CHAPTER - VIII

COMMUNICATIONS

1. COMMUNICATIONS WITH HIGH COURT

(i) Address
C.L. No. 16/Vb-18 dated 3rd March, 1986
All correspondence in the matters concerning subordinate courts, mentioned below
should be addressed to the Deputy Registrars concerned.
DEPUTY REGISTRAR [JUDICIAL (CIVIL)]
1. All matters connected with civil cases of all kinds including writ petitions and
habeas corpus petitions.
2. Supervision over Receipt and Dispatch Section of all Judicial Records (Civil)
including correspondence pertaining to matters dealt with by him.
3. Compliance report about stayed cases on statements received from subordinate
courts.
DEPUTY REGISTRAR [JUDICIAL (CRIMINAL)]
1. All matters connected with criminal cases of all kinds including criminal
contempt.
2. Supervision over receipt and dispatch of criminal records and correspondence in
matters dealt with by him.
3. Compliance reports about stayed cases on statements received from subordinate
courts.
DEPUTY REGISTRAR (GENERAL)
1. Departmental Appeals and representations from the sub-ordinate courts‟ staff.
2. Matters relating to Civil Court Employees Association and Anjuman Himayat
Chaprasian.
3. All matters pertaining to creation and extension of the terms of posts in the
subordinate courts‟ staff.
4. All matters regarding re-organisation of Civil Courts.
5. All matters of subordinate courts‟ staff before the U.P. Pay Commission.
6. Reference regarding refund of C.D.S. amount and pay fixation matters of
subordinate court staff.
7. All matters concerning recruitment, reservation of vacancies for reserved
categories of candidates in subordinate courts including litigation matter of
subordinate courts staff.
8. All matters concerning Judicial Officers‟ Conference, Chief Justices‟
Conference, Higher Judicial Service Examination, etc.
 9. All matters pertaining to closure of subordinate courts due to flood, curfew, sad
demise, etc.
10. Service of summons from or upon Courts/persons within the jurisdiction of other
High Courts or in other countries.
11. Matters not assigned to any other Deputy Registrars.
DEPUTY REGISTRAR (PROTOCOL & BUILDING)
1. Tour programmes, reservation of accommodation and other matters of Hon.
Judges and State Guests.
2. Annual Report on the Administration of Justice and all kinds of statement of
cases of the High Court, and subordinate courts.
3. High Court and subordinate court s‟ calendars.
4. U.P. Bar Council elections.
5. All matters relating to the staff cars of High Court and subordinate courts.
DEPUTY REGISTRAR (S)
1. Transfer and posting of judicial officers and maintenance of posting register.
2. All matters pertaining to creation, confirmation, abolition and extension of courts
of Additional District Judges, Civil Judges, J.S.C.C., Chief and Special Judicial
Magistrates.
3. All matters pertaining to demand for more officers for criminal or civil work or
decrease in number of officers in subordinate courts.
4. All matters pertaining to conferment of powers on Munsif Magistrates, Chief
Judicial Magistrates, Judicial Magistrates, Civil Judges and Additional District
Judges.
5. Training of Munsifs.
6. Matters relating to transfer of cases of subordinate courts including part-heard
Sessions Trials.
7. Calculation of vacancies in the cadre of judicial officers and publication of Civil
List.
8. All matters relating to Leave, Pension, Gratuity, Fund, Insurance etc.
9. Sitting of subordinate courts including vacation proposals, morning courts etc.
10. Tour programme, casual leave and station leaving permissions of District Judges.
DEPUTY REGISTRAR (BUDGET)
1. All matters pertaining to construction of buildings ( court rooms, offices and
residences), taking buildings on lease/rent, acquisition of land/buildings,
maintenance of all types of buildings, allotment of residences and granting of
land to Bar Association in the subordinate courts. In other words, all matters
relating to all kinds of building and land in the subordinate courts
2. Control and budgetary allotments over subordinate courts and courts of Judicial
Magistrates.
 3. Resumption of saving, allotment of process, realization of arrears of rent,
telephone and electric charges, enhance-ment of permanent advances etc.
4. Matters relating to purchase and supply of photocopier machines, duplicators,
typewriters and the like to the District Judges.
5. Allotment of funds for original works, annual repairs, special repairs, electric and
telephone installations and whitewashing.
6. Matters relating to local purchase of stationery to the subordinate courts.
7. Supervision over Receipt, Dispatch and Type Section of the Budget Department.
8. Matters relating to income from the court compound and official residences in
the subordinate courts.
DEPUTY REGISTRAR (MISCELLANEOUS)
1. T.A. Bills, House Building, Motor Car and Scooter advances, G.P.F. advances,
Fixation of Pay, counting of previous service, special increment (Family
Planning), sale and purchase of moveable and immoveable property, permission
to join class or to act as examiners or to deliver lectures or talks.
2. Appointment of arbitrators, umpires, and official receivers.
3. Inspection notes recorded by Hon. Judges, District Judges and Inspector of
Government Offices.
4. All matters pertaining to audit reports and objections.
5. Matters relating to loss or theft of record or any other government property and
embezzlement in subordinate courts.
6. Matters relating to Oath Commissioners and Notaries in the subordinate courts
and issue of coupons.
7. Lapsed accounts of Civil Deposits.
8. Stationery of subordinate courts, except local purchase.
9. Recoveries of dues from judicial officers.
10. Matters relating to deposition money received in subordinate courts.
G.L. No. 4 dated 13th January, 1933 as modified by
G.L. No. 12/B-2 (i) dated 6th March, 1935
When a District Judge asks for the creation or extension to the term of a temporary court
of Additional District and Sessions Judge, he should send to the Court a letter with necessary
enclosure in triplicate.
C.L. No. 44/B-6 dated 30th June, 1949
All communications involving extra expenditure, such as those relating to the creation of
a temporary court or the creation of an extra post of a clerk or menial servant on a permanent
basis and all. Letters copies of which may have to be sent to the Accountant General, or the
Government, should be sent duplicate. But where copies have to be sent both to Government and
the Accountant General, the letters should be sent in triplicate. The enclosures accompanying
such letters have also to be sent in duplicate or triplicate, as the case may be.
C.L. No. 69/VIII-b-71 dated 23rd August, 1956
All letters and requisitions with which postage stamps, etc. are sent to the Court should
be addressed to the Deputy Registrar of the Court by name.
Before sending such letters and requisitions to the Court, care should be taken to check
the stamps, their number, denomination and total value and this should be clearly written on the
left-hand corner at the foot of the forwarding letter.
C.L. No. C-161/76 dated 15th October, 1976
The letters forwarding statements of outturn should be addressed to the Registrar in the
Confidential Department.
C.L. No. 38/VIIIg-48/Admn. (G) dated 26th August, 1988
The directions issued by the Court should be sent to the outlying courts in tahsils at the
earliest.
C.L. No. 87/VIII b-263 dated 27 August, 1958
Notices to parties and requisitions of files received from the High Court should not be
entered in the Registers of receipts and issues (Form nos. 62 and 63), maintained in the District
Judge‟s office. They should continue to be entered in registers maintained only by the
miscellaneous clerks, the Nazirs and the Record Keepers of the courts concerned. Due
precautions must, however, be taken to see that they do not remain unattended beyond a
reasonable time.
(ii) Compliance of [Link].
C.L. No. 119/VIII-g-41-29 dated 8/13th December, 1951
District Judges should take steps to ensure that replies to the Court‟s letter are sent as
expeditiously as possible. If for some reason it is not possible to send a complete reply within
four weeks, an interim reply should invariably be sent intimating the approximate time within
which a complete reply will be sent.
C.L. No. 155/Admn. (G) dated 12th October, 1977
The District Judge should maintain a separate file of all D.O. letters received from the
High Court and instruct the Munsarim to put up that file before him once a week on a fixed day
so that he may be able to find out which D.O. letters have been complied with and, if not, for
what reason the compliance has not been made.
Necessary instructions in this behalf may also be issued to all the officers, particularly
the Chief Judicial Magistrate, for strict compliance.
C.L. No. 198/Admn. (A) dated 10th December, 1976
While distributing the administrative work, hitherto done by the Chief Judicial
Magistrates, between the Chief Judicial Magistrates and Additional Chief Judicial Magistrates,
the Court has directed that the correspondence work, compliance of High Court orders etc. and
collection of statements will be done by the Chief Judicial Magistrates.
C.L. No. 146/VIIIa-30 dated 15th September, 1977
The Court has noticed that compliance reports in respect of orders and directions issued
by the Court are not submitted with due promptitude and that in most of the cases even after
reminders compliance reports are received after inordinate delay.
All judicial officers should ensure that the compliance reports are submitted to the Court
without avoidable delay.
(iii) Reminders to Registrar
C.L. No. 50/VIII-g-41 dated 19th May, 1951
District Judges should remind the Registrar demiofficially whenever any letter sent to
this Court by them or any officer subordinate to them remains unreplied for a period of two
months. They should also send to the Registrar a list of letters which have remained pending for
over two months.
C.E. No. 21 Main L dated 18th March, 1972
Reminders should be issued on printed post cards or Inland letters which may be
requisitioned from the Government Press.
(iv) Channel of representation
C.L. No. C-126 dated 26th November, 1970
Officers working under the District Judge should send all their communications to the
Court through the District Judge and in the ordinary circumstances no advance copy of a letter or
representation need be sent to the Court by them. In extraordinary circumstances an advance
copy may be sent by them but to the Registrar and in no case to any Hon‟ble Judge of the Court.
(v) Writing of full name by the Judicial Officers
C.L. No. 21/Admn. (A) dated 23rd February, 1979
All the judicial officers should mention their full names invariably in all correspondence,
which is made with the Court in future.
The officers may put their signatures in short form but they must mention their full
names below their signatures adding, I, II, III etc. if any.
C.L. No. 1/IVf-103 dated 2nd Junuary, 1984 and
C.L. No. 24/IVf-103 dated 29th March, 1984 and
C.L. No. 70/IVf-103 (Admn.-H) dated 24th October, 1986
It encloses a list containing the names and numbers of the judicial officers.
All the judicial officers should write their full names as well as quote their number
invariably in all future correspondence with the Court.
2. COMMUNICATIONS BY JUDICIAL OFFICERS
(i) Communications with the High Court
C.L. NO. C-2/DR (S) 95, Dated January 2, 1995
All official communications to the high court by judicial officers or others must be
addressed only to the registrar of the high court and to none else and no advance copy thereof is
to be sent to the Hon‟ble Chief Justice.
This may kindly be brought to the notice of all the judicial officers posted in your
Sessions Division.
C.L. No. 40/J.R. (S)/2007; Dated: Alld. September 17, 2007
In continuation to C.L. No. C-2/D.R.(S)/95 dated: Allahabad: January 2, 1995, in the
above reference I am directed to say that no correspondence shall be made directly to the
Hon‟ble the Chief Justice/Hon‟ble Administrative Judge by the Judicial Officers. All the official
communication must be routed out through the Registrar General/Registrar of the Allahabad
High Court or Lucknow Bench as the case may be.
I am, therefore, to request you kindly to circulate it amongst the Judicial Officers of the
Judgeship for strict compliance.
(ii) Disposal of applications of the Judicial Officers regarding their service conditions
by the office of the Registrar, High Court, Allahabad
C.L. No. 88/VIIIG-32. ADMN.(H) Dated September 26, 1994
I am directed to say that by virtue of an amendment in Chapter III of the Rules of court,
1952, now for each district there is one Hon‟ble Inspecting Judge w.e.f. 1.8.1994. On account of
this arrangement Hon‟ble Inspecting Judges pertaining to district falling under the jurisdiction of
Lucknow Bench are sitting at Allahabad and vice-versa.
Therefore, the court has decided that henceforth all communications pertaining to
Judicial Officers service conditions shall only be done with by the office of the Registrar, High
Court, Allahabad.
I am, therefore, to request you kindly to forward the applications of the Judicial Officers
regarding their service conditions only to the office of the Registrar, High Court, Allahabad for
disposal.
3. COURIER SYSTEM
C.L. No. 10/Admn. G. dated 11th January, 1977
It encloses a chart showing the names of judgeships and the day fixed for each judgeship.
The District Judges should send an employee of their judgeship (Courier) to the office of the
Court at Allahabad or Lucknow Bench (mentioned in remarks column) on the fixed day of each
month with a big box carrying therein all the daks and papers (excluding urgent ones ready for
dispatch to) the High Court up to the day of his departure from the judgeship. On his return from
Allahabad or Lucknow, he will carry with him in the same box all the daks and papers, ready for
dispatch to his judgeship. The judgeship within the jurisdiction of Lucknow Bench may continue
to send their papers to Allahabad, if any, by post.
 This system of receipt and transmission of dak has been introduced in the interest of the
daks and papers reaching the destination safely, without any chance of their loss or
misplacement in the course of transit and to ensure economy.
___________________ ______________________________________ ______
Name of Judgeship Day fixed for the dak Remarks
Messenger to bring dak of the
Judgeship to High Court and to
Collect dak from the High
Court during each month
1 2 3
st
1. Agra 1 Day of the Month At Allahabad
2. Aligarh 2nd ” ” ” ” ”
3. Allahabad 3rd ” ” ” ” ”
4. Almora 4th ” ” ” ” ”
5. Azamgarh 5th ” ” ” ” ”
6. Baharaich 1st ” ” ” ” At Lucknow
7. Ballia 6th ” ” ” ” At Allahabad
8. Banda 7 ”
th
” ” ” ”
9. Bara Banki 2nd ” ” ” ” At Lucknow
10. Bareilly 8th ” ” ” ” At Allahabad
11. Basti 9th ” ” ” ” ”
12. Bijnor 10th ” ” ” ” ”
13. Budaun 11th ” ” ” ” ”
14. Bulandshahr 12 ” th
” ” ” ”
15. Dehradun 13th ” ” ” ” ”
16. Deoria 14th ” ” ” ” ”
17. Etah 15th ” ” ” ” ”
18. Etawah 16th ” ” ” ” ”
19. Faizabad 3rd ” ” ” ” At Lucknow
20. Farrukhabad 17 ” th
” ” ” At Allahabad
21. Fatehpur 18th ” ” ” ” ”
22. Ghazipur 19th ” ” ” ” ”
23. Gonda 4th ” ” ” ” At Lucknow
24. Gorakhpur 20th ” ” ” ” At Allahabad
25. Hamirpur 21st ” ” ” ” ”
26. Hardoi 5 th
” ” ” ” At Lucknow
27. Jalaun at Orai 22nd ” ” ” ” At Allahabad
28. Jaunpur 23rd ” ” ” ” ”
29. Jhansi 24th ” ” ” ” ”
30. Kanpur 25th ” ” ” ” ”
31. Kheri 6th ” ” ” ” At Lucknow
32. Kumaun at
Nainital 26th ” ” ” ” At Allahabad
33. Lalitpur 27th ” ” ” ” ”
34. Lucknow 7th ” ” ” ” At Lucknow
35. Mainpuri 28th ” ” ” ” At Allahabad
36. Mathura 29th ” ” ” ” ”
37. Meerut 30th ” ” ” ” ”
38. Mirzapur 13th ” ” ” ” ”
39. Moradabad 14th ” ” ” ” ”
40. Muzaffarnagar 15th ” ” ” ” ”
41. Pauri 16th ” ” ” ” ”
42. Pilibhit 17th ” ” ” ” ”
43. Pratapgarh 8th ” ” ” ” At Lucknow
44. Rae Bareli 9th ” ” ” ” ”
45. Rampur 18th ” ” ” ” At Allahabad
46. Shahjahanpur 19th ” ” ” ” ”
47. Saharanpur 20th ” ” ” ” ”
48. Sitapur 10th ” ” ” ” At Lucknow
49. Sultanpur 11th ” ” ” ” ”
50. Tehri Garhwal 21st ” ” ” ” At Allahabad
51. Unnao 12th ” ” ” ” At Lucknow
52. Varanasi 22nd ” ” ” ” At Allahabad
53. Gyanpur 23rd ” ” ” ” ”
54. Ghaziabad 24th ” ” ” ” ”

C.L. No. 14/Admn. (G) dated 25th January, 1977

In case the date noted against each judgeship/station in the chart enclosed to the aforesaid
circular letter happens to be Sunday or any other holiday, the dispatch shall be made on the next
working day.
C.L. No. 80/Xf-51 dated 14th April, 1977
The monthly and other statements shall continue to be dispatched to the Court by post as
before.
C.L. No. 86/Xf-51 dated 9th December, 1985
The District Judges should see that the courier system introduced by the aforesaid
Circular Letter is strictly followed and henceforth, the lower court records and other papers are
sent to the Court through Courier and not by Rail, to save time, extra expenditure and risk of loss
and damage of important records.
C.L. No. 54/Admn. (G) dated 14th March, 1977
The following statements for each class of cases separately should be furnished to the
Court a week ahead of the date fixed for the arrival of the courier :-
1. Statement showing cases in which proceedings are stayed.
2. Statement showing cases in which copies of judgments had been received but
record and decree were awaited.
3. Quarterly statement of requisitioned records (if due)
A Copy each of the statements should be sent through the courier also who should be
directed to take back the statements after due verification by the Court‟s office.
C.L. No. 75/VIII-h-39 Admn. (G) dated 4th April, 1977
Timely submission of such statements should be ensured so that they can be verified
before the courier arrives, and made over to him on his arrival at the office of the Court.
4. RECEIPT AND DESPATCH
(i) Receipt and dispatch register
C.L. No. 18/VIIIb dated 7th March, 1960
The „Register of Letters received‟ in Form no. 62 and the „Register of Letters issued‟ in
Form no. 63 General Rules (Civil), 1957, should be maintained separately, one set being used
for criminal side and the other for civil side.
C.L. No. 7/IXc-28 dated 27th January, 1961
With a view to ensure proper maintenance of the account of service postage stamps, the
dispatch register maintained by the Nazir in State (Provincial) Form No. 52 should be checked
and signed by the Munsarims once in every month.
(ii) Acknowledgement of money order
G.L. No. 3379/3-0-4(14) dated 12th October, 1916
A Munsif should not sign an acknowledgement on money order until it bears the counter-
signatures of the Munsarim and of the Nazir in full and not their initials only.
(iii) Receipt for papers
G.L. No. 45/44-23(9) dated 6th September, 1935 as amended by
G.L. No. 13/44-13 dated 12th February, 1936
The form of receipt given below should be sent with all-important papers sent out of
station when it is necessary to obtain a receipt for them. As letters and papers sent to the High
Court are usually acknowledged, the form of receipt should be sent to the High Court only on
exceptional occasions.
Sl. No. Description of Number of heets Signature of recipient with date
paper or record
1 2 3 4

C.L. No. 7/X-f-34 dated 23rd January, 1968

All District Judges and Additional District Judges and Munsifs not at headquarters and
Magistrates subordinate to the High Court will issue strict directions to their staff to send the
railway receipt by registered post promptly and an intimation thereof also through ordinary post
to the Registrar thereby eliminating payment of heavy demurrage by the Court due to non-
receipt of railway receipt.
(iv) Envelopes to be properly stamped
G.L. No. 1794 dated 8th July, 1901
Under the rules of the Post Office, communications such as notices, summonses and
other papers of a similar nature must be stamped as letters.
All envelopes issuing from the subordinate courts should be properly closed and stamps
of the required value affixed on the cover.
(v) Filing of addresses
G.L. No. 22/45-18 dated 6th May, 1929
In order to avoid the delay and inconvenience arising out of the non-delivery of
communications sent by registered post containing incorrect name of postal town, the post office
has issued a rule providing for the non-acceptance of any article for registration unless the postal
town is clearly mentioned on the cover.
The Court also desires that no address for service or notice of change of address
furnished by parties for purposes of Orders VII, VIII, XLI, XLVI And LII (see Book of Rules
framed by the Court), shall be accepted for registration, or any letter of any description issued
for registration, or any letter of any description issued by registered post to an address which
does not clearly mention the name of the postal town. In Form no. 17, Appendix H, of the Civil
Procedure Code, column 4 is provided for name of post office and all the clerks of civil courts
shall be instructed to make certain that this column is properly and legibly filled up by every
person who furnishes an address in this form.
(vi) Use of polite language
C.L No. 75/VIII-a-58 dated 19th July, 1951.
District Judges should issue instructions to all offices subordinate to them to use polite
language in all correspondence, and where the English form hitherto in vogue is translated into
Hindi, to use the correct Hindi form and correct Hindi equivalents of English words.
C.L. No. 10/VIII-a-58 dated 24th February, 1965
In all vernacular forms of notices and summonses etc., the words “TUM” and
“TUMHARE” should be changed by the words “AAP” and “AAPKE” and necessary corrections
should invariably be made before issuing it.
5. GENERAL
(i) Private Communication
G.L. No. 38/46-30-42 dated 19th November, 1929 and
G.O. No. 243/XVIII-590 dated 25th January, 1926
A telegram from an officer, applying for casual leave is of a private or personal character
and should not be sent as a “State” message at government expense. In the event of a reply to a
private telegram being required by telegram, a reply paid message at the officers‟ own expense
should be sent.
Such telegram sent at state expense render the sender liable not only to refund of actual
cost but also to such disciplinary action as may be considered necessary.
G.L. No. 44-46/23-98 dated 1st December, 1931
Communications by a government servant regarding his leave, pay, transfer, leave,
allowances, fund subscriptions and analogous matters are private and not official, and should
not, therefore, be sent at public expense.
G.L. No. 30/X-f-19 dated 7th May, 1954
Government stationery and service postage stamps should not be used for sending
communications which are wholly private or personal.
(ii) Economy in expenditure over postage and telegrams
C.L. No. 85/X-b-2-(Budget) dated 9th August, 1972
Utmost economy should be affected in expenditure over postage and telegrams and
ordinary letters should not be sent in registered cover unless there be any important enclosure.
C.L. No. 176/9-G-19 Admn. (B) dated 13th December, 1976
All the letters or monthly statements etc., except important and confidential, should be
sent by ordinary post.
(iii) Classification of criminal correspondence
C.L. No. 19/VIII-a-34 dated 26th March, 1966
The following heads of classification should be strictly adhered to in regard to
correspondence relating to criminal matters:-
1. Commitment
2. Appeals and Revisions in Sessions Courts
3. Appeals and Revision in High Court
4. Assessors and Jurors
5. Reports and Returns
6. Application for copies
7. Rules and practice
8. Miscellaneous
(iv) Correspondence with the Supreme Court
C.L. No. 26/VIII-f-7 dated 16th April, 1955
No Sessions Judge, Additional Sessions Judge, Assistant Sessions Judge, or a Magistrate
should enter into direct correspondent with the Supreme Court specially in pending cases. If any
submission has necessarily to be made to Supreme Court it should always be communicated to
the counsel for the State Government in the Supreme Court.
(v) Communications with Accountant General
C.L. No. 33 dated 2nd April, 1957
All communications to the Accountant General, U.P., Allahabad, relating to pay and
allowances of gazetted officers should be addressed as under: -
“THE ACCOUNTANT GENERAAL (G.A.D.),
UTTAR PRADESH,
ALLAHABAD.”
In case there is a correspondence in response to any communication from the G.A.
Section of the said office, the name of the particular gazetted section should also be inserted in
the aforesaid address.
C.L. No. 51 dated 6th April, 1971
Correct and complete name of judicial officers should be mentioned in all
correspondence with the Accountant General, U.P., Allahabad.
(vi) Correspondence with inspectors of stamps
G.L. No. 27/67-3 dated 13th May, 1935
Correspondence in matters arising out of the inspection notes of Inspector of Stamps
regarding deficiency of court-fees should not be carried on by Munsarims. It is the duty of the
presiding officer of the court concerned to deal personally with such correspondence, and all
letters in this connection should be issued under his signature.
(vii) Correspondence with soldiers
C.L. No. 36/VI-f-50 dated 21st May, 1966
All correspondence in connection with Indian Soldiers (Litigation) Act, 1925 in respect
of courts in the State of Uttar Pradesh should be round through the G.O.C.-in-C, Central
Command (Vide Government of India, Ministry of Home Affairs, letter no. F. 19/24/65-J-II,
dated March 26, 1965).
(viii) Replies to Assembly questions
G.L. No. 51/30-16(2) dated 28th November, 1938, reaffirmed by
C.L. No. 30/X-f-2 dated 13th April, 1949
The attention of District Judges is drawn to [Link]. F.67/XX-1938, dated April 21, 1938
relating to the procedure about furnishing draft replies to Council and Assembly Questions. In
no circumstances whatsoever are replies to be sent direct to Government. All replies must go
through the Court.
C.L. No. 9/X-f-2 dated 20th January, 1966
In case of extreme urgency and where the communication regarding replies to Assembly
and Council Questions has directly been addressed to the District Judges, they are advised to
follow the instruction as laid down in G.O. No. 1046-M/XX-E-18-54, dated December 15, 1954
and send the reply direct to Government under intimation to the Court.
C.L. No. 85/X-f-2 dated 23rd August, 1969
Replies to Parliament questions containing classified information may either be
transmitted as a telegram or through post when time permits. The officer responsible for
originating a radiogram in reply to a Parliament question must ensure that its transmission over
the radio does not constitute breach of security.
(ix) Communication with Pakistan
C.L. No. 33/X f-20 dated 3rd November, 1947
The above-noted letter deals with the procedure to be observed in regard to
communications with Pakistan and points out that there shall ordinarily be no communication
between subordinate authorities in the two countries except where specially authorized or in the
execution of the ordinary processes of law in accordance with the agreement between the two
Governments.
C.E. No. 26/VIII-b-31 dated 17th April, 1964
The Government of India, Ministry of External Affairs letter no PII/54/895157, dated
May 19, 1955 lays down that the following requirements should be fulfilled before processes
intended for execution in Pakistan are transmitted to the Government of India:-
(i) Letters of Request should be issued under Rule 5 of order XXXVI in the First
Schedule to the Code of Civil Procedure, 1908. Commissions should be issued
under rule 4 of the said order.
(ii) The Letters of Request should be drawn up in accordance with form no. 8
Appendix H, in the First Schedule to the Code of Civil Procedure, 1908. The writ
of commission should be drawn up in accordance with Form no. 7 in the said
Appendix.
(iii) The date for the return of the Letter of request, if at all specified, should be
sufficiently long. Preferably, no such date should be specified in order to avoid
the need for extension of the date by the issuing court from time to time.
(iv) Separate Letters of Request or writs of Commission for examination of witnesses
should be drawn up when witnesses reside in different districts.
(v) The Letters of Request or writs of commission should begin with the name of the
court issuing it and the title of the suit in which it is issued.
(vi) The full and correct addresses of the witnesses should be given in the Letter of
Request or the writ of commission.
(vii) The Letter of Request, interrogatories, cross-interrogatories and other
accompanying documents should be drawn up in duplicate and signed and sealed
by the Presiding Officer of the court.
(viii) All the documents and enclosures should be signed and sealed by the Presiding
Officers of the court.
(ix) The interrogatories and Cross-interrogatories should also be signed by the parties
and their counsel.
(x) Letters of Request and other accompanying documents should be sewn together
in a parchment paper cover down the left hand side, the ends of the silk, tape or
thread with which they are sewn being brought out to the front cover and the ends
appropriately sealed.