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Key Steps in the Advertising Process

The document outlines the step-by-step advertising process, which includes briefing, setting objectives, conducting research, identifying target audiences, selecting media, budgeting, designing ads, and evaluating performance. It also explains SWOT analysis, a strategic tool for assessing internal strengths and weaknesses, as well as external opportunities and threats, to inform decision-making. The document emphasizes the importance of each step in creating effective advertising and understanding the business environment.
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0% found this document useful (0 votes)
11 views3 pages

Key Steps in the Advertising Process

The document outlines the step-by-step advertising process, which includes briefing, setting objectives, conducting research, identifying target audiences, selecting media, budgeting, designing ads, and evaluating performance. It also explains SWOT analysis, a strategic tool for assessing internal strengths and weaknesses, as well as external opportunities and threats, to inform decision-making. The document emphasizes the importance of each step in creating effective advertising and understanding the business environment.
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

Steps in Advertising Process

“Mass demand has been created almost entirely through the development of Advertising”

Calvin Coolidge in the New York Public Library.

For the development of advertising and to get best results one need to follow the advertising process step
by step.

The following are the steps involved in the process of advertising:

1. Step 1 - Briefing: the advertiser needs to brief about the product or the service which has to be
advertised and doing the SWOT analysis of the company and the product.
2. Step 2 - Knowing the Objective: one should first know the objective or the purpose of advertising.
i.e. what message is to be delivered to the audience?
3. Step 3 - Research: this step involves finding out the market behavior, knowing the competitors,
what type of advertising they are using, what is the response of the consumers, availability of the
resources needed in the process, etc.
4. Step 4 - Target Audience: the next step is to identify the target consumers most likely to buy the
product. The target should be appropriately identified without any confusion. For e.g. if the product is
a health drink for growing kids, then the target customers will be the parents who are going to buy it
and not the kids who are going to drink it.
5. Step 5 - Media Selection: now that the target audience is identified, one should select an
appropriate media for advertising so that the customers who are to be informed about the product
and are willing to buy are successfully reached.
6. Step 6 - Setting the Budget: then the advertising budget has to be planned so that there is no short
of funds or excess of funds during the process of advertising and also there are no losses to the
company.
7. Step 7 - Designing and Creating the Ad: first the design that is the outline of ad on papers is made
by the copywriters of the agency, then the actual creation of ad is done with help of the art directors
and the creative personnel of the agency.
8. Step 8 - Perfection: then the created ad is re-examined and the ad is redefined to make it perfect to
enter the market.
9. Step 9 - Place and Time of Ad: the next step is to decide where and when the ad will be shown.
The place will be decided according to the target customers where the ad is most visible clearly to
them. The finalization of time on which the ad will be telecasted or shown on the selected media will
be done by the traffic department of the agency.
10. Step 10 - Execution: finally the advertise is released with perfect creation, perfect placement and
perfect timing in the market.
11. Step 11 - Performance: the last step is to judge the performance of the ad in terms of the response
from the customers, whether they are satisfied with the ad and the product, did the ad reached all
the targeted people, was the advertise capable enough to compete with the other players, etc. Every
point is studied properly and changes are made, if any.
SWOT Analysis - Definition, Advantages and Limitations
SWOT is an acronym for Strengths, Weaknesses, Opportunities and Threats. By definition,
Strengths (S) and Weaknesses (W) are considered to be internal factors over which you have some
measure of control. Also, by definition, Opportunities (O) and Threats (T) are considered to be external
factors over which you have essentially no control.

SWOT Analysis is the most renowned tool for audit and analysis of the overall strategic position of the
business and its environment. Its key purpose is to identify the strategies that will create a firm specific
business model that will best align an organization’s resources and capabilities to the requirements of the
environment in which the firm operates.

In other words, it is the foundation for evaluating the internal potential and limitations and the
probable/likely opportunities and threats from the external environment. It views all positive and negative
factors inside and outside the firm that affect the success. A consistent study of the environment in which
the firm operates helps in forecasting/predicting the changing trends and also helps in including them in
the decision-making process of the organization.

An overview of the four factors (Strengths, Weaknesses, Opportunities and Threats) is given below-

1. Strengths - Strengths are the qualities that enable us to accomplish the organization’s mission.
These are the basis on which continued success can be made and continued/sustained.
Strengths can be either tangible or intangible. These are what you are well-versed in or what you
have expertise in, the traits and qualities your employees possess (individually and as a team) and
the distinct features that give your organization its consistency.
Strengths are the beneficial aspects of the organization or the capabilities of an organization, which
includes human competencies, process capabilities, financial resources, products and services,
customer goodwill and brand loyalty. Examples of organizational strengths are huge financial
resources, broad product line, no debt, committed employees, etc.
2. Weaknesses - Weaknesses are the qualities that prevent us from accomplishing our mission and
achieving our full potential. These weaknesses deteriorate influences on the organizational success
and growth. Weaknesses are the factors which do not meet the standards we feel they should meet.
Weaknesses in an organization may be depreciating machinery, insufficient research and
development facilities, narrow product range, poor decision-making, etc. Weaknesses are
controllable. They must be minimized and eliminated. For instance - to overcome obsolete
machinery, new machinery can be purchased. Other examples of organizational weaknesses are
huge debts, high employee turnover, complex decision making process, narrow product range, large
wastage of raw materials, etc.
3. Opportunities - Opportunities are presented by the environment within which our organization
operates. These arise when an organization can take benefit of conditions in its environment to plan
and execute strategies that enable it to become more profitable. Organizations can gain competitive
advantage by making use of opportunities.
Organization should be careful and recognize the opportunities and grasp them whenever they arise.
Selecting the targets that will best serve the clients while getting desired results is a difficult task.
Opportunities may arise from market, competition, industry/government and technology. Increasing
demand for telecommunications accompanied by deregulation is a great opportunity for new firms to
enter telecom sector and compete with existing firms for revenue.
4. Threats - Threats arise when conditions in external environment jeopardize the reliability and
profitability of the organization’s business. They compound the vulnerability when they relate to the
weaknesses. Threats are uncontrollable. When a threat comes, the stability and survival can be at
stake. Examples of threats are - unrest among employees; ever changing technology; increasing
competition leading to excess capacity, price wars and reducing industry profits; etc.

Common questions

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The performance of an advertisement can be evaluated post-release by analyzing customer response, sales figures, brand recognition, and feedback collected via surveys or social media interactions . This evaluation is critical as it provides insights into the advertisement's effectiveness, helps measure its impact on the target audience, and identifies areas for improvement. Such evaluations can inform future advertising strategies and decisions, ensuring that the campaigns continue to align with business objectives and achieve desired outcomes .

Companies can mitigate threats identified in the SWOT analysis by adopting strategic actions such as enhancing product uniqueness, diversifying product lines, or entering new markets to reduce dependency on a single source of revenue . They can also invest in technology to stay ahead of changes, engage in competitive intelligence gathering to anticipate market shifts, and build brand loyalty to withstand competitive pressures . Effective threat management involves continuous environment scanning and agility in strategy adjustment to maintain operational stability and progress .

Opportunities in the external environment provide a competitive advantage for organizations by allowing them to exploit conditions that favor their strategic goals, like market expansion, cost reduction, or product innovation . For example, the deregulation of an industry may create an opportunity for new firms to enter the market, gain market share, and introduce innovation that challenges established companies . Seizing opportunities effectively can result in increased profitability and market position .

The briefing is considered the first step in the advertising process because it involves outlining the essential information about the product or service to be advertised and conducting a SWOT analysis. This is crucial for understanding the internal strengths and weaknesses of the product, as well as the external opportunities and threats it faces . The briefing sets the foundation for the entire advertising campaign by ensuring that all subsequent steps, such as defining objectives and selecting media, are aligned with a clear understanding of the product's strategic position in the market .

SWOT analysis aids in the strategic decision-making process by providing a structured framework to evaluate the internal strengths and weaknesses, as well as external opportunities and threats of an organization . It helps in aligning the organization’s resources and capabilities with its external environment, guiding strategic planning and policy formulation . However, its limitations include a potential lack of depth if not conducted thoroughly and the difficulty in anticipating future changes in the dynamic market environment, leading to oversights in emerging opportunities or threats .

Re-examining an advertisement in the 'Perfection' step is significant because it ensures that the advertisement is refined and free of errors before release. This process involves checking the clarity of the message, the quality of the creative execution, and its alignment with campaign objectives . By making necessary adjustments, advertisers enhance the ad's effectiveness and avoid costly mistakes that could negatively impact brand image or campaign outcomes .

Media selection plays a pivotal role in ensuring the successful execution of an advertising campaign by determining how effectively the advertisement reaches its intended audience. An appropriate media channel should align with the preferences and behaviors of the target audience, such as choosing digital platforms for tech-savvy consumers or television for a broad reach . Proper selection increases the likelihood of message retention, audience engagement, and ultimately the achievement of advertising objectives .

Setting a budget is a critical step in the advertising process because it allocates resources, ensures financial discipline, and guides the scope of campaign activities. It impacts other components by defining the scale of media purchases, the level of creative production, and distribution channels available to achieve campaign goals . A well-planned budget helps avoid overspending and aligns financial resources with strategic priorities, facilitating an effective balance between cost management and advertising impact .

The identification of a target audience directly impacts media selection because the chosen media must effectively reach and engage that specific audience. For example, if the target audience consists of parents of young children, media such as parenting magazines or educational websites may be ideal . Accurate audience identification ensures that the advertising message is delivered to those most likely to purchase the product, thereby maximizing the effectiveness of the advertisement and ensuring a good return on investment .

Understanding the objective of an advertisement influences the rest of the advertising process by providing a clear message and goal for the campaign. It helps in defining what the advertisement aims to achieve, such as increasing brand awareness, generating sales, or changing consumer behavior . This clarity ensures that all subsequent steps, including research, target audience identification, and ad creation, are strategically aligned to communicate effectively with the audience and achieve these specific outcomes .

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