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 Technical Communication (BAS301/BAS401) Unit-2 Lec-1

C.V. and Resume Writing

AKTU Syllabus : Unit-2
 C.V. and Resume Writing
 Communication Skills for Career Building CV and Résumé Writing, Interview
Skills, Group Discussion, Effective Profiling, Communication and Networking:  What is C.V.-
Building relationships, Writing the Statement of Purpose (SOP) for admission in
 The term C.V. is an abbreviation for the Latin word ‘Curriculum Vitae’, which is
Higher Studies, Seminar & Conference Paper Writing, Expert Technical Lecture: literary translated into-
Writing and Presenting.
 The course of our life.

 How to write C.V.-Points to Remember while drafting C.V.

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C.V. and Resume Writing C.V. and Resume Writing

 What to include in a C.V.
 A C.V. is a comprehensive description of everything, we have ever done,  Full name
we have actually earned.
 Contact information
 It contains all the achievements, participations, publications, that bear  Professional title
our name etc.
 Summary or objective
 A C.V. is a very in-depth document, that describes career journey step by  Research interests
step.
 Educational qualifications and specializations
 Depending on the amount of experience, a C.V. can range from 2-8 pages.  Publications:-both academic papers in journals and books, both.
 Teaching and lecturing experience, guest lecturing too, if any.

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 C.V. and Resume Writing C.V. and Resume Writing

 Resume-What is Resume -
 Work experience  A Resume is a short, straight, to the point document, created for the purpose of
 Conference/seminars/workshops/FDPs/MDPs attended.. applying for a specific job.

 Courses-NPTEL, Coursera, NIPAM, SIPAM and the like.  Points to remember while drafting Resume -
 Keep your resume as short as possible. In case of you are a fresher, your resume
 Skills should be of 1-1.5 pages approximately in maximum.
 Cultural activities and sports Participation, Debate / Declamation, Speech etc.  If you have 15+years of experience, you can make it of 2 pages.
 Certificates achieved  Resume is usually accompanied by a covering letter.
 Grants or fellowship earned  A good resume highlights specific contributions, you have made during your
studentship/in your previous work. It also showcases how your different skills can
be useful for the position, you are applying to.

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C.V. and Resume Writing C.V. and Resume Writing

 What to include in a Resume-  Work experience

 Full name
 Educational qualification and specialization
 Job title/name of the position, you are applying for, as-
 Relevant skills earned -Java, C,C++,HTML, Python etc.
 Assistant Professor
 Personal details - Interests, hobbies, DOB, Nationality, Religion, Blood
 Quality Manager
Group, languages known and the like.
 Assistant Manager....
 Contact information - E-mail address, phone number, address
 Resume summary/objective

*Work experience
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*Educational qualification and specialization Follow Us GateWay Classes Helpline Number 7455961284 Follow Us
 RESUME RESUME
 Academic Qualification :-
Pooja Agarwal.
Standard / Course Year Board / Subject offered % Marks
F-39, Mukhargi nagar Photo University obtained
New Delhi
…………@[Link] [Link] 2004 APJ AKTU CSE 78%
7455961284
Intermediate 2000 I.C.S.E PCM 77%

Objective :- To prove my self as an asset for the organization, where I am High school 1998 I.C.S.E All subjects 75%
associated with, on the basis of my hard work, potential and loyalty.
Academic Qualification
 Training, opt :-
 Had undergone one month summer training with HCL Technologies Noida.
 Had undergone 15 days training with ‘Appwares Technologies’ , Gurgaon.

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RESUME RESUME
 Experience :-  Personal Information :-
 Applying as a fresher.
 Name :-
 Key skills :-  Father name :-
 Competency in Java and C++.
 Mother’s name :-
 Strenghts :-  Language known :-
 I am Hard working.
 Blood Group :-
 I enjoy work on some new project is my passion. I never cheat with people.
 Nationality :- Indian
 Weakness :-
 Religion :- Hindu
 I am homesick
 I am aggressive  Martial status :- Single
 I am emotional to some extent Snipra Garg.
 Hobbies :-

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 RESUME Unit-2 (Lec-2)
Interview Skills
 Declaration :-  What is Interview -
I, hereby declare that all the above details are true to the best of my knowledge and
 The word ‘Interview’ comes from the combination of two words from two
nothing is hidden or kept secret. different languages –

 Intre - Greek word, that stands for between...

Place :- XYZ College , Delhi
Date :- 15.10.2023  Viore - Latin word, that stands for to see....

Signature

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Interview Skills Interview Skills

Hence interview means - To see each other for professional purposes. Objectives of Interview-

 Interview is a structured meeting, in which one participant asks the question and  There are dual purposes of interview.
other one answers.
For the employer -
 According to Garry Desller,
 To select the best person for the job.
“Interview is a two way interactive process which is designed to select the best
person for the roles and responsibilities and jobs available to an employer”.  To allot the roles and responsibilities, department, suiting best to the profile
as well as interest of the candidate.

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 Interview Skills Interview Skills

Apart from these, there are some general purposes of interview :-

For the Employee :–
 To explain career goals.
 To search the best option, suiting to the skills and potentials.
 To discuss professional background and other accomplishments.
 To exhibit the overall personality and extra skills.
 To know and understand the culture of the organization.
 To search an organization where growth opportunities exist.
 To discuss salary and other perks.
 To seek an organization, where working conditions are good and healthy.
 To discuss the vision, mission and other terms and conditions, rules and
regulations of the organization.

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Interview Skills Interview Skills

Interview Skills :– During the interview :-

 Communication
 To appear in an interview and to win it requires certain skills. We are
 Introducing yourself
dividing these skills into three steps -
 Presenting your qualifications
Skills required Before the interview:-
 Listening
 Self-preparation
 Asking questions
 Research
After the interview :-
 Mastering your emotions
 Following up with your interviewer
 Logistical planning
 Reflecting on your interview and refining your methods.

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 Interview Skills Interview Skills

 Self Preparation - Mental preparation is must before you appear in an interview. Make
Mastering your emotions :-
a list of your personal and professional strengths. Make a list of accomplishments,
 In interview do not ever break out. Be positive, solid, confident and be
you are most proud of. Make a list of job experience, projects done, and
emotionally intelligent.
responsibilities took over as of now.
Logistical Planning :-
 Research – Make complete research about the company-its products and services, it's
Gather information about transportation, lunch, parking, internet access, Library,
competitors, it's culture, it's mission and vision, it's turn over, it's achievement, it's
child care and the like. This would help you to be free from asking unnecessary
market capital and other information may build up a strong impression into the eyes
questions.
of interviewer. It also shows of how much serious, enthusiastic you are about the
company.
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Interview Skills Interview Skills

 During the interview
Communication :- Presenting your Qualifications :-
 Brushing up your communication skills help you to win the interview. Verbal  Present your qualifications, area of specialization and experience in systematic way.
communication skills include choosing your words carefully, to be polite, to come  Don't ever hide anything or don't lie. Never boast about anything that you really
to the point directly and non verbal communication skills include smiling, making
don't know.
eye contact.
Listening :-
Introducing yourself :-
 Listening is as important as to answer the question. Be calm and patient. Be
 Introduce yourself in metered and measured way, after greeting the panel.
attentive and keen listener. Listen to the interviewer with open mind and curiosity.
 Leave the cabin, thanking the board/panel to give you opportunity to appear in
interview.

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 Interview Skills Unit-2 : Lec-3
Group Discussion
Asking questions :-
 What is Group Discussion :–
 Do not be over smart to ask unnecessary or unwanted questions. Do not ask any
 Group discussion refers to a communicative situation, that allows it's participants to
question about salary, perks of other benefits in first rounds of interview. Ask
share their views and opinions on a particular topic, generally on a burning topic, with
questions whichever are relevant and unavoidable.
After the interview :- other participants for the purpose of reaching to some goal or fruitful results.

 Following up with your interviewer is a sign of courtesy but don't show impatience.  Group Discussion is a process of reflective thinking.
Logically, at certain intervals you can ask them about the result.
 It is reflective because our thinking depends upon-
 Reflecting on your interview is very much necessary. Learn from your mistakes. Enrich
the areas where you lacked. Refine yourself for the forthcoming interviews.  What others think and what others express ..

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Group Discussion Group Discussion

 Purpose/Need/Objectives of Group Discussion :-  It enriches our thinking and perspectives.

 To generate new ideas for solving a rather complicated problem.  It helps in decision making.

 To train the candidate into various interpersonal skills ,i.e. time management, team  It is the best medium to develop confidence.
building, problem solving skills and the like.
 It is the best alternate to select the best candidate for the job, as through GD, many
 It improves the skills of communication. skills can be examined altogether.

 It develops critical and analytical power, logical and rational power too.  to take out a mid way that is equally suitable for everyone, specially in case of arising
some conflicting state.

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 Group Discussion Group Discussion

 Do's of Group Discussion :–

 Do initiate only when you have sound knowledge and deep insight into the subject.
 While participating in group discussion, a candidate should follow certain do's.  Do support your point with some relevant data/fact or figures. Story ,real life
These are as under-
experience or anecdote may be used. But these should be directly related to the
 Speak politely and pleasantly, with manners, decorum and etiquettes. main theme of the topic, that is in discussion.
 Interpose only when there is an urgent need of.  Disagree politely and patiently, being in proper manner and decorum.

 Do a mental revision of what you are going to say.

 Do read and research a lot.

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Group Discussion Group Discussion

 DON'Ts of Group Discussion :-  Do not interrupt unnecessarily.

 While participating in group discussion, we have to be careful about not to do certain
 Do not over speak. It is counted as negative.
things. This list of DON'Ts is as under –
 Do not avoid eye contact with other members.
 Do not make it a one man show. Do not monopolize. Give others chance to speak.
 Do not mention incorrect statistics, facts or figures.
 Do not lose your temper. It is GD, not an argumentative session.
 Do not display low confidence with shaky voice and trembling hands.
 Don't be loud or aggressive.
 Do not dominate the group discussion, making it a one man show or a one sided affair.
 Do not drop too much personal experiences.

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 Unit-2 : Lec-4 Effective Profiling

Effective Profiling -Communication and Networking -Building

 What to include in profile-
Relationship
 Academic exposure
 What is Profiling -
 years of experience
 Profiling is defined as the act or process of extrapolating information about a
 area of specialization
person based on known traits or tendencies.
 soft and hard skills, one has
 What is employee Profiling –
 achievements and accomplishments, awards and honour, received
 Employee profiling is the act of collecting critical data about candidates for a
 Professional career goals, one wishes to achieves.
job, like how they handle challenges, work in a team, or control their emotions.
 Keywords, used in the job posting.
This in-depth evaluation process helps improve candidate assessment.

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Effective Profiling, Communication and Networking: Effective Profiling, Communication and Networking:
Building relationships Building relationships
 Need of Effective Profiling - communication, network And building relationship-  Communication Mastery -
 In today's dynamic and interconnected world, mastering the art of effective  Focus should be on maintain Clarity - Clarity of thoughts, information and perceptions.
profiling, communication, networking, and relationship building has become  Overcome language barriers, For this, be precise, crisp, plain, use effective language and
paramount for personal and professional success. This multifaceted skill set style. It would automatically increase readability of your profile.

empowers individuals to navigate complex social landscapes, establish meaningful  Be direct ,to the point and upto the mark.

connections, and achieve their goals.  It should be persuasive enough to make its unique place amid thousand other profiles.
 It should be attention grabbing.
 Don’t make overuse of technical terminology or jargons.

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 Effective Profiling, Communication and Networking: Effective Profiling, Communication and Networking:
Building relationships Building relationships
 Building Relationships
 Strategic Networking
 Be respectful and pay honour in relationships.
 Identify key contacts, whom you can access easily and efficiently.
 Be loyal, generous and cooperative.
 expand horizons to build up new relationships, new contacts as well.
 Add value to existing relationships.
 Search online and offline channels, take help from social media as- Naukri Dot Com ,
Linkedin etc.
 Reciprocate in time and build trust in relationships.
 Attend industry events and conferences to meet new people and cherish new
 Use emotional intelligence rather than emotional foolishness.
contacts.
 Exhibit professional maturity.

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Unit-2 : Lec-5 Writing the statement of purpose for

Writing the statement of Purpose for admission in higher studies admission in higher studies
 Style of SOP
 What is Statement of Purpose - A statement of purpose is a letter, that explains
candidate's intent to study in a particular University.  Generally Statement of Purpose is written in paragraph format while
 In simpler words, SOP is your first introduction to the university as an applicant.
 SOP communicates about candidate's- following the general rules of essay writing, but some universities keep it
 Personality
question based.
 Intent
 Goals
 Career path  How many pages should SOP contain -
 Interest
 Professional contribution  A standard SOP is usually 800-1000 words long that are usually 1-2 pages. It
 Once submitted, it is reviewed by the admission panel to decide whether the candidate
uses a maximum 12-point font and is double-spaced in normal margins.
is suitable to grant admission or not.

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 Writing the statement of purpose for Writing the statement of purpose for
admission in higher studies admission in higher studies
 1-Introduction -
 Need of SOP  Personal background
 A well written SOP showcases your particular skills, talents, abilities and  Aspirations
experiences. Thus it makes you different from others.  Current career goal and objective
 It grabs the attention of admission panel and you can easily claim your  Introduce the academic field of interest
admission, beating other aspirants.  Write how and why it fascinates you
 Elements/components of SOP -  2-Interests -
 Following elements/components make your SOP attractive and winning-  Interest in particular area of study
 Reasons and purposes behind choosing that particular University/college.
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Writing the statement of purpose for Writing the statement of purpose for
admission in higher studies admission in higher studies
 5-Personal qualities -
 3-Why this course-
 Personal Achievements
 Specify why you want to pursue this particular course
 Hobbies
 Discuss the course curriculum
 Extra curricular activities
 Explain the skills, you would enhance during this course
 Strengths
 6-About experience -
 4-Why this university -  Internship
 Specific features of university that attracts you.  Research project
 How it's exposure will help you realize your goals.  Paper presentation

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 Writing the statement of purpose for Writing the statement of purpose for
admission in higher studies admission in higher studies
 Tips to write a good SOP
 7-Conclusion -
 1-Use a formal, yet conversational tone.
 Long term career goals  2-Do not exceed the given word limit.
 Life long aspirations  3-Be crisp, to the point and direct.

 Final impression  4-Avoid too much jargons and technical terms. Instead make it plain, simple but effective.
 5-Make your SOP engaging, connected and organized .
 Undertaking
 6-Proof read ,before final submission .
 7- Prepare rough draft beforehand. It would give you enough time to research.
 8-Beware of lying and copying.

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Sample of SOP for admission in higher studies

To
University of Melbourne My interest in computers was sparked by the story of how Steve created Apple as a technology
Melbourne firm with his friends. This led me to opt for the Bachelor of Engineering in Computer Science course at

Dear Admission Panel Mercy Engineering College. I rate the four years of study at the engineering college amongst the best
years of my life, as I spent a lot of time in the computer laboratory learning programming languages and
“The computer is the most remarkable tool we’ve ever come up with. It’s
concepts of hardware technology and the components that make up a computer.
the equivalent of a bicycle for our minds." - This quote by Steve Jobs has inspired
me ever since I read about him in an article, when I was in school.
The sheer passion, dedication and insight to the future that Steve had has As part of the project of my final semester of study, I worked on multiple aspects. I completed
led to the growth of Apple, one of the best technology companies in the world. The the engineering course with a cumulative grade point average of 8.75 out of a maximum of 10 points.
products created by Apple Inc. from the ipod, iphone to the ipad have all been
game-changers and have a fanatic fan-following all over the world.

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 Unit-2 : Lec-6

Seminar and Conference Paper Writing

I aspire to study Master of Science in Computer Science at the University of Melbourne
because it has amongst the most highly rated postgraduate programmes offered, in Australia.  Seminar-What is Seminar -
Additionally, one of my lecturers Mr. Avinash Tripathi, an alumnus of the University of Melbourne,  A seminar is a form of academic instrument, offered by a commercial or
recommended that I study there. I have complete faith in Mr. Avinash’s recommendation, and I hope I professional organization. It has the purpose of bringing together small
will get a chance to study my dream course at Melbourne.
groups for recurring meetings, focusing each time on some particular subject
Eagerly waiting for your kind response..
in which everyone present is requested to participate and put forth one's
Applicant
Shiwangi Goel views in a rather Researchful way.
7455961284

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Seminar and Conference Paper Writing Seminar and Conference Paper Writing

 Objectives of conducting Seminar -  Conference –

 To offer a joint platform for annual planning for some research and innovation.  What is Conference - A conference is a meeting of persons to discuss
and analyze a topic or issue and also to offer the solution of the
 To generate ideas on a particular topic. problem/issue.
 To prepare a roadmap for upcoming projects and also to explore possibilities for
 Objectives of conducting Conference -
setting up new avenues for forthcoming projects and research.
 To gather like minded individuals from across the country to learn, to discuss,  To be benefitted with the thoughts and rich knowledge on a particular
topic from eminent scholars who have specialization on the delineated
develop network, share and transfer ideas and to ignite motivation for some topic.
inventions, innovation and some new research. 
 To take out some important solutions of a critical problem.

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 Seminar and Conference Paper Writing Seminar and Conference Paper Writing

 Seminar And Conference Paper Writing -  Step-2

 Step-1  Find and gather information as much as you can, be it from surfing
 Choose your topic : your topic should be attention grabbing and websites, going through magazine, journals and newspapers, books or
something different from what others are working on. from surveying, conducting interviews with eminent scholars on the
 You should not pick a broad topic, that will be difficult to exhaust. topic or from watching different channels. Read a lot and be researchful.
analytical and logical arrange vast information on the said topic.
 Ensure your academic supervisor approves your topic, before you start
writing on it.

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Seminar and Conference Paper Writing Seminar and Conference Paper Writing

 Step-3  Format of a seminar paper -

 Make an outline .Draft an outline for your work. Your outline is a rough
work of your table of contents. List out main points under which you list  Title Page (The title of your seminar paper should be brief, self
your sub topics and sub sub topics.
explanatory and also attention grabbing.
 Step-4
 Gather your notes. Arrange them in proper sequence. Prepare a rough
draft. Proof read it.  Author’s Name ( Put your name, your ID number, the name of your
department, and the name of your university under the title.)
 Step-5
 Write your paper, under the prescribed format font and style.

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 Seminar and Conference Paper Writing Seminar and Conference Paper Writing

 Table of Contents  Main body (Introduction, Sections, Summary and Conclusion)

 Abstract The main body of your paper should be divided into sections, each with a separate
 The abstract should state the most important facts and ideas in your paper. It should be heading.
complete in itself. The length of the abstract should be about 200 words. The abstract
The first section should be an introduction to your topic. This section should review the
should state clearly: background of your topic and give an outline of the contents of your paper. You should
get the information for your paper from various sources, such as books, journals, lecture
 The problem studied
notes, etc. You must write the paper yourself using this information. You must not copy
 The method used
text written by other authors. Instead, select only the information you need and
 The main results
summarize this information in your own words. The final section of your paper should
 The main conclusions.
summarize your conclusions.
 Do not put information in the abstract which is not in the main text of your paper. Do not
 Symbols, abbreviations and Units (if any)
put references, figures, or tables in the abstract. It is advisable to write Abstract in the last.  Glossary

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Unit-2 : Lecture-7 Unit-2 : Lecture-7

Expert Technical Lecture-Writing and Presenting

 What is Technical Lecture –  Examples -

 The word 'lecture' comes out from the Latin word 'lectura'. It means 'Reading'. Technical stands  Lecture by D.I.G./S.D.M. on cyber security
for something scientific, Researchful or logical, rational one.
 A Politician's speech
 Expert technical lecture is a method of teaching to the specific audience with a specific purpose
to deliver a specific content on a specific subject/topic. In this teacher acts as the primary  Lecture by ISRO scientist on upcoming technology
information giver. Listeners or students are expected to listen to him and take notes during the
lecture.
 There is limited interaction and exchange of ideas between teacher and students in the expert
lecture. It's a kind of one sided affair.

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 Unit-2 : Lecture-7 Expert Technical Lecture-Writing and Presenting

 Advantages of Expert Technical Lecture -

 Types of Expert Technical Lecture -
 It helps to enhance knowledge.
 1-Participatory expert technical lecture - When the expert technical  It helps to broaden the critical thinking and creativity, innovation like skills.
lecture is delivered in interactive mode, it is participatory expert
technical lecture.  The students get to know how Industry functions.
 An expert technical lecture breaks the monotony of regular classes, and helps
 2-Non-participatory expert technical lecture - In such an expert
technical lecture, Speaker is considered an authority . He monopolizes to give them something extraordinary.
the lecture, making it a one man show.  It helps to stimulate the thoughts of audience .
 In such a delivery no student is given room to address one’s queries.  It imparts knowledge on technical and complicated topic in an easy and
comprehensible way.

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Expert Technical Lecture-Writing and Presenting Expert Technical Lecture-Writing and Presenting

 Expert Technical Lecture – Writing - How to write –

 (3) Simplicity - Keep the language simple, plain but effective .Make it
 (1) Clarity - There should be clarity of purpose, thoughts and expression . It
free from uncommon words , terms , jargons and clichés
shouldn't have any ambiguity, double or hidden meaning. The main theme should
be as clear as crystal is.
 (4) Necessity- State only those points that are imperative for
 (2) Precision - Subject matter must be presented in a precise manner. It should be
understanding . Avoid being redundant.
brief and to the point, written in metered and measured way.

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 Expert Technical Lecture-Writing and Presenting Expert Technical Lecture-Writing and Presenting

 Expert Technical Lecture -Presentation-  You can use healthy humour in between. It would help you and your audience
 Since it is prepared for the purpose of delivering to a specific mass of public for a both to feel relaxed.
specific purpose, hence the speaker should be prepared before hand. Following are
the points, that should be taken care of while presenting expert technical lecture –  Use proper gestures and establish proper eye contact with the audience.

 Read a lot and gather as much information as you can. Prepare more material than  Encourage audience to ask cross questions .
is required.
 Allot at least 10% time of scheduled lecture for question answer session.
 Be ready with the possible questions that the audience may ask. Be ready with the
answers.  Make proper rehearsals before you finally deliver your lecture. It will help you
to feel ease and to manage time, and also to feel much more confident,
 Use charts, graphs and tables to make your lecture easy, intersting and engaging. convenient, relaxing and free.

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