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Quantity Surveying Department Overview

The memorandum introduces the new Quantity Surveying Department at Wilson and Associates, led by Mr. Harold James, who has over 20 years of experience in the industry. The department's responsibilities include managing project finances, advising on site potential, organizing work packages, and handling contractual matters to ensure projects stay within budget. Attached documents include a PowerPoint presentation, Mr. James's business card, and a press release about the new department.

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Eliza Singh
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8 views2 pages

Quantity Surveying Department Overview

The memorandum introduces the new Quantity Surveying Department at Wilson and Associates, led by Mr. Harold James, who has over 20 years of experience in the industry. The department's responsibilities include managing project finances, advising on site potential, organizing work packages, and handling contractual matters to ensure projects stay within budget. Attached documents include a PowerPoint presentation, Mr. James's business card, and a press release about the new department.

Uploaded by

Eliza Singh
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

Wilson and Associates

Architectural and Engineering Solution Ltd


257 Soldier’s Bay
St John’s
Antigua
West Indies
Telephone 1-870-312-4559 Email wilsonassocaites@[Link]

M E M O R A N D U M

TO: «Title» «Surname» «Department»

REF: WA/cp/AS 4786

FROM: Wilson Associates

DATE: «Data»

SUBJECT: Role And Function Of The Quantity Surveying Department

At the recently concluded divisional meeting Heads of Departments expressed an


interest in learning more about the new Quantity Surveying Department within the
organization. In this regard, I would like to formally introduce you to Mr. Harold James, who
has been working in the Quantity Surveying industry for more than twenty (20) years. He
brings to the firm a wealth of experience and he has a track record of getting the job done on
time and within budget.

Role and Responsibility – Quantity Surveying Department?

The Quantity Surveying Department will be expected to keep a close eye on project
finances and contractual relationships to ensure that the financial position of construction
projects is accurately reported and controlled effectively. The department will be responsible
for the following:

- Advising on the potential of a site and working out what a client can afford to
build.
- Organizing the division of a project into its component work packages, then
awarding these work packages to smaller, more specialized construction
companies.
- Presenting detailed information on the cost of particular elements of work on a
periodic basis to enable payment for those works carried out to-date. (Please see
attached draft Bill of Quantity for your perusal).
- Dealing with contractual and legal matters.
- Managing costs to make sure that the initial budget is not exceeded.
- Arranging staff payments and at the end of a job, settling the final accounts.
- Acting as financial advisors and monitoring progress for the client.

I have also attached the following for your information: a PowerPoint presentation
which provides an overview of the department, a business card for Mr. James, and a
press release which will be sent out to media houses to inform clients of the addition
of the new department within the organization.
M.D.

Att 4

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