaStor > Administrator
- Legato License Server > Administrator
Click the splash screen to increase the speed of the connection.
2 From the Tools menu, click Repair Disk to display the Repair Disk wizard.

Xcelera Release 3.3 Backup Procedures for DiskXtender 2000 B-11

B.3 Configuring Repair Disk Information for Legato Administrators

3 Select Set the automatic repair disk location, and click Next to display the
Automatic Repair Disk Location dialog box.
4 In the Location field, enter the UNC path to the shared folder in which to
store the repair disk image. Use the shared folder described in “Creating a
Shared Folder for DiskXtender Backups” on page B-9 for this purpose. Click
Next to display the Summary screen.
5 Click Finish to complete the repair disk configuration for this Administrator.
6 A warning message informs you that any pending media tasks will not be
saved with the repair disk information. Click OK.
7 Repeat this process for all three Administrators.
To specify the number of days to retain repair disk images:
1 Start the appropriate Administrator by selecting one of the following from
the Start > All Programs menu:
- Legato DiskXtender > Administrator
- Legato MediaStor > Administrator
- Legato License Server > Administrator
Click the splash screen to increase the speed of the connection.

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2 From the Tools menu, click Repair Disk to display the Repair Disk wizard.
3 Choose the Specify how many days to retain repair disk images option, and
click Next to display the Repair Disk Image Retention dialog box.
4 Assuming the location where the repair disk information is saved is being
backed up to tape on a nightly basis, Philips recommends that you set the
number of days to retain repair disk images to zero (by entering 0 in the Days
field). If multiple days of repair disks are kept (that is, the Days field contains
a value greater than 0), a significant amount of disk space may be consumed
by repair disk images. System administrators are advised to consider this if a
value greater than 0 is specified.

B-12 Backup Procedures for DiskXtender 2000 Xcelera Release 3.3

 Configuring the Meta-Data Export Utility B.4

A value of 0 disables versioning on disk; the [Link] file will be saved

and overwritten each time the repair disk information is updated, but no
previous versions will be saved. When the repair disk information is backed
up to tape on a nightly basis, these tapes can serve to make available multiple
versions of the repair disk information, if necessary.
5 Click Next to display the Summary screen.
6 Click Finish to complete the repair disk retention period for this Legato
Administrator.
7 Repeat this process for all three Legato Administrators.

B.4 Configuring the Meta-Data Export

Utility
For the most complete export results, you should schedule meta-data exports
to occur when the fewest number of users are likely to be accessing
DiskXtender-managed files. Most applications do not allow simultaneous
access to open files, meaning that any files open at the time the export is run
will be locked and unavailable to the export process. Files that are locked
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when the export is run are skipped at that time but are subsequently captured
during the next export. Work with the system administrator to schedule
DiskXtender backups.
To configure meta-data exports:
1 Select Start > All Programs > Legato DiskXtender > Administrator. Click
the DiskXtender 2000 splash screen to increase the speed of the connection.
Otherwise, the connection occurs automatically after a few seconds. The
DiskXtender Administrator window opens.
2 Right-click the extended drive that contains the meta-data you want to
export and select Properties to display the Extended Drive Properties dialog
box.

Xcelera Release 3.3 Backup Procedures for DiskXtender 2000 B-13

B.4 Configuring the Meta-Data Export Utility

3 Click the Settings tab, and then click the Meta-Data Export button. The
Extended Drive Meta-Data Export dialog box appears (Figure B.2)

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Figure B.2 Extended Drive Meta-Data Export Dialog Box

4 In the UNC Path field, enter the fully qualified name of the folder in which
you want to save the export output. Philips recommends that you use the
same folder created for Xcelera backups:
D:\XceleraDatabase\MSSQL.1\MSSQL\Backup
See Chapter 13 "Xcelera Backup Procedures" for more information on
Xcelera backups.

B-14 Backup Procedures for DiskXtender 2000 Xcelera Release 3.3

 Configuring the Meta-Data Export Utility B.4

When the export output is created, Data Manager creates a folder

hierarchy within the specified shared folder that lists the name and serial
number of the extended drive and, within that, a folder with the date of
the most recent export.
Each time a new full export is created, a new dated folder is created that
replaces the old one. Therefore, only the current full and associated
incremental exports are resident in the UNC path at any given time.
In the Scheduling pane of the Extended Drive Meta-Data Export dialog
box, select the frequency with which you want incremental meta-data
exports created. Philips recommends you perform incremental exports on
a daily basis and full exports once per week. This schedule is disabled by
default and remains disabled until you set a schedule. Table B.1 lists and
describes export scheduling options for incremental meta-data export, and
identifies which settings to configure for each. This schedule should be set
to occur after the files have been moved out to media.
Table B.1
Scheduling Option Export Frequency Settings to
Configure

Disable Never (default) None

Once Once on the specified date and time. The Date

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default date and time correspond to today’s Time

date, 12:00 AM. Because this time is usually in
the past, the export will not run unless you
specify a date or time that is in the future.

Daily Every day at the specified time. Time

(Recommended)

Weekly Every week on the specified days (Monday Time

through Sunday) at the same time each day. One or more
days of the week

Monthly Every month at the specified date (1st Time

through 31st) and time. Day of the month

5 In the Full Export area, select the Force next export to be full option if you
want to perform a full export. This setting is cleared (which is the default)
when the export completes.

Xcelera Release 3.3 Backup Procedures for DiskXtender 2000 B-15

B.4 Configuring the Meta-Data Export Utility

6 To set a regular schedule for Data Manager to create full meta-data exports,
select the Perform at scheduled interval option. (Selecting this option does
not affect the Force next export to be full option described in step 5.)
In the Full Meta-Data Export Frequency dialog box (Figure B.3), select Once
per week on and select a day from the menu.

Figure B.3 Full Meta-Data Export Frequency Dialog Box

Table B.2 lists and briefly describes the available frequency options for a full
meta-data export.
Table B.2
Frequency Option Description Setting to
Configure

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Always Select this option to create a full meta-data export every None
time the incremental export schedule is active. When you
select this option, Data Manager always creates a full export
and never creates incremental exports.

Once per week Select this option to create a full meta-data export Day of the
(Recommended) once per week on the day specified in the list. When week
you select this option, Data Manager creates a full
export on the specified day only and creates
incremental exports at the other times configured
for the export schedule.

Once per month Select this option to create a full meta-data export once per Day of the month
month on the specified day of the month. When you select
this option, Data Manager creates a full export on the
specified day and creates incremental exports at the other
times configured for the export schedule.

Consider that full exports can often be time-consuming.

B-16 Backup Procedures for DiskXtender 2000 Xcelera Release 3.3

 Configuring the Meta-Data Export Utility B.4

7 Click OK to set the schedule and return to the Extended Drive Meta-Data
Export dialog box.
8 In the Advanced Options area, Philips recommends that you select the
Export Dx-managed files (meta-data only) option. This option should be
enabled for all sites. Because this option backs up the file tag (meta-data)
information only, it is critical that administrators are vigilant about checking
on a nightly basis to make sure files pending move to the archive are
successfully moved.
Any unmigrated data is at risk when the Export Dx-managed files (meta-
data only) option is selected by itself, that is, when the Export non-Dx-
managed (unmigrated) files (all file data) is not also selected.
9 Optionally, select the Export non-Dx-managed (unmigrated) files (all file
data) option (see Figure B.4). Note that if a large number of unmigrated files
exist, selecting this option can cause export data sets to become quite large
and take several minutes to several hours for the export to complete, based on
the number of files that need to be exported.
The selection of both this option and the Export Dx-managed files (meta-
data only) option typically results in the most complete backup if some files
have not yet been migrated; however, the Export non-Dx-managed
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(unmigrated) files (all file data) should be used with caution and only at sites
where system administration is vigilant concerning nightly verification of file
migration.

Figure B.4 Meta-Data Export Utility - Advanced Options

NOTE Philips recommends that you do not select the Include files not in media folders
(all files on drive) option. This option should not be used on Xcelera systems.

Xcelera Release 3.3 Backup Procedures for DiskXtender 2000 B-17

B.5 Checking the DiskXtender Event Log

10 Click OK to complete the meta-data export configuration for DiskXtender

Administrator.
11 In the Extended Drive Properties dialog box, click Apply and OK.

B.5 Checking the DiskXtender Event Log

You should check the DiskXtender event log to ensure that all meta-data
export jobs have completed successfully.
To check the DiskXtender event log:
1 As a Windows Administrator, log on to the Xcelera server or integrated
workstation.
2 Select Start > All Programs > Legato DiskXtender > Administrator. Click
the DiskXtender 2000 splash screen to increase the speed of the connection.
Otherwise, the connection occurs automatically after a few seconds. The
DiskXtender Administrator window opens.
3 From the Service menu, select Event Logs > All Events.
4 For the appropriate date and time, look for messages of the form:

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[MSG] Meta-data export for extended drive D: has completed successfully.
5 Click OK.

B.6 Verifying Repair Disk Files and Meta-

Data Exports
To ensure that your meta-data exports contain the proper content and are
being produced according to the desired schedule, examine the shared folder
root and check that the following files and subfolders exist. Recall that the
recommended location of the shared folder is:
D:\XceleraDatabase\MSSQL.1\MSSQL\Backup\DXBackups

B-18 Backup Procedures for DiskXtender 2000 Xcelera Release 3.3

 Verifying Repair Disk Files and Meta-Data Exports B.6

B.6.1 Verifying Repair Disk Backups

Check that the shared folder you created for DiskXtender backup files (for
example, DXBackups) contains the following files (Figure B.5):
• [Link]
• [Link]
• [Link]

Figure B.5 Verifying Repair Disk Backups - DXBackups

B.6.2 Verifying Meta-Data Exports

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As shown in Figure B.6, ensure that a subfolder with a name in the form
ServerName-VolID exists and contains backup images. (ServerName is the
name of the Xcelera server, and VolID is the ID of the extended drive.)

Figure B.6 Verifying Meta-Data Exports

Xcelera Release 3.3 Backup Procedures for DiskXtender 2000 B-19

B.6 Verifying Repair Disk Files and Meta-Data Exports

A backup cycle consists of a full backup and a prescribed number of

incremental backups, depending on the frequency settings in the Meta-Data
Export utility configuration (as explained on page 15 through page 16). The
ServerName-VolID folder is the repository for the meta-data export for a
complete backup cycle.
The ServerName-VolID folder contains a subfolder named according to the
date of the most recent full backup. This subfolder will contain one file for
the full backup (named [Link]) and additional files, one for each
incremental backup that was completed since the full backup. The
incremental backup image files are numbered sequentially, and have the file
extension .dxb (for example, [Link], [Link], and so on).
When the backup cycle completes, a new backup cycle is initiated. The
subfolder bearing the date for this new full backup replaces the existing
subfolder and becomes the repository for the full backup image ([Link])
and the ensuing incremental backups (the names of which restart with
[Link]).

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B-20 Backup Procedures for DiskXtender 2000 Xcelera Release 3.3

 Index

A - magneto-optical 8-4
Aspect ratio test 5-2
Add empty disk to jukebox 9-7
Assign
Administration
- logon rights to user groups 4-21
- ongoing 4-4
- MOD to XFS 7-9
- ongoing operations 2-5
- user account to group 4-8
- roles defined 2-3
- user to group 4-39
- tasks 9-3
Audit log 2-10
- tasks after installation 2-5
Automatic labeling, media 8-22
- user overview 4-1
Auto-Scan extended drive 8-37
Archimedia Explorer 7-1, 9-1
Available media 8-18
Archive storage 9-3
- backing store 9-2
- check flush operation 7-3, 9-4 B
- clean file 7-2, 9-2
Backing store, XFS 9-2
- control information 9-2
Backup
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- control software 7-1, 9-1

- finding latest details 13-2
- directory cache 9-2
- Meta-Data Export utility B-7
- dirty file 7-2, 9-2
- procedures chapter B-7
- eXtended file system 9-1
- which files and directories 13-2
- file cache 8-1, 9-2
Backup procedures
- flush operation 7-2
- DiskXtender B-7
- image flow 8-2
Backups
- image transfer 8-2
- full for DiskXtender B-15
- jukebox 8-1
- incremental for DiskXtender B-15
- maintain empty disks 7-6, 9-6
Blit speed test 5-3
- managing 7-3, 9-3
- move operation 8-1
- purge process 7-2, 9-2 C
- repository 8-1
Change
archive storage
- measurement units 5-3
- DVD-RAM 8-5
- user logon account 4-4

Xcelera Release 3.3 I-1

 Change User feature Dialog box
- change logon account 4-4 - Drive Scan 8-37
Check flush operation 7-3, 9-4 - Extended Drive Properties 8-35
Clean file, integrated - Insert Library Media 8-11
workstation 7-2 - Media Prepare Manager 8-22
Clean file, standard - Media Prepare Manager,
configuration 9-2 Schedule 8-23
Clinical administrator 2-3 - Media Tasks 8-19
Compliance 1-3 - Move Group Properties 8-27
Configuring preferences 5-3 - Order Media in Task Queue 8-20
Control information, XFS 9-2 - Schedule 8-36
Create - Security Policy Setting 4-22
- electronic signature 4-15 - Select Groups 4-9
- initial user groups 4-3 DICOM, importing studies
- new user 4-6 from 8-4
- new Windows user account 4-6 Directory cache, XFS 9-2
- non-user account 4-42 Dirty file
- schedules 8-34 - check on integrated
- user group 4-16 workstation 7-4
- Windows user group 4-16 - disk space 9-5
- integrated workstation 7-2

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- standard configuration 9-2
D Disk
Data Manager - add one to jukebox 9-7
- configuring repair disk - insert in jukebox 9-9
information B-11 - remove from jukebox 9-10
Delete DiskXtender
- non-user account 4-43 - backing up media B-8
- user 4-39 - backing up non-DX files B-17
- Xcelera user 4-15 - full backups B-15
Departments - incremental backups B-15
- deleting 3-14 - meta-data export output B-8
- linking unknown to an - Meta-Data Export utility B-7
Institution 3-9 - prepare media 8-17
- managing unknown 3-7 - repair disk backup B-7, B-8
- overview 3-6 - schedule drive scan 8-36
- renaming 3-14 - schedule events 8-34

I -2 Xcelera Release 3.3

 - shared folder for backups B-9 - Properties dialog box 8-35
DiskXtender event log B-18 - schedule events 8-34
Domain Administrator 8-1 - schedule scan 8-36
Domain Controller 4-29 Extended file system
Domain for Xcelera 4-2 - assign MOD 7-9
Drive Scan dialog box 8-37 - assigning a DVD 9-7
DVD-RAM - standard configuration 9-1
- jukebox, inserting magazine 8-12 eXtended File System (XFS) 7-1
DVD-RAM jukebox 8-1 External 3-5
- overview 8-5 ExternalPlaceHolder 3-5
- swapping multidisk
magazines 8-29
DX Administrator 8-1 F
DxDriveDump utility B-8 File cache, archive storage 8-1
File cache, XFS 9-2
File migration event 8-33
E Flush operation
Electronic signature, create 4-15 - check on integrated
Empty disks for standard workstation 7-3
configuration 9-6 - checking 9-4
Empty MODs for integrated - integrated workstation 7-2

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workstation 7-6 Force low-level SCSI format 8-22
Enterprise 3-5 Format
- disassociating Groups from 4-25 - optical media 8-23
Enterprise Security 3-1
- Institution Classification 3-5
- IWS or small Xcelera G
Installations 3-2 Geometric distortion 5-2
Enterprise Security Xcelera Groups
installation with multiple - assigning new users to 4-29
institutions 3-3 - assigning permissions 4-26
Event log - associating with Institutions 4-23
- DiskXtender B-18 - changing permissions 4-31
Event Viewer Log 2-12 - disassociating 4-25
events
- scheduling file migration 8-33
Extended drive

I -3 Xcelera Release 3.3

 H - inserting media 8-11
- maintain empty disks 9-6
Hospital Information System 2-3
- optimizing media 8-25
- prepare media 8-20
I - remove a disk 9-10
- shelves 8-12
Image flow, archive storage 8-2
jukebox
Image transfer, archive storage 8-2
- MOD disks required 8-3
ImageDataGroup
- preparing media 8-17
- optimizing jukebox media 8-25
- removing media 8-27
images, load 5-6
- swapping full and blank
Import echo images 5-6
media 8-30
import/export MOD drive 8-4
InCenter web site 13-2
Insert a recorded disk, jukebox 9-9 L
Insert Library Media dialog box 8-11
License Server
Installation, tasks after 2-5
- configuring repair disk
Institutions
information B-11
- adding new 3-10
Load images 5-6
- associating Groups with 4-23
Load study from removable
- deleting 3-12
media 5-6

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- disassociating Groups from 4-25
Log, audit 2-10
- managing unknown 3-7
Logon rights 4-21
- overview 3-6
- renaming 3-11, 3-13, 3-14, 3-15,
3-16 M
Integrated workstation 2-2
Magneto optical drive (MOD)
Intended use 1-2
- insert media 8-10
Internal 3-5
- prepare media 8-17
Maintain empty disks 9-6
J Maintain Xcelera user
information 4-41
Jukebox 8-1
Manage archive storage 9-3
- add empty disk 9-7
McAfee VirusScan 1-4
- estimate empty disks 9-6
Measurement units, select 5-3
- format media 8-23
Media
- insert DVD-RAM magazine 8-12
- automatic labeling 8-22
- insert recorded disk 9-9

I -4 Xcelera Release 3.3

 - available 8-18 Meta-Data Export utility B-7
- DiskXtender backup B-8 - configuring B-13
- insert in jukebox 8-11 - DiskXtender upgrade B-7
- insert in MOD 8-10 - install B-7
- prepare 8-17 MOD
- prepare for jukebox 8-20 - archive storage 7-1
- Tasks dialog box 8-19 - insert, put on-line 7-10
- tasks, schedule 8-34 - maintain empty 7-6
media - prepare empty 7-7
- adding location text 8-32 - remove, integrated
- adding location text to label 8-32 workstation 7-5
- allocating to extended drive 8-16 MOD drive
- assigning to media folder and move - overview 8-4
group 8-24 - preparing media 8-17
- naming scheme 8-17 - removing media 8-29
- retrieving off-line 8-31 - swapping media 8-31
Media Prepare Manager - used in jukebox 8-2
- dialog box 8-22 Monitor, blit speed test 5-3
- Schedule dialog box 8-23 Move group
media types - Properties dialog box
- blank 8-5 (DiskXtender) 8-27

Philips Healthcare
- corrupt 8-6 Move operation
- definitions 8-5 - archive storage 8-1
- foreign 8-5 Move user 4-39
- original 8-5 Multidisk magazine 8-12
- unformatted 8-6
- unknown 8-5
MediaStor N
- add media, DVD-RAM Netgear ReadyNAS
jukebox 8-12 - archive storage admin tasks 11-3
- configuring repair disk - checking archive for free
information B-11 space 11-5
- insert library media 8-11 - configure email notification 11-2
- insert media 8-10, 8-11 - viewing system status 11-3
Member Server 4-30 Non-user account 4-42
Meta-data export output B-8 Non-user, delete 4-43
- verifying B-18

I -5 Xcelera Release 3.3

 O Purge process, XFS 9-2
Off-line, put DVD 9-10
Off-line, put MOD 7-5 R
Ongoing administration 4-4
RAID array 2-1
Ongoing tasks 2-5
Referring physician 4-13, 4-41
On-line, put DVD 9-9
Remove
On-line, put MOD 7-10
- a disk, jukebox 9-10
Order Media in Task Queue dialog
- MOD 7-5
box 8-20
- user 4-15, 4-39
Ordering physician 4-13, 4-41
Repair disk
OTG
- backup B-8
- file system 8-5
- configuring backup B-11
- file system, new install 8-19
repair disk information
- file system, prepare media 8-22
- configuring B-11
Repository, archive storage 8-1
P
Password, new user 4-7 S
performance
Scan extended drive 8-36
- increasing 8-34
Schedule

Philips Healthcare
Performed by 4-13, 4-41
- dialog box 8-36
Permissions 3-3, 4-1, 4-16
- events 8-36
- adding 4-35
- extended drive events 8-34
- adding default 4-33
Security
- assiging individually 4-27
- for administrators 4-2
- assigning to a new group 4-26
- plan 4-2
- changing 4-31
- Policy Setting dialog box 4-22
- clearing 4-32
Select
- replacing 4-37
- Groups dialog box 4-9
- replacing current with
- measurement units 5-3
default 4-34
Services, Xcelera server 2-8
- selecting individual 4-37
Shared folder
Preferences, configuring 5-3
- DiskXtender backups B-9
Prepare an empty DVD 9-7
Shelves, jukebox media 8-12
Prepare empty MOD 7-7
single-MOD drive
preparing media 8-17
- removing media 8-29
Prerequisite knowledge 2-4

I -6 Xcelera Release 3.3

 - swapping media 8-31 - administration overview 4-1
Standard configuration 2-1 - assign to group 4-8
Stations - change logon account 4-4
- creating new 3-15 - create 4-6
- deleting 3-16 - delete 4-39
- linking unknown to an - enter Xcelera information 4-12
Institution 3-8 - initial groups 4-3
- managing unknown 3-7 - maintaining Xcelera
- overview 3-6 information 4-41
- renaming 3-16 - move between groups 4-39
storage drive - names 4-13
- adding location text to media 8-32 - permissions 4-1, 4-16
- single-MOD 8-3 - remove 4-15
Study, load from removable - signature file 4-15
media 5-6 User group
Subsystem, add 9-7 - assign logon rights 4-21
Subsystem, XFS 9-1 - create 4-16
System administrator
- archive storage tasks 9-3
- integrated workstation 7-3 V
- prerequisite knowledge 2-4 Video Test Tool 5-1

Philips Healthcare
- role defined 2-4
- security 4-2
System diagram 2-1 W
System Manual - Installation Windows user account 4-6
Xcelera 13-2 Windows user group 4-16
Workstation
- test monitors 5-1
T
Task summary 2-5
Tasks, archive storage 9-3 X
Test workstation monitors 5-1 Xcelera
Troubleshooting information 2-8 - audit log 2-10
- Clinical Application Configuration
Tool 2-4
U - database 4-12
User - Measurement Configuration

I -7 Xcelera Release 3.3

 Tool 2-4
- services 2-8
- system overview 2-1
- user groups 4-1
- Video Test Tool 5-1
- Windows domain 4-2
XFS MOD, remove 7-5
XFS subsystem 9-1

Philips Healthcare

I -8 Xcelera Release 3.3

Philips Healthcare is part of
Royal Philips Electronics

[Link]/healthcare
healthcare@[Link]

Manufacturing address
Philips Medical Systems Nederland B.V.
Veenpluis 4-6
5684 PC Best
The Netherlands

This Medical Device meets the provisions of the transposition of

the Medical Device Directive 93/42/EEC within the country of
origin of the Notified Body concerned with the device.

4522 170 18561 * 2012

© Koninklijke Philips Electronics N.V. 2012

All rights are reserved. Reproduction or transmission in whole or in part, in any form or by any means, electronic,
mechanical or otherwise, is prohibited without the prior written consent of the copyright owner.