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Understudy Training Program Overview

The International Trading Training program, coordinated by Ms. Rose Sumaya, aims to equip local employees with skills in sourcing, supplier communication, and import procedures from a Korean expert fluent in Chinese, running from May 1 to August 31, 2025. Participants include trainees Ms. Liz Esteban and Ms. Jennifer Abad, who will learn techniques for supplier contact, business communication in Mandarin, and import processes. Successful completion requires 90% skill acquisition and passing mock tasks, leading to a certificate in international trading upon meeting the criteria.

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100% found this document useful (2 votes)
1K views2 pages

Understudy Training Program Overview

The International Trading Training program, coordinated by Ms. Rose Sumaya, aims to equip local employees with skills in sourcing, supplier communication, and import procedures from a Korean expert fluent in Chinese, running from May 1 to August 31, 2025. Participants include trainees Ms. Liz Esteban and Ms. Jennifer Abad, who will learn techniques for supplier contact, business communication in Mandarin, and import processes. Successful completion requires 90% skill acquisition and passing mock tasks, leading to a certificate in international trading upon meeting the criteria.

Uploaded by

HR
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Understudy Training or Skills Development Training Program Plan

1. Program Overview
Program Name: International Trading Training
Department: Department of Business Development
Date of Commencement: May 1, 2025
Expected Completion Date: August 31, 2025
Program Coordinator: Ms. Rose Sumaya, +63-9171198730, hrbonodeluxe@[Link]

2. Objective
- To transfer knowledge and skills related to sourcing, supplier communication, contract
negotiation, and import procedures from a Korean expert fluent in Chinese to local
understudies.
- To enable local employees to independently manage end-to-end import coordination with
Chinese suppliers.

3. Participants
Foreign Employee Name: Mr. Seungjae Lee
Occupation/Position: Department of Business Development
Job Description:
- Communicating with Chinese suppliers in Mandarin
- Identifying and vetting potential suppliers
- Coordinating product samples, production timelines, and export documents
- Managing Philippine customs clearance and logistics processes
Skills and Competencies of the Foreign Employee:
- Fluent in Mandarin and business Chinese
- Proficient in drafting international trade contracts and using Incoterms
- Knowledgeable in import clearance and logistics
- Experience managing supplier networks in China

UDP/SDP Trainee 1:
- Name: Ms. Liz Esteban
- Occupation/Position: Import Assistant

UDP/SDP Trainee 2:
- Name: Ms. Jennifer Abad
- Occupation/Position: Logistics Coordinator
4. Training Objectives
- Techniques for identifying and contacting Chinese suppliers
- Business communication in Mandarin and negotiation of trade terms
- Understanding import processes, customs documentation, and logistics coordination
- Handling BOC requirements for imported goods

5. Training Schedule
Duration: May 1, 2025 to August 31, 2025

6. Assessment and Evaluation


Mid-term Evaluation: Jun 15, 2025
Final Evaluation: August 15, 2025
Assessment Criteria: Number of supplier contacts, successful contract finalizations, import
document handling capability, and listing up email/phone contacts in Mandarin

7. Responsibilities
Foreign Employee:
- Provide live demonstrations of import coordination tasks
- Monitor and provide feedback on email and call simulations by understudies
- Conduct monthly evaluations and mentoring

UDP Trainee:
- Shadow the foreign employee in daily tasks
- Submit weekly reports and training logs
- Participate in real trade transactions under supervision

8. Reporting and Documentation


- Monthly progress reports from trainees
- Final training report summarizing performance and progress
- Archive of contracts, communication logs, training materials, and evaluations

9. Completion and Certification


Criteria for Completion:
- At least 90% skill acquisition
- Passing mock business communication tasks in Mandarin
- Completion of trial import transactions

Certification:
- Certificate of Completion in international trading Course in China Trade will be awarded upon
successful internal test result

Common questions

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The key objectives of the International Trading Training Program are to transfer knowledge and skills related to sourcing, supplier communication, contract negotiation, and import procedures from a Korean expert to local understudies. This aligns with the development of local employees' skills by enabling them to independently manage end-to-end import coordination with Chinese suppliers. The program aims to enhance their capabilities in identifying and contacting suppliers, business communication in Mandarin, understanding import processes, and handling customs documentation. This skill set prepares them for successful and independent management of import transactions .

The UDP Trainee's role involves shadowing the foreign employee in daily tasks, submitting weekly reports, maintaining training logs, and participating in real trade transactions under supervision. These responsibilities are structured to provide hands-on experience and practical learning opportunities. By engaging in these activities, the trainee develops skills in supplier negotiations, import processes, and logistics. This active participation contributes to the program's objective of empowering local employees to manage import coordination independently, thus ensuring transferred knowledge is applied in authentic business contexts .

The involvement of a Korean expert fluent in Chinese adds significant value to the knowledge transfer process by bridging linguistic and cultural gaps, enhancing communication with Chinese suppliers, and offering insights based on his experience. His dual-language proficiency allows for more effective demonstrations and mentoring, ensuring local trainees correctly grasp the nuances of supplier negotiations and trade terms in Mandarin. This element of the program ensures a higher quality of skill transfer, as trainees receive firsthand exposure to best practices in international trading .

The certification criterion of passing mock business communication tasks in Mandarin ensures the training program's effectiveness by validating the trainees' ability to communicate effectively in a critical business language. Mandarin proficiency facilitates seamless supplier negotiations and import coordination. This criterion ensures that trainees have not only learned the language but are capable of using it practically in realistic import scenarios, which is essential for independent trade operations. Successful communication in Mandarin directly correlates with their ability to perform tasks critical to the program’s objectives independently .

Archiving contracts, communication logs, training materials, and evaluations is significant as it creates a comprehensive record of the training program's activities and outcomes. This documentation serves as a resource for reviewing the trainees' progress and program effectiveness. It also supports future training initiatives by providing a reference for best practices and areas needing improvement. Furthermore, consistent record-keeping ensures transparency and accountability, which are crucial for continuous program enhancement and for demonstrating the value of the training to stakeholders .

The program employs strategies such as live demonstrations of import coordination tasks by Mr. Seungjae Lee, mentoring, and regular evaluations to ensure trainees achieve at least 90% skill acquisition. This benchmark is significant as it reflects a high level of competence necessary for the complex nature of international trading activities. Strategies like shadowing, weekly reports, training logs, and participating in real trade transactions under supervision help trainees gain practical experience. Ensuring that trainees meet this benchmark guarantees that they are adequately prepared to handle independent business tasks and challenges in international trade .

Monthly progress reports from trainees play a vital role in enhancing the instructional design and delivery of the training by providing ongoing feedback on trainee progress and program effectiveness. These reports allow trainers to identify strengths and weaknesses in both trainee performance and program methods, offering insights that can lead to timely adjustments in instructional strategies. This adaptive approach ensures that training remains relevant and targeted, addressing specific needs and challenges faced by trainees, and thereby optimizing the learning experience and achieving program objectives .

Using mid-term and final evaluations as milestones is effective for tracking trainees' progress and competencies. These evaluations provide structured opportunities to assess key skills such as supplier contact, contract negotiation, and document handling, which are critical for independent import management. However, relying solely on these evaluations may overlook day-to-day learning progression and the need for ongoing adjustments. For maximum effectiveness, these should be complemented with continuous feedback mechanisms to ensure any issues are addressed promptly and trainees receive the necessary support to meet program objectives .

Language skills are crucial in Mr. Seungjae Lee's role because they facilitate effective communication with Chinese suppliers, which is essential for identifying and vetting suppliers, negotiating contracts, and coordinating logistical processes. His fluency in Mandarin and business Chinese allows for seamless communication in commercial contexts, enhancing efficiency and minimizing misunderstandings. This linguistic competence supports the program's goal of transferring skills to local employees, who will learn to navigate international trade communication effectively .

The training schedule, lasting from May 1 to August 31, 2025, provides a structured timeline for skill acquisition, allowing understudies adequate time to learn and practice key competencies. The mid-term and final evaluations on June 15 and August 15, respectively, are critical for assessing progress and identifying areas needing improvement. The use of criteria such as supplier contact, contract finalization, and document handling ensures comprehensive skills assessment. The evaluation process, including live demonstrations, simulations, and feedback, helps in refining understudies' abilities and ensuring they can meet the program's objectives of independent import coordination .

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