(\

ODISHA STATE CIVIL SUPPLIES

CORPORATION LTD
c I 2, NAYAPALLI, BH U BAN ESWAR - L2

TENDER DOCUMENT FOR ROAD

TRANSPORT CONTRACT - PADDY & CMR
FOR KMS 2024-25
(KHARTF & RABr)
Bonth Block

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Part-A

TECHNICAL BID
(PADDY & CMR)

Bonth Block

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NOTICE INWTING TENDER

Office of Chief CSO/ CSO-cum-District Manaoer Odisha

State Civil SuoolhsFftoontion Ltd.
Districi,.*Jfu)aNo4
TENDER No.. bq\ oatea, D,J.D? -ng
Cost of Tender Document is Rs.10O0/- inclusive of GST for each BLOCK/ULB (through online
mode).

Online tenders are invited from eligible bidders for selection and appointment of transport
contractors for transpoftation of (i) Paddy from Paddy Purchase Centers (PPCs) / Mandis to
Rice Mill points (within or outside district) & (ii) Custom Milled Rice (CMR) from Rice Mill points
to Rice Receiving Centers (RRCs)/Depots (within or outside district).

From Date 06.02.2025

1 Availability of tender documents t Downloadable from website: [Link]. in,
[Link] &
[Link]. in
Date, time and venue for pre-bid 07.02.2025 at 11.00 A.M in the office
conference. :hamber of the CSO, Bhadrak
2
Last date and time for online submission fhrough e-Procurement Portal:
3 of complete Tender Documents with [Link]. in Up
enclosures
to 5.30 PM of date 07.03.2025
Date, time and venue for opening of On dt 10.03,2025 At 11.00 A.M at
4
[echnical Bid by the Tender Committee Collectorate, Bhadrak
Date, time and venue of submission of
On dt 10.03.2025 At 11,30 A.M onwards
5 original documents in support of scanned
At Collectorate, Bhadrak.
Copies uploaded in the portal for verification
Date, time and venue of Financial
6 Bid opening by the Tender Committee To be announced after technical bid
(Only of Technically Qualified Bidders) evaluation.

7 Validity Period Tender are to remain open for

acceptance for 45 days from the date
of issue of tender.

I Language of the tender The tender should be prepared by the

bidder in English language only.

9 Helpdesk Telephone Number CCSO/CSO-cum-DM's Contact Number :

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1. If the ffice happens to be closed on the date of opening of tenders, tenders will be
opened on the next working day in the same Ume.

2. District Level Tender Committee (DLTC) resewes the right to cancel anyl all of the
tenders at anytime without assigning any reason thereof.

3. Further details can be obtained in the website www,[Link]

4. The bidder must deposit Tender Document Fee and EMD at the time of submission of
tender through online payment gate way seryice.

Any amendment/ cancellaUon/ re-tender/ corrigendum please refer to the website

[Link]. gov.i n & [Link].

C hlef CSO/ CSO-cum- District Ma_na qer

oscsc Ltd.
olnffi*

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lnvitation to Tender

From:
The District Man^ager,

To

0ll tr-?u, e*t

Dear Madam(s) I Sir(s),
Fbr and on behalf of the odisha State Civil Supplies Corporation
Ltd. (here in
after called the Corporation) the DistrictManager, lnvites tenders online at
e-Procurement portal (URL: [Link]
for appointment of
Transport contractor for Transportation of ( i paddy from paddy purchase
)
Centers (PPCs)/ Mandis To Ricq Mill Points (within or
outside district) & ( i i ) Custom
Milled Rice (CMR) from Rice Mill Points to Rice Receiving
Centre (RRCs)/Depots
(within or outside district) for KMS: 2024-zs (Kharif
& Rabi).

(Signature of District Manager)

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Tender )lo.*h*fr,ll. Ds&r..?.a..ftoay

oDISHA STATE CrWL SUPPLTES CgRpO*A[.rON LTD,

DISTRICT OFFICE: .,J*N.A[YO\ ,

APPOIT{TMENT OF TRANSPORT COilTRACTORS FOR TRANSPORTATION OT

(i) PADDY FROM PADDY PURCHASE CEI{TRES (PPCs) / MAI{DIS TO RICE
]IIILL POINTS (WITHIN OR OUTSIDE DISTRICD & Oi) CUSTOM }IILLED
RICE FROM RICE MILL POINTS TO RICE RECEIVING CENTERS
(RRca)/DEPoTs (WITHIN OR OUTSIDE DISTRICT) FoR KMSr 2024-25

I. IMPORTANTilOTE:
1. Tender documents may be downloaded from e-Procurement Portal. Aspiring Bidders who
have notenrolledlregistered in e-Procurement should enroll / register before participating
through the website i.e. [Link],ifr. Bidders are advised to go through
instructions provided at Anpexure-A regarding'Instructions for online Bid Submission'.

2. Tendererc can access tender documents on the website i.e. [Link] and
fill them with all relevant information and submit the completed tender document into
electronic tender on the website [Link],[Link] .

3. Tender and suppofting documents should be uploaded through e-Procurement Portal. Hard
copy of the tender documents will not be accepted.
Note: If the date fixed for opening of tenders is declared a holiday, the tenders will be
opened on the next working day following the holiclay in the same time and venue,
4. Tender are to remain open for acceptance for 45 days from the date of issue of Tender.
The Collector of the district may, at his/her discretion extend this day by 30 days and such
extension shall be binding on the tenderers.
Note: If the date up to which the tender is open for acceptance is declared a holiday, the
tender shall be deemed to remain open for acceptance on the next working day
following the holiday in the same time and venue.
5. Tenderer must deposit Rs.1000/- (inclusive of GST) towards Tender document fee &
appropriate EMD. Details regarding this are at Annexure-A.

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II. GENERAL INFORMATION TO TENDERERS
The Tender specifications are twofold:
A. TRANSPORTATION OF PADDY FROM PADDY PURCHASE CENTRES (PPCS) /
MANDTS TO RICT MILL POINTS.
B. TRANSPORTATION OF CUSTOM MILLED RICE
FROM RICE MILL POINTS TO RICE
RECEIVING CENTERS (RRCS)/ DEPOTS.
Tenderers shall transport paddy/cMR as entrusted
by the corporation from various paddy
purchase centers / Mandis ,ralafrlrydistrict)
to Rice Mill points located within andlcsr
outside the district & custom Milled Rice irom Rice
Mill points to Rice Receiving centers
(RRG)/Depots rocated within and/or outside the
district,
Object of the Contract
1'1 The Contractor shall transport paddy from Mandi
/paddy purchase centers (ppC) to
variousrice mill points as per the agreement along
with such additionat ancillary and
incidental duties, services and operations as may
be instructed by the District Manager or
any officer acting on his/her behalf and not in consistent
with terms and conditions of this
contract.
1'2 The Transport contraclor shall transport cMR from
Rice mill points to various Rice
Receiving centers as per agreement along with
such additional ancillary and incidental
duties, services and operations as may be instructed
by the Diskict Manager or any officer
acting on his/her behalf and not in consistent with terms
and conditions of this contract.
1'3 The Transport contractor will be appointed for a block/ULB.
The Diskict Levetrender
committee of each diskict shall decide to engage transport
contractor for each BloclVulBs.
Description of work
2.1 TRANSPORTATION OF PADDY FROM PADDY
PURCHASE CENTRE (PPC) /
MANDI DRICE MIIL POINTS.
2'1'1 The contractor shalltranspott paddy as entrusted
to him from time to time from
Paddy Purchase centers (PPC) of the Block/ULB
to various Rice Milts located in the
district or outside district but within the state by Road.

2'1'2 The number of the Mandis/ Paddy Purchase

Centers operated in the Block/ sub-
division/District and number of custom miilers tagged
to each such Brocv sub_ division/
District for KMS 2023'24 (Kharif & Rabi) is at Appendix-r.
The information at
Appendix-I is only indicative. There may be variations
in quanfum of procurement
(according to Food & procurement poliry)
and requirement.

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? 2'1.3 Loading of paddy bags at to the vehicle of the contractor shall be done by the
PPC
procuring agencies/ commission Agents of oscsc
i.e. pACS/wsHG/pplMiller or as decided
by DLPC' The unloading of paddy at custom miller's premises (dumping
on the platform) shall
be done by the contractor, whereas movement from
the dumping yard and stacking in the
mill shall be handled by the concerned miller.
2;i:4 In case of any dispute in-respect of quality at mill poinb,the
decision of the quality
team of district office shall be final and binding.
2' 1'5 The contractor is required to perform weighment
at mill point & transportation of paddy
from PPC to Rice Mill points.
2'1'6 The Tenderers must get themselves fully acquainted with
the location of ppC and
unloading points as well as the prevailing conditions in
the district such as road condition, toll
gates en-route, Ghat Roads, inaccessible Pockets,
Naturat Barriers, prevaiting trend of
inflation in fuel rates etc. The rates quoted by Tenderer shall
be deemed to have been done
after such acquaintance. No Tenderer will be entitled to any
compensation arising out of any
miscomprehension in this regard. Before tendering, the Tenderer
must also get acquainted
with the conditions of route to be taken by himlher for transpoftation
of paddy. once the
tender is submitted, the Tendrer will be deemed to have fully
acquainted himself with the
route and he will not be entitled for any compensation on
account of road blockade, diversions
etc. On the route for kansportation of paddy.
2'L'7 rhe contractor shall complete the movement within
the time schedule set by the District
Manager of concern district.
2.2TRANSPORTATION OF CUSTOM IqILLED RICE FROM MILIS TO RICE
RECEMNGCENTER (RRC)/ DEPOT.
2'2'1 The contractor shall transport CMR as entrusted to him from
time to time from Rice
Mills of the District to various Rice Receiving Centers located
in the district by Road.
2'2'2The number of the Rice Receiving Center/Depot operated the
in Bloc(ULB and number
of custom Millers tagged to each such RRC in the selected8loc(uLB
for KMS 2023-24(Kharif
& Rabi) is at Appendix'r' The information at Appendix-I is only
indicative. There may be
variations in quantum of procurement (according to Food & procurement F,olicy) and
requirement,
2'2'3 Loading at Mill points and unloading of CMR bags at RRC level
shall be done by the
Custom Miller.
2'2'4In case of any dispute in respect of quality at Depot points, the
decision of the RRC In-
charge / quality team of RRC/Depot / district office shall be final and binding.

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2.2.5 The Contractor is required to perform weighment & transportation of Custom Milter
Rice
(cMR) from Rice Miltto Rice Receiving center (RRC)/Depot points.
2.2.6 The Tenderers must get themselves fully acquainted with the location of Mill points
and
RRCg / Depots as well as thc prevailing conditions in the district such
as road condition, Toll
Gates en-route, Ghat Roads, Inaccessible Pockets, Natural Baniers, prevailing trendof
inflation
in fuel rates etc. The rates quoted by Tenderer shall be deemed to havebeen done
after
such acquaintance. No Tenderer will be entitled to any compensation arising out
of any
miscomprehension in this regard. Before tendering, the Tenderer must also get
acquainterJ
with the conditions of route to be taken by him/her for transpoftation of CMR. Once
the tender
is submitted, the Tenderer will be deemed to have fully acquainted himself
with the route and
he will not be entitled for any compensation on account of road blockade, diversions
etc, on
the route for transportation of CMR.
The contractor shall complete the movement within the time schedule set by the District
Manager of concern district,,
3. Volume of work r
3' 1 No definite volume of work to be performed can be guaranteed during
the currenry of the
contract. However, some items of General Information are given in Appendix-I to the
tender.
The pafticulars given in the Appendix-I are intended merely'to give the Tenderer an idea of
the approximate quantum of work so as to help in making their own assessment for quoting
the rates in accordance with the conditions of the contract.
3'2 The Contract, if any, which may arise from this tender shall be governed by the terms
and
conditions of the Contract as set out in the invitation / General Information to the Tenderer
and as given in the Annexure and appendices to this tender.
4 Qualifying cond,itions for Bidding:

4.1 Minimum Transport Vehicles Required

4.1.1 Each tenderer should have dedicated 02 (two) separate transport vehicles registered
in
his/her name/in the family members of 10 I 17 mts orabove capacity for each
unit, he/she
intends to apply under this tender. Additional requirement of vehicles can be availed on hire
basis as and when required. A bidder can be appointed in any number of Units.
The bidder
selected for more than one Unit in a district or in other districts taken together shall
have 02
(two) separate vehicles for each Unit selected.

4.1.2. The tenderer shall furnish pafticulars of vehicles owned / hired in the format
at Appendix - XI / XII.
4.1,3 The tenderer shall not use vehicles used for mining and other related activities
that
could contaminate food-grains. A list of such vehicles (if applicable) suitable for paddy
transportation shall be provided.
4.1.4 The tenderer shall furnish copies of RC Book, fitness certificate and valid permit
of

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own/hired vehicles declared in the tender along

with hire agreement in case of hired vehicles.
4.2 Financial Capabitities of the Tenderer

4'2'1 As huge quantity of paddy to be transported

during the contract period within a time
bound schedule, a contractor should have
both physical infrastructure and financjal resources
for working capital requirements to fund assured supply
of pol, Lubricants etc. for
mafntenance of vehicfes and other recurrihg
eipenditures.
4'2'2The transport contractor shall utilize his own
resources without seeking any mobilization
advance from the Corporation for this purpose.
4'2'3 The tenderer in support of his financial soundness
to carry out the transportation work
shall furnish capability ceftificate of Rs. Two
Crores for each Blocly'ulB Level Contract from
any Scheduled Nationatized Bank.
4.3 Capability to engage Manpower
4'3'1 The Transport contractor shall engage his
representatives in each paddy purchase
center from where paddy will be transpoded
to the custom Millers & in each Mill poinb to
RRCs' The transport contractors should
be capable to employ adequate number of
representatives' The representatives should
be capabte of coordinating with the district supply
office, PACS / l-AMPs / wsHG pp, custom
i Millers & RRc In-charge on day to day basis.
4'3'2 The tenderer is required to submit an
action plan along with a list of vehicles to carry
out the transportation job successfully. Incapacity
and inability to maintain therequired
physical infrastructure in terms of
transport vehicles, manpower and financial resources
on
his own by the tenderer as assessed by the
DLTC would render his tender rejected or
may
lead to termination of agreement executed
with him along with forfeiture of security Deposit.
4'3'3 Tenderer should have experiencb of Transportation
with ManufacLurer / psU / oscsc
/ Govt' Dept' / Public Ltd. company/Private Limited company dealing in the field
of Food
grains, sugar, Paddylcoarse grains
or any other non-toxic [Link] should
have
executed in the immediate preceding five years
qork-of vafure of at least:
a) z}o/aor the estimated contracr ,rrr. I$ #.V ? il|'-$r%j ffi,..s) in one sinsre
contract in one financial year.

oR & 75 gq7?o'uo
b) 40o/a of the estimated contract value i.e. Rs... (in'words Rupees) in multiple
contracfs in one finical year,
c) In case of paftnership company, onry the experience
of the Fvm lcompany wiil
be reckoned and for the purpose the experience
of the Individual paftners will not
be counted.

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 4'3'4 Experience details in the Proforma prescribed at Appendix-vl shall
- be furnished by
tenderer' The information furnished in
Appendix-vl shall be supported by experiencecertificate
issued by client(s) on their letter. head. :
4'3'5 Tenderer without the requisite experience
as mentioned above may also participate
subject to providing [Link] that
an arlditional security shail be submitted in the
form
of Bank Guarantee @ 2o/o of the contract value
from 'Nationalized/sclreduled commercial
Bank'notified by RBI (excluding all Urban
/ Rural / State Co_operatiVe banl,s and Gramin
Banks), if selected.
rne tenderer shall furnish Registration certificate
+',1.0
in support of theii kanspoflation work
under "The carriage by Road A'ci' 2007"
& "The Carriage by Road Rule,2-011,, issued by
the
state T'anspoft Authority (srA) or Regionar
rransport Authority (RTA).
4'3'7 lf the Tenderer is a pailnership firm/company
registered under r:ompanies Act 2013,
there shall not be any re-constitution
of the partnership Firm/company as the case
[Link]
witl"rout the prior written consent
of the corporation till the satisfaclory compleg.n
of the
contract. r
Note: The year for the purpose of experience will
be taken as Firiancial year (1$April
to 31* March) excluding the financi'al year
in which tender enquiry is floated.
Disquatification Conditions.

5'1 'Ienderer who have been blacklistecl

or otherwise debarred by oscsc or any department
of central or state government or any other public
sector undertaking, or any other client for
any failure to comply with the terms and
conditions of any contract, or fbr violation
of any
statute' rule , or administration instructions (*)
or on any ground including but not lirnited
to indulgence in corrtrpt practice, fraudulent practice,
coercive practice, undesirable practice
or restrictive practice will be ineligible during
the period of such blacklisilng or last five years
up to the date of submission of bid or the
black listing shall be in force till the clate
of
submission of bid, if awarded, prior
to the said five years. That, -the bidder.s
company/Firm/proprietor nor any of it's
directors nor partner/s have been convicted
by any
coutt of law nor any criminal case be pending
against them before any court of law.
5'2 Any tenderer whose contract with the
oscsc, or any department of central or state
government or any other public
sector undertaking has been terminated
before the expiry
of the contract period at any point of time
during last five years, will be ineliglble.
5'3 Tenderer, whose Earnest Money Deposit
andlorsecurity Deposit has been forfeited (partly
or fully) by oscsc or any department of central
or state government or any other public
sector undeftaking, durinE the last flve years,
will be ineligible.
5'4 If the proprietor any of the partners of
I the tenderer firmlany of the director of the
tenderer company [Link], at any time,
convicted by a court of an offence and still
serving

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the sentence, such Tenderer wlll be lnellglble.

5.5 While considering ineligibility arising out of any of the above clauses, incurring of any such
disqualification in any capacity whatsoever (even as a proprietor, paftner in another firm, or
as director of a company etc.) will render the tender disqualified,
5.6 A Hindu undivided family (either as a proprietor or partner of a firm) shall not be entiued
to apply for tender. Any tender submitted in tfie capaciS of l-tindu undivided family (either as
aproprietor or partner of a firm) shall be summarily rejected.
Instructions for submitting Tender
For the purpose, one transport contracior shall be appointed for each Block/ULB of the district,
However, the Corporation has the exclusive right to appoint more than one Contractor in any
Block/ULB that the Corporation may decide for smooth paddy procurement operations at any time

and no claim shall lie against the Corporation by reason of such division of work.

6.1 The Tenderer must fill up and slgn the forwarding letter in the format given in Appendix-
II and furnish full, precise and accurate details in respect of information asked for in
Appendix-Ill attached to the form of tender, The filled and signed Appendices tI and III
are ttr be scanned and uploaded at the space/packet provided in the e-Procurement portal.
Detailed instructions to bidders are available at Annexure-A of the tender document. Bidders
are requested to read the instructions contained therein carefully &. meticulously for
submission of bids through e-procurement portal.
6,2 Tenderers are to apply separately for each Block/ULB.
6,3 Technical Bid and Financial Bid shall be opened separately.
7 Signing of Tender

7.1 Thc authorizcd signatory shall posscss Digital Signoturc Ccrtificate (DSC) registered with
the E'Procurement Portal for submission of tender documents and MTF. The DSC
holder/authbrized signatory signing the tender shall state in what capacity he is, signing the
tender, e.g.; as sole proprietor of the firm, or as a Secretary/Manager/Director etc,, of a
Limited Company. In case of Partnership firm, the names of all partners should be disclosed
and'the tender shall be signed by all the paftners or by their duly constituted attorney, having
authority to bind all the partners in all matters pertaining to the contract. The original or an
attested copy, of the registered paftnership deed should be scanned and uploaded along with
the tender. In case of limited company, the names of all the Directors shall be mentioned,
and acopy of the Resolution passed by the Company authorizing the person signing the tender
to do so on behalf of the company shall be scanned and uploaded along with a copy of the
Memorandum and Articles of Association of the Company or instruction to be followed as per
E-Procurement provisions,
7.2 The Digital Signature Card (DSC) holder signing the tender, or any documents forming
part of the tender; on behalf of another, or on behalf of a firm shall be responsible to produce

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proper Power of Attorney duly executed in his favour, stating

that he has authority to bind
such other person, or the firm, as the case may be, in all matters, pertaining
to the Contract.
If the DigitalSignature carcl (DSC) holder so signing the tender fails to produce the said
Power of Attorney, his tender shall be summarily rejected without prejuclice
to any nther right
of the Corporation under the law. The hard copy of Power of Attorney will be submitted
by
the successful tenderer at the time of awarding of the contract.
7'3 The Power of Attorney should be signed by all the paftners in the case of a partnership
concern, by the proprietor in the case of proprietary concern, and by the person who
by his
signature can bind the company in the case of a limited Pvt, Ltd. Company.
I The power of
Attorney duly signed should be scanned & uploaded.
8. Earnest Money Deposit (EMD)

8.1 Each tender must be accompanied by an EMD of 3o/o of the estimated value
of contract
as indicated irr Appendix'Vrr to online system only. Tender papers not
accompanied by the
required EMD shall be sumrnarily rejected.
' 8'2 The bidder shall be permjtted to bid on the express condition that in case he
resiles, or
modifies his offer or terms and conditions thereof, after submitting his
tender, for any reason
whatsoever during the tender process or any of the information furnished
by htm/her is
found to be incorrect or false, Earnest Money deposited by him shall stand
forfeited, without
prejudice to any other rights and remedies of the Corporation
under the
contract and the law & the bidder will be liable for any loss suffered
by the Corporation on
account of its withdrawal/ modification etc. Besides forfeiture of EMD, he will
also be debarred
from participating in any tender with the Corporation for a period of five yearc.
8.3 Earnest money shall be forfeited in the event of the bidder's failure (after
the acceptance
of his tender) to furnish the requisite security deposit by the due date to take up
the work,
without prejudice to any other rights and remedies of Corporation
under the contract and law.
8.4 The EMD furnished by the bidders shall be refunded after finalization
of tender, The EMD
of selected bidder will be refunded on receipt of confirmation from the ZonalRegional
bank
concerned regarding genuineness of Bank Guarantee submitted towards security by the
successful bidder at the time of execution of Agreement. No interest
shall be payable on the
amount of earnest money, under any circumstances.
9. Security Deposit
The successful tenderer shall furnish a Security Deposit within seven
working days of acceptance
of his tender for the due performance of his obligations under the contract.
The Security Deposit
shall consist of;

9.1 A sum equivalent to of the estimated vatue of rhe contract ,...

5%o *31 {rlJH#,
form of crossed Demand DrafU Fixed Deposit Receipt(FDR) issued
by any Nationalized
BanU Scheduled [Link] drawn in favour of/ pledged to District
Manager, OSCSC Ltd.
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t Rb 1\9,7l$'g0
equivalent t^
9'2 A sum 6^r,ir,6r^6+ Eot of
to 5o/o ^G^L- --r:-, r , value of the contract [Link]..l
the estimated , in form of an
irrevocable and unconditional Bank Guarantee issued from any
Nationalized /Scheduled
Bank issued in favour of the District Manager, oSCSC Ltd., Which shall
be enforceable till
six months after the expiry of the contract period,
9'3nrf aoolilllle,^qn additional sum equivalent to 2o/o of the value of the contract i.e.
Rs-, , l. '7^7'.Iih i#mt of an undertaking provided by the tendqler for retaxation of experience
criteria, in the form of Bank Guarantee issued by Nationalize/Scheduled
commercial Bank,
notified by RBI which shall be enforceable till six months after the expiry
of the contract
period.

9'4 If the rate quoted by the bidder is less than 15olo of the tendered amount, then such a
bid shall be rejected and the tender shall be finalized on merits of rest bids,
If the rate quoted by a bidder is up to L4.99o/o (Decimals up to two digits will be taken
for all practical purposes) less than the estimated cost, it shall be considered
in financial bid
evaluation.

9.5 In case of failure of the tenderer to deposit the Bank Guarantee as

stipulated in clause
9.1& 9.2 within 7 working days of acceptance of his tender, further extension
of 7 working
days can be given subject to levy of penalty @ 1olo of the whole amount
of the security Deposit.
9'6 The Security Deposit furnished by the tenderer will be subject to the terms
and
conditions given in the Annexure- i and the Corporation will not be
liable for payment of
any interest on the Security Deposit.
9'7 In the event of the tenderer's failure, after the communication of acceptance
of the tender
by the Corporation, to furnish the requisite Security Deposit under
clause 7 by the due date
or requisite Security Deposit in the form of Bank Guarantee under including
extension period
(applicable to submission of BG only), his Contract shall be summarily
terminated and the
Corporation shall proceed for appointment of another contractor without
any notice. Any
losses or damages arising out of and incurred by the Corporation
by such conduct of the
contractor shall be recovered from the contractor, without prejudice to any
other rights and
remedies of the Corporation urider the Conbact and Law, The contractor
will also be debarred
from participating in any future tenders of the Corporation for a period five yegrs.
of After the
completion of prescribed period of five years, the party may be allowed
to participate in the
future tenders of 0SCSC provided and all the recoveries/ dues have been
affected by the
corporation and there is no dispute pending with the contractor/pafi.
lO. Submission of Tender

10.1 The tender shall be submitted online in two parts, viz., technical
bid and price bid.
10'2 All supporting documents except tender document have to be
scanned and uploaded
inTechnical Bid. Price Bid as provided in Part -8, has to be scanned,
encrypted and uploaded
at the requisite places in the e-procurement poftal.
10.3 The envelope/packet in online containing the Technical Bid shall include the folowing:-.

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a) All the Annexures & Appendices duly

signed on each page by the Tenderer should
be
scanned and uploaded in e-procurement portal.
b) scanned copies of documents
attached, as given at Appendix - vrrr,
dury signecJ by the
Tender which does not compry with
these instructions shail be sunrmariry
:::1T'
rejected.
c) Tenders should be uploaded lsubmitted through e-procurement
at
t'"r"':"rrwww'rqnoers00l5ha'[Link]. Manual
bids/Hard copy of the tender documents
will
not be accepted' However, the successful
tenderer will have to submit the original
hard
copyof tender document duly signed
on each page of tender document along
with
annexures/appendices duly attested
on or before the date and time stipulated
by oscsc,
failing which the corporation shall
award the contact to other bidders as per
terms of this
tender document, besides other penar
action against the tenderer.
d) The supporting documents shall be
scanned and uproaded by Tenderer
clearly, neagy
and accurately in readable format.
Any alteration, erasures or ovenryriting on
the
supporting documents should be duly
initialed by the authorized signatory.
e) It should be clearly understood by the Tenderer
that no opportunity shall be given to
them to alter, modifi7 or"*ith'arr* any
offer at any stage after submission of
the tender.
0 Any attempt by tenderer to change
the format of any of the supporting documents
of the
tender document while uploading or
any attempt to tinker with the software
of the portal
will render his tender liable for cancellation
and his
subsequent blacklisting.
11. Opening oftenderc
11'1 The Technical Bid will be opened
online in the office of fire Dishict Manager,
oscsc,
at the fixed timc and the date indicated
in ure Nutice Invlflng Tender (Nil).lhe Tenderer
will be at liberty to be present either in person
or through an authorized representative
at
the time of opening of the Technical Bid
with the Bid Acknowledgement Receipt. price
Bids
of only those tenderers shall be opened
whose technlcal bids qualify, at a time
and place of
which notice will be given' The Tenderer
technically qualified will be at liberty
to be present
either in person or through an auHrorized
representative at the tirne of opening
of the price
Bids with the Bid Acknowledgement
Receipt.

11'2 If a single
bidder remains quatified before/ after
technical scrutiny, that bid will be
cancelled considering the same as
a single bid. Financial bid shall not be
opened in case of
single bid' In such case fresh tender
shall be floated as per works Department
offtce
Memorandum No. 15/W dt.01.01.2015.
12. Corrupt practices
12'1 Any bribe' commission, or advantage
offered or promised by or on behalf
Tenderer to any officer or official of
of the
the corporation shall (in addition to
any criminal liability
which theTenderer may incur) debar
his tender from being considered. canvassing
part of' or on behalf of, the tenderer on the
will also make his tender liable to rejection.
12'2 oscsc reserves the right
to reject any or all the tenders without
assigning any reason.
The successfur Tenderer wiil be.
){mated
of the acceptance of his tender by a
15 lPage
I
-t
I

letter/telegram/faVemal l.
12.3 In case of any clear indication of cartelization, the CorporaUon shall reject the
tender(s),and forfeit the EMD,
12.4 OSCSC reserves the right to reject/modify/ alter any terms and conditions of the tender
documents and contract during the subsistence of the contract.
12.5If the information given by the Tenderer in the Tender Document and its Annexures &
Appendices is found to be false/ incorrect at any stage, OSCSC shall have the right to
disqualify/ summarily terminate the contract, without prejudice to any other rights that the
Corporation may have under the Contract and law.
12.6 Documents to be uploaded - List of documents to be uploaded are given of Appendix-
VIII. The scanned copies of documentr in pof format (Printable in A4 size paper) shall be
submitted online along with the tender; otherwise the bidder will be treated as disqualified
in Technical Bid. All documents are to be self-attested by bidder.

Ar
District Manaoer..
^Y
oscsc,. [Link] ru4

16 lPage
 [Link],*o*,,ffi,
PADDY FROM PPC/MANDI TO
RICE MILLS AND GMR FROM RICE
MILLS TO
RRCIDEPOT POINTS.
I. Definitions

a) The term contract shall mean and

include the Invitation to Tender incorporating
all the
instructions to Tenderer, the Tender,
its Annexures, appendices, acceptance
of tender and
such general and special conditions
as may be added to it.
b) The term "contractor" shall mean and include
the person(s), Firm or company with
whom
the contract has been placed including
their heirs, executors, adminishators
and successors
and the permitted assignees as the
case may be.
c) The term "contract Rates" shall mean the rates payment
of accepted by the District Level
Tender committee (DLTC) for and
on beharf of the oscsc.
d) The term "corporation and oscsc", wherever
they occur, shall mean the odisha state
civil
supplies corporauon established
under the companies Act, 1g55, and
will include itsManaging
Director and his/her successor(s).
e) The term ',District Manager, shall
mean CHiEF / Civil Suppties Officer-cum_District
Manager
of Revenue District under whose administrative jurisdiction,
Mandis to which the contract
relates fall' The term "Disbict Manager"
shall also include every other [Link]
for
the time being to execute contracts
on behalf of the OSCSC.
f) The term ,,Godown, shall mean the
OSCSC Depots/ Godowns
/Mandis and include open
platformlplinth built or constructed
for storage of cMR inside or ourside
the owned/hired
depot premises.
g) CMR - Custom Milled Rice
h) The term "seryices" shall mean performance
of any of flre items of work enumerated
in the
tender document or as may be indicated
by the District Manager or an officerading
on his
behalf.
i) The term "Trucks" wherever mentioned
shall mean mechanically driven
vehicle such as Lorries
etc., and shall exclude animal driven
vehicles and Tipper.
i) KMS - Kharif Marketing season which starts
from 1" october & ends in 30b september
next.
k) "sub-Division/ Block" means Revenue sub-Division/
l) DC - Delivery Certificate.
Block in the state of odisha.

m) MTF - Model Tender Format.

lTJPage
E--

II. Parties to the Contract

a) The parties to the Contracts are Contractor and the OSCSC represented by the District
Manager and/or any other person authorized and acting on his behalf.
b) The person signing the tender or any other documents forming part of the tender, on behalf
of any other person or a Firm shall be deemed to warrant that he has the authority to bind
such other person or the Firm, as the case may be, in all matters pertaining to the Contract.
If at any stage it is found that the person concerned had no such authority the OSCSC may,
without prejudice to other civil/criminal remedies, terminate the Contract and hold the
signatory liable for all costs and damages, Further forfeit the Security Deposits the case may
be.

c) Notice or any other action to be taken on behalf of the OSCSC may be given / taken by the
Districl Manager or any officer so authorized and acting on his behalf.
III. Constitution of Contractors
a) Contractors shall, in the tender, indicate whether they are a Sole Proprietary Concern, or
Registered Partnership Firm,.or a Private Limited Company, or a Public Limited Company. The
composition of the partnership, or names of Directors of Company, as applicable, shall be
indicated, The Contractor shall also nominate a person for the active management and control
of the work relating to the Contract during the tenure of the Contract. The person so
nominated shall be deemed to have full authority from the Contractor in respect of the
Contract and his acts shall be binding on the Contractor.
b) If the Tenderer is a partnership firm, there shall not be any re-constitution of the partnership
without the prior writlen consent of the Corporation till the satisfactory completion of the
Contract, falllng whlch the Crntract shall be forlfr wlth llable for termination Lreatirrg it as
brdach of Contract by the Contractor wih consequences flowing there from which includes
forfeiture of Deposit as the case may be,
.Security
c) The Contractor shall notify to the Corporation the death/resignaUon of any of their
partners/directors immediately on the occurrence of such an event. On receipt of such notice,
the Corporation shall have the right to terminate the Contract
IV. Subletting
The Contractor shall not sublet transfer, or assign the Contract, or any paft thereof, If done
contractor will be liable for all consequences arises for breach of contract under clause (III) A
(ii),
V. Relationship with third pafties
All transactions between the Contractor and third parties shall be carried out as between two
principals'without reference to the Corporation in any event. The Contractor shall also undertake
to make third pafties fully aware of the position aforesaid.

lSlPage
r

VI. Liability for personnel

a) All persons employed by the contractor shall be engaged by him as own employees in all
respects, and all rights and liabilities under the Indian Factories Act,
or the workmen,s
- - compensatiorr Act, or fmployees Provident Fund AcL'and bthai-eptpreaHe'diiactmenb,
iirr
respect of all such personnel shall exclusively
be that of the contractor. The contractor shall
be bound to indemnify the corporation against
all the craims whatsoever in respect of its
personnel under the aforesaid enactments,
or any statutory modification there for otherwise
for or in respect of any damage or compensation payable
in consequence of any accident or
injury sustained by any workmen or othbr person
whether in employment of the contractor
or not.
b) Contractor shall also comply with all Rules
and Regulations/ Enactments nrade by the state
Gow'/central Govt. from time to time pertaining
to the contract including all labour laws.
[Link], Commission, Gift etc.
An Act of bribe, gift or advantage, given, promised
or offered, by or [Link] of the
Contractor or any one of thdr partners/DirectorsTAgents
or officials, or any person on his or
her behalf to any officer, officials, representative
or agent of the corporation, or any person
on his or their behalf, for showing any favour
or for bearing to show any disfavor to any
person in relation to the contract, shall
make the contractor liable for termination of
this
contract or any other contract with the corporation
and the contractor shall be liable to
reimburse the corporation of any loss or damage
resulting from such cancellation,
WU. Period of Contract
a) The Contract shall remain in force for KMs 2024-25( Kharif & Rabi) i.e. from the date
of execution of agreement till 30.09.2025 or such tater date as
may be extended by
GoIlGoo for procurement of cMR. The contract can
be extended by the corporation, oscsc
Ltd' on recommendation of DLTC at its sole discretion
on the same rates, terms and conditions
for a further period of 6 months. The action of
oscSC in extending the contract shal be
final and binding on the contractor and shall
not be called in question. Further extension can
be made with mutual consent.
b) The Managing Director reserves the righb to terminate the contract
at any fime during its
currency without assigning any reasons thereof
and the contractors shall not be entiued to
any compensation by reason of such termination.
The action of the Managing Director under
this clause shall be finar, conclusive and binding
on the contractor.
c) The Term and condition of the Tender can
be modified /altered by DLTC in consultation with
MD, OSCSC at any time without assigning any
reason thereof.

19 lPage
r
u. Security Deposit
a) The successful renderer shall furnish, within
seven working days of acceptance of his tender,
a security Deposit for the due performance
of his obligations under the contract. The security
DePosit shall consist of;
b) A sum equivalent 4 q g?lg
, sO
to 5% of the value of the contract i.e. ns.-|..,.....1. submitted
in form of
br0ssed Domand Draftl FDR issudd bii eny'Netione[[Link]
Stheduled Bank and ctrawn
in favour of/ pledged to District Manager,
OSCSC Ltd.
c) A sum equivarent to syo of the esrimated varue of the conrrac r r,". 3!Yo7*'r|mi?r^
irrevocable and unconditional Bank Guarantee
issued from any Nationalized /scheduled
Bank issued in favour of the District Manager,
oscsc Ltd., which shall be enforceable till six
months after the expiry of the contract period.
d) Ifapplicable,anadditionalsumequivalentto20/oof
thevalueof the contract [Link].3..?.g 4gL,,n
in terms of an undeftaking provided by the
' tenderer for relaxation of eligibility conditionl, in
the form of an irrevocable and unconditional Bank Guarantee issued by
Nationalized/scheduled commercial Bank'notified
by RBI (excluding all Urban/Ruralistate co-
operative banks and Gramin Banks) in the format prescribed
in Appendix-IV which shall be
enforceabre tifi six months after the expiry of
the contract period.
e) In case of failure of the tenderer to deposit the Bank
Guarantee as stipulated in clause - IX
within 7 working days of acceptance of his tender,
fufther extension of 7 workjng days can
be given subject to levy of penalty
@1olo of the whole amount of the security Deposit,
0 The security Deposit furnished by the Tenderer
will be subject to the terms and conditions
given in the Annexures and the corporation
will not be liable for payment of any interest on
the Security Deposit.
9) In the event of the Tenderer's failure, after the
communication of acceptance of the tender
by the corporation, to furnish the requisite Security
Deposit by the due date including
extension period his contract shall be summarily
terminated and the corporation shall proceed
for appointment of another contiactor. Any losses
or damages arising out of and incurred by
the corporation by such conduct of the contractor will
be recovered from the $ontractor,
without prejudice to any other rights and remedies
of the Corporation under the Contract and
Law' The contractor will also be debarred from participating
in any future tenders of the
corporation for a period of five years. After the
completion of prescribed period of five
years, the pafi may be allowed to participate
in the future tenders of 6SCSC provided all
the recoveries/ dues have been effected by the
corporation and there is no dispute pending
with th e contractor/parlry.
h) The security Deposit will be refunded to the
contractors on due satisfactory performance of
the services, and on completion of all obligations
by the contractor under the terms of the
contract, and on submission of a "No demand ceftificate,
subject to such deduction from

20 lPage
 the security as may be necessa ry
for recovering the Corporauon,s claims
against the
contractor' The corporation will not be
liable for payment of any interest on
the security
Deposit.
' i) whenever the Security Deposlt fafls short
of tho specified amount, the contractors
shalf make
good the deficit so ftat the total
amount of security Deposit shall not at
any time be less than
specified amount.
x' Liabirity of contractor for rosses suffered
by corporation
a) The contractor shall be liable for all costs, damages, registration
fees, charges andexpenses
suffered or incurred by the corporation
due to the contractor's negligence and
un-workman
like performance of any services under
this contract, or breach ol. any terms
of the contract,
or failure to carry out the work under the
contract, and for ail damages orlosses occasioned
to the corporation, or in particular to any property
or plant betonging to the corporation,
due to any act, whether negligent
or otherwise, of the contractor or his enrployees.
The
decision of the District Mbnager regarding
such failure of the contractor and their
liability
for the losses, etc' suffered by tne corporation,
and the quantifi;ation of such losses,
shall
be final and binding on the Contractor.
b) The contractor shall provide sufficient number of tarpaulins
for each truck to cover fte bags
of cMR and take reasonable precautions
to avoid wetting /damage /loss to cMR
during the
transport' In the event of deficienry in
senrice by contractor in not providing
the tarpaulins
for spreading on the decks of trucks or
for covering the truck after loading, Liquidated
Damages @ Rs' 200/- per truck will be
imposcd by the concerned District Manager/Area
Manager without Prejudice to any other
right or remedies under the contract
and law.
c) without prejudice to the rights of the corporation under sub-clause (a) of this clause, it
is
fufther condition of the contract that in
respect of any shoftage, wastage, loss
or damages
to the goods in transit, the contractor is
liable to pay to the corporation Liquidated
Damages
at twice the cost of cMR i.e. MSp for the
rerevant KMS decrared by Gow, Qf
India' The parties to the contract have
agreed that the amount of Liquidated Damages
specified above represents a genuine
estimate of the loss likely to be caused
to the
corporation by the shortage, wastage,
loss or damage to the goods in transit,
such recovery
of Liquidated Damages shall be affected
without preiudice to the right of oscsc to
initiate
civil/criminal proceedings against the defaulting
contractors where veiitiessuspected that
the shortage/losses occurred due to deliberate/willful
omission, theft, misappropriation,
irregularities etc' committed by the
contractors or theirrepresentatives/employees.
XI. Summarytermination of the Contract
a) In the event of the contractors having been adjudged insolvent or going into liquidation
or
winding up their business or making
arrangement with their creditors or failing
to observe
any of the provisions of this contract
or any of the terms and conditions governing
the
21 f Page
 l
I

v
contract, the DLTC, under intimatjon to Corporation HO
shall be at Liberty to terminate the
contract forthwith without prejudice to any other right
or remedies under the contract and
law and to get the work done for the unexpired period
of the contract at the risk and cost
of the contractors and to claim from the contractors any
resultant loss sustained or cost
incurred.
b) The DLTC, under intinlation to corporatiori shall also
have wiflrout prejudice to otlier right
sand remedies, the right, in the event of breach of
the contract of any of the terms and
conditions of the contract to terminate the contract fofth
with and to get the work done for
the unexpired period of the contracf at the risk and
cost of the contractors and/ or
forfeit
the security deposit or any part thereof for the sum or
sums due for any damages, losses,
charges, expenses or cost that may be suffered or
incurred by the corporation due to the
contractors negligence or un-workman like performance
of any of the services under the
contract.
c) The contractors shall be responsible to supply
adequate and sufficient labour, trucks and
another transport vehicles for loading/unloading transport
and carrying out any other
seryices under the contract in accordance with the
instructions issued by the District
Manager or an officer acting'on his behalf. If the contractors fail to
supply the requisite
number of trucks the DLTC, under intimation to Corporation,
shall at his entire discretion,
without terminating the contract be at liberty to engage
other trucks at the risk and cost of
the contractors, who shall be liable to make good to
the corporation all additional charges,
expenses, costs or losses that the corporation may
incur or suffer hereby. The contractors
shall not, however, be entitled to any gain resulting from
entrustment of the work to another
party' The decision of the District Manager shall
be final and binding on the contractors.
XII. Recovery of losses suffered by the Corporation
a) The corporation shall be at liberty to reimburse themselves for any
damages, losses,
charges, costs or expenses suffered or incurred by
them, or any amount payable by the
Contractor as Liquidated Damages as provided in Clauses
X above, The total sum claimed
shall be deducted from any sum then due, or which at
any time thereafter may become due,
to the Contractors under this, or any other, Contract with
the corporation. In the event of
the sum which may be due from the Contractor as
aforesaid being insufficient, the balance
of the total sum claimed and recoverable from the contractors
as aforesaid shall be deducted
fiom the security Deposit, furnished by the contractor
should this sum also be nonsufficient
to cover the full amount claimed by the Corporation, the Contractor shall pay
to the
Corporation on demand the remaining balance of the
aforesaid sum claimed,
b) In the event of termination of this contract, or in the event
of any breach of any of the terms
and conditions of this Contract by the contractor, the
DLTC shall have the rights to forfeit
the entiie or paft of the amount of Security Deposit of
the contractor or to appropriate the

22l P age
3

or any pail thereof in or tolards

l,:.:'Y.':posit the satisfacrion of any sum due to be
claimed for and darnages, losses, charges, expenses or cost
that may be suffiered or incurred
by the Corporation.
X$I-, Rosppnsibilities of $re Contractor
a) The Transpott contractor is required
to keep continuous & close liaison with
the secre[ary
PACS' Custom Millers, District
Manager and other officials of
oscsc in respect of
procurement of Paddy by
PACS/wSHG/PP, weekly dates
of opening of ppc, expected
quantities 'of Paddy to arrive
at PPC and deploy adequate number
of r,ranspo't vehicres in
time at each PPC for transportation
of Paddy. It must be ensured by the
transport contractor
that Paddy is lifted and transported
from the Ppc to Milrs on the [Link]
of. procurement.
The loading of Paddy at Paddy
Purchase centre to the vehicles
will be done by agencies.
b) The Transport contactor shall transport
the cMp. loaded vehicle after receipt
of Transit pass-
cum-AC Note from the custom
fr{iller. Milter is responsible for
loading of stock onto the
Transpoft contractor's vehicle. The
contractor shall ensure delivery of
the resultant cMR at
RRCs/Depots with adequate protection
& safeg at his own risk. Loading and
unloading of
clt{R will be'conducted under joint
custody of Transpoft contractor. &
custom Miller to ensure
both qualiiy and quantily compliance.
The custom Miller shall have sole
responsibility for
the quaiity of CMR throughout the process.
c) The contractor shall provide a list
of vehicles to be deployed in a month
for the purpose of
transportation under the conrract
by 2na of every month.
d) The contractor shall engage adequate
number of transport vehicles as and
for transportation of Paddy/cMR in when required
accordance with the instructions
issued by the District
Manager or an officer acting on
his behalf.
el The contractor shall be responsible
to engage adequate number of transport
vehicles for
carrying out any other services
under the contract in accordance
with the instructions issued
by the District Manager or an officer
acting on his behalf
0 The contractor shall tra'rsport such
number of bags of cMR as may
be entrusted by the
District Manager or an Officrer acting
on his behalf,
g) The contractor shall obtain daily programme
of paddy from the District Manager or
any
officer acting on his behalf i.e. secretary
PAcs/wsHG lpp forthe next date/day
and also
cMR to be loaded in accordance
with DCs issued to a Miller and shall provide
adequate
number of lorries/kuck in good
condition in accordance with the programme
and shall
ensure that the lorries, trucks etc.
are positioned at the different loading points
as indicated
by the District Manager or any
officer acting on his behalf, daily
at the time specified, so that
schedule of delivery will not be
affected.
h) In special cases the contractor may
also be required at short notice
to arrange to transport
bags of wheat, chana Dar etc.
And shail bound to compty with

W such requests.

23 lPage
a

i) The quantity mentioned in any programme given by the Dishict Manager, or any other officer
acting on his behalf may be altered and the Contractor shall be bound to supply lorries/trucks
required for the quantity shown in the programme. He shall not be entitledto any
compensation whatsoever for not entrusting him with the quantity of work specifiedinane
programme issued to him.

i) The Contractor shall be responsible for the safety of the goods frorn the tirne they are loaded
on their truck from Mandis/Rice Mills until they have been unloaded from the trucksat
destinations as specified in the Contract or as directed by the District Manager or any other
officer acting on his behalf. The contractor shall provide tarpaulins on decks of the truck so
as to avoid loss of Paddy/CMR through the holes/crevices in the deck of the truckand shall
be liable to make good the value of any loss, shortage or damage during transit, The weight
of the bags of Paddy/CMR loadediunloaded intofrom trucks shall be worked out on the
basis of cent percent weighment. The contractor or representative of the Contractor shall be
present at the time of checking of the weights at the loading/unloadingpoints. The District

Manager of the Corporation will be the sole Authority for determining the quantum of the
loss.

k) The Contractor shall be liable to obtain Transit Insurance Cover from a General Insurance
Company in favour of the Corporation against loss or damage to the PaddylCMR entrusted
to him for transpoftation.
l) -l-he
loading of the stocks will be restricted to the rated axle load of the commercial vehicle
prescribed under the Motor Vehicles Act and Rules there under as amended from time to

time and the Contractor will abide by such rules in regard to loading of vehicles. If any
penalty is imposed by any authority or any action is taken, in the event of overloading the
vehicle, the Contractor shall be solely responsible for the same. Any Contractor resorting
to overloading of the trucks in violation of the Rules will be treated as violating the terms
& conditions of this Contract for which his Contract is liable to be terminated.
m) The Contractor shall be liablb for any loss/damage caused by any delay in the delivery of
goods to the Corporation/Custom Miller due to breakdown of vehicle or its detention by the
police 0r other Authorities for non-compliance with any of the Rules and Regulations.

n) The Contractor shall not allow any other goods to be loaded in the lorries/truck in which
the Paddy/CMR of the Corporation are loaded.
o) The Contractor shall periodically inform in writing the reEistration number sand description
of the vehicles used for the transpoft of the goods of the Corporation so as to facilitate
checking of the vehicles by the officers/ officials of the Corporation.
p) The Contractor shall give an undertaking agreeing to abide by the Section 11 of the Carriage

by Road Ad.,2007 and shall undeftake to compensate the loss as per the provisions of MTF.
Further, Contractor shall also submit neceSsary documents of regisffation etc. to the

24 lPage
.a

Corporation.
q) In accordance with the Govt, of India, Ministry of Road Transpoft & Highways programme
for electronic toll collection from vehicles plying over National Highways, the Contractor shall
' €n$ur€ that the toll is paid eleetroriically through pre-paid Iag affixed on the wind screen of
the Vehicles deployed for'Corporation duty which would enable seamless travel through
dedicated lanes installed with Tag readers and facilitate adoption of cashless system and
produce proof of same as and when demanded by the corporation.
r) As the Contractor is responsible for safefi of Paddy/CMR movement of lvhich is enkusted
to
him while in his custody he must take all possible measures like noting down of Engine
number, Chassis Number, Driving License No., and the Photograph of the Driver of the Truck
engaged by him before the dispatch of the stock from the godowns in order to avoidany
missing of trucks with stocks, hijacking, etc. In the event of missing of truck, it is the
responsibility of the Contractor to file an FIR with respective P.S. for investigation and inform
the District Manager and the Head Office within 241 4S hours. It is the responsibility of the
contractor to make good the loss to the Corporation. This loss shall be recoverable from the
contractor at the double the MSP of the Paddy or Economic Cost in case of CMR stock lost
in the missing truck. The contractor shall be liable to pay interest against the value of stocks
from the date of missing of the Truck till the loss is made good to the Corporaljon.
s) Huge quantities of Paddy/CMR to be transported during the Contract period, the tenderers
should have both physical infrastructures in terms of vehicles, maintenance, assured
supply of POL, Lubricants etc., tb keep up the tempo of transportation as well as financial
resources to be able to do so on his own without seeking any mobilization advance from the
Corporation for this purpose.
t) As per Mnimum Threshold Parameters communicated by Govt. of India, Vehicle backing
system is mandatory for paddy transpoftation from PPCs to Mills and CMR from Mill to Depot.
for this purpose the oscsc Ltd. has introduced Vehicle Tracking System from KMS Z}z4-Zs
(Kharif ) onwards in all Districts to monitor the movement of paddy purchased
from ppCs to
Tagged Rice Mills and CMR transpoftation from Mill to Depot. The paddy and CMR Transport
contractor required to install with GPS devices in vehicles at their own cost. The details of the

I
empanelled Agency vendors appointed for this purpose are available in the Transport
Depaftment website i.e. [Link] and [Link],
The Contractor should have sufficient GPS devices on hand as backup, to be utilized
for additional vehicles or in the event of technical problems arising in the already installed GpS
of the used vehide.
It will be the responsibility of the contractor to check the battery charge and viability
of every GPS (magnetic device) before attaching the device for paddy and CMR transport
vehicles before undertaking the transportation of stocks.

25 lPage
I
rt

Xry. Set-off
a) Any sum of money due and payable to the contractor (including
security Deposit refundable
to the Contractor) under this Contract may be appropriated by the
Corporation and set off
against any claim of the Corporation for the payment of any sum
of money arising out of,
" ' -rounder this contract'er'any other Contract-made by'the [Link] with
theCorporation.
b) oscsc reseryes the right to claim from the tenderer any amount
of tax, interest, penalty
and litigation cost, if any, that may be incurred in future due
to GST reporting/compliance
mistake(s) on the part of the service provider.
XV. Book Examination
The Contractor shall, whenever required, produce or cause
to be produced for examination
by the District Manager or any other officer authorized
by him in this behalf, any cost or other
accounts books, account vouchers, receipts, letters, memoranda
or writing, or any copy of,
or extract from, any such document, and also furnish information
and returns, verified in such
manner as may be required, relating to the execution of this Contract.
The decision of the
District Manager on the question of relevancy of any document,
information or return shall be
final and binding on the Contractor. The Contractor shall produce
the required documents,
information and returns at such time and place as may be directed
by the District Manager.
XllI. Volume of work
a) Subject as hereinafter mentioned, the Corporation does not guarantee any definite volume
of work or any particular pattern of selice, at any time, or throughout
the period of the
Contract' The mere mention of any item of work in this Contract
does not by itself confer
aright and/ or confirm any right to the Contractor to demand that
the work relating to all
or any item thereof should necessarily or exclusively be entrusted
to him.
b) The Corporation have the exclusive right to appoint more
than one Contractor and to divide
the work between such contractors in any manner that the Corporation
may decide for
smooth Frocurement and movement of Paddy/CMR and no claim
shall lie against the
Corporation by reason of such division of work. In case of Emergency
corporation can take
extraordinary steps to lift and transport Paddy from PPC Cun
/ from Mills for smooth
procurement operations.
c) If the Contractor is required to perform any seruice in addition to those
specifically provided
for in the ConFact and the annexed schedule of Contractor's remuneration,
the same will be
paid at the rates as fixed by mutual agreement.

d) The question whether a particular service is or is not covered

by any of the seryices
specifically described and provided for in the contract, or is or is
not auxiliary or incidental
to any of such services, shall be decided by the District Manager whose
decision shall be
final and binding on the Contractor.

26 lPage
I
a

e) Thg conlractor'will have thq right. to represent in writing

to the Diqtrict [Link] a
particplar: seruice which they are being,ca*ed
upon to peform is not covqred by any of the
services specifically provided for in the corrtract,
or, as the case may be, is not auxiliary or
incjdefltal lo suclt services, provided that such repre$entetion
in writinq must be made within
15 days after the date of actual performance of
such services. If no such representaticln in
writing is received within the said time, the contractor's
right in fhis regard will be deemed
to haye lreen waived.
XVII. PAYMENT
The tenderer has .to . quote rate per
Quintal on the schedule of Rabes. alreatiy fixed in
consideration tcl source to Destination for a BIocVULB
and in consideration to the location of
PPC and unloading points as well as the prevaiting
conditions in the dishicts suc6 as road
condition, toil gates, prevairing trends of inflation
in fuer rates etc.
i' The Payment will be made by the concerned District Manager of the corporation
on
submission of bills, in,triplicaie, duly supported
by consignee receipts on monthly basis.
ii' The contractor should s$bmit all the bills not later
than 2 months from the date of expiry
of the contract so that the refund of the security
Deposit may be speeded up. Inorder to
facilitate disposal of bills the Contractor is advised
to submit bills rnonthly.
iii' The tenderer, registered under Gsr shall ensure
that the invoice to be raisetl with oscsc
is compliant with the provisions of the GSr Law
and contains the requisite details in an
accurate manner for craiming of tax crediB by oscsc.
iv' oscsc reseryes the right to release the payment of GST amount
(if applicabte) only [Link]
matching of the invoices in the GSTN system.
v' This shall be ensured by the tenderer registered
under Gsr (if applicabte), that the invoice
raised. by him during a month is appropriately
reported in the GST Returns of the said
month.
vi' The bills shall be submitted and processed through
online Billing- Management
system (0BMS) and payment will be made through pFMs platform
for which the
following details shall be provided by the contractors
at the signing of the contract:-
(1) Cancelled Cheque
(2) pAN No.
(3) GST registration copy.

XVEI. RATES
i' All rates will be treated as firm for the period of
the contract. No escalation what so ever
shail either be craimed or considered except
as provided.
ii' The rates for transportation of Paddy/cMR etc.
are on the basis of net weigh of paddy/cMR,

27 lPage
 .l
!

J
iii. No separate remuneration will be payable for the distance
covered by the loaded lorries
for the return journey, or from garage to prace of roading,
or back to garage.
tv. For the purpose of calculation of transportation charges,
the distance shall in all cases be
rounded off to the nearest Kilometer.
Transportation charges shall be paid on the shortest distance.
The distance will bereckoned
-as'fixed blr"the Collector of tlre district or. by an of,ficer: [Link] hehalf and
rounded off
to the nearest Kilometer, which will be final and binding
on the contractor,
vi. No [Link] shall be admissible to the Contractor in
respect of detention of trucks at
the godown or any other loading/unloading points or any other place unless
such detention
is of an extraordinary kind. The decision of the District
Manager in all such matters shall be
final,
XIX. Maintenance and Furnishing of Information:
i' The Contractor shall furnish to the District Manager daily
details of movement of paddy/CMR
entrusted by Government from time to time, from the ppcs
to Rice Mills & from Rice Mills
to RRCs to destinations Lorry wise quantity transported on daily
basis withc,ut fail.
ii' The contractor shall not only maintain complete accounts
but also furnish returns prescribed
as and when requested by theDistrict Manager/ Corporation
in the proforma prescribed.
iii' The contractor shall, whenever required, produce or cause
to be produced, any cost or other
accounts, books of accounb and records for inspection
and scrutinyby the District Managei,
or any officer of the Corporation.
D( Force Maieure.
The contractor will not be responsible for delays which may
arise on account of reasons b6yorrd
their control of which the District Manager shall be the final
authority to decide. strikes by
contractor's workers on account of any dispute between'the
contractors and their workers as
to wages or othenruise will not be deemed to be a reason
beyond the contractors controland
the [Link] be responsible for any loss or damage
which the Corporationmay suffer
on this account. Loss due to fire or theft during transit cannot
be terms as force majeure event.
)OG, Law Governing the Contract & Dispute resolution:
i' The'Contract will be governed by the Laws of Indla for the
time being in force.
' ii' In case of any disputes arising out of and touching upon the contract,
the same will be first
referred'to the Dispute/Grievance Redressal Committee to be
constituted and functioning
at the'Head office of the Corporation, with a view to settle the disputes.
The matter/
dispute shall be referred by the aggrieved party within 30 days from
the date of dispute:
IF''any disputes remain thereafter, the same will be settled
in the court of Law having
conipetent jurisdiction in Odisha only.

23lPage
 *FHFR4LII{F'*MAT'*}N. . ry
The name of the Blocly'UlB, the custom
Mills tagged to the ppc/Depots, quantity
Paddy/cMR procured/delivered in
of the
KMS 2023-24(Kharif / Rabi) are as
below. The information is only
indicative' There may be variations
according to procurement policy & requirement.

Auaniitv;fFaffif
procured in KMS
2023-24 in

delivered in KMS
2023-24 in Oils.

District Manager, oscsc has to fill

the above information before publication
h?;.t* of modet tender

29fPa9e
I
t

Annexure:A
fnstruction for Online Bid Submission
A. Submission of Proposal in the online Potal:
1. The Applicant intending to participate in the bid is required to register in the Portal
i,[Link] furnishing required information about them. This ls a
onetime activityfor registering in Portal. During registration, the Applicant has to attach a
Digital Signature Certificate (DSC) to his / her unique user ID. The DSC used must be of
appropriate class (Class II or Class III) issued from a registered Certifoing Authority such as
n-Code, Sify, TCS, MTNL, etc.
2. To log on to the portal, the Applicant is required to type his/her username and password, The
system will again ask to selecl the DSC and confirm it with the password of DSC. The system
checks the unique ID, password and authenticates the login process for use of portal.
3. The tender documents uploaded by the Tender Inviting Officer in the website
[Link] will appear in the section of "Upcoming Tender" before the
due date of tender sale. Once the due date has arrived, the tender will move to "Active Tender"

Section of the home page. The'publication of the tender will before speciflc period of time till
the lastdate of submission of bids as mentioned ln the'Invitation for Bid'after which the same
will be removed from the list of Active Tenders Any bidder can view or download the-bid
documents from the web site,
4. Furnishing scanned copy of documents is mandatory along with the tender documents
otherwise his/her bid shall be declared as non-responsive and thus liabfe for rejection.
5. In the case of any fallure, malfunctlon, or breakdown of the electrorric systenr userJ durirrg
the e-procurement process, the tender inviting ofFicer shall not accept any responsibility for
failures or breakdowns other than in those systems strictly within their own control,
6. Any third paity/company/person under a service contract for operation of e-procurement
system in the State or his/theii subsidiaries or their parent companies shall be ineligible to
participate in the procurement processes that are undertaken through the e-procurement
system irrespective of who operates the system.
7, For submission of Bids through the e-Procurement Poftal, the bidder shall up load the scanned

copy/copies of document in prescribed format wherever warranted in support of eligibility

criteria and qualification information The on line bidder shall have to produce the

W
30 lPage
I

original documents in support of the

scanned copies and statements uploaded
in the portal
before the specified date as per Tender.
B' Each bidder shall submit only one bid
for one [Link]-, A bid is said to be comprete if
accompanied by cost of bid document
and appropriate bid security. The system shall consider
only the rast bid submitted through the
e-procurement portar.
9' The officer inviting the bid witl clarify queries
on the contract Data on requisition by
the
intendlng Bidder' The bidder may
ask question in the e-procurement portat
using his DS(,
provided the questions are
raised before the date mentioned in
the homepage under critical
dates.
10' Any addendum issued shall paft of the bidding documents and
be
shall be notified in the
websites.
11' The officer inviting the bid shall provide
entire tender document along with forms
and formats
in the portal' The bidder shall carefully go
through the document and prepare Lhe
required
documents and up load the scanned documents
in Portable Document Format to the portal
in
the designated locations of iechnical Bid.
He will fill up the rates in designated
cell and
uploads the same in designated locations
of Financial Bid, using DSC of appropriateclass
shall
effect submission of document.
B. Tender Fees (Non-refundable)
The bidder must deposit Rs. 1000/- (Rupees
one thousands incrusive of GST
@1g%) towards
Tender Document Fee and EMD of
Rr, .5 A? e2g g0 _ (Rupees
-online
,
only)
at the time of submission of application
thr6ugh system only through a process as per works
Department office Memorandum vide
Letter No.17254 dated 05.12 .2012 failingwhich
the bid shall
be rejected.

C. Format and Silning of proposal:

1' The prospective bidder can download
the tender from the website any time after
date and
time of issue of TENDER and save it in
his system and undertake the necessarypreparatory
work offline and upload the completed
tender at his convenience within the due
date and time
of submission The Applicant shall only
submit single copy of the proposal including
required
documents and Price Bid in the online portal
i,e. [Link] within
due date
of submission' In the Financial bid, the
bidder cannot reave any figure blank, He has
to only
write the figures, the words will be self-generated
The Bidders are advised to up-load the
completed Bid document well ahead of
the last date & time of receipt to avoid
any last moment
problem of power/link failures etc.

31 lPage
 2' The Applicant shall go through the Bid carefully
and list the documents those are asked for
submission' He shall prepare all documents
including declaration form, formats and price
bid
etc" and store in the system. The applicant shall
also ensure payment of Bid processing fee
and EMD before submission of proposar
compreted in arr respect.
3' The Applicanr shall log in to the porral with
his osc antJ move to the desired tender for
uploading the documents in appropriate place
one by one simultaneously checking the
documents' once the Bidder makes sure that
all the documents have been up-loaded
inappropriate place he clicks the submit button
to submit the bid to the portal.
4' The bids once submitted cannot be retrieved
or corrected. Bids cannot be re-opened and
cannot be submitted after due date and time,
Thereforg, only after satisfting that all the
documents have been uploaded, the Applicant
should click on submit button.
5' In the e-Procurement process each processes
are time stamped. The system can identify
each
individual who has entered in to the portal
for any bid and the time of entering in tothe
portal.

6' The Bidder should ensure clarity of the document

uploaded by him to the portal especially the
scanned documents by taking Jut sampte printing
Non-submission of legible documents may
render the bid non-responsive However,
the officer Inviting the proposal if so desires
can ask
for legible copies or original copies for verification
with in a stipulated period provided such
document in no way alters the Bidder's price
bid If the Applicant fails to submit the original
documents with in the stipurated date, his
bid security shail be forfeited.
7
' signing of Bid: The Applicant shall digitally
sign on all statements, documenb and certificates
uploaded by him, owing responsibility for
their correcrness/authenticity as per ITAct [Link]
any of the informauon furnished by the Appticant
is found to be falselfabricated
/ bogus his EMD/ Bid security shall stand forfeited
and the bidder is liable to be blacklisted.
D. Submission of proposal:
1. Deadline for Submission of proposal:
The online submission will remain active
till the last date and time of the bid submission.
once
the date and time (server date and time) is
over, the bidder will not be able to submitthe
bid,
The date and time of bid submission shall
remain unaltered even if the specified date for
the
submission of bids decrared as a horiday for
the officer Inviting the Bid.
2. Late Bids:
The system shall rgect submission of any
bid through portal after closure of the receipt time.
For all-purpose the seryer time displayed
in the e-procurement portal shall be the timeto
be
followed by the bidder and concerned officers.

32 lPage
 3. Modification and Withdrawat of Bids:
4' In the e-Procurement Portal, it is atlowed
to modify the bid any number of times
before the
time of submission. The bidder shatt
have to log on to the sysrem and resubmir
Y:::t1and
me oocuments as asked for by the
system including the price bid. In doing
so, the bids already
submitted by the bidder will be removed
automaticatty from the system and thelatest
bid only
will be admitted' But the bidder should
avoid modification of bid at the last
moment to avoid
system failure or malfunction of internet
or traffic jam or power failure. if Ure bidder fails to
submit his modified bids within the
designated time of receipt, the bid already
in the system
shall be taken for evaluation.
5' In the e-Procurement Portal, withdrawal
of bid is allowed. But in such case he has
to write a
letter with appropriate reasons for his
withdrawal addressed to the officer inviting
the bid and
upload the scanned document to portal
in the respective bid before the closure
date and time
of receipt of the bid' The dystem shall not
allow any withdrawal after expiry of the
closure
time of the bid. !
E. Opening and Evaluation of proposal:
1' The Tender Inviting officer shall open
the bids on specified date and time. Bid
opening date
and time as specified in the Notice
Inviting Proposal can be extendei issuing
a corrigendurn
to this effect in the portal, if necessary.
2' The bidders who participated in the
online bidding can witness opening of
the bid from any
system logging on to the portal with
the DSc away from opening place. Applicants
are not
required to be present during the bid
opening to witness the process.
3' In the event of the specified date of bld
opening being declared a holiday for
the officer
inviting the Bid, the bids will be opened
at the appointed time on the next working
day,
4' The opening officers will first bheck
the scanned demand draft towards processing
Fee and
the scanned document of Bid security
with that of the original submitted. If found
in order,
then only further evaluation shall be carried
out, etse the proposal shall be declared
invalid
and be liable for rejected.
5' The bids accompanied with application
fees will be taken up for further evaluation
with respect
to eligibirity, experience and financiar
srrength based on document submitted.
6' The Proposal Inviting officer may be asked
in writing to the Applicant for clarification
with
respect to any document submitted
along with the proposal or any other
matter during the
course of technical evaluation, if necessary.
7
' The Applicant will respond in not
more than 3 days of issue of the clarification
letter, failing
which the bid of the bidder wi, be evaiuated
on its orvn merit.
8' The Technical evaluation of all the bids
will be taken up as per the information
furnished by
the Applicant' But evaluation of the
bid does not exonerate the bidders
from checking their

W 33fPage
?
original documents and if at a later date the bidder is found
to have mislead the evaluation
through wrong information, action) shall be taken against
the bldder/applicant,
9' After technical evaluation of the Proposal and selection of the
technically qualified Appticants,
the financial bids of the technically qualified bidders only shafi
be opened (online) on the due
date and Ume of opening.

W 34 lPage
r---_
I
I

fapability Cerfincetg SaflffJ{ilre}e

Bank:
Branch:
phorre [,1o.

E MaiL,..,.,,..

Letter No. r........^..:.....:

Date

To
The Managing Director
Odisha State Civil Supplies Corporation
Ltd. Bhubaneswar.

is to
This cerlifu that to the best of our knowledge and information,
Mr'lMrs""... ...'......,.residing at .......... (Fuil
address), a customer of our
bank' in our opinion attd based on the rdcords
produced, can be considered good/
worth upto asum
of Rs.......,...............(Rupees crore onry) and has
financiar abirity to meet,i.
arnount indicated above. "rrunrur;; ;;
It is clarified that this information is furnished without
any responsibility on our part ln any
respect wlmt so ever more particularly
either as guarantor or otherwise. This certificate
is issued at
the specific request of the customer for furnishing
the same to you.

Branch Manager/Authorized
Signatory (Seat & Signature)

(The above certificate to be issued

in Letter Head of the concerned Bank)

[Q,p,..-.--

35 lPage
 Anpendix-fI
FORWARDING LETTER

From... (full name & address of the tenderer)

To.

THE DISTRICT MANAGER, OSCSC

Dear Sir,

1. I sutlmit the e-Tender for appointment as Transport contractor for transporiation of paddy from
Mandi to l,lill and cMR from Mill to Depot of (Districtlsub-division/ Btock).

2' i have thoroughly examined and understood all the terms & conditions as contained in the Tender
document, invitation to tender, General Information to Tenderer and its
annexure & appendices and
agree to abide by them.
3' I agree to keep'the offer open for acieptance upto 45 days and further to the extension
further by
30 days in case it is also decided by the District Manager. I/We shall be
boun,J by communication of
acceptance of the offer dispatched within the time. I/we also agree that if the
date up to which the
offer would remain open is declared a holiday for the Corporauon the offer will remain
cpen for
acceirtance till the next working day.
4' I do hereby declare that the entries made in the tender and Appendices/Annexures attached there
in are true and also that I/We shall be bound by the act of my/our duly constitutecl
Attorney.
5' I hereby declSre that my Firm/Company has not been blacklisted or otherwise debarred during
the
last five years by the OSCSC, or any other Public Sector Undertaking or any
Government, or any other
' client, for any failurb to comply with the terms and conditions of any contract, or for violation
of any
Statute, Rule, or Administrative Instiuetions. (*)

OR
I
hereby declare that mylFirm/Company was blacklisted/debarred by (here give the hame
of
the client) for a period of_ , which period has expired on .,.,.,.....,...,........,....(Full
Details of the reasons for blacklisting/debarring, and the communication in this regard,
should be
given) (*)
'(*) (Strike out whatever is not applicable)
I hereby declare that no contract entered into by me/my Firm/Company with the OSCSC, or any other
Public Sector Undertaking or any government, or any other client, has been
terminated before the
expiry of the contract period at any point of tirne during the last five years.

36 lPage
 7' I hereby declare that the Earnest Money Deposit
[Link] Deposit has not been forfelted
or
adjusted agElnst any comPeflsation payable,
in ttre case of any contract [Link] by me/us
with
the oscsc' or any other fubllc sector Undertaking,
or any government durlng the last flve years.
8' r hereby declare that I have not been convicted at
any time by a court of Law or un on"rr." ,oa
.. senbnced to imprisonment for a period of three yea,'s.,or.-$rGF&-

Vwe certiff that all information fumished by m{us is correct and true
and in the event that
dre informauon is found to be incorrec{untue,
the oscsc shall have the right to disqualify me/us
without giving any notice or reason therefore
or summarily terminate the conbact, withouprejudice
to any other rights that the corporation may have
under the contract and Law.

(Signature of tenderer with Seal)

I
r

3TlPage
 Appendix:III
ODISHA STATE CIWL SUPPUES CORPORATION LIMTTED
(A STATE cow. UNDERTAKTNG)
(Disbict Office Address:_)
TECHNICAL TENDER FORM (Annexure-I)
(Technical tender form for the transportation of Paddy/CMR as entrusted
by govt.
From time to time, for KtrlS z02d*Ig

Ref: Tender Notice for transportation of Paddy/cMR as entrusted by oscsc Ltd for KMs 2024-25 (Ref.
No,_Date_)
ilAME OF THE BLOCK & UtB FOR WHICH TENDER FILED:

1. Name of the Tenderer/Firm :

2. Permanent Address :

3. Address of the Head Office of Tenderer/Firm

[Link].
Street No.
Village
Block
District
Pin Code
Phone Number
Aadhar No.

4. Address of Branch Office

[Link].
Street No.
Locality
Pin Code No.
Phone No.

5, Whether Proprietary Firm

Or partnerShip Firm or Limited
Company (Firm Registration Certificate
Should be enclosed)

6. Name & Address of the :

Proprietor/ Pa rtners/Di rectors.
(Partnership Deed/
Memorandum and Articles of
Association Should been closed)
7. Previous experience in transport :
Work (if so proof in support of
This should be enclosed).
B, No. Of Trucks owned and hired l
With registration No., and
Company

38lPage

W
9. Any Branch Office in the Disuict,
If so give address, Phone No., etc.
10. Date and Year of establishment
Of Branch Office in the District

During the last three financial years.

2o2L-22 :

2022-23 :

2423-24 :
12. Assessment years
IT Return Copy:
AY-2022-23 :

AY-2423-24 :

AY-202+25 :

(SignaUre of Tendercr with Seal)

39 lPage
 (To be submitted on non-judicial stamp paper
of appropriate value purchased in the name of
the issuing Bank)

This Deed of Guarantee made this-day of-between*(Name of Bank)having its registered

office at_(place)ind one of its local orr*, at_(hereinafter referred
Sri
the Surety), and
, proprietor / partner / Director of_
toas
at
its registered office (hereinafter referred [Link]
_having
rlio-e*rl
WHEREAsM/s.-(hereinafterreferredtoasTenderer)andhavingitsregisteredofflce
at is bound to furnish security in the form of Bank Guarantee
with oscsc
with submission or tender ror Road r;iil'ontract
..: ..... ..:..i;:::i.: : . .: .:?L:::ffi*i: rrom

WHEREAS the Tenderer as per clause No.-of terms & conditions of the Tender
No' dated has agreed to furnish security by way of Bank
Guarantee
within fifteen days from the date of acceptance
of Tender for Rs...........,....for due performance
of all obligations under the contract.
NOW THIS WITNESSETH: T

1' That the surety in consideration of the above

tender made by the Tenderer to oscsc hereby
undertake to guarantee payment on demand
without demur to oscsc and without notice to
the
Tenderer the said amount of Rs._ (Rupees) within one week from the
date of receipt of
the demand from oscsc on presentation
of this Deed of Guarantee which the Tenderer is
bound
to furnish with oscsc towards security in
connection with his Tender.
2' This Guarantee shall not be affected/discharge
by any infirmity or irregularity on the part of
the
Tenderer and by dissolution or any change
in the constitution of oscsc, Tenderer or the
surety.
3' The surely shall not and cannot revoke
this guarantee during its currency except with previous
consent of OSCSC in writing.
4' Not with standing anything contdined in the
fore going, the surety,s liability under thisGuarantee
is restricted to Rs._.- (Rupees_).
5. This Guarantee shall remain in force and
effective up to.
6' The sure$ will make the payment pursuant
to the Demand issued by oscsc notwithstanding
any dispute or disputes raised by the Tenderer
against oscsc, Bank or any other person(s) in
any suit or proceeding pending before
any court or Tribunal as the surety,s liability under
uris
guarantee being absolute and unequivocal.

7
' Any forbearance, act or omission on the part of oscsc in enforcing any of the conditions
of the

40 lPagc
 said Tender or showing any indulgence by oscsc to the Tenderer shad not discharge the Surety
in any way and the obligations of the surety under this Guarantee
shall be discharged only on
the written intimation thereof being given to the surety by oscsc
contained herein above, unless a demand or claim under this
Guarantee is made on the surety
in writin! on or before.....r......'..,.
the surety shall be discharged from all liabilities under
this Guarantee thereafter.

B' The surety has the power to issue this Guarantee under its Memorandum and Articles of
Association and the person who is hereby executing this Deed
has the necessary powers to do so
under the authority conferred on him by the bank.

SIGNED AND DELIVERED

For and on behalf of
For and on behalf of above named Bank
(Bankers Name and Seal)
I

41 lPage
f

tppeqdim:1(
Proforma of Bank Guarantee to be furnished along with Security Deposit
as
Pedormance Guarantee (where Tenderer does not live requisite
experience as
stipulated in the Tender).

(To be submitted on non-judicial stamp paper of appropriate value purchased

in the name
of the issuing Bank)

This Deed of Guarantee made this day of between (Name of Bank) having its registered
offie at (place) and one of its local offices at (hereln after referred
to as the Surety), and Shri_ Proprietor/partner/ Director
of.........,...... Having iG registered Office at,.....,................ (here in after
referred to as Tenderer).

WHEREAS M/s ,..,.r.........(herein after referred to as ..Tenderer) having its

registered office At ..,......1......is bound to furnish performance Guarantee in the
form of Bank Guarantee with OSCSC in connection with Tender for RT

from..........." .., To ,",".....".....,,..,".at (location).

WHEREAS the Tenderer as per clause no. Of terms and conditions of the tender
No"""'......date',.......'.... Has agreed to furnish peformance Guarantee by way
of Bank............ dt...........,.,,..,...............Guarantee within fifteen days from the date of
acceptance of tender for Rs,,,,.,..,.....for due performance of all obligations
under the
contract.

NOW THIS WITNESSETH:

1' That the Surety in consideration of the above Tender made by the Tenderer
to OSCSC hereby
undertakes to guarantee payrnent on demand without demur to oscsc and without
notice to
the Tenderer the said amount of Rs. (Rupees ) within one week from the date of
receipt of the demand from OSCSC on presentation of this Deed of Guarantee which
the Tenderer
is bound to furnish with OSCSC towards Performance Guarantee in connection
with his Tender.
2. This Guarantee shall not be affected /discharge by any infirmity or irregularity
on the part of the
Tenderer and by dissolution or any change in the constitution of OSCSC, Tenderer
or the Surety.

42 lPa9e
I

3' The surety shall not and cannot revoke this

Guarantee during its currency except with previous
consent of OSCSC in writing.
4'
Not with stancling anything con[ained in
the loiegoing, the Suieties iiabitity under the
Guarantee is restricted to Rs._(Rupees.............
).
5. This Guarantee shall remain in force and effective up to_.
6' The surety will make the payment pursuant to the Demand issued
by oscsc notwithstanding
any dispute or disputes raised by the Tenderer
against oscsc, Bank or any other person(s) in
any suit or proceeding pending before any
court or Tribunar as the surety,s riabirity under this
Guarantee being absolute and unequivocal.
7 ' Any forbearance, act or omission on the part
of oscscin enforcing any of the conditions of
the said Tender or showing any indulgence
by oscsc to the Tenderer shall not discharge
the
surety in any way and the obligations of the
surety under this Guarantee shall be discharged
only on the written intimation thereof being given
to the surety by oscsc.
8' Not with standing anything corltained herein
above, unless a demand or claim under this
Guarantee is made on the Surety in writing
on or before............the Suretyshall be discharged
from all liabilities under Guarantee thereafter,
9' The surety has the power to issue this Guarantee under its Memorandum and Articles of
Association and the person who is hereby
executing this deed has the necessary powers
to do
so under the authority conferred on him
by the bank.

SIGNED AND DEUVERED (Bankers Name and Seal)

For and on behalf of

For and on behalf of above named Bank

43fPage
 Cl-o be issued in the letbr head of the issuing authority)
AppEHDrx-vr
Prcforma of work Experience certlficate to be prcduced by the Tenderer

st. Nature ol Conba Product Financlal Remark

Name of Volume Total Whether
No. the work Year Wise
the ClienV ct transpofted of Work Value Of Work
Period Breakup
Customer /Contracl Handled work executed
executed Of the
In MT /Contract satisfactorily
[Link]
executed (Yes/No)
Executed
FY Amount

Seal and Signahrrc of Issuing Auilrority

44 lPage
I

Appendix
Name of the un,t ContractVaiF- Cash Security @6 Bank Guarantee
of Conbact Value @590 of Contract
,. u _i -_
u*[Link]..

h su l'1, got 7t-l 3ol 4t ?rg'a

" ,

)
4g 7lg'n r

45 lPage
Y

Appendix-yIII
t nt [Link]
"f
All supporting documents except tender document have to be
signed, scanned, and
uploaded in Technical Bid. Price Bid has to be scanned
and uploaded at the requisite places in
the e-Procurenient Systenr.
List pf documpnL<.

1 Forwarding Letter - Appendix- II

2 Technical Bid -Appendix - IIi
4
3
_tlork Experience - Appendix
-oeiaG -
of ownGhictes ln-pdd;$on;r the Tend
5 vehfudin ,osseGion of"-i f"mr;,
betaits of r-rileo
6 nt teiieo lopv oi-iegisieieo Dd;a of trrtnersrrip/ rrremoianoum ino
Articles of Association/ By-laws/ certificate of Registration etc.
As
applicable.
7
&fq qf Attorney of person aignins the tender
8 Duly audited P & Leccount and Bal
F.Y 2027-22,2a2?-zl&2a23-24 shall be submined
along with Tax Audit
Report Uls 44 AB wherever applicable.
9 topv oiiniome Gx Retur; for Ai:iMI-iS, io,;.-.u e-folii-zs.
10
::-... ^_
11 Ar rr,avrr menuonrng mat 5he/he/firm/company is not blacklisted
as per
format at Appendix-IX,
L2 Tender sd
13 Lenrncate under "The carriage by Road Act 2007 & The
'.egrsrrauon
carriage by Road Rule2011" issued by state TransportAuthority (srA)/
Reg io_nal Transpo4 Authority(RTA),
l4 rarucutars or ventctes owned/ hired _ Appendix _ XII/ XI!I.
15 C;pabiiity c;'tincate fi -#nk.*--- -.::" '*
16 LUpy or oocument rn support of deposit of Tender document
fee & EMD.

Signature of Bidder/ Authorized person

46 lPage
.v

AFFTnSVIT
Y
I, Sril5mt._ _ - _ . _Aged abour
slo' lDlo' lwlo' proprietor/Pa*ner/Director
of M/s.-*At-
.Po-
Dist- do hereby solemnly affirm and state as follows:

1. That pursuant to the tender call notice dt._of District Manager, oscsc 1td...,.,..............
For appointment of Transport contractor for transportation
of CMR and paddy, r/my firm/company
am/is an intended bidder to participate in the said tender process.
2' That as per terms & conditions of the tender documents,
I am to declare tha! I/my firm/company
have not been blacktisted by any central/state Gow. organization
or by any public sector
undertakings of the State/Centrat Govt.
3' That l/my company/firm/directorsrof the company/partners
of the firm have not been, at any
time, convicled by a court of an offence and sentenced to imprisonment
for a period of three years
or more.
4' That this affidavit is required to be produced with tender paper
before the authorities of osCSC
Ltd.

5' That the facts stated above are true to the best of my knowledge
and belief. If the above
declaration is found false/ not true during the scrutiny of tender
or the qlrrency of the contract,
I shall be liable for punishment for such breach of the contract as per clause-g (ii)
of tender
documents and my other agreements with oscsc shall also be
liable for termination. Apart from
above, my EMD /-security Deposit may also be forfeited.

Identified by me

Deponents

Advocate

The above deponent being present before me & duly identifled

by Sri_,
Advocate states on oath that the facrs stated above are
true to the best of his/her
knowledge.

***Qeslns$-- __*_qxesslye.yeslslpte/zuUlgle!9ry_
(The above Affidavit shatl be made in a Non-Judicial
Stamp paper worth [Link]/-)

47 l?age
I

Appendix-X
TENDER SUBMISSION UNDERTAKING

Date: %
To,

The District Manager

oscsc Ltd.,

Sub: Acceptance of Terms & Condition of

Tender: Tender Reference No:

Name of BtoctVULB applied:

Dear Sir,

1' I/we have downloaded / obtaileo the tender documents(s)

for the above mentioned render
/ Work from the web site(s) as per your adveftisement.
2' I/we here by certify that I/we have read the entire
terms and conditions of the tender
documents (including all documents like annexure(s),
schedule(s), etc.), which form paft of
the contract agreement and I / we shall abide hereby
by the terms /conditions / clauses
contained therein.
3' Tlte cotligelldurrr (s) issued lrom tirne to time
by your department / organlzagons too have
also been taken into consideration, while submitting
this acceptance letter.
4' I / we hereby unconditionally accept the tender conditions of above mentioned tender
documents(s; Tcorrigendum(s) in its totality
/ entirety.
5' In case any provisions of this tender are found violated,
then your department /organization
shall without prejudice to any other right or
remedy be at libefi to reject thii tender/bid
including the forfeiture of the full said earnest
money deposit absotutely along with taking
action as per other remedies available under
the law.

Yours Faithfully,

(Signature of the Bidder, with Official Seal)

49 lPage
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I
I

Appendix-XI
DETAITS OF OWN VEHICLES IN POSSESSION OF THE TENDERER
1. OWNED VEHICLES:

st. Vehicle Name Capacity Year of RTA Fitness rORM

No. No. of the Insurance
in mts Registration Permit Validity
Owner
B Validity Up
No.& Up to Validity to
Validity UP TO
Up to
I
2
3
4
5
6
7
8
9 i
10
11
t2
13
14
15
16 I
I hereby declare that the above vehicles are not declared
in any other transportation contracts
with oscsc Ltd i'e' cMR/ Paddy/other commodities
Transpoftation or any other purposes.

Signature of the Tender

Name:

50fPage
I
-1
I
I

Appendix-XII
DETAILS OF HIRED VEHICLES IN POSSESSOH OF THE TENDERER
1. HIREDVEHICLES:

Sl. No Vehicle Name of Capacity Year of RTA Permit l,lo. Fitness

No. the in MTS. FORM 24 Insurance Agreement
Registration validity
Owner & Validity Up B Validity Validity Up
up to with the
to UP TO to
owner up to
1

2
3
4
E

6
7
8
9
10

L
11

t2

13

L4

15

16

I hereby declare that the above vehicles are not declared

in any other transportation contracts
with oscsc Ltd i'e' CMR/ Paddy/other commodities
Transpoftation or any other purposes,

Signature of the Tender

Name:

51 lPage
 t

Part-B

FIruANCIAL BIN
(PADDY & CfotR)

52fPage
 i

PRICE trrO

Inqtruc,l*oq
A)

Distance range
Sche-dule of rate (in paisa per
qtl./Krn. (fixed)

0-08 KM (i.e. Up to 08 KM)

22.92 (flatperqil.)
08 -20 KM (i.e. More rhan 0B KM up to 20 KM)
20-40 KM (i.e. More rhan 20 KM up to 40 KM)
0.53
40-80 KM (i.e. More than 40 KM up to 80 KM)
0.28
Beyond 80 KM (i.e. More than g0 KM)
0.28

0-08 KM (i.e. Up to 0B KM)

19.46 (flat perqil.)
08 - 20 KM (i.e. More than 0B KM up to 20
KM) 0.53
2040 KM (i.e. More than 20 KM up to 40 KM)
0.53
40-80 KM (i.e. More than 40 KM irp t" gO ffrdl 0.28

leyond 80 KM (i.e. More than B0 {M) 0.28

Rate for transportation shall be mentioned
for the Block/ulB as prescrioed in the specified
location only in the protected Bill of
Quantities (online Boe. Mentioning of rate anywhere
in the Bid documents other than the designated
location of Financial Bid (online Bo0 by
the bidder shall result in disqualification of
the bidder. Rate includes all taxes, duties, cess
etc. and no other charges would be payable.
A. Rate shail be quoted for transporration of paddy and cMR separatery
in Rs. per
Quintal.
B' only the FINANCLAL BID of a qualified bidder on scrutiny of TECHNICAL
BID shall be
considered and opened.
c' Bidders are to submit only the original BoQ ([Link] format) uploaded
by officer inviting
tender after entering the relevant fields without
any alteration/ deletion / modifiiation,
D' Multiple BoQ submission for a bloc(ulB
by bidder shall lead to rejection of tender.

E' Quoting of lowest rate does not confer any right for setection
of the bidder at the rate
quoted' In view of urgency, the corporation
may further examine the reasonableness of
the offered rate and ask the lowest bidder for
reduction of rate for early finalization of
tender process.
F' Quoting of same rates (L1 only) by more than one bidder could
be construed as an
exceptional circumstance, In such cases, the bidder
having highest average annual
turnover during last three financial years shall
be considered for deciding the successful
bidder' ' If the average annual turnover
during last three financial year happens to be

W 53 lFage
v
same' in such case bidder having highest
financial capabitity (furnished at Annexure-z),
sha, be considered for decidingih" suc...rfur
bidder.

b) lnstruction for Filling-up of Boe Formats: _

The detairs of instructiein for fifling-up

of Boe,format is Eiven as uncrer.
1' The bidder is required to follow the
slab wise rate per quintal mentioned in
the tender
document.
3. The bidders are required to flfl-up
the Boe format in the active ceils onry.
4' The bidder is required to move its
cursor to the row mentioned [Link] Rate in Figures,
to fill up the rate i.e, Rate per
euintal.
5' In case the bidder fails to quote any rate in the desired
active cell or leaves any of the cell
as blank' then the bid shall be treated
as non-responsive bid or cancelled bid.
6' Rate Quoted as Zero in any desired column shall be
treated as working in soR.
7
' The rate to be quoted in rate per
Quintal only and separately for paddy and cMR. such rate
quoted in the desired column shall
be the decision factor to find out the
Lr bidder in the
tendering process. The rate'quoted
other than the BoQ format shall not
be considered at
this end.
8' Any further clariflcation as will be required
by the bidder during the bidding process
or during
filling up of BoQ format, may contact
the officerinviting the bid / GM (procurement) oscsc
Ltd. During official hour.

W
54 lPage
 #
CTHANAG J rlo BE rLLED Up 8Y ilrE

pf wf,lt sclcdhn ond appo[nncnt of conracbr lor tranrpqralin of PADDY lrwn ]iA,tfix I pFp io ilc! tll}s srd
m llfil*t ftlq (cgal from RrcE rfiLLt 6 fitEl RrcrrvhS [Link] {Ric}, oEFor.
)lor rElDERlts. ,,"".,,,,,, .,. /0ATE (?oBEFllrEoupBvtltEDBrnco
of $.
*rlBlddhg
lCunpmy:

pr$[Link]{Fsur"c
flhr 80fi tlryt*murt nd br ilroduk{uru*trcru trffito !r. **{ns rhu*ld }r rst$*{hd r**r s{sxr gn
lffi,n$ ffih***1, Stt 0t &dd6r lr lhbl* lo br rotrM lor thlr trnd*r. &dd[.r* aru dtord i mur ttt ;t*htr k't!
.nd V*kiffimly I
{h c***thr tldd.r frlL to quola rel* ln the rcthr crfir or tcawr il bhrrh thr bH rhdl !N r{rctrd}
{ln cilo fi. tHd.r quolx rutt t' (firel ln tho dsrtmd cetlc rhr[ bo trmstrd rr ro*tng on Ui* X**rl

3t. ElmW,n kr
ilo. ro 8E QUOTEDpER ro EEQUOTEDPER
QUI}ITAL' quilTrt]
ln {ln
of PilloYtromllAlrtDt/
io RICE f$!-L3 rnd Curtom tiilficd
nkr (C$e, kom SICE ltllt.8 to fitc*
Oent'f tnnol,DEpOT.
i
,PPC TO MCE *I[B ffi6ffi

55 lPage
E

'\r
GOVERNMENT OF ODI8HA
WORK$ [Link]

oFflf E |qFMORANDUM

Fi|eNo.07558900012016- \.i }*{\ rW, dated, S . \ ). I?

suu: ergctfoiiti Rbcelpl, Accounfirig iiid Riporting of Cort of Tender paper and
Earnest Money Dapo$lt on submlrrlon
of bldr.

1' rhe state Governmsnl have been working

on formulation of rulEs and procedures for
Erectronic receipr, accounting and reporting
of the receipt of cost of render paper
and Earnest Money Deposit on submiseion
of bids through the e-procuremenr porlal
of Govemment crf odisha i.e 'hiia$il4qndercodinfu,,qox,,ls, for gome time past.
z Ebctronic receipt or cost of ronder paper hae
boen successfuily tested through sBr
payment gateway Now ii has been
decided lo inlroduce eleclronic r€ceipt of cost
of
Tender Paper and Earnort moncy Deporit on submrsston of bids through
payrnent gat€way of designated banks such as sBllclcr BanuHDFC Bank for ail
Govemment Depar,,ents, state psus, statutory
corporations, Autonomous Bodios
and Locar Bodies etc in phaser(ANNExu*E-r),
The process ourine as ws, as
accounting and reporting structure are indipated
below:
a) lt wil ba carried out through a singre banking rra'saction
by the bidder for murtip,6
payments fika Gort ol render paper
and Earnest Money Deposit on gubmission of
blds,
b) Various payrnent modes lik€ lnternet banking/
NEFT/RTGS of Designated ganks anc1
their Aggregator Banks as well can be acceseed
by the intending bidders.
c) Reporting and accounting of the e-rec€ipt$ wlll
be made from a singre source.
d) credit of recripts into the Govemmenl accounls ancr
ro the designated Bank accounl ol
the participating entities indicated in para 2 above would
be faster

3. only lhose bidders who successfully remit their cogt

of render paper and Earnest
Monoy Deporlt on gubmlselon of blds would be erigible
to
parlicipate in the
tenderlbid procels. Th6 biddars with pending or failure payment
status shall not be able
to submit their bid render inviting authdrity, stale procurement ceil, Nrc,
the
designated Bankg shafl not be herd responsibre for
such pendency or failuro,

56 lPage
I 4. [Link] .[Link]
i
a) pes€rE@d Ber{rs (SBl/lClCl BanUHDFC Bank) payment galeway are being integrated

f{r* e-Procurement portal of Govornment of Odisha (htips://[Link] in)

b) The DesiEnatad Bcnks padicipeting in Electronic receipt, accountlng and reportlng

ol Cort ol Tender Paper and Earns6t lloney Degocit on submassion of blds will

nominato a Focal Point Branch called B-FPB, wtto is authorized to collecl and collate all
[Link]. Each such branch will act as the Rec€iving branch and Focal Point Branch
notwilhstanding th€ lact that the bidder might have debitcd hi6 account in any of the
bilnk'$ brunches vlhile tr;liIrlg paynlonl

Proceduret of bid submiseion uring ol€clronic Paymont of tender psper co$t and
EMD by bldder:

a) The bidders have to log onto lhe odisha e-Procurement portal

then gearch
1lilr:sltendqr"[Link]"s-v $) using hitlher digital signature certificate and
and then selsct the fequired activ6 tender from the 'search Active Tendel' oplion Now,
submit button oan ba ciicked against the seleCted tender so thal it comes to lhe "My
Tenders' soction.

b) Uploading of PrequalificstionlTechnieal/Flnanclal bidl The bidders have to upload

the required Prequalification /TechnicallFinancial btd, as mentronsd ln the bldding
dOCUmerl and in lin0 with Wori<s Doiartment office memorandum No 7885M
dt.23.07.2013

c) Elsctronic paymsnt ol tondsr papor cost and EMCI : Then the bidders have to selecl
and submit the bank name as availabls in the payment oplions :

i. A bidder shall mahe electronic payment using his/her internet banking enabled
account with desrgnated Banks or thair aggragalor banks
ri. A bidder having account in olhsr Banks oan mako payment using NEFTIRTGS
lacililY ol dosignalcd Banks

online NEFT/RTGS paymont using inlernet banking of the bank in whlch

the bidder holds his account, by adding the account numb€r as menlioned
in the challah as an inlerbsnk beneficiary

5TlPage
r
.t
t

!l
Y
d) Bid rubmhrlon: Only after receipl of lnlimation at the e-Procurement portal regarding
successful tran8action by bidder lhe cystem will activate the 'Freeze Bid
Submission,
butt<jn to conclude the bid subrnission proceis

e) System gcntrttcd acknowlodgcmont rocoipt for ruccossful bid rubmission;

System will generate an acknowledgsmont receipt for successful bid
submission. The
.bid<ler should {[Link] a note of l$id_lgl_*ennntn( m_$S"dgftnqrylsdggmeflt xecsipl_fff,
tracking their bid status,

6. Setllement of Cost ol Tender papor:

a) Cost of Tender Paper : ln regpect of Governmenl receipts on accounl of cost of

Tender Paper, th€ e-Procurement portar shail genorate a Mrs for the state
Pr@urernent Cell (SPC). The MIS wiil contain an abatracl of the
cost of tender paper
collected with reference to Bid ld€n{fication Numbef. The stat€ procurement
cell
shall generate Bank-wisc challans under lha head of Acoount for Cost of
Tender paper
and instruct thc dosignated Banks to remit the rnoney lo lhe proper head of account of
Slata Government ln respect of the cost of tender paper received through the e-
procurement portal, the remrttsnce to lhe Cyber Treasury account
will be made lo the
Head of Account 0075-Misc. Genaral 'sorvices-gO0-other Receipts -0097-Misc.
Receipls-02237-Cost of Tender paper. ,
b) For lho lime being, the Stata Procurement Cell (SPC) will use over the counter payment
facility of the Odisha Treasury portal. Thereafter, remittance through NEFT & RTGS will
be facilitaled through the Odisha Treasury poriat.
c) Similarly, in case of Slale PSUs, $tatutory Corporalions, Autonomous Bodies and Local
Bodies etc. Cost of Tendsr Paper, the e-Procurement porlal shall generate a MIS for
the StalB Procurement Call (SPC). The MIS will conlain an abstract of the cost of tendar
paper collscted with reference to Bid ldentification Numbor The cost
ot tender papers
will be credited to the rogistered Bank account of the concerned State PSUs, Statutory
Corporations, Aulonomous Bodies and Local Bodieg etc
d) Bank will refund (in case the Tender lnviting Authority (TlA) issues such inslruclions) the
tenderfee and EMD to tfre biddor, in case tho tender is cancelled before opening of Bid
as per direction rcceivect fronr TIA through e-procuremenl system.
e) Back-end fransaelion Matrix ol Eloctronic receipl of Cost ol Tender Paper and Earnest
Money Deposit on submission of bids is onclosed in the Annexure. l.

*ry

5SlPage
I
o
7./ S.{tlcornt ol Ermcrt Moncy Deporit on submirsion of bids:
\ ff," Bank wlll remit ths Etrnolt Monoy Deporlt on sub4isriontcancsllation ot blds
io rcspective bidders accounls a$ per direction received lrom TIA through e-
procurement system

8. Forfeiture ol EMD :

Fodeiture of Earnert Monay Deposit on submlsslon ol bld of defaulting bidder is

occasioned for various reasons.
a)' ln' uasc the €rrnwt fitloney oaporit on *ubmierit l 'ol--bid-]s todeilgdr lhs 6-
Procuremenl portsl will direct the Bank to transfer the EMD value from the Pooling
Account of SPC to the regislored account of the tender inviting authority
b) The Tender invrting authoritiCs of lhe Government Deparlmenls will deposit the
torfeited Earnest Money Deposit on eubmirrion of bid, in the State Government
Treasury under the appropriato head (8782-Cash Remittances and Adjustments
belween lhe officers rondering accounls to the sams Accounts afiicer-112-
[Link]-'1683-Remittances-g1028-Remittances into Treasury) after taking
the amount a$ a rev8nuo receipl in their Cash Book under the head 0975-Misc.
General Services-00- 1 0'l-Unclairned Deposrts-0097-Misc Receipts-02080-Misc.
Deposits and submit the delail account to O,A,G , Puri as a deposit of the Djvtsion.
c) By clicktng submit button, sy$lem will initiate the fodeiture of EMD. System will not allow

the evalualor to edit the initration after clicking tho submit button Forieiture option can
be canred oul rn phased manner like one bidder at a time.
9. Role oI the Banl(s: t
a) Maie necessary provision / cus(omizations at their end to enable the proviston for online
payments / refunds as per lhis document.
b) Provide nscessary real-time messago to bidders regarding successful or unsucceseful
transaclons during online paymenl proco66e8 and redirect them lo e-Procurernent
website with necessery iransaction reference details onabling them to submil their bids
c) The bank shall onsure lransfer of lunds {rom the pooling account to the Government
Headlcurrent accounl of PSUs/ULBs within lhe nexl bank working day as per lh6
directions generaled from e-Procurement portal.
d) Bank should provido timely repcrts and relerence details to NIC enabling them to carry
out their role as stated below,
e) Refund of amount to bidd€r8 as per the XML file provided by e-Procuremenl systern on
the next bank working day lrom the date of generation of the XML lile and also provide a
confirmation to NIC on lhe same

dr{

59 lPage
o\'
10. Rolo of State Procursment Cell:

a) Communicate requirements of Governmenl depailmenls/ State pSUs/ Autonomoue

Bodles/ ULB$ online payment requirements to National lnformatics Centre / the
authorised Bankslor mapping/ customization.
b) ln evnry rvorking rtry. lhe Stale procuremenl Cell shall g*netat*
Ml$ .fror:r ltre.,e-
Procurement po(al to ascertain the lender paper cost received in the e-Tendering
process separately b,ank-wise for the Goyernment Departmenl
and the pSUs/ULBs
The SPC shall generate bank-wise separate online challans from lhe Odisha
Treasury portal and mako the remiltancc through over the counter facility or
NEFT/RTGS (as and when this functionality is available in Treasury portal) and issue
instruction to lhe bank for remiltance of the receipt lo the State Government account.
c) The State Procurement Cell shall bo reaponsibla for providing challan details and
MIS in respect of the rerniltance towards tender paper cost to lhe Tender inviting
authorities for their record.
d) State Procurement Cell shall monitor the progrese of e-Tendering by different
Govornmonl Dapartmonts I State PSUSI Autonomous Bodies I ULBS lhrough MIS
State Procurement Cell shall monitor and send monthly progress reports to the
Government,
e) The e'Procurement Systern willgenerate 5 consolidaled refund & seltlemenl XML lile
as an end of the day activity.
f) e'procurement system will provide a web service lor Payment Galeway (pG) provider
to pull the encrypted refund and setflemenl details in XML file against a day.
g) Sirnilarly, Paymant Gateway (PG) provider will provide a web service to pull the
. refund and settlement status agains( a day.
h) e'procuremont syttom will update the stetus accordingly lor reconciliation report.

1.l. Role of National lnformaflcr Centre :

a) customize e-Procurement software' and web-pages of Government of odisha
(lllg& llJenrleryqO:[Link]. il].i to enable tho provision for electronic payment.
b) The NlC, Odisha wilt modify I redily lhs srrors in electronic data relating to the Chart
of Account.

c) NIC will provide an interface to organisations to download the electronic receipt data.
d) Enable automalic generation of daily XML filos from e-Procurement system and
ensure delivery ol th€ sama to the authorised Banks lor enabling automatic
relund/settlernenl of funds.

*p*-

60 lPage
r o 1

.\t:, NIC shall enable tho e-Procuremenl portal to genersle MIS as required for the Slate
Proarement cell in ordor to maka remiflance o, the tender paper cost to the state
Govemment accounl using the Odisha Treasury portal.
12. Role of Cyber Trcasury :

a) The cost of the tender peper deposited by lhe spc uslng the odisha Treasury portal
which will be accounted for by the Cyber Treasury and it shall submit the
accounts to
A.G, (O) as per lhe establisherl process
b) The Cyber Treasury will provide MIS as requtred to lhe SpC for the purpose of
accounting and reconciliation of lhe electronic romittances made to the State
Government account.
13. Rodressal of Public grievancor :

a) The State Procurement Cell, Odisha, National lnformalics Cenlre. Odisha and the e-
FPB will have an effective procedure for dealing with, public complatnt for e-Receipl
related matters ln cate, any mistake rs detected by any of lhe stakeholders in reporting
of receipt ol tender paper cosl and EMD, aithor suornoto or on being brought to rts
notice, lhe State Procurement Cell, Odisha, National lnformatics Cenlre, Odisha unii,
Cyber Treasury and tho bank will promptly take steps for rectification. The e-Focat point
Branch of the participating 8anks, National lnformatics Centre, Odisha and the Stale
Procuremenl Cell, Odisha will nolily the conlact number and address of the Help Desk
for resolution of any dispute regarding e-Receipt.
14, Applicability and modification ol existiig rulos / order6i
The modalities preocribed in this Office Merfiorandum for downloading of tender paper.
submission and rejection ol bid, acceptance of Bids as well as refund and forfeiture of
earnest deposit will be applicable for electronic submission of bids through e-
portal Extsting provisions regulating cost o{ Tender Paper and Earnest
procuremenl
Money Deposit in OPWD Code and OGFR [Link] stand modifiecj to the extent
prescrrbed in this Office Memorandum.

[Link] arrangements would be made effective afler signing of MoU between the
d66ignatod Bank6 and the Siato Procuromont Celi, firming up ol Banking arrangoment6
and technical integralion bs{ween designated Bank and s-procurement portal

1 This shall take effecl frorn lhe date of issue of thir Office Memorandum
2 Accordingly, reievanl exrsting codal I contractual provision exrsl vide Oll]ce Memorandum
No 6785M dt 0S 05 2A17 of Works Oepartment stbnds ntodified to the above extent
3 This ha$ been cpncurred in by the Finance Departrneni vrde therr UOR No 39-WF"l
dt09112017

u41"4'+tU*?ilIil;
E l [Link],"

51 lPaqe
,,jv
Memo No. \}:_g !. A/V,dated, J l>, t+
Copy forwarded to p S. to Hon'blc Chief Minrrter. Odisha for information and
nocosssry aclion,

FA - cum- Addt.
-rA*,t*
SsJretarr{Jffif;rur,,
Memo N-9. \ \ :*.; t rr.r,l d,rlcd_ ,, l
Copy forwardod t0 OSD to Chiel Secretary. Odisha / gr.
P.S. to Development
Commissioner-cumddditional Chief Secretery, Odisha / Sr, p.S to Additisnal Chief
Secretary, Finance for informalion and neceasary action.

FA - cum- Addl
Memo No. \'1A;y? /W,dslsd,9 r).|\
copy forwarded to Ail Departmontr / Managing Direclor, oB & cc Ltd,
Bhubanelwer / Maneging Dirocior, occ Ltd., Bhubanegwar tor informalion ano necessary
aclion.

a\j-l*-
FA - cum- noo[secreta,fl lYffi?nrunt
Memo No. \-1:-:-<; fw,dated, S l:.l)*
copy forurarded to Elc (civil), odisha,'Bhubrneswnr I Al chief Engineers, odishe /
All Superintonding Enginoerg / All Exocutive Enginarrs (under Works Deprrlmenl) for
infonnation and wide circulation among eubordinalo officee

c," '
FA - cum. Addr HoTm' Uo[.'#u^,
Memo No. \1 >-f,i Aft,dated, 5 .\:*.1)
Copy fonaarded to the PrincipalAccountenl General (A&E), Odisha, Bhubaneswar /
Principal Accounlant Generri, Odisha, Puri Branch, Puri for information and necessary
aclion.

.f^-0,^t*
FA - cum- Addt Jecrerarfi'"%37"#r".,
Memo No. l?:-k c AN, datcd, I |)_ ,ll
Copy fonvardsd lo the Director, Treaguriea & lnspection, Odisha, Bhubaneswsr for
informalion and neccs3ary aclion.

4^'t*^*
FA - curn- Addl Secretary
tNt*r2
tot overnrheol

W
62 lPage
I
o
ANNEXURE.I
t,
Back+nd Trrnaection Matrix of Electronic ,sceipt and remittance of Cosl ol Tendsr
Paper and Earnut Monry Deporil on cubmlrrion of bidr

EorGfGndorEper : Earnert Money Deporit on

---T--- I
rubmigglon ol bide
6fril6s tne c6rt..ot' ' Ifr Casii-'rit"" te ridi#t -of " o Jvii?riir ent
i.- Tne pa/ndii
-

Tender Papor, in case of Departments. amount towardr Errnclt

ioeoartmentc
I
a
Goverrrrnent Departments, shall bo Money Deposit on submissron of bids
collected in separate pooling I shalt be collected in a pooling account
accounts opened in Focal Point opened for this purpose at Focal Point
Branch called e-FPB of resptcliv€ 1 Branch called e-FPB ol rospoctivo
designaled banks [as slatsd in Para I designated banks at Bhubaneswar,
2! al Bhubanesrvar on T+1 day. r and th€ banks will r€mit ths amount to

' respeotivo bidder's account withrn two

working dayr on receipt of instruction
from TIA through refund and settlemenl
of e-procurement systenl

I
ll With reference to the Notice lnviling ll ln case of forfeiture of Earnest
Tenderi Bid ldentification Number, Money Depoeit on submisston ot
i
tho amount so realised is to be bids, lhe e'Procurement Portal will
remitted lo i{ccount
Government dirgcl lhe Bank to transfer the EMD
under tho Head of Account 007$ ; value from ths Pooling Accounl of
Misc. General Services-8oo-Olher i SPC to the registered accounl of the
Receipts -0097-Misc. Receipts- ! tender inviting authority wrthin two
02237-Cosl of Tender Paper working days of receipt of inslruction
lhrough Odisha Treasury Po(al from TlA.
i after opening o{ the bid.
stri;pSUs,i"i*in cusd of statt psu;:-dteiil6ryl-ilffiffii-i0#idi euo on submiision
Statutory corporations, Autonomous Bodleg ol blds strall Lru collecttd in !
Corporalions, and Local Bodios elc. lhe amount, separate pooling accounl of Focol
i Autonomoug towards Cost ol Tender Papor on I Point Branch called e'FPB of
subnrirrion ol bidr shall be collected i respective designated banl$ at
I

i Bodios and
I

: Local Bodies in separatc poalng I Bhubaneswar and the banks will remit
accounlB

i
opened in Focal Point Branih called the amount to respective bidder's

W
63 lPage
ts

-a
of ac@uat on
b6nks at Bhubane$/yar on T+1 day, TIA lhrough rsfund and sotilemont of
c-procurernont $ystem wilhin lwo
working daye lrom reaaipt of su0h
instruction.
Ihe Papor cort will be transfcned ll. ln case of forfeiture o{ Earneil Money
to the rsspoctiv€ currenl accounls Oaporlt on submission of bidr, iho s:
of concemed State PSUs. Statutory Procurement portal will direct the
Corporations, Autonomous Bodleg Benk to trarrsfer the EMO value from
and Local Bodias etc. after opening lhe Pooling Accounl of SPC to the
of bid. rogleterod accounl of ths tender
invlllrB authority within two working
deys of recaipt of insiructlon trom TlA.

64 lPage