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Chapter V
TECHNICAL REQUIREMENTS

The technical aspects of this carwash monitoring system focus on basic

functionality and ease of operation. It involves a backend to handle server operations

and a database to store data like car wash status, customer information, and progress

updates. The system relies on straightforward controls, which can be manual or semi-

automated, to manage operations. The technical requirements for a Car Wash

Monitoring System include A user-friendly dashboard is needed to display real-time

wash statuses and updates. The system should support mobile apps for customers to

receive notifications and track their car wash progress. Integration with APIs is

necessary for sending push notifications and email alerts. The system must be

secured with HTTPS and user authentication to protect sensitive data. Regular

software updates and maintenance will ensure smooth functionality and scalability.

Project Rationale

The rationale behind developing the Car Wash Monitoring System is to address

the challenges faced by traditional car wash operations, which often rely on manual

tracking and communication, leading to inefficiencies, delays, and poor customer

satisfaction. By automating the process and providing real-time updates to both

customers and administrators, the system enhances transparency, reduces customer

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anxiety, and improves operational management. It also helps businesses gather

crucial data, such as performance statistics and wash history, to make informed

decisions, optimize resources, and drive growth. Ultimately, the system aims to

provide a modern, efficient solution that meets the demands of both customers and

businesses in a fast-paced service environment.

Project Objective

The objective of the Car Wash Monitoring System is to streamline and

automate car wash operations, improve service efficiency, and enhance the overall

customer experience. The system aims to provide real-time tracking of car wash

progress, allowing both customers and administrators to stay informed at every

stage. It also seeks to generate valuable insights into performance metrics, allowing

businesses to optimize operations and make data-driven decisions. The system's

goal is to reduce manual processes, minimize errors, and ensure faster, more

transparent service delivery.

Project Description

The Car Wash Monitoring System is a digital platform designed to automate

and streamline car wash operations. It allows customers to track the real-time status

of their car wash, from initiation to completion, through notifications and updates.

Administrators can manage car wash sessions, monitor performance metrics, and

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access historical records for better decision-making. The system improves

efficiency, reduces errors, enhances customer satisfaction, and provides valuable

insights to optimize business operations.

Project Team Organization

The Duck’z Auto Detailing & Car Wash Monitoring System. This project requires a
well-

structured team with clearly defined roles and responsibilities. The project team will be

organized as follows:

Macabulos, John Lester M.

Programmer

Lucion, Josephine Mae G. Delatorre, Mark Nino M.

Researcher System analyst

Figure 3. Project Team Organization

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Jon Description

Programmer – is the one who writes, tests, and maintains code, collaborates with

teams, manages versions, and optimizes software while staying current with new

technologies.

System analyst –A system analyst designs IT solutions by analyzing business needs,

solving system issues, collaborating with teams, and ensuring smooth integration

through testing and documentation.

Researcher– A system researcher conducts investigations to gather and analyze data,

design studies, and evaluate findings, ensuring accuracy through critical analysis and

documentation.

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Training Plan

This training plan is designed to guide the process of developing and conducting

the management of the Car Wash Monitoring System. The owner, along with the staff,

will be trained by researchers to operate the system effectively. For the Car Wash

Monitoring System, it is essential that the individuals involved in the study thoroughly

understand how to manage and handle the various features and functions of the system.

To achieve this, the researchers aim to provide training that focuses on the system’s

operations and its practical applications. Furthermore, the researchers plan to establish a

schedule for this training, ensuring that all users receive adequate preparation and

practice to use the system efficiently and confidently.

Training Schedule

Time Activities Speaker

8:00 AM Call Time
9:00-10:00 AM Brief orientation on the Lucion, Josephine Mae G.
Car Wash Monitoring Delatorre, Mark Nino M.
System
10:30-11:00 AM Snacks
11:00-12:00 PM Presentation of the System Delatorre, Mark Nino M
12:00-1:00 PM Lunch
1:00-2:00 PM Hands-on application of Macabulos, John Lester
the System M.

Table 11. Training Schedule

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Training Evaluation

The success of the training session should be based on the mastery of the trainee

(personnel in charge) in operating and using the Car Wash Monitoring System. Below

are the evaluation criteria percentages that should be implemented in assessing the

trainees:

Lecture 30%

Hands on 70%

Total 100%

Test Plan

For the researchers to have an accurate, easy, and reliable system, the

proponents of the Car Wash Monitoring System have developed a comprehensive test

plan. This plan outlines various techniques designed to fully exercise the system's

functionalities, especially its core features. The test plan includes information similar

to the integration testing phase but goes further by evaluating the entire system rather

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than individual components. The system will be thoroughly checked for errors to

ensure it functions as intended and meets the end-user's expectations.

Security Plan

The security plan will ensure that the Car Wash Monitoring System is secure,

accurate, and reliable. Measures will be implemented to safeguard sensitive data and

prevent unauthorized access. Regular security audits will be conducted to identify and

address vulnerabilities, ensuring compliance with best practices and industry standards.

Target Budgetary Outlay

Miscellaneous Expenses Price per Unit Amount (Peso)

Employee Training Materials 50.00 (10 500.00

copies)

System User Manual Printing 15.00 (10 150.00

copies)

Maintenance Tools/Software Costs 500.00 (1 500.00

package)

Miscellaneous (electricity, repairs, cleaning 300.00 300.00

supplies)

Total 1,450.00

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Table 12. Target Budgetary Outlay

Table of Activities
Name of Date Date Duration
ID Predecessor(s)
Activity Started Finished (Weeks)
09-01- 09-01-
1 Project Kickoff 0.1 -
2024 2024

Requirements 09-02- 09-08-

2 0.7 1
Analysis 2024 2024

09-09- 09-15-
3 System Design 0.7 2
2024 2024

Development 09-16- 09-17-

4 0.1 2,3
Plan Approval 2024 2024

Development of 09-18- 10-15-

5 4.0 4
Core Modules 2024 2024

Integration and 10-16- 11-05-

6 2.5 5
Testing 2024 2024

User Acceptance 11-06- 11-15-

7 1.1 6
Testing (UAT) 2024 2024

8 Final Revisions 11-16- 11-22- 1.0 7

and

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Enhancements 2024 2024

Documentation
11-23- 11-30-
9 and User Manual 1.0 8
2024 2024
Creation

Preparation for 12-01- 12-05-

10 0.7 9
Deployment 2024 2024

Deployment and 12-06- 12-10-

11 0.7 10
Go-Live 2024 2024

Post-Deployment
12-11- 12-20-
12 Support and 1.4 11
2024 2024
Training

Table 13. Table of Activities

PERT CPM (Detailed) Chart

0 0.1 0 0.1 0.7 0.1 0.8 0.4 0.8

Start 1 2 3
0.1 0 0.1 0.8 0 0.8 1.2 0 1.2
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3.4 0.9 3.4 2.4 1 2.4 1.3 1.1 1.3 1.2 0.1 1.2
7 6 5 4
4.3 0 4.3 3.4 0 3.4 2.4 0 2.4 1.3 0.3 1.3
4.3 0.6 4.3 4.9 0.7 4.9 5.7
5.6 0.1
0.1 5.7
5.6
8 9 11
10
5.8
5.7 00 5.8
5.7 5.7 0.1 5.7
4.9 0 4.9 5.6 0 5.6
ES – Early Start Stop 12
5.8 0 5.8
EF – Early Finish

LS – Late Start

LF – Late Finish
ES DURATION LS
ACTIVITY
Legend: EF ST LF

On-Critical

Non-Critical

Figure 4. PERT Chart

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Gantt Chart
Duration[week(s)]
ID Activity
September October November December

1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4

1 Project Kickoff

Requirements
2
Analysis

3 System Design

Development Plan
4
Approval

Development of
5
Core Modules

Integration and
6
Testing

User Acceptance
7
Testing (UAT)

Final Revisions
8
and Enhancements

Documentation

9 and User Manual

Creation

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Preparation for
10
Deployment

Deployment and
11
Go-Live

Post-Deployment

12 Support and

Training

Legend:

On-Critical

Non-Critical

Schedule of Activities

Id Activity Duration Predecessor ES EF Successo LF LS Slack

(weeks) s(s) r(s) Time

1 Project Kickoff 0.1 - 0 0.1 1 0.1 0 0

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2 Requirements 0.7 1 0.1 0.8 2 0.8 0.1 0

Analysis

3 0.7 2 0.8 1.2 3 1.2 0.8 0

System Design
4 Development 0.1 3 1.2 1.3 4 1.3 1.2 0.3
Plan Approval
5 Development 4.0 4 1.3 2.4 5 2.4 1.3 0
of Core
Modules
6 Integration and 2.5 5 2.4 3.4 6 3.4 2.4 0
Testing
7 User 1.1 6 3.4 4.3 7 4.3 3.4 0
Acceptance
Testing (UAT)
8 Final 1.0 7 4.3 4.9 8 4.9 4.3 0
Revisions and
Enhancements
9 Documentation 1.0 8 4.9 5.6 9 5.6 4.9 0
and User
Manual
Creation
10 Preparation for 0.7 9 5.6 5.7 10 5.7 5.6 0
Deployment
11 Deployment 0.7 10 5.7 5.8 11 5.8 5.7 0
and Go-Live
12 Post- 1.4 11 5.7 5.8 12 5.8 5.7 0
Deployment
Support and
Training

System Flow Chart

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Program Flow Chart

Start

Login

Yes No
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Screen Design

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Figure 4. Admin Login Page

Figure 5. Admin Dashboard

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Figure 6. Customer Page

Figure 7. Input Customer

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Figure 8. Update and Delete

Figure 9. Monthly Report

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Figure 10. Annual Report

Figure 11. Custom Report

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Figure 12. Update the Notifications

Figure 13. Update Record

Interface Design

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Figure 14. Admin Login

Figure 15. Admin Dashboard

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Figure 16. Input Costumer

Figure 17. Update and Delete

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Figure 18. Monthly Report

Figure 19. Annual Report

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Figure 20. Costume Report

Figure 21. Update the Notification

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