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Y7 Computing Data Input Practical Guide

The document outlines a practical task for Year 7 Computing students at Pakistan International School Jeddah, focusing on data input, collection, and validation using MS Access. Students are instructed to create a database, add fields, set primary keys, and establish validation rules for data entry. The task includes entering records, capturing errors, and compiling evidence for assessment.

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9 views3 pages

Y7 Computing Data Input Practical Guide

The document outlines a practical task for Year 7 Computing students at Pakistan International School Jeddah, focusing on data input, collection, and validation using MS Access. Students are instructed to create a database, add fields, set primary keys, and establish validation rules for data entry. The task includes entering records, capturing errors, and compiling evidence for assessment.

Uploaded by

muhammad.shaheer9
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

Pakistan International School Jeddah - English Section

Y7-Computing
Unit 8.5: Data Input: data collection and validation

Practical Task 7 – Final Term Total marks: 15 Obtained marks:

Name: Student ID: Y7 -____

Data validation is used to reduce chance of errors when a


person enters data into the computer system

1. Open MS Access.

2. Open the database called School Clubs from the folder Practical Task 7 – Final Term in your Z-drive.

3. Open the table Middle School Clubs from the list of tables on the left side (double click).

4. You can see a database with some fields.

5. Open the design view.

6. Add these new fields at the end of the table:

Field Name Data Type Format

Club date Date/Time Medium Date

Fee paid Yes/No

7. Which field is unique in the database? Write the name of the field below:

____________________________________________

8. Set the Primary key on this unique field.

Evidence 1: Take the screenshot of the design view showing all fields and primary key

Y7-Computing 2023-24 Practical 7 Final term Page 1 of 3


How to make a validation rule?

1. Select the field you would like to put the rule on.

2. Scroll down to general properties of this field

3. Set the validation rule and validation text.

9. In the design view, set the validation rules according to following instructions
Field Validation rule Validation text

Student Initials Is not null Please enter initials from A to Z

Grade Between 5 and 8 Grade must be between 5 and 8

Club date >=date() You cannot choose a date of the past

Outdoor/Indoor Outdoor or indoor Please enter either outdoor or indoor

10. Now Open the table in Datasheet View.

11. Enter the following record. Every time an error comes, take its screenshot and past in evidence file.

Student Student Student Club


Grade Outdoor/indoor Club date Fee paid
number Initials name name
This will come Choose Choose 28
Leave Enter
automatically any club February from Check
this Your own 9 inside
so don’t enter from the the calendar the box
empty name
anything list option

12. Add 4 more records in the database

Evidence 2: Attach all error screenshots in evidence file

13. Add header and print your evidence file.

Y7-Computing 2023-24 Practical 7 Final term Page 2 of 3


Y7-Computing 2023-24 Practical 7 Final term Page 3 of 3

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