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Inventory Stock Card Guidelines

The document outlines the requirements for filling out a Stock Card by the Store Supervisor, detailing necessary information such as SKU code, supplier details, item description, and procurement mode. It specifies how to track quantities received and issued, as well as the balance and total cost of items. Additionally, it emphasizes the importance of recording various transaction details and remarks related to the stock management process.

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donaauroraquezonhc
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91 views4 pages

Inventory Stock Card Guidelines

The document outlines the requirements for filling out a Stock Card by the Store Supervisor, detailing necessary information such as SKU code, supplier details, item description, and procurement mode. It specifies how to track quantities received and issued, as well as the balance and total cost of items. Additionally, it emphasizes the importance of recording various transaction details and remarks related to the stock management process.

Uploaded by

donaauroraquezonhc
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd

CHO-LHSDD-PHAR -F00005

Stock Keeping
Unit (SKU)
Code:

STOCK CARD

P.O. / Contract #: Entity Name:

Supplier: Fund Cluster:

Item Description: Unit Cost:

Dosage Form (If


applicable) Mode of
Dosage Strength (If Procurement:
applicable)
Unit of Measure: End User(s):

DR/SI/RIS/ Recipient /
Quantity
PTR/BL No. Remarks
Date
Received Issued Balance Total Cost
Balance:

DR/SI/RIS/ Recipient /
Quantity
PTR/BL No. Remarks

Date

Received Issued Balance Total Cost

Balance Carried Forwarded:


Stock Card shall be filled up by the Store Supervisor with the following information:
1. Stock Keeping Unit Code - refer to the latest SKU code developed by the DOH Central Office.
2. PO/Contract number for the item.
3. Company name of supplier.
4. Item description as indicated in the PO/Contract.
5. If the item is a pharmaceutical product, indicate the dosage form as stated in the PO/Contract (i.e., tablet, capsule,
suspension,
6. If the itemsyrup, etc.)
is a pharmaceutical product, indicate the dosage strength as stated in the PO/Contract (i.e., 250mg ,500mg,
1g, etc.)
7. Unit of measure as indicated in the PO/Contract (i.e., pieces, Blister packs, bottles, box, kits, etc.)
8. Entity Name (procuring entity).
9. The source of the funds used to procure the item (i.e., GOP, loan, grant, trust fund, etc.)..
10. Unit cost as indicated in the PO/Contract.
11. Mode of procurement.
12. End-user (i.e., Health programs).
13. Date of the transaction.
14. Total Quantity received.
15. Total Quantity issued.
16. Difference between the quantity received/stock on hand and the quantity issued.
17. Amount of the stock on hand in the warehouse.
receipt number if the transaction is "receiving" of item from the supplier. Put PTR/BL/RIS number if the transaction is
"issuance". PTR/BL/RIS number can also be applicable as "receiving" if the item is an allocation by the upper tier (DOH
19. PutStock
NOTE: othercard
remarks
holdssuch as the recipient
all information aboutofathe itemproduct
single issued with
or thedifferent
consignor
lotof the received
numbers items.
/ batch numbers, different
expiration date and different location inside the warehouse/storeroom under a single Purchase Order/Contract. It is the
consolidation of all Bin Cards of a single item placed in different areas inside the warehouse/storeroom.

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