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ODISHA STATE CIVIL SUPPLIES

CORPORATION LTD
c 12, NAYAPALLI, BHUBANESWAR - L2
Bh nh"\ bdsLyc& .

TENDER DOCUMENT FOR ROAD

TRANSPORT GONTRACT . PADDY & CMR
FOR KMS 2024-25
(KHARTF & RABr)
Dhamnagar Block

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Paft-A

TECHNICAL BID
(PADDY & CMR)

Dhamnagar Block

t{hn-.
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NOTICE INVTrING TENDER

Office of Chief CSO/ CSO-cum-District Manaoer Odisha

District.....
[Link]\^ Db
TENDER no.= 6 7 6 o"t"a. D 6, d&
a)j,(
Cost of Tender Document is [Link]/- inclusive of GSf for eadt BLOCK/ULB (through ontine
mode).

Online tenders are invited from eligible bidders for selection and appointment of transport
contractors for transpoftation of (i) Paddy from Paddy Purchase Centers (ppcs) Mandis to
/
Rice Mill points (within or outside district) & (ii) Custom Milled Rice (CMR) from Rice Mill points
to Rice Receiving centers (RRG)/Depots (within or outside district).

From Date 06.02.2025

1 Availability of tender documents Downloadable from website: wr,[Link]. in,
[Link] &
www,tendersod isha. gov. i n
Date, time and venue for pre-bid 07.02.2025 at 11.00 A.M in the office
2
conference. :hamber of the CSO, Bhadrak
online submission
Last date and time for
fhrough e-Procurement Portal:
3 of complete Tender Documents with [Link]. in Up
enclosures
to 5.30 PM of date 07.03.202s
Date, time and venue for opening of On dt 10.03,2025 At 11.00 A.M at
4
Iechnical Bid by the Tender Committee Collectorate, Bhadrak
Date, time and venue of submission of
On dt 10.03.2025 At 11.30 A.M onwards
5 original documents in suppoft of scanned
At Collectorate, Bhadrak.
Copies uploaded in the portal for verification
Date, time and venue of Financial
6 Tender Committee
Bid opening by the To be announced after technical bid
(Only of Technically Qualified Bidders) evaluation.

7 Validity Period Tender are to remain open for

acceptance for 45 days from the date
of issue of tender.

8 Language of the tender The tender should be prepared by the

bidder in English language only.

9 Helpdesk Telephone Number CCSQ/CSO-cum-DM's Contact Number :

31 Page
N.B:
[Link],tenderswillbe
opened on the next working day in the same time'
right to cancel anyl all of the
z. District Level Tender committee (DLTC) reserves the
-
tendersatanytimewithoutassigninganyreasonthereof.
3. Further debils can be obtained in the website www,[Link]'in
of
4. The bidder must deposit Tender Document Fee and EMD at the time of submission

tender through online payment gate way service'

please refer to the website
5. Any amendmenV cancellation/ re-tender/ corrigendum
[Link]. [Link] & www,foododisha'in'

W
Chief CSO/ CSO'cum'Distrid Mana ger
oscscLtd. Ubq"lrr\"

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lnvitation to Tender

From:
The District Manager,
OSCSC ttd., (LR er{.y
,\ fr K
To

klt Tn 4 *v*ut,
Dear Madam(s)/ Sir(s),
For and on behalf of the Odisha State Civil $upplies Corporation Ltd. (here in
after called the Corporation) the District Manager, l*[Link] tenders online at
e-Procurement Portal (URL: [ttqg;1itt*[Link]{[Link])v.1n) for appointment of
Transport contractor for Transportation of ( i )
Paddy from Paddy Purchase
Centers (PPCs)/ Mandis To Rice Mill Points (within or outside district) & ( i i ) Custom
Milled Rice (CMR) from Rice Mill Points to Rice Receiving Centre (RRCs)/Depots
(within or outside district) for KMS: 2024-25 (Kharif & Rabi).

(Signature of District Manager)

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\,

render nr....('L.Q-. oated...ft5/r'/ O'

LTD'
ODISHA STATE CIVIL SUPPLIES CORPORATION
DrsrRrcr oFFrcE: ,.,.1a6q.67- e(
TNVITATION TO TENDER AND
Li; ii
ii Spiinr io nimcro ns Fo R r RA]r spo Rrsrro N o F
o, *iliii,fi [ N;' rrrtr- ?rt [Link]
ffiiltr;?iffi niiliiii'yliuiisliis::{l'Sl,{1g1l5H,T*;f
[Link][iiriliwrrnrn on oursrDE prsrnrci) & (ii)r-r^cuslgl_Irr
AFll?En6
CENTERS
LED
RICE rnom irCE MILL PoINTS TO RICE RECEIvING
rOR KMS: 2A24'23
(RRCs)/DEPOTS (WITHIN OR OUTSIDE DISTRICT)

I. IMPORTANTNOTE;
Portal. Aspiring Bidders who
l. Tender documents may be downloaded from e-Procurement
register before participating
have notenrolled/registered in e-procurement should enroll I
through the website i.e. [Link]'in' Bidders
are advised to go through
provided at Annexure-A regarding'Instructions for online Bid Submisston"
instructions

2, Tenderers can access tender documents on the website

i.e, [Link]'gov'in and
tender document into
them with all retevant information and submit the completed
fill
.
electronic tender on the website [Link]'in
Tender and supporting documents should be uploaded
through e-Procurement Portal' Hard
3.
copy of the tender documents will not be accepted'
the tenders will be
Note: If the date fixed for opening of tinders is declared a holiday,
in the same time and venue'
opened on the next working day following the holiday
date of issue of Tender'
4, Tender are to remain open for acceptance for 45 days from the
this day by 30 days and such
The collector of the district may, at his/her discretion extend
extension shall be binding on the tenderers'
is declared a holiday, the
Note: If the date up to which the tender is open for acceptance
tender shall be deemed to remain open for acceptance
on the next working day

following the holiday in the same time and venue'

Tender document fee &
5. Tenderer must deposit Rs.1000/- (inclusive of GST) towards
appropriate EMD. Details regarding this are at Annexure-A'

f,)lilrn-,---.
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I

II. GENERAT INFOR}IATION TO TENDERERS

The Tender specificatlons are twofold:
A. TRANSPORTATION OF PADDY FROM PADDY PURCHASE CENTRES (PPCS) /
MAT{DTS TO RICE T{ILL PSIT'IT$:

B. TRANSPORTATION OF CUSTOM MILLED RICE FROM RICE MILI POINTS TO RICE

RECEIVING CENTERS (RRCS)/ DEPOTS.
Tenderers shall transport paddy/CMR as entrusted by the Corporation from various paddy
purchase centers / Mandisot*tKh,il,rh\(district) to Rice Mill Points located within and/or
outside the district & Custom Milled Rice ftom Rice Mill Points to Rice Receiving Centers
(RRCs)/Depots located within and/or outside the district.

Object ofthe Contract

1.1 The Contractor shall transport paddy from Mandilpaddy purchase centers (PPC) to
variousrice mill points as per the agreement along with such additional ancillary and
incidental duties, services and operations as may be instructed by the District Manager or
any Officer acting on his/her behalf and not in consistent with terms and conditions of this
contract.
1.2 The Transpot contractor shall transport CMR from Rice mill points to various Rice
Receiving Centers as per agreement along with such additional ancillary and incidental
duties, services and operations as may be instructed by the District Manager or any Officer

acting on his/her behalf and not in consistent with terms and conditions of this contract.
1.3 The Transport contractor will be appointed for a blocVULB. The Disbict LevelTender

Committee of each district shall decide to engage transpott contractor for each BloclVULBs.
2. Description of work
2.1 TRANSPORTATION OF PADDY FROM PADDY PURCHASE CENTRE (PPC) /
MANDI I)RICE MILL POIHTS.
2.1.1 The contractor shall transport paddy as entrusted to him from time to time from
paddy Purchase Centers (PPC) of the Block/ULB to various Rice Mills located in the

district or outside district but within the state by Road.

2.1,2 The number of the Mandis/ Paddy Purchase Centers operated in the BlocV Sub-
divisionlDistrict and number of custom millers tagged to each such Blocld Sub- divisionl
District for KMS 2A23-24 (Kharif & Rabi) is at Appendix'I. The information at

Appendix-I is only indicative. There may be variations in quantum of procurement

(according to Food & Procurement Poliry) and requirement.

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shall be done by the

2.1.3 Loading of paddy bags at PPC to the vehicle of the contractor
or as decided
procuring agencies/ Commission Agents of OSCSC i.e. PACS/WSHG/PP/M1IIer
on the platform) shall
"byDLPC. The unloading of paddy at custom miller's premises (dumping
yard and Stacking in the
be done by the contractor, whereas movement from the dumping
mill shall be handled by the concerned miller'
of tlre qualiry
2;[Link]-case'otany dispute-in-respect of quallty at mill'points, the decision
team of district office shall be final and binding'
point & transportation of paddy
2.1.5 The Contractor is required to perform weighment at mill
from PPC to Rice Mill Points.
location of PPC and
2.1.6 The Tenderers must get themselves fully acquainted with the
such as road condition, toll
unloading points as well as the prevailing conditions in the district
prevailing trend of
gates en-route, Ghat Roads, inaccessible Pockets, Natural Barriers,
to have been done
inflation in fuel rates etc. The rates quoted by Tenderer shall be deemed
arising out of any
after such acquaintance. No Tenderer will be entitled to any compensation
must also get acquainted
miscomprehension in this regard. Before tendering, the Tenderer
of paddy. once the
with the conditions of route to be taken by himlher for transpoftation
himself with the
tender is submitted, the Tenderer will be deemed to have fully acquainted
road blockade, diversions
route and he will not be entitled for any compensation on account of
etc. On the route for transportation of paddy'
schedule set by the District
2.1,7 The contractor shall complete the movement within the time
Manager of concern district.
2.2 TRANSPORTATION OF CUSTOM MILLED RICE FROM I}IILTS TO
RICE
RECETVINGCENTER (RRC) / DEPOT.
time to time from Rice
2.2.1 The contractor shall transport cMR as entrusted to him from
district by Road'
Mills of the District to various Rice Receiving Centers located in the
2.2.2 The number of the Rice Receiving center/Depot operated in
the BlocvuLB and number

of Custom Millers tagged to each suih RRC in the selectedBlocUUlB

for KMS 2023'24 (Kharif
There may be
& Rabi) is at Appendix-I. The information at Appendix-I is only indicative.
variations in quantum of procurement (according to Food & Procurement Policy) and

requirement.
level shall be done by the
2.2.3 Loading at Milt points and unloading of cMR bags at RRC
Custom Miller.
of the RRC In-
2.2.4Incase of any dispute in respect of quality at Depot points, the decision
charge quality team of RRClDepot I district office shall be final
and binding'
i

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 - [Link] Contractor is required to perform weighment & transpoftation of Custom Miller Rice

(cMR) from Rice Millto Rice Receiving center (RRC)/Depot Points.

location of Mill Points and
2.2.6 The Tenderers must get themselves fully acquainted with the
RRC$ Depots as well as the [Link] the district
such as road condition, To11
I
prevailing trendof inflation
Gates en-route, Ghat Roads, Inaccessible Pockets, Natural Barriers,
in fuel rates etc. The rates quoted by Tenderer shall be deemed to havebeen
done after
out of any
such acquaintance. No Tenderer will be entitled to any compensation arising
miscomprehension in this regard. Before tendering, the Tenderer must also get acquainted
Once the tender
with the conditions of route to be taken by him/her for transportation of CMR.
himself with the route and
ls submitted, the Tenderer will be deemed to have fully acquainted
diversions etc' on
he will not be entitled for any compensation on account of road blockade,
the route for transportation of CMR.
The contractor shall complete the movement within the time schedule set
by the District
Manager of concern district.

3. Volume of work
the currency of the
3,1 No definite volume of work to be performed can be guaranteed during
to the tender'
contract. However, some items of General Information are given in Appendix-I
give the Tenderer an idea of
The particulars given in the Appendix-I are intended merely'to
for quoting
the approximate quantum of work so as to help in making their own assessment
the rates in accordance with the conditions of the contract.
governed by the terms and
3.2 The Contract, if any, which may arise from this tender shall be
to the Tenderer
conditions of the Contract as set out in the invitation / General Information
and as given in the Annexure and appendices to this tender'

Qualifying conditions for Bidding :

4.1 Minimum Transport Vehicles Required

registered in
4.1.1 Each tenderer should have dedicated 02 (two) separate transport vehicles
his/her name/in the family members of 10 / 17 mts orabove capacity for each unit, he/she
hire
intends to apply under this tender. Additional requirement of vehicles can be availed on

basis as and when required. A bidder can be appointed in any number of Units. The bidder

selected for more than one Unit in a district or in other districts taken
together shall have 02

(two) separate vehicles for each Unit selected'

4.1,2. The tenderer shall furnish particulars of vehicles owned / hired in the format

at Appendix - XI / XII.
that
4.1.3 The tenderer shall not use vehicles usbd for mining and other related activities
could contaminate food-grains. A list of such vehicles (if applicable) suitable
for paddy
transpoftation shall be Provided,
permit of
4.1.4 The tenderer shall furnish copies of RC Book, fitness certificate and valid
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own/hired vehicles declared in the tender along with hire agreement in case of hired vehicles"
4.2 Financial Capabilities of the Tenderer
"
4.2.t As huge quantity of paddy to be transported during the contract period within a time
bound schedule, a contractor should have both physical infrastructure and financial resources
for working capital requirements to fund assured supply of POL, Lubricants etc, for

[:H:X #T H#":'fi iffi :lT:lT:":ffi , wi th o u t see ki n s an v mob i, i za ti o n

;:J:Tj:TJ::il::# nH:#liio,,on*,s to carry out the transportation work

shall furnish capability certificate of Rs. Two Crores for each BloctdULB Level Contract from
any Scheduled Nationalized Bank.
4.3 Capability to engage Manpower
4.3.1 The Transport contractor shall engage his representatives in each paddy purchase
center from where paddy will be transported to the Custom Millers & in each Mill Points to
RRCs. The transport contractors should be capable to employ adequate number of
representatives. The representatives should be capable of coordinating with the district supply
office, PACS / LAMPS / WSHG / PP, Custom Millers & RRC In-charge on day to day basis.

4.3.2 The tenderer is required to submit an action plan along with a list of vehicles to carry
out the transportation job successfully. Incapacity and inability to maintain therequired
physical infrastructure in terms of transport vehicles, manpower and financial resources on

his own by the tenderer as assessed by the DLTC would render his tender rejected or may
lead to termination of agreement executed with him along with forfeiture of Security Deposit.

4.3.3 Tenderer should have experiencb of Transporbation with Manufacturer / PSU / OSCSC

I Govt. Dept. / Public Ltd. Company/Private Limited Company dealing in the field of Food
grains, Sugar, Paddyl Coarse grains or any other non-toxic [Link] should have

executed in the immediate preceding five years work of value of at least:

a) zao/aof the estimated conrracr vatue i,e, J! ?.tra%Ii#[Link]) in one single

contract in one financial year.
oR
?q q ?trl -q
b) 400/o of the estimated contract value i.e, ni... 1in words Rupees) in multiple
contracts in one finical year,
c) In case of Paftnership Company, only the experience of the Frm I Company will
be reckoned and for the purpose the experienle of the Individual Partners will not
be counted.

tArn- 10 lPage
 4.3.4 Experience details in the. Proforma prescribed at Appendix-M shall be furnished by
tenderer. The information furnished in Appendix-Vl shall be supported by experiencecertificate
issued by client(s) on their [Link]. l

4.3.5 Tenderer withou-t-!he yryylsitg..expe1ign(e p,[Link] alrove may a}$o participate

subiect to providinE [Link] that an additionat security shall be submitted in the form
of Bank Guarantee @ 2olo of the contract value from 'Nationalized/Sclreduled Commercial
Bank'notified by RBI (excluding all Urban / Rural i State Co-operative banks and Gramin
Bank), if selected.
:

4.3.6 The tenderer shall furnish Registration Certificate in support of theii transpofiation work
under "The Carriage by Road Act' ZAOT' & Yhe Carriage by Road Rule' 2-011" issued by the
State [Link] Authority (STA) or Regional Transport Authority (RTA).
4'3.7 lt the Tenderer is a partnership firm/Company registered uhder r:ompanies Act 2013,
there shall not be any re-constitution of the partnership Firm/Company as the case [Link]
witl'rout the prior written consent of the Corporation till the satisfactory completion of the
contract.

Note: The year for the purpose of experience will be taken as Firrancial Year (l$April

to 31't March) excluding the financi'al year in which tender enquiry is floated.
Disqualification Conditions.
'l-enderer
5.1 who have been blacklisteci. or otherwise debarred by OSCSC or any department
of cenffal or state government or any other public sector undertaking, or any other client for
any failure to comply with the terms and conditions of any contract, or tbr violation of any
statute, rule , or administration instructions (*) or on any ground including but not limited
to indulgence in corrlrpt practice, fraudulent practice, coercive practice, undesirable practice
or restrictive practice will be ineligible during the period of such blacklisting or last five years
up to the date of submission of bid or the black listing shall be in force till the clate of
submission of bid, if awarded, prior to the said five years. That, the bidder's
Company/Firm/proprietor nor any of it's directors nor partner/s have been convicted by any
court of law nor any criminal case be pending against them before any court of law.

5.2 Any tenderer whose contract with the OSCSC, or any department of central or state
government or any other public sector undertaking has been terminated before the expiry
of the contract period at any point of time during last five years, wilt be ineligible.
5.3 Tenderer, whose Earnest Money Deposit and/or Security Deposit has been foffeited (partly

or fully) by OSCSC or any department of central or state government or any other public
sector undeftaking, during the last five years, will be ineligible.
5.4 If the proprietor / any of the partners of the tenderer firm/any of the director of the
tenderer company have been, at any time, convicted by a court of an offence and still serving

it lnage
 the sentence, such Tenderer wlll be lnellglble'
incurring of any such
5.5 While considering ineligibility arising out of any of the above clauses,
partner in another firm, or
disqualification in any capacity whatsoever (even as a proprietor,
as director of a company etc.) will render the tender disqualified.
shall not be entitled
5.6 A Hindu undivided family (either as a proprietor or partner of a firm)
family (either as
to apply for tender, Any, tender [Link] capaclry. of Hlndu undivided
aproprietororpartnerofafirm)shallbesummarilyrejected.
6 Instructions for submitting Tender
for each BIocVULB of the district'
For the purpose, one transpoft contractor shall be appointed
Contractor in any
However, the Corporation has the exclusive right to appoint more than one
at any time
BlocvuLB that the corporation may decide for smooth paddy procurement operations
and no claim shall lie against the Corporation by reason of such division of
work.

6.1 The Tenderer must fill up and sign the forwarding letter in the format
given in Appendix-

IIand furnish full, precise and accurate details in respect of information asked
for in

Appendix-Ill attached to the form of tender. The fitted and signed Appendices II and III
Portal'
are t9 be scanned and uploaded at the space/packet provided in the e-Procurement
. Detailed instructions to bidders are available at Annexure-A of the tender document'
Bidders

are requested to read the instructions contained therein carefully &. meticulously for
submission of bids through e-Procurement portal'
6,2 Tenderers are to apply separately for each Block/ULB'
6,3 Technical Bid and Financial Bid shall be operied separately.
7 Signing of Tender
(DSC) registered with
7.1The authorizcd signatory shall posscss Digital Signoturc Ccrtificate
the E-procurement Portal for submission of tender documents and MTF.
The DSC
is, signing the
holder/authbrized signatory signing the tender shall state in what capacity he
tender, e.g,, as sole proprietor of the firm, or as a Secretary/Manager/Director etc"'of
a

be disclosed
Limited Company. In case of Partnership firm, the names of all partners should
attorney, having
and'the tejnder shall be signed by all the pa*ners or by their duly constituted
The original or an
authority to bind all the partners in all matters pertaining to the contract.
along with
attested copy, of the registered partnership deeC should be scanned and uploaded
the tender. In case of limited company, the names of all the Directors shall be mentioned,
person signing the tender
and acopy of the Resolution passed by the Company authorizing the
of the
to do so on behalf of the company shall be scanned an"d uploaded along with a copy
, fv,temorandum and Articles of Association of the Company or instruction
to be followed as per

E-Procurement Provisions.
forming
7.2 The Digital Signature Card (DSC) holder signing the tender, or any documents
produce
part of the tender, on behalf of another, or on behalf of a firm shall be responslble to
12 lPage
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- proper Power of Attorney duly executed in his favour, stating that he has authority to bind
such other person, or the flrm, as the case may be, in all matters, pertaining to the Contract.
If the Digital Signature Carcl (DSC) holder so signing the tender fails to produce the said

Power of Atholnqy, his tender shall be sumparily rqjected without prejudic* to any other right

of the Corporation under the law. The hard copy of Power of Attorney will be submitted by
the successful tenderer at the time of awarding of the contract.
7.3 The Power of Attorney should be signed by all the paftners in the case of a pa*nership
concern, by the proprietor in the case of proprietary concern, and by the person who by his
signature can bind the company in the case of a limited I hrt. Ltd. Company. The Power of

Attorney duly signed should be scanned & uploaded.

8. Earnest Money Deposit (EltlD)

8.1 Each tender must be accompanied by an EMD of 3o/o of the estimated value of contract
as indicated irr Appendix-Vll to online system only. Tender Papers not accompanied by the

required EMD shall be summarily rejected.

8.2 The bidder shall be permitted to bid on the express condition that in case he resiles, or
modifies his offer or terms and conditions thereof, after submitting his tender, for any reason
whatsoever during the tender process or any of the information furnished by him/her is
found to be incorrect or false, Earnest Money deposited by him shall stand forfeited, without
prejudice to any other rights and remedies of the Corporation under the

contract and the law & the bidder will be liable for any loss suffered by the Corporation on
account of its withdrawal/ modification etc. Besides forfeiture of EMD, he will also be debarred
from participating in any tender with the Corporation for a period of five yeaF.
8.3 Earnest money shall be forfeited in the event of the bidder's failure (after the acceptance
of his tender) to fiirnish the requisitg security deposit by the due date to take up the work,
without prejudice to any other righE and remedies of Corporation under the contract and law.
8.4 The EMD furnished by the bidders shall be refunded after finalization of tender. The EMD
of selected bidder will be refunded on receipt of confirmation from the Zonal/Regional bank
concerned regarding genuineness of Bank Guarantee submitted towards security by the
successful bidder at the time of execution of Agreement. No interest shall be payable on the
amount of earnest money, under any circumstances.
9. Security Deposit
The successful tenderer shall furnish a Security Deposit within seven working days of acceptance
of his tender for the due performance of his obligations under the contract. The Security Deposit
shall consist of;
3 -r Q o qY- oa
9,1 A sum equivalent to 5olo of the estimated value of the contract i,e. Rs........... submitte-cl in
form of crossed Demand DrafU Fixed Deposit Receipt(FDR) issued by any Nationalized
BanU Scheduled Bank and drawn in favour of/ pledged to District Manager, OSCSC Ltd,
13 lPage
 J7)oqT'60
g.2 A sum equivalent to 5% of the estimated value of the contract i.e. Rs.l. , in form of an
irrevocable and unconditional Bank Guarantee issued from any Nationalized /Scheduled
- Bank issued in favour of the District Manager, OSCSC Ltd., Which shall be enforceable till
six months after the expiry of the contract period.
g.3 If applicable, an additional sum equivalent to 2o/o of the value of the contract i.e.

*r.19.1J.6 1ifl"r^rof an undertaking prgyi-d.-ed by thg tepdelel fo1 relaxation of experience

criteria, in the form of Bank Guarantee issued by Nationalize/Scheduled Commercial Bank'
notified by RBI which shall be enforceable till six months after the expiry of the contract
period.

9.4 If the rate quoted by the bidder is less than 15o/o of the tendered amount, then such a
bid shall be rejected and the tender shall be finalized on merits of rest bids,
If the rate quoted by a bidder is up to L4.99o/o (Decimals up to two digits will be taken
for all practical purposes) less than the estimated cost, it shall be considered in financial bid
evaluation.

9.5 In case of failure of the tenderer to deposit the Bank Guarantee as stipulated in clause
9.1& g.Z within 7 working days of acceptance of his tender, further extension of 7 working
days can be given subject to levy of,penalty @1olo of the whole amount of the security Deposit.

9.6 The Security Deposit furnished by the tenderer will be subject to the terms and
conditions given in the Annexure- I and the Corporation will not be liable for payment of
any interest on the Security Deposit.
9.7 In the event of the tenderer's failure, after the communication of acceptance of the tender
by the Corporation, to furnish the requisite Security Deposit under clause 7 by the due date
or requisite Security Deposit in the form of Bank Guarantee under including extension period
(applicable to submission of BG only), his Contract shall be summarily terminated and the
Corporation shall proceed for appointment of another contractor without any notice. Any

losses or damages arising out of and incurred by the Corporation by such conduct of the
contractor shall be recovered from the contractor, without prejudice to any other rights and
remedies of the Corporation under the Contract and Law. The contractor will also be debarred
from participating in any future tenders of the Corporation for a period of five years. After the
completion of prescribed period of five years, the party may be allowed to participate in the
future tenders of OSCSC provided and all the recoveries/ dues have been affected by the
Corporation and there is no dispute pending with the contractor/party.
10. Submission of Tender

10.1The tender shall be submitted online in two parts,.viz., technical bid and price bid.
10.2 All supporting documents except tender document have to be scanned and uploaded

inTechnical Bid. Price Bid as provided in Part -8, has to be scanned, encrypted and uploaded
at the requjsite places in the e-Procurement portal.
10.3 The envelope/packet in online containing the Technical Bid shall include the following:.'

14 lPage
 a) All the Annexures & Appendices duly signed on each page by the Tenderer should be
scanned and uploaded in e-Procurement portal.
b) Appendix - VIII, duly signed by the
Scanned copies of documents attached, as given at
Tenderer. Tender which does not comply with these instructions shall be sunrmarily
rejected.
c) Tenders should be uploaded /submitted through e-procurement at
[Link] Manual bids/Hard copy of the tender documents will
not be accepted. However, the successful tenderer will have to submit the original hard
copyof tender document duly signed on each page of tender document along with
annexures/appendices duly attested on or before the date and time stipulated by OSCSC,
failing which the corporation shall award the contact to other bidders as per terms of this
tender document, besides other penal action against the tenderer.
d) The supporting documents shall be scanned and uploaded by Tenderer clearly, neatly
and accurately in readabte format. Any alteration, erasures or overwriting on the
supporting documents should be duly initialed by the authorized signatory.
e) It should be clearly understood by the Tenderer that no opportunity shall be given to
them to alter, modif,i or with-draw any offer at any stage after submission of the tender'
0 Any attempt by tenderer to change the format of any of the supporting documents of the
tender document while uploading or any attempt to tinker with the software of the portal
will render his tender liable for cancellation and his subsequent blacklisting.
11. Opening of tenders
11.1 The Technical Bid will be opened online in the Office of tlre District Manager, OSCSC,
at the fixed timc ond the date indicated irr Ure Nutice Invltlng Tender (Nll).Ihe Tenderer
will be at liberty to be present either in person or through an authorized representative at
the time of opening of the Technical Bid with the Bid Acknowledgement Receipt. Price Bids
of only those tenderers shall be opened whose technical bids qualify, at a time and place of
which notice will be given. The Tehderer technically qualified will be at libefi to be present
either in person or through an authorized representative at the time of opening of the Price
Bids with the Bid Acknowledgement Receipt.

11.2 If a single bidder remains qualified before/ after technical scrutiny, that bid will be

cancelled considering the same as a single bid. Financial bid shall not be opened in case of
single bid, In such case fresh tender shall be floated as per Works Department Office
Memorandum No. 16/W dt.01.01.2015.
12. Corrupt practices
12,1 Any bribe, commission, or advantage offered or promised by or on behalf of the
Tenderer to any officer or official of the Corporation shall (in addition to any criminal liability
which theTenderer may incur) debar his tender from being considered. Canvassing on the
part of, or on behalf ol the tenderer will also make his tender liable to rejection.

12.2 OSCSC reserves the right to reject any or all the tenders without assigning any reason.
The successful Tenderer will be intimated of the acceptance of his,.n9.1r1r,
3n .
letter/tel egra m/ fax/emal l. -
12.3 In case of any clear indication of cartelization, the Corporation shall reject the
-tender(s),and forfeit the EMD.
conditions of the tender
12,4 OSCSC reserves the right to reject/modify/ alter any terms and
documents and contract during the subsistence of the contract'
and its Annexures &
12.5 If the information given by the Tenderer in the Tender Document
have the right to
Appendices is found tJ n. futru/ incorrect at any, stage, OSCSC shall
rights that the
disqualify/ summarily terminate the contract, without prejudice to any other
Corporation may have under the Contract and law.
12.6 Documents to be uploaded List of documents to be uploaded are given of Appendix-
-
papeO shall be
vIII. The scanned copies of documents in PDF format (Printable in A4 size
submitted online along with the tender; oiherwise the bidder will be treated as disqualified
in Technical Bid. All documents are to be self-attested by bidder'

@$r
Diskict Manager
oSCSC,. [Link]:[Link]..;

16 lPage
 ANuexuRe-r
TERMS AND GONDITIONS GOVERNING CONTRACTS FOR TRANSPORTATION OF
PADDYFRoMPPc1MAN,1:#:#;ffiMRFRoMRlcEMlLLSTo

I. Definitions

a) The term Contract shall mean and include the Invitation to Tender incorporating all the
instructions to Tenderer, the Tender, its Annexures, appendices, acceptance of tender and
such general and special conditions as may be added to it.
b) The term "Contactor" shall mean and include the person(s), Firm or Company with whom
the contract has been placed including their heirs, executors, administrators and successors
and the permitted assignees as the case may be.
c) The term "Contract Rates" shall mean the rates of payment accepted by the District Level
Tender Committee (DLTC) for and on behalf of the OSCSC.
d) The term "Corporation and OSCSC", wherever they occur, shall mean the Odisha State Civil
Supplies Corporation established under the Companies Act, 1956, and will include itsManaging

Diredor and hislher successor(s).

e) The term "District Manager'shall mean CHIEF / Civil Supplies Officer-cum-District Manager
of Revenue District under whose administrative jurisdiction, Mandis to which the contract
relates fall. The term "Disbict Manager" shall also include every other [Link] for
the time being to execute contracts on behalf of the OSCSC.
f) The term "Godown' shall mean the OSCSC Depotsl Godowns lMandis and include open
platform/plinth built or constructed for storage of CMR inside or outside the owned/hired
depot premises.
g) CMR - Custom Milled Rice
h) The term "Seruices" shall mean performance of any of dre items of work enumerated in the
tender document or as may be indicated by the District Manager or an officer acting on his
behalf.
i) The term "Trucks" wherever mentioned shall mean mechanically driven vehicle such as Lorries

etc., and shall exclude animal driven vehicles and Tipper.

j) KMS - Kharif Marketing Season which starts from 1" October & ends in 30s September
next.
k) "Sub-Division/ Block" means Revenue Sub-Division/ Block in the State of Odisha.
l) DC - Delivery Certificate.

m) MTF - Model Tender Format.

lTlPage
 II. Parties to the Contract
a)ThepartiestotheContractsareContractorandtheoscscrepresentedbytheDistrict
Managerand/oranyotherpersonauthorizedandactingonhisbehalf.
forming part of the tender' on behalf
b) The person signing the tender or any other documents
warrant that he has the authority to bind
of any other person or a Firm shall be deemed to
. suih oth6i'peiSon oi,$1e-rirrn;-as"the{iiEE firey-t*i in
alrinaffiefs-perbining to tne con*"ct'

IfatanyslageitisfoundthatthepersonconcernedhadnosuchauthoritytheoSCSCmay,
withoutprejudicetoothercivil/criminalremedies,terminatetheContractandholdthe
forfeit the Security Deposits the case may
signatory liable for all costs and damages, Further
be.
of the OSCSC may be given / taken by the
c) Notice or any other action to be taken on behalf
DistrictManageroranyofficersoauthorizedandactingonhisbehalf.
IlL Constitution of Contradors
Proprietary Concern, or
a) Contractors shall, in the tender, indicate whether they are a Sole
company, or a Public Limited company' The
Registered Paftnership Firm, or a Private Limited
compositionofthepartnership,ornamesofDirectorsofCompany,asapplicable,shallbe
person for the active management and control
indicated. The contractor shall also nominate a
[Link]
from the contractor in respect of the
nominated shall be deemed to have full authority
ContractandhisactsshallbebindingontheContractor.
re'constitution of the partnership
b) If the Tenderer is a partnership firm, there shatl not be any
titl the satisfactory completion of the
without the prior written consent of the Corporation
llable for termination trealirtg it as
conract, falllng whlch the crntract shall be foflfr wlth
flowing there from which includes
brdach of contract by the contractor wih consequences
forfeiture of Security Deposit as the case may be'
c)TheContractorshallnotifytotlleCorporationthedeath/resignationofanyoftheir
an event. on receipt of such notice'
partners/directors immediately on the occurrence of such
theCorporationshallhavetherighttoterminatetheContract.
IV, Subletting
the contract, or any part thereof' If done
The contractor shall not sublet, transfer, or assign
for breach of contract under clause (IID &
contractor will be liable for all consequences arises
(ii),
V' RelationshiP with third Pafties
. All transactions between the contractor and third
parties shall be carried out as between wvo
event. The contractor shall also undertake
[Link] reference to the corporation in any
tomakethirdpartiesfullyawareofthepositionaforesaid.

lSlPage
VI. Liability for Personnel
a) All persons employed by the Contractor shall be engaged by him as own employees in all
respects, and all rights and liabilities under the Indian Factories Act, or the Workmen's
'compensation AcS or Emptoyees Provident'Fund Act, 'aniJ otlief applicable enactments, in
respect of all such personnel shall exclusively be that of the Contractor. The Contractor shall
be bound to indemnify the Corporation against all the claims whatsoever in respect of its
personnel under the aforesaid enactments, or any statutory modification there for otherwise
for or in respect of any damage or compensation payable in consequence of any accident or
injury sustained by any workmen or othbr person whether in employment of the Contractor
or not.
b) Contractor shall also comply with all Rules and Regulations/ Enactments nrade by the state
Govt,/Central Govt. from time to time pertaining to the Contract including all labour laws,
[Link], Commission, Gift etc.
An Act of bribe, gift or advantage, given, promised or offered, by or on'behalf of the
Contractor or any one of their parilrers/Directors/Agents or officials, or any person on his or
her behalf to any officer, officials, representative or agent of the Corporation, or any person
on his or their behalf, for showing any favour or for bearing to show any disfavor to any
person in relation to the Contract, shall make the Contractor liable for termination of this
Contract or any other Contract with the Corporation and the contraclor shall be liable to
reimburse the Corporation of any loss or damage resulting from such cancellation.
VUI. Period of Contract
a) for KMS 2A24-25 ( Kharif & Rabi) l.e. from the date
The Contract shall remain in force
of execution of agreement till 30.09.2025 or such later date as may be extended by
GOI/GOO for procurement of CMR. The contract can be extended by the Corporation, OSCSC
Ltd. on recommendation of DLTC at its sole discretion on the same rates, terms and conditions
for a further period of 6 months. The action of OSCSC in extending the contract shall be
final and binding on the contractor and shall not be called in question, Further extension can
be made with mutual consent.

b) The Managing Director reserves the rights to terminate the Contract at any time during its
currency without assigning any reasons thereof and the Contractors shall not be entitled to
any compensation by reason of such termination. The action of the Managing Director under
this clause shall be final, conclusive and binding on the Contractor.
c) The Term and condition of the Tender can be modified /altered by DLTC in consultation with
MD, OSCSC at any time without assigning any'reason thereof.

t(}an-
19 lPage
IX, Security DePosit
working days of acceptance of his tender'
a) The successful renderer shall furnish, within seven
of his obligations under the contract' The
security
a security Deposit for the due pefformance
Deposit shall consist of;
rrra nr rhe contract ,.".ir!..!-.?3..I3Yor,o.o in form of
b)Asumequivalentto5%ofthevalueoftheContracti't
ffo$sedDemandoraftlFDRissr,iodbyany-NtitionaliiedsdnUscheduledBankanddrawn
infavourof/ pledged to District Manager, OSCSC Ltd' ,b+qO9T-rtof an
the value of the contract i.e'"Ri"l, iri form
c) A sum equivalent to 5% of estimated

irrevocableandunconditionalBankGuaranteeissuedfromanyNationalized/Scheduled
Ltd" which shall be enforceable till six
Bank issued in favour of the District Manager, oscsc
months after the expiry of the contract period' l4q bAq - ry
value of the contract i'e' Rs""""""'L'
d) If applicable, an additional sum equivalent to 2olo of the
provided by the tenderer for relaxation of eligibility
conditions' in
, in terms of an undeftaking
the form of an irrevocable and unconditional Bank Guarantee issued by
by RBI (excluding all urban/RuraUState co'
Nationalized/scheduled commercial BanK notified
in Appendix-IV which shall be
operative banks and Gramin Banks) in the format prescribed

enforceable till six months after the expiry of the

contract period'
as stipulated in clause - IX
e) [Link] of failure of the tenderer to deposit the Bank Guarantee
extenslon of 7 working days can
within 7 working days of acceptance of his tender, fufther
begivensubjecttolewofpenalty@1oloofthewholeamountoftheSecurityDeposit.
0TheSecurityDepositfurnishedbytheTendererwillbesubjecttothetermsandconditions
givenintheAnnexuresandtheCorporationwillnotbeliableforpaymentofanyintereston
the SecuritY DePosit.
of acceptance of the tender
g) In the event of the Tenderer,s failure, after the communication
by the due date including
by the corporation, to furnish the requisite security Deposit
period his contract shall be summarily terminated and the
corporation shall proceed
extension
arising out of and incurred by
for appointment of another contra&or. Any losses or damages
wilt be recovered from the contractor'
the Corporation [Link] conduct of the contractor
withoutprejudicetoanyotherrightsandremediesoftheCorporationundertheContraciand
[Link]
completion of prescribed period of five
Corporation for a period of five years, After the
of oscsc provided all
years, the parlry may be allowed to participate in the future tenders
and there is no dispute pending
the recoveries/ dues have been effected by the corporation
with the contractor/PartY'
on due satisfactory performance of
h) The security Deposit will be refunded to the contractors
the Contractor under the terms of the
the services, and on completion of all obligations by
subject to such deduction from
contract, and on submission of a "No demand ceftificate,
20 lPage
 ' the security as may be necessary for recovering the corporation's
claims against the
interest on the Security
[Link] Corporation will not be liable for payment of any
DePosit.

i) whenever the securis-Depos[ fails"shoft 0f 'tfia specifl€d amount, the contractors shall make
not at any time be less than
good the deficit so that the total amount of Security Deposit shall
sPecified amount.
[Link]
fees, charges andexpenses
a) The contractor shall be liable for all cosb, damages, registration
negligence and un-workman
suffered or incurred by the corporation due to the contractor's
breach of any terms of the contract'
like performance of any services under this contract, or
all damages orlosses occasioned
or failure to carry out the work under the contract, and for
plant belonging to the Corporation'
to the Corporation, or in particular to any propedy or
Contractor or his entployees' The
due to any act, whether negligent or otherwise, of the
and their liabiliW
decisionof the District Manager regarding such failure of the contractor,
quantifi6ation of such losses' shall
for the losses, etc. suffered by the corporation, and the
be final and binding on the Contractor'
for each truck to cover he bags
b) The Contractor shall provide sufficient number of tarpaulins
to CMR during the
of CMR and take reasonable precautions to avoid wetting /damage /loss
[Link]
after loading, Liquidated
for spreading on the decks of truck or for covering the truck
Damages e) Rs. 200/- per truck will be imposed by
the concerned District Marrager/Atea

Managerwithoutprejudicetoanyotherrightorremediesunderthecontractandlaw,
(a) of this clause, it is
c) without prejudice to the rights of the corporation under sub-clause
wastage, loss or damages
further condition of the contract that in respect of any shoftage,
Corporation Liquidated Damages
to the goods in transit, the Contractor is liable to pay to the
[Link]
amount of Liquidated Damages
India. The parties to the contract have agreed that the
loss likely to be caused to the
specified above represents a genuine estimate of the
to the goods in transit' Such recovery
Corporation by the shortage, wastage, loss or damage
the right of oscsc to initiate
of Liquidated Damages shall be affected without prejudice to
where veiitiessuspected that
civillcriminal proceedings against the defaulting Contractors
theft,misappropriation,
the shortage/losses occurred due to deliberateiwillful omission,
irregularities etc. committed by the contractors or theirrepresentatives/employees.
XI. Summary termination of the Contract
or going into liquidation or
a) In the event of the contractors having been adjudged insolvent
creditors or failing to observe
winding up their business or rnaking arrangement with their
and conditions governing the
any of the provisions of this contract or any of the terms
21 lPage
Qld',>*
''
contract, the DLTC, under intimation to Corporation HO shall be at Liberty to terminate the
contract forthwith without prejudice to any other right or remedies under the contract and
law and to get the work done for the unexpired period of the contrac[ at the risk and cost
of the contractors and to claim from the contractors any resultant loss sustained or cost
incurred.
b) The DLTC, [Link] to [Link] shall alsp have witltout prejudice to ollrer right
sbnd remedies, the right, in the event of breach of the contract of any of the terms and
conditions of the contract to terminate the contract fofth with and to get the work done for
the unexpired period of the contracf at the risk and cost of the contractors and/ or forfeit
the security deposit or any part thereof for the sum or sums due for any damages, losses,
charges, expenses or cost that may be suffered or incurred by the Corporation due to the
contractors negligence or un-workman like performance of any of the services under the
contract.
c) The contractors shall be responsible to supply adequate and sufficient labour, trucks and
another transport vehicles for loading/unloading transport and carrying out any other
services under the contract in accordance with the instructions issued by the District
Manager or an officer acting on his behalf. If the contractors fail to supply the requisite
number of trucks the DLTC, under intimation to Corporation, shall at his entire discretion,
without terminating the contract be at liberty to engage other trucK at the risk and cost of
the contractors, who shall be liable to make good to the Corporation all additional charges,
expenses, costs or losses that the Corporation may incur or suffer hereby. The contractors
shall not, however, be entitled to any gain resulting from entrustment of the work to another
party. The decision of the District Manager shall be final and binding on the contractors.

XII. Recovery of losses suffered by the Corporation

a) The Corporation shall be at liberty to reimburse themselves for any damages, losses,
charges, costs or expenses suffered or incuried by them, or any amount payable by the
Contractor as Liquidated Damages as provided in Clauses X above. The total sum claimed
shall be deducted from any sum then due, or which at any time thereafter may become due,
to the Contractors under this, or any other, Contract with the Corporation. In the event of
the sum which may be due from the Contractor as aforesaid being insufficient, the balance
of the total sum claimed and recoverable from the Contractors as aforesaid shall be deducted
fiom the Security Deposit, furnished by the contractor should this sum also be nonsufficient
to cover the full amount claimed by the Corporation, the Contractor shall pay to the

Corporation on demand the remaining balance of the aforesaid sum claimed.

b) In the event of termination of this Contract, or in the event of any breach of any of the terms
and conditions of this Contract by the contractor, the DLTC shall have the righG to forfeit
the entiie or paft of the amount of Security Deposit of the contractor or to appropriate the
22lP age
 Security Deposit or any part thereof in oi towards the satisfaction of any sum due to
lt
be
claimed for and damages, losses, charges, expenses or cost that may be suffiered or incurred
by the Corporation.
XIII. Respon$ibilitiea"of ,the Contrastorr
a) The Transpott contractor is required to keep continuous & close liaison with the SecreSary
PACS, Custom Millers, District Manager and other officials of OSCSC in respect of
procurement of Paddy by PACS/WSHG/PP, weekly dates of opening of ppC, expected
quantities of Paddy to arrive at PFC and deploy adequate number of transpor.L vehicles in
time at each PPC for transportation of [Link] must be ensured by the transport contractor
that Paddy is lifted and transported from the PPC to Mills on the same,day of. procurement.
The loading of Paddy at Paddy Purchase Centre to the vehicles will be done by
agencies.
b) The Transport conEactor shall transport the CMF. loaded Vehicte after receipt of
Transit pass-
cum-AC Note from the Custom trliller, Miller is responsible for loading of stock onto the
Transpott contractort vehicle. The Contractor shall ensure delivery of the resultant
CMR at
RRCs/Depots with adequate protection & safegr at his own risk. Loading
and unloading of
CITIRwill be'conducted under joint custody of Transport contractor" & Custom Miller to ensure
both quality and quantity compliance. The Custom Miller shall have sole [Link]
for
the quality of CMR throughout the process.
c) The Contractor shall provide a list of vehicles to be deployed in a month for
the purpose of
transportation under the conlract by Znd of every month.
d) The Contractor shall engage adequate number of transport vehicles as and
when required
for transpoftation of Paddy/CMR in accordance with the instructions issued by
the District
Manager or an officer acting on his behalf.
e) rne contractor shall be responsible. to engage adequate number of transport vehicles for
carrying out any other services under the Contract in accordance with the
instructions issued
by the District Manager or an officer acting on his behalf

0 The Contractor shall transport such number of bags of CMR as may be entrusted
by the
District Manager or an Officer acting on his behalf.
g) The Contractor shall obtain daily programme of paddy from the District Manager or
any
officer acting on his behalf i.e. Secretary PACS/WSHG/PP for the next date/day and
also
CMR to be loaded in accordance with DCs issued to a Miller and shall provide adequate
number of lorries/kuck in good condition in accordance with the programme
bnd shall
ensure that the lorries, trucks etc. are positioned at the different loading points
as indicated
by the District Manager or any officer acting on his behalf, daily
at the time specified, so that
schedule of delivery will not be affected.
h) In special cases the Contractor may also be required at short notice to
arrange to transport
bags of wheat, chana Dal etc. And shall bound to comply wlth such requests.

Or,r- 23 lPage
f

i) The quantity mentioned in any programme given by the Distict Manager or any other officer
acting on his behalf may be altered and the Contractor shall be bound to supply lorries/trucks
required for the quantity shown in the programme. He shall not be entitledto any
compensation whatsoever for not entrusting him with the quantity of work specifiedinane
programme issued to him.
The Coltracior shall'lre responsiblefor the safety of the goods front the time they are toarled
on their kuck from Mandis/Rice Mills until they have been unloaded from the trucksat
destinations as specified in the Contract or as directed by the District Manager or any other
officer acting on his behalf. The contractor shall provide tarpaulins on decks of the truck so
as to avoid lossof Paddy/CMR through the holes/crevices in the decks of the truckand shall
be liable to make good the value of any loss, shortage or damage during transit' The weight
of the bags of Paddy/CMR loaded/unloaded intoffrom trucks shall be worked out on the
basis of cent percent weighment. The contractor or representative of the Contractor sltall be
present at the time of checking of the weights at the loading/unloadingpoints. The District
Manager of the Corporation will be the sole Authority for determining the quantum of the
loss.

k) The Contractor shall be liable to obtain Transit Insurance Cover from a General Insurance
Company in favour of the Corporation against loss or damage to th0 PaddylCMR entrusted
to him for transpoftation.
-Ihe
l) loading of the stocks will be restricted to the rated axle load of the commercial vehicle
prescribed under the Motor Vehicles Act and Rules there under as amended from time to

time and the Contractor will abide by such rules in regard to loading of vehicles. If any
penalty is imposed by any authority or any action is taken, in the event of overloading the
vehicle, the Contractor shall be solely responsible for the same. Any Contractor resorting
to overloading of the trucks in violation of the Rules will be treated as violating the terms
& conditions of this Contract for which his Contract is liable to be terminated.
m) The Contractor shall be liable for any loss/damage caused by any delay in the delivery of
goods to the Corporation/Custom Miller due to breakdown of vehicle or its detention by the

police br oiher Authorities for non-compliance with any of the Rules and Regulations.

n) The Contractor shall not allow any other goods to be loaded in the torries/trucks in which
the Paddy/CMR of the Corporation are loaded.
o) The Contractoi shall periodically inform in writing the registration number sand description
of the vehicles used for the transport of the goods of the Corporation so as to facilitate
checking of the vehicles by the officersl officials of the Corporation.
p) The Contractor shall give an undertaking agreeing to abide by the Section 11 of the Carriage
by Road Act,2007 and shall undeftake to compensate the loss as per the provisions of MTF.
Further, Contractor shall also submit necessary documents of registration etc. to the

24 lPage
,\

Corporation.
q) In accordance with the Govt, Of India, Ministry of Road Transpo* & Highways programme
for electronic toll collection from vehicles plying over National Highways, the Contractor shall
ensure that the toll-is paid eleetronically through pre-paid Tag affixed on the wind sereen of
the Vehicles deployed fo,- Corporation duty which would enable seamless travel through
dedicated lanes installed with Tag readers and facilitate adoption of cashless system and
produce proof of same as and when demanded by the Corporation.
As the Contractor is responsible for safety of Paddy/CMR movement of lvhich is enBusted to

him while in his custody he must take all possible measures like noting down of Engine
number, Chassis Number, Driving License No., and the Photograph of the Driver of the Truck
engaged by him before the dispatch of the stock from the godowns in order to avoidany
missing of trucks with stocks, hijacking, etc. In the event of missing of truck, it is the
responsibility of the Contractor to file an FIR with respective P.S. for investigation and inform
the District Manager and the Head Office within 241 4B hours. it is the responsibility of the
contractor to make good the loss to the Corporation, This loss shall be recoverable from the
contractor at the double the MSP of the Paddy or Economic Cost in case of CMR stock lost
in the missing truck. The contractor shall be liable to pay interest against the value of stocks
from the date of missing of the Truck tilt the loss is made good to the Corporation.
s) Huge quantities of Paddy/CMR to be transporled during the Contract period, the tenderers
should have both physical infrastructures in terms of vehicles, maintenance, assured

supply of POL, Lubricants etc., tb keep up thc tcmpo of transportation as well as financial
resources to be able to do so on his own without seeking any mobilization advance from the
Corporation for this purpose.
q As per Minimum Threshold Parameters communicated by Govt. of India, Vehicle facking
system is mandatory for paddy transportation from PPCs to Mills and CMR from Mill to Depot,
for this purpose the OSCSC Ltd. has introduced Vehicle Tracking System from KMS 2024-25
(Kharif ) onwards in all Districts to monitor the movement of Paddy purchased from PPCs to
Tagged Rice Mills and CMR transportation from Mill to Depot. The Paddy and CMR Transpoft
contractor required to install with GPS devices in vehicles at their own cost. The details of the
empanelled Agency / vendors appointed for this purpose are available in the Transport
Department website i.e. [Link]. and [Link].
The Contractor should have sufficient GPS devices on hand as backup, to be utilized
for additional vehicles or in the event of technical problems arising in the already installed GPS

of the used vehicle.

It will be the responsibility of the contractor to check the battery charge and viability
of every GPS (magnetic device) before attaching the device for paddy and CMR transport
vehicles before undertaking the transportation of stocks.

25 lPagr
\

XIV, Set-off
a') Any sum of money due and payable to the Contractor (including Security Deposit refundable
to the Contractor) under this Contract may be appropriated by the Corporation and set off
against any claim of the Corporation for the payment of any sum of money arising out of,
.- - -roundet .thls'[Link]-other C-ontraelrnade by'the eontraetor with theCorporation.
b) OSCSC reserves the right to claim from the tenderer any amount of tax, interest, penalty
and litigation cost, if any, that may be incurred in future due to GST repoding/compliance
mistake(s) on the part of the service provider.
XV. Book Examination
The Contractor shall, whenever required, produce or cause to be produced for examination
by the District Manager or any other officer authorized by him in this behalf, any cost or other

accounts books, account vouchers, receipts, letters, memoranda or writing, or any copy of,
or extract from, any such document, and also furnish information and returns, verified in such
manner as may be required, relating to the execution of this Contract. The decision of the
District Manager on the question of relevancy of any document, information or return shall be
final and binding on the Contractor. The Contractor shall produce the required documents,
information and returns at such time and place as may be directed by the District Manager.
Xl/I. Volume of work
a) Subject as hereinafter mentioned, the Corporation does not guarantee any definite volume
of work or any pafticular pattern of seruice, at any time, or throughout the period of the
Contract. The mere mention of any item of work in this Contract does not by itself confer
aright and/ or confirm any right to the Contractor to demand that the work relating to all
or any item thereof should necessarily or exclusively be entrusted to him,
b) The Corporation have the exclusive right to appoint more than one Contractor and to divide
the work between such Contractors in any manner that the Corporation may decide for
smooth procurement and movement of Paddy/CMR and no claim shall lie against the
Corporation by reason of such division of work. In case of Emergency Corporation can take
extraordinary steps to lift and transport Paddy from PPC / CMR from Mills for smooth
procu rement operations,

c) If the Contractor is required to perform any seruice in addition to those specifically provided
for in the Contract and the annexed schedule of Contractor's remuneration, the same will be
paid at the rates as fixed by mutual agreement.

' d) The question whether a particular service is or is not covered by any of the services
specifically described and provided for in the Contract, or is or is not auxiliary or incidental
to any of such services, shall be decided by the District Manager whose decision shall be
final and binding on the Contractor.
26 lPage
 I

" e) The Conlractor'will have thg right. to represent in writing to the District Manager
.that a.
particplar service which they are being called upon to perform is not covered by
any of the
services specifically provided for in the Contract, or, as the case may be, is not auxiliary or
incidentalto such services, [Link] representation in writing nnust be made within
15 days after the date of actual peformance of such services. If no such representatign in
writing is received within the said time, the Contractor's right in this regard will be deemed
to have been waived
XI/II. PAYMENT
The tenderer has .[Link] rate per Quintal on the schedule of Rates.,already fixed in
consideration tcl Source to Destination for a B;ioclVULB and in consideration to the location
of
PPCand unloading points as well as the prevailing conditions in the disti-icts such as road
condition, toll gates, prevailing trends of inflation in fuel rates etc.
i. The Payment will be made tly the concerned District Manager of ihe Corporation on
submission of bills, in triplicate, duly supported by consignee receipts on monthly
basis.
ii' The contractor should submit all the bills not later than 2 months frorn the
date of expiry
of the Contract so that the refund of the Security Deposit may be speeded up. Inorder
to
. facilitate disposal of bills the Contractor is advised to submit bills rnonthly.
iii. The tenderer, registered under GST shall ensure that the invoice to be I'aisetl with
OSCSC
is compliant with the provisions of the GSI Law and contains the requisite details
in an
accurate manner for claiming of tax credib by OSCSC,
iv. OSCSC reserues the right to release the payment of GST amount (if applicabte) only post
matching of the invoices in the GSTN system.
v. This shall be ensured by the tenderer registered under GST (if applicable), that the invoice
raised by him during a month is appropriately reported in the GST Returns of the
said
month.
vi. The bills shall be submitted and processed through Online Billing Management
System (OBMS) and payment will be made through PFMS platform for which the
following details shall be provided by the contractors at the signihg of the contract:-
(1) Cancelled Cheque
(2) pAN No.
(3) GST registration copy.

XVIU. RATES
i' All rates will be treated as firm for the period of the contract. No escalation what
so ever
shall either be claimed or considered except as provided.
ii. The rates for transportation of Paddy/CMR etc. are on the basis of net weigh of paddy/CMR.

Zl lPage
 iii. No separate remuneration will be payable for the distance covered. by the loaded lorries
for the return journey, or from garage to place of loading, or back to garage.
iv. For the purpose of calculation of transportation charges, the distance shall in all cases be
rounded off to the nearest Kilometer.
Transportation charges shall be paid on the shoftest distance, The distance will bereckoned
as fixed by the Colleclor of the district or by an officer acting on his hehalf and rounded cff
to the nearest Kilometer, which will be final and binding on the contractor,
vt. No compensation shall be admissible to the Contractor in respect of detention of trucks at
the godown or any other loading/unloading points or any other place unless such detention
is of an extraordinary kind. The decision of the District Manager in all such matters shall be
final.
XIX. Maintenance and Furnishing of Information:
i. The Contractor shall furnish to the District Manager daily details of movement of Paddy/CMR
' entrusted by Government from time to time, from the PPCs to Rice Mills & from Rice Mills
to RRCs to destinations Lorry wise quantity transported on daily basis withc,ut fail.
ii, The Contractor shall not only maintain complete accounts but also furnish returns prescribed
as and when requested by the District Manager/ Corporation in the proforma prescribed,

iii. The Contractor shall, whenever required, produce or cause to be produced, any cost or other
accounts, books of accounb and records for inspection and scrutinyby the District Managei'
or any officer of the Corporation.
b( Force Maieure.
The contractor will not be responsible for delays which may arise on account of reasons b6yorrd
their control of which the District Manaqer shall be the final authority to decide. Skikes by
contractor's workers on account of any dispute betweeri'the contractors and their workers as
to wages or othenrrrise will not be deemed to be a reason beyond the contractors controi and
the contractors shall be responsible for any loss or damage Which the Corporationmay suffer
on this account. Loss due to fire or theft during transit cannot be terms as force majeure event.
)Ofl. Law Governlng the Contract & Dispute resolution:
i. The,Contract will be governed by the Laws of india for the time being in force.
ii. In case of any disputes arising out of and touchlng upon the contract, the same will be flrst
referred'to the Dispute/Grievance Redressal Cbmmittee to be constituted and functioning
' at the'Head Office of the Corporation, with a view to settle the disputes. The matterl
dispute shall be referred by the aggrieved pafty within.30 days from the date of dispute;
If,'any disputes remain thereafter, the same will be settled in the Court of Law having
competent jurisdiction in Odisha only.

Oav 2SlPage
 I

Anppqdir:tr
cFH FR {,1 ttlFon MATI0I,{
The name of the BlocklulB, the
custom Mills tagged to the ppc/Depots, quantity
PaddyicMR procured/delivered of the
in KMS 2023-24(Kharif / Rabi) are
as below. The information is only
indicative. There may be variations procurement
according to poricy & requirement.

procured in KMS

No. Of
Quantity oJ Cl,tE
Tagged delivered in KMS
2O23-24in

District Manager, oscsc has to fill

the above information before publication
#;.tn" of model tender

29 lPage
 Annexure-A
Instruction for CInlim! ffld Submis*ian
A. Submission of Proposal in the online portal:
1. The Applicant intending to participate in the bid is required to register in the pofial
[Link]*'[Link];irn-fuinlsfilnii-iequired infoimation dbout them. This ls a
onetime activityfor registering in Portal. During registration, the Applicant has to attach a
Digital Signature Certificate (DSC) to his / her unique user ID. The DSC used must be of
appropriate class (Class II or Class III) issued from a registered Certifuing Authority such as
n-Code, Sify, TCS, MTNL, etc.
To log on to the potal, the Applicant is required to type his/her username and password, The
system will again ask to select the DSC and confirm it with the password of DSC. The system
checks the unique ID, password and authenticates the login process
for use of portal.
3. The tender documents uploaded by the Tender Inviting Officer in the website
[Link] will appear in the section of "Upcoming Tender" before the
due date of tender sale. Once the due date has arrived, the tender will move to "Active Tender"

Section of the home page, The publication of the tender will before specific period of time till
the lastdate of submission of bids as mentioned in the'Invltation for Bid'after which the same
will be removed from the list of Active Tenders Any bidder can view or download the bid
documents from the web site.
4. Furnishirig scanned copy of documents is mandatory along with the tender documents
otherwise his/her bid shall be declared as non-responsive and thus liable for rejection.
5. In the case of any fallure, malfunctlon, or breakdown of the electronic syslelrr usecl c,lurirrg
the e-procurement process, the tender inviting officer shall not accept any responsibility for
failures or breakdowns other than in those systems strictly within their own control.
6. Any third party/company/person under a service contract for operation of e-procurement
system in the State or his/their subsidiaries or their parent companies shall be ineligible to
participate in the procurement processes that are undertaken through the e-procurement
system irrespective of who operates the system.
7. For Submission of Bids through the e-Procurement Portal, the bidder shall up load the scanned

copy/copies of document in prescribed format wherever warranted in suppoft of eligibility

criteria and qualification information The on line bidder shall have to produce the

30 lPase
 Original documenb in support of the scanned copies and statements uploaded in the portal
before the specified date as per Tender.
B. Each bidder shall submit only one bid for one package. A bid is said to be gompfete if
accompanied by cost of bid document and appropriate bid security. The system shall consider
only the last bid submitted through the e-procurement poftal.
9, The Officer inviting the bid will clarify queries on the ContractData on requisition by the
intending Bidder' The bidder may ask question in the e-procurement portal using his DSC,
provided the questions are raised before the date mentioned in the homepage
under critical
dates.
10. Any addendum issued shall be part of the bidding documents and shall be notified in the
websites.
11' The Officer inviting the bid shall provide entire tender document along with forms
and formats
in the portal. The bidder shall carefully go through the document and prepare the required
documents and up load the scanned documents in Portable Document Format to the portal
in
the designated locations of Technical Bid. He will fill up the rates in designated Cell and
uploads the same in designated locations of Financial Bid, Using DSC of appropriateclass
shall
effect submission of document.
B. Tender Fees (Non-refundable)
The bidder must deposit Rs. 1000/- (Rupees one thousands inclusive of GST
€l1go/o) towards
TenderDocumentFeeandEMDofR',-'^&t\og-ffn"_-(Rupees-only)
at the time of submission of application through online system only through a process
as per works
Department office Memorandum vide Letter No.17254 dated 05.12.2017 failing which
the bid shall
be rejected.

Format and Signing of proposal:

1' The prospective bidder can download the tender from the website any time after date and
time of issue of TENDER and save it in his system and undertake the necessary preparatory
work offline and upload the completed tender at his convenience within the due date and
time
of submission The Applicant shall only submit single copy of the proposal including required
documents and Price Bid in the online poftal i.e. [Link] within due
date
of submission. In the Financial bid, the bidder cannot leave any figure blank. He has to only
write the figures, the words will be self-generated The Bidders are advised to up-load the
completed Bid document well ahead of the last date & time of receipt to avoid any last moment
problem of power/link failures etc.

31 lPage
 2. The Applicant shall go through the Bid carefully and list the documents those are asked for
submission. He shall prepare all documents including declaration form, formab and price bid
etc., and store in the system. The applicant shall also ensure payment of Bid processing fee
and EMD before submission of proposal completed in all respect.
$. The Applicant shall log in
to the portal with his'o$C and move tCI the deEired tender for
uploading the documents in appropriate place one by one simultaneously checking the
documents. Once the Bidder makes sure that all the documents have been up-loaded
inappropriate place he clicks the submit button to submit the bid to the poilal.
4. The bids once submitted cannot be retrieved or corrected. Bids cannot be re-opened and
cannot be submitted after due date and time. Therefore, only after satisfying that all the
documents have been uploaded, the Applicant should click on submit button.
5' In the e-Procurement process each processes are time stamped. The system can identify each
individual who has entered in to the portal for any bid and the time of entering in tothe
poftal.
6. The Bidder should ensure clarity of the document uploaded by him to the portal especially the
scanned documents by taking out sample printing Non-submission of legible documents may
render the bid non-responsive However, the Officer Inviting the proposal if so desir,es can ask
for legible copies or original copies for verification with in a stipulated period provided such
document in no way alters the Bidder's price bid If the Applicant fails to submit the original
documents with in the stipulated date, his bid security shall be forfeited.
7. Signing of Bid: The Applicant shall digitally sign on all statements, documenb and certificates
uploaded by him, owing responsibility for their correctness/Euthenticity as per ITAct [Link]
any of the information furnished by the Applicant is found to be false/ fabricated

/ bogus his EMDI Bid security shall stand forfeited and the bidder is liable to be blacklisted,
D. Submission of Proposal:
1. Deadline for Submission of proposal:
The online submission will remain active till the last date and time of the bid submission. once
the date and time (Server date and time) is over, the bidder will not be able to submitthe bid.
The date and time of bid submission shall remain unaltered even if the specified date for the
submission of bids declared as a holiday for the officer Inviting the Bid.
2. Late Bids:
The system shall reject submission of any bid through portal after closure of the receipt time.
, For all-purpose the server time displayed in the e-procurement portal shall be the timeto be
followed by the bidder and concerned officers.

{hrF 32 lPage
 3. Modification and Withdrawal of Bids:
4. In the e-Procurement Portal, it is allowed to modify the bid any number of times before the
final date and time of submission. The bidder shall have to log on to the syslern and resuhmit
the documents as asked for by the system including the price bid. In doing so, the bids already
submitted by the bidder will be removed automatically from the system and thelatest bid only
will be admitted. But the bidder should avoid modification of bid at the last moment to avoid
system failure or malfunction of internet or traffic jam or power failure. If tlre bidder fails to
submit his modified bids within the designated time of receipt, the bid already in the system
shall be taken for evaluation.
5, In the e-Procurement Portal, withdrawal of bid is allowed. But in such case he has to write a
letter with appropriate reasons for his withdrawal addressed to the Officer inviting the bid and
upload the scanned document to portal in the respective bid before the closure date and time
of receipt of the bid. The system shall not allow any withdrawal after expiry of the closure
time of the bid.
E. Opening and Evaluation of proposal:
1, The Tender Inviting Officer shall open the bids on specified date and time. Bid opening date
and time as specified in the Notice Inviting Proposal can be extended issuing a corrigendurn
to this effect in the poftal, if necessary.
2' The bidders who participated in the online bidding can witness opening of the bid from any
system logging on to the portal with the DSC away from opening place. Applicants are not
required to be present during the bid opening to witness the process.
3. In the event of the specified date of bid opening being declared a holiday for the Officer
inviting the Bid, the bids will be opened at the appointed time on the next working day.
4. The opening Officers will first check the scanned demand draft towards Processing Fee and
the scanned document of Bid Security with that of the original submitted. If found in order,
then only further evaluation shall be carried out, else the proposal shall be declared invalid
and be liable for rejected.
5' The bids accompanied with application fees will be taken up for further evaluation with respect
to eligibility, experience and financial strength based on document submitted.
6. The Proposal Inviting Officer may be asked in writing to the Applicant for clarification with
respect to any document submitted along with the profosal or any other matter during the
course of technical evaluation, if necessary.
7, The Applicant will respond in not more than 3 flays of issue of the clarification letter, failing
which the bid of the bidder will be evaluated on its own merit.
8. The Technical evaluation of all the bids will be taken up as per the information furnished by
the Applicant. But evaluation of the bid does not exonerate the bidders from checking their

33 lPage
I

original documents and if at a later date the bidder is found to have mislead the evaluation

-through wrong information, action) shall be taken against the bidder/aiplicant.

9. After technical evaluation of the Proposal and selection of the technically qualified APplicants,
the financial bids of the technically qualified bidders only shall be opened (online) on the due

34 lPage
i

epxaxue*
r,npahilitf eprfiffici*e

Bank:
Branch:

Date

To
The Managing Director
Odisha State Civil Supplies Corporation
Ltd. Bhubaneswar.

is to
This certifo that to the best of our knowtedge and information,
Mr./Mrs...,... .........,...residing at .,....,,. (Full address), a customer of our
ban( in our opinion alrd based on the records produced, can be considered good/ wo,rt! upto asum
of Rs............".........(Rupees crore only) and has financial ability to meet the expenses up tothe
amount indicated above.

Itls clarified that this information is furnished without any responsibility on our paft in any
respect what so ever more particularly either as guarantor or otherwise. This certificate is issued
at
the specific request of the customer for furnishing the same to you.

Branch Manager/Authorized
Signatory (Seal & Signature)

(The above certificate to be issued in Letter Head of the concerned Bank)

Oa.€
35 lPa9e
 AnRsrldix:Il

FORWARDING LETTER

From... (full name & address of the tenderer

Dear Sir,

1.. I submit the e-Tender for appointment as Transport contractor for transportation of Paddy from
Mandi tr: tvlill and CMR from Mill to Depot of (DistricVSub-division/ Block).
2. i have thoroughly examined and understood all the terms & conditions as contained in the Tender
and
document, invitation to tender, General Information to Tenderer and its annexure & appendices
agree to abide by them.
3. I agree to keep'the offer open for acceptance upto 45 days and further to the extension fufther by
30 days in case it is also decided by the District Manager. I/We shall be bound by communication
of

acceptance of the offer dispatched within the time. I/we also agree that if the date up to which the
offer would remain open is declared a holiday for the Corporation the offer will remain open for
acceptance till the next working day.

4. I do hereby declare that the entries made in the tender and Appendices/Annexures attached there

in are true and also that I/We shall be bound by the act of my/our duly consUtuterJ Attorney.
5. I hereby decl6re that my Firm/Company has not been blacklisted or otherwise debarred during the
last five years by the OSCSC, or any other Public Sector Undertaking or any Government,
or any other

. client, for any failureto comply with the terms and conditions of any contract, or for violation of any
Statute, Rule, or Administrative Instiuetions. (*)
oR'
I hereby declare that my/Firm/Company was blacklisted/debarred by (here give the hame of
the client) for a period of^ which period has expired on ..,'.,..",, ",..'.,,. "...,..(Full

bemib of the reasons for blacklisting/debarring, and the communication in this regard, should be
given) (*)
.(x) (Strike out whatever is not applicable)
q, I hereby declare that no contract entered into by me/my Firm/Company with the OSCSC, or any other
public Sector Undertaking or any government, or any other client, has been terminated before the

expiry of the contract period at any point of time during the last five years.

36 lPage
 l. I hereby declare that the Earnest Money Deposit and/or Security Deposit has not been forfelted
or

adjusted against any compensation payable, in the case of any Contract entered into by me/us with
years.
the OSCSC, or any other Public Sector Undertaking, or any government during the last five
g. I hereby declare that I have not been convicted at any time by a Court of Law of an offence and
prisonment for-a per:iod of [Link]*'.or,, ITloro,' .'
snnienced to irn

I/We celtify that all information furnished by me/us is correct and true and in the event that
the information is found to be incorrecVuntrue, the OSCSC shall have the right to disqualify melus
without giving any notice or reason therefore or summarily terminate the contract, withoutprejudice
to any other rights that the Corporation may have under the Contract and Law.

(Signature of tenderer with Seal)

*
-r

fl
a

3TlPage
 I

Y
*ppsndiY:uI
LIMITED
ODISHA STATE CIVIT SUPPLIES CORPORATION
(A SIATE GOVT. UNDERTAKTIIG)
(District Office Address:.
TECHNICAL TENDER FORM (Annexure-l)
for the transPorta'P::ll'*gil{n as entrusted
bY 9ovt,
-. lf**
(Technical tender form
timetctlme;-fotKlvl$ 1OA4-2S
-r-ender paddy/cMR as entrusted by oscsc Ltd for KMs 2024-25 (Ref'
Ref: Notice for transportation of
No.*----*Date--J
FILED:
NAME OF THE BLOCK & ULB FOR WHICH TENDER

1. Name of the Tenderer/Firm :

2. Permanent Address ;

3. Address of the Head Office of Tenderer/Firm

[Link].
Street No.
Village
Block
District
Pin Code
Phone Number
Aadhar No'

4. Address of Branch Office

[Link].
Street No,
LocalilY
Pin code N0.
Phone No.

5. Whether ProPrietary Firm

Or Pa*nershiP Firnr or Limited
Company (Firm Registration Certificate
Should be enclosed)

6. Name & Address of the :

Proprietorl Partners/ Oi rectors'

(PartrrershiP Deedl
Mennorandum and Articles of
Association Should been closed)
7, Previous experience in transpott :

Work (if so Proof in suPPoft of

r fhis should be enclosed)'
B, Nc. Of Trucks owned and hired :

With registration Nc., and

ComPanY
38 lPage
9. Any Branch Office in the District,
If so give address, Phone No., etc.
10. Date and Year of establishment
Of Branch Office in the District

During the last three financial years.

2A2r-22 :

2022-23 :

2023-24 :
12. Assessment years
IT Return Copy:
AY-2022-23 :

AY-2023-24 :

AY-202+25 :

(Signature of Tendercr with Seal)

39 lPage
-\

[Link]
Frofaf,ma pf Bank 6uamnt*r pf Spctqitlr Mqlrex-De$oeit

(To be submitted on non-judicial stamp paper of appropriate value purchased in the name of
the issuing Bank)

Thls Deed of Guarantee rnadethis. ,day of,,-be$[Link] of Eanklhaving its-rryistered

office at-(place) and one of its local offices at-(hereinafter referred toas
the surety), andsri , proprietor / partner / Director of_having
ibregisteredofficeat-(hereinafterreferredtoasTenderer).
WHEREAsM/s.-(hereinafterreferredtoasTenderer)andhavingitsregisteredoffice
at is bound to furnish security in the form of Bank Guirantee with OSCSC
with submission of tender for Road rransporr contract from
...::.......::..i;:::::.::.:1...:?L::.:ffir$:

WHEREAS the Tenderer as per clause No,-of terms & conditions of the Tender
No. * . dated has agreed to furnish Security by way of Bank Guarantee
within fifteen days from the date of acceptance of Tender for Rs........,..,....for due performance
of all obligations under the contract.
NOW THIS WITNESSETH:

1. That the Surety in consideration of the above tender made by the Tenderer to OSCSC hereby
undertake to guarantee payment on demand without demur to OSCSC and without notice to the
Tenderer the said amount of Rs.-_ (Rupees) within one week from the date of receipt of
the demand from OSCSC on presentation of this Deed of Guarantee which the Tenderer is bound
to furnish with OSCSC towards Security in connection with his Tender.
2' This Guarantee shall not be affected/discharge by any infirmity or irregularity on the paft of the
Tenderer and by dissolution or any change in the constitution of OSCSC, Tenderer or the Surety.
3. The Surety shall not and cannot revoke this guarantee during its currency except with previous
consent of OSCSC in writing.
4. Not with standing anything contained in the fore going, the Surety's liability under thisGuarantee

is restricted to Rs.__- (Rupees_).

5. This Guarantee shall remain in force and effective up to.
6' The Surety will make the payment pursuant to the Demand issued by OSCSC notwithstanding
any dispute or disputes raised by the Tenderer against OSCSC, Bank or any other person(s) in
any suit or proceeding pending before any Court or Tribunal as the Surety's liability under this
guarantee being absolute and unequivocal

^ 7. Any forbearance, act or omission on the part of OSCSC in enforcing any of the conditions of
the

40 ltii iltr
 I
Y

said tender or showing any indulgence by OSCSC to the Tenderer shali not discharge the Surety
in any way and the obligations of the Surety under this Guarantee shall be discharged only on
th€ written intimation thereof being given to the Surety by OSCSC nobirrithstandlng anythlng
con6inea herein above, unless a demand or claim under this Guarantee is made on the surety
in writinb on or before ..........,....,. the Surety shall be discharged from all liabilities under
this Guarantee thereafter.

8, The Surety has the power to issue this Guarantee under its Memorandum and Articles of
Association and the person who is hereby executing this Deed has the necessary powers to do so
under the authority confened on him by the bank.

SIGNED AND DELTVERED For and on behalf of

For and on behalf of above named Bank (Bankers Name and Seal)

4l. lPage
\a

Aee*e{lrlt
proforma of Bank Guarantee to be furnished along with Security Deposit as
pefformance Guarantee (where Tenderer does not have requisite experience as
stipulated in the Tender).

(To be submitted on non-judicial stamp paper of appropriate value purchased in the name
of the issuing Bank)

This Deed of Guarantee made this day of between (Name of Bank) having its registered
office at -, , . (place) and one of its local offices at (herein after referred
toastheSurety),andShriProprietor/partner/Director
of................ Having its registered Office at"...".'......'.."... (here in after
referred to as Tenderer).

WHEREAS M/s.............. .(herein after referred to as "Tenderer') having its

registered office At .,,.........,...is bound to furnish Performance Guarantee in the

form of Bank Guarantee with OSCSC in connection with Tender for RT

from......"..... .., To ...".,.........,......at (location).

WHEREAS the Tenderer as per clause no. Of terms and conditions of the tender

No.............date.........,..., Has agreed to furnish Performance Guarantee by way

of $ank..........,. dt...........,.....................Guarantee within fifteen days from the date ot

acceptance of tender for Rs..,...........for due performance of all obligations under the
contract.

NOW THIS WITNESSETH:

L That the Surety in consideration of the above Tender made by the Tenderer to OSCSC hereby
undertakes to guarantee payment on demand without demur to OSCSC and without notice to
the Tenderer the said amount of Rs. (Rupees ) within one week from the date of
receipt of the demand from OSCSC on presentation of this Deed of Guarantee which the Tenderer
is bound to furnish with OSCSC towards Performance Guarantee in connection with his Tender.
part of the
2. This Guarantee shall not be affected /discharge by any infirmity or irregularity on the
Tenderer and by dissolution or any change in the constitution of OSCSC, Tenderer or the Surety.

42 lPage
Y

previous
3, The Surety shall not and cannot revoke this Guarantee during its currency except with
consent of OSCSC in writing.
4. Not with'standing Any1htng containeci in the foregoing, the Sureties liabiliry under the
Guarantee is restricted to Rs.-(Rupees....'..",... ).
5. This Guarantee shall remain in force and effective up to-.-.
6, The Surety will make the payment pursuant to the Demand issued by OSCSC notwithstanding
any dispute or disputes raised by the Tenderer against OSCSC, Bank or any other person(s) in
any suit or proceeding pendlng before any Court or Tribunal as the surety's liability under this
Guarantee being absolute and unequivocal.
7. Any forbearance, act or omission on the part of OSCSC in enforcing any of the conditions of
the saicl Tender or showing any indulgence by OSCSC to the Tenderer shall not discharge the
Surety in any way and the obligations of the Surety under this Guarantee shall be discharged
only on the written intimation thereof being given to the Surety by OSCSC.
8. Not with standing anything contained herein above, unless a demand or claim under this
Guarantee is made on the Surety in writing on or before........,...the Surety shall be discharged
from all liabilities under Guarantee thereafter.
9, The Surety has the power to issue this Guarantee under its Memorandum and Articles of
Association and the person who is hereby executing this deed has the necessary powers to do
so under the authority conferred on him by the bank.

(Bankers Name and Seal)

SiGNED AND DELIVERED
For and on behalf of

For and on behalf of above named Bank

43 lPage
 (To be issued in the letter head of the issuing authority)
. AE}EEDIXJII
-Proforma
of Work Experlene Cel{lficate to be produced by the Tenderer

Financial RemarlG
sl. Nature ol' Contra Product Volume Total Whether
Name of Year Wise
No. the work ct kansported of Work Value Of Work
the ClienV Breakup
Period Handled work executed
Customer /Contracl Of the
executed In MT /Contract satisfactorily
worVContract
executed (Yes/No)
Executed

FY Amount

Seat and Signature of Issuing Authority

44 lPage

,t
 Appendix- Vil
Cash Security @ 5% Bank Guarantee
of Contract Value @5oloof Contract
value
-1
)8tq35

45[Page

,
 Appendix-VIII
, tlrt of lloeumentc Attachodl UFloadad

All supporting documenE except tender document have to be signed, scanned, and
uploaded in Technical Bid. Price Bid has to be scanned and uploaded at the requisite places in
-e-
the Frocu ienient Systenr,
LIst of documentq.

1 Forwarding Letter - Appendix- II.

2 Technical Bid -Appendix - III.
3 Work Experience - Appendix - VI.
4 Details of Own vehicles in possession of the Tenderer.
5 Details of Hired vehicles in possession of the Tenderer.
5 At tested copy of Registered Deed of Partnership/ Memorandum and
Artides of Association/ By-laws/ Certificate of Registration etc. As
applicable.
7 Power of Attorney of person signing the tender.
8 Duly audited P & L account and Balance sheet for 3 financial years. I.e.
F.Y 2AZl-22,2022-23&.2A23-24 shall be submitted along with Tax Audit
Report Uls 44 AB wherever applicable.
9 Copy of income Tax Return for A.Y, 2022-23,2023-24 & 2024-25.
10 Copy of GST registration certificate, if available.
11 Affidavit mentioning that She/he/firmlCompany is not blacklisted as per
format at Appendix-IX.
L2 Tender submission undertaking * Appendix-X
13 Registration Certificate under "The carriage by Road Act 2007 & The
carriage by Road Rule2011" issued by State TranspoftAuthority (STA)/
Regional Transport Authority(RTA),
t4 Particulars of vehicles owned/ hired - Appendix - XII/ XHI.
15 Capability Certificate from Bank.
16 Copy of document in support of deposit of Tender document fee & EMD.

Signature of Bidder/ Authorized Person

l}rrr-- 46 lPage
 AnnenllirlX
Beforethe Executive Magistrakl Notary Puhlic Sri -

AEfltrAT{II

\ Sri/Smt. * Aged about-

Slo. [Link]. * Proprietor/Partner/Director of M/s'--At-
Dist- .do hereby solemnly affirm and state as follows:

1. That pursuant to the tender call notice dt. of District Manager, oscsc 1td""""""""""
CMR and Paddy, I/my firm/company
For appointment of Transpoft contractor for transportation of

am/is an intended bidder to participate in the said tender process.

That as per terms & conditions of the tender documents, I am to declare

that l/my firm/company

have not been blacklisted by any central/state Govt. Organization

or by any Public sector
undertakings of the State/Central Govt.
not been' at any
3. That I/my company/firm/directors of the company/paftners of the firm have
for a period of three years
time, convicted by a court of an offence and sentenced to imprisonment
or more.
the authorities of OSCSC
4. That this affidavit is required to be produced with tender paper before
Ltd.
belief. If the above
5. That the facts stated above are true to the best of my knowledge and
declaration is found false/ not true during the scrutiny of tender
or the currency of the contract'
(ii) of tender
I shall be liable for punishment for such breach of the contract as Per Clause-8
be liable for termination. Apart from
documents and my other agreements with oscsc shall also
above, my EMD I Security Deposit may also be fodeited'

Identified by me

Deponents

Advocate

by sri-'
The above deponent being present before me & duly ldentified
Advocate states on oath that the facts stated above are true to
the best of his/her
knowledge.

Depong!!!-*
(The above Affidavit shall be made in a Non-Iudicial stamp Paper wolth
Rs'lO/-)

4TlPage
I

Appendix-X

TENDER SU BMISSIOH UNDERTAKING

Date:

To,
The Distdct Manager
oscsc 1td.,........,.,...........

Sub: Acceptance of Terms & Condition of

Tender: Tender Reference No:
Name of BIocVULB applied:

Dear Sir,

1. I/We have downloaded / obtained the tender documents(s) for the above mentioned Tender
/ Work from the web site(s) as per your adveftisement.
2. I/We here by certify that I/we have read the entire terms and conditions of the tender
documents (including all documents like annexure(s), schedule(s), etc.), which form part of
the contract agreement and I / we shall abide hereby by the terms /conditions I clauses
contained therein.

3. The cottigelrdutrr (s) issuecl lrom time to time by your department / organlzatlons too have
also been taken into consideration, while submitting this acceptance letter.
4. I / We hereby unconditionally accept the tender conditions of above mentioned tender
documents(s) lcorrigendum(s) in its totality / entirety.
5. In case any provisions of this tender are found violated, then your department /organization
shall without prejudice to any other right or remedy be at libefi to reject this tender/bid
including the forfeiture of the full said earnest money deposit absolutely along with taking
action as per other remedies available under the law.

Yours'Faithfully,

(Signature of the Bidder, with Official Seal)

tcarr- 49 lPage
 I

lt

Appendix-XI
DETAII.S OF OWN VEHICLES IN POSSESSION OF THE TENDERER

1. OWNED VEHICLES:

st. Vehicle Name Capacity Year of RTA Fitness FORM Insurance

No, No. of the in mts Registration Permit Validity B Validity Up
Owner No.& Up to Validity to
Validity UP TO
Up to
1
2
3
4
5
6
7
B
9
10
11
L2
13
14
15
16

I hereby declare that the above vehicles are not declared in any other transportation contracts
with OSCSC Ltd i.e. CMR/ Paddy/Other commodiUes Transportation or any other purposes.

Signature of the Tender

Name:

50 lPage

t
I

Appendix-XII
DETAILS OF HIRED VEHICLES IN POSSESSON OF THE TENDERER

1, HIREDVEHICLES:

sl. No Vehicle Name of Capacity Year of RTA Permit No. Fitness roRM 24 Insurance Agreement
No. the in MTS. Registration validity Validity Up
& Valldity Up B Validity with the
Owner up to UP TO to
to owner up to

2
3
4
q

6
7
I
9
10

11

t2

13

t4

15

16

I hereby declare that the above vehicles are not declared in any other transportation contracts
with OSCSC Ltd i.e. CMR/ Paddy/Other commodiUes Transporbtion or any other purposes,

Signature of the Tender

Namei

t%-- 51 lFage
 Patt-B

TINANCIAL BID
(pADDY & CMR)

W 52 lPage
t
PRrCr SID

InstrUction
A)

Distance range Schedule of rate (in paisa per

qtl./Km. (fixed)
Paddy
0-08 KM (i.e. Up to 08 KM) 22.92 (flatperqtl.)
08 - 20 KM (i.e. More than 0B KM up to 20 KM) 0.53
20-40 KM (i.e. More than 20 KM up to 40 KM) 0.53
40-80 KM (i.e. More than 40 KM up to 80 KM) 0.28
Beyond 80 KM (i.e. More than 80 KM) 0.28
CMR

0-08 KM (i.e. Up to 08 KM) 19.46 (flat per qtl.)

0B - 20 KM (i.e. More than 0B KM up to 20 KM) 0,53
20-40 KM (i.e. More than 20 KM up to 40 KM) 0.53
40-80 KM (i.e. More than 40 KM up to 80 KM) 0.28
Beyond 80 KM (i.e. More than B0 KM) 0.28

Rate for transpoftation shall be mentioned for the Block/ULB as prescribed in the specified

location only in the protec[ed Bill of Quantities (online Bo0. Mentioning of rate anywhere
in the Bid documents other than the designated location of Financial Bid (ontine Bog by
the bidder shall result in disqualification of the bidder. Rate includes all taxes, duties, cess
etc. and no other charges would be payable.
A. Rate shall be quoted for transportation of Paddy and CMR separately in Rs. per
Quintal.
B. Only the FINANCIAL BID of a qualified bidder on scrutiny of TECHNICAL BID shall be
considered and opened
C. Bidders are to submit only the original BoQ ([Link] format) uploaded by officer inviting
tender after entering the relevant fields wlthout any alteration/ deletion / modification.
D. Multiple BoQ submission for a blocVULB by bidder shall lead to rejection of tender.

E. Quoting of lowest rate does not confer any right for selection of the bidder at the rate
quoted. In view of urgency, the Corporation may further examine the reasonableness of
the offered rate and ask the lowest bldder for reduction of rate for early finalization of
tender process.
F. Quoting of same rates (Lr only) by more than one bidder could be construed as an
exceptional circumstance, In such cases, the bidder having highest average annual
turnover during last three financial years shall .be considered for declding the successful
bidder. . If the average annual turnover during last three financial year happens to be

53 lPage
 same, in such case bidder having highest financial capability (furnished at Annexure-2),
. shall be considered for deciding the successful bidder.

b) Instrustion for Filling-up of BoQ Formats: -

The details of instruction for filling-up of BoQ format is given as under.

1. The bidder is required to follow the slab wise rate per quintal mentioned in the tender
document.
3. The bidders are required to flll-up the BoQ format in the active cells only.
4. The bidder is required to move its cursor to the row mentioned as'Quoted Rate in Figures'
to fill up the rate i.e, Rate per Quintal.
5. In case the bidder fails to quote any rate in the desired active cell or leaves any of the cell
as blank, then the bid shall be treated as non-responsive bid or cancelled bid.
6. Rate Quoted as Zero in any desired column shall be treated as working in SOR.
7. The rate to be quoted in rate per Quintal only and separately for Paddy and CMR. Such rate
quoted in the desired column shall be the decision factor to find out the Lr bidder in the
tendering process. The rate quoted other than the BoQ format shall not be considered at
this end.
8. Any further clarification as will be required by the bidder during the bidding process or during
filling up of BOQ format, may contact the Officer inviting the bid i GM (Procurement) OSCSC
Ltd. During official hour.

54 lPase
r
.TTO BE TlLtEDUP BYTTIE

d tlro* Solodhn anrl appokfrn€fit of corirador ror irsnryorislon ol PAOOY lrqrn *tA,trOt I PFO to ftlC! ilttLS snd
xllkd 6lc*. {cHn} RnE rNILLs b fticr RwalvrtS ctn*r (*nc}, oEpoT.
'Iom
Coqtr*etllor ItIIUERHO. . ,SATE ITOBEFLLE0UPBYTIIEOBTfiI6II

PRICE 8CHEDTJLE
Fhf Sfi* W murt nllt br mor$&{hrgrerd b, ihr bt{dr mrl crr srnc r}rodd br uffi*d ffir e*W
r*ry*rd ec*tmmai {la# Or SdSsf L lk}b fo br roirctxl lor lilr landor Bl ddars *rt rllomd lo tnlef tlr Std*. tfsl?te
md vstu*lonly I
il
(h c**r lhr tldd.r blb to quot* rrtr ln thc rcthn crlh or lrawr bhnk thf bH rh*ll bc rrfrctrd|
(ln co th. ![ddrr quot$ r$r U &rS ln tho drlrrd crllr rhrll bo tlletl{ rr wortlng on *cffi h*t*l

3L RATE h RT.
llo. rfo 8E c$'roTED pER ro EEQUOTEDFEn
QUlt{TAL} Qullr tl
ofPAOOYllon ilAilOlI
to RICE Hu.s rnd Curtom liilltcd
[Link]}homROE tl[,l..8 to Rlcn
Crntnr (nRC|, DEPOT.

lNRZemOily

t.02 E T/|ILLII TO RXC'DEPOT Itxn zeo onty

55 lPage
I
D
GOVERNMENT OF ODISI,IA
WORKS [Link]

gfffcE Ms|[Link]

Fite N0.07556900012016- \ l rE \ /w, dated, S'\:.f?

' -8uS: flattrotilc-Iticilpt,
Accounting and Raporting of Coat of Tender Papor and
Earnest Money Deposlt on eubmlrrlon ol bidr.

1. The State Govemment heve been working on formulation of rules and procedures
for
Electronic receipl, accounling and reporting ot the receipl of cosl of render paper
and Earnest Money Deposit on submiseion of bids lhrough lhe e-procurement portal
of Govemment of Odisha i.e .hfios:lllqndsrfogrsha oov iri, for some time past.
Electronic receipt of coel of londer paper hes b6on successfully tested through
sBl
payment gatBway. Now lt her beon decided lo inlroduce eleclronic
receipt of Cost of
Tander Paper and Earnelt Monry Depolat on eubmlsslon of bids through
payment gateway of daaignated banks such as sBl/lclct BanUHDFC Bank for ail
Govemment Deparlments, state psus, Statutory corporaiions, Autonomous Bodies
and Local Bodies etc. in phaser(ANNExURE-l). Th€ proc8ss ouilinB as well as
accounting and reporting structure arB lndicated below:
a) It will be carried out through a single banking transaclion by the bidder for multiple
payments lika cott of render Paper and Earnest Money Deposit on rubmisrion of
blds,
b) Various paymont rnodes like lnternet banklng/ NEFT/RTGS of Designated Eanks anrj
their Aggregator Banks as well can be acceceed by the intending biddors.
c) Reporting and accounting of ihe e-recsipts wlll be made from a single source.
d) Credit of rocaipts into the Govemment accounls ancl to the designaled Bank accounl of

the participating enlilies indicated in para 2 above would be fasler

only those biddErs who successfully remit their cost of render paper and Earnegt
Money Deporlt on submlrslon ot blds would bo eligible to participate in the
tender/bid procols. Thc bidders with pending or failure payment status shall not be able
to submil their bid render inviling authority, siate procurement cetl, Ntc, the
designated Banks shall not be held responsible for such pendency or faiture,

56 lPage
t
4. Banking aIrangement:
ai Desrgnated Banks (SBl/lClCl Banl(HOFC Bank) piyment galeway are being integrated
aith e-Procur€ment po(al of Govornmenl o{ Odisha (https:l/[Link] in)

b) The Designated Bsnks participating in Electronic racoipt, accountlng and roportlng

of Cort of Tender Paper and Earnost Money Deposit on lubmisgion of bids will

nominate a Focal Point Branch called o-FPB, who is authorized to collect and collate all
[Link]. Each such branch will act as the Recsiving branch and Focal Point Branch
notwithstanding th6 {act that the bidder might have debitcd his account in any of the
naftk'[Link]"{nches vlhtle rn aking payn8nl

s. Proceduret of bid submisElon u3tng olsctronlc Payment of tender paper cost and
EMD by bldder :

a) The bidders have to log onto the odisha e-Procurement portal

([Link]*qrJi*ha,pov;g) using hielher digilal signature certificate and then search

and then selsct the reqUired activE tender from the 'search Active Tendef option
Now,
"My
submit button oan bE clicked against the setected lender so thal it comes to lhe
Tenders' soction.

Uploading of PrequalificationlTechnical/Flnanclal bld: The bidders have to

upload
b)
the required prequalification ffechnical/Financial brd, as mentloned in the bldding
documenl and in lino with Works Department office memorandum No 7885M
il23,A7.2013.

c) Electronic paym6nt of tcnder paper cost and EMD : Then the bidders have to select
and submit the bank name as available in the payment options :

i. A bidder shau mako electronic paymanl using his/her internet banking enabted
account with designated Banks or thoir aggrogator banks
iiAbidderhavingaccountinolhtsrBankscanmakopaymentusingNEFT/RTGS
lacititY of deeignatod Banks

, onlina NEFT/RTGS paymsnt using inlernet banking of the bank in which

[Link]
in the challan as an interbank beneficiary.

5TlPage
-'Y
d) Bid submlsNion: Only after receipi of lntimalion at the e-Procurement portal regarding
successful transaction by bidder the system will activate lhe 'Freeze Bid Submission'
button to conclude the bid subrnission procers

e) System genrratad acknowladgcmont rcccipt for ruccorcful bid rubmisrion:

System will generate an acknowlsdgemont receipt for successful bid submission. Tho
bidder
tracking their bid status,

6. Ssttlement of Cost of Tcnder paper:

a) Cost of Tendsr Paper : ln respect of Government receipls on account ol Cost of

Tender Paper, tha e-Procuremcnt portal shall generate a Mls for the state
Procurement Cell (SPC). The MIS will contain an abstrecl ot the cost of tender paper
collected with reference to Bld ldentlfication Number. The State procurement Cell
shall generate Benk-wisc challans under !he head of Account for Cost of Tender paper
and instruct the dosignatad Banks to remit the money lo lhe proper head of account of
state Governmont ln respect ol the cost of tender paper received through the e-
procurement po(al, the remittance to lhe Cyber Treasury account will be made
to the
Head of Account 0075-Misc. General [Link] Receipts -0097-Misc.
Receipts-O2237-Cost of Tender Paper,
b) For the time being, the Slale Procurement Cell (SPC) will use over the counter payment
facility of the Odisha Treasury portal. Thereafter, remittance through NEFT I RTGS will
be facilitated through the Odisho Treasury gortal.
c) Similarly, in casa of State PSUs, Statutory Corporalions, Autonomous Bodies and Local
Bodies etc. Cost of Tender Papor, the e-Procurement portal shall generale a MIS for
the State Procurement Cell (SPC). The MIS will conlain an abstract of the cost of tender
paper collected with reference to Bid ldentilication Number The cost of tender papers

will be creditcd to the rogistered Bank account of lhe concerned State PSUs, Statutory
Corporations, Autonomous Bodies and Local Bodies etc
d) Bank will refund (in case the Tender lnviting Authority (TlA) issues such instructions) the
tender fee and EMD lo the bidder, in case lho tender is cancelled before opening ol Bid
as per direction raceived from TIA through e-procurem'ent syslem.
o) Back-end Transaetion Matrix of Elsclronic receipt of Coel ol Tender Paper and Earnest
Money Deposit on submission of bids is anclosed in the Annexure. l.

4,b;Y

53lPage
 a
F vEySetttemtnt
-7. o, Eemeei Monoy Deporlt on submicsion ol bids:
fne Bank will remit ths Earnoot Money Depoclt on subrpission/cancellation of blds
to respective bidders accounls a$ per direclion reoeived from TIA lhrough e'
procuremenl system.

a. rorrsitu;o ol EMD :

Forfeiture of Earnsot Money Deposlt on eubmlsslon of bld of defaulting bidder is

occasioned for various reasons.

Procurement portal will direct the Bgnk to lransler the EMD value from the Pooling
Account of SPC to the registered account of the tender inviting authority
b) The Tender invlting authorities of thB Govemment Deparlmsnts will deposil the

forfeilod Earnest Money Deposlt on submirsion ol bld, in the State Government

Treasury under ths appropriato head (8782-Cash Remittances and Adlusiments

between the officers rendering accounls to the same Accounts Officor'102'

P.W,Remittancas-1683-Remittances-91028-Remittances into Treasury) after taking

the amount as a revenue receipl in their Cash Book under the head 0075'Misc'
Generat Services-00-1 01-Unclainred Deposits-0097-Misc. Receipts-02080-Misc.
Deposits and submit the detail account to O,A,G , Puri as a deposit ol the Dtvtsion
c) By clicking submil button, system will initiate the forteiture of EMD. System will not allow

the evaluator to edil the initration after clicking tho submit button, Forfeiture option can
be carried out in phased manner like one bidder at a time,

9, Role oI the Banks:

a) Make necessary provision / customizalions al lhoir end to enable the provision for online
payments / relunds as per this document'
b) provide nscesssry [Link] messagg to bidders regardhg successful or unsuccessful
transactions during online payment proco6reS and redirec't them lo e-Procuretrent
w€bsite with necessrry trensaction reference delails enabling them to submil their blds
c) The hank shall ensure lransfer of funds from the pooling account to the Government
Head/current account Of PSU8/ULBI within the next bank working day as per thB
directions generaled from e'Procurement portal'
them to carry
d) Bank should provido timely reporte and relorence details to NIC enabling
out their role as stated below'
syslem on
e) Refund of amount to bidders as per the XML file provided by e-Procurement
the next bank working day (rom lhe dato of generalion of the XML
lile and also provide a

confirmation to NIC on lhe same

L/'
wt-V

59 lfraSu
 I

'\,
a
10., Role of Stat€ Procursmont Cell:

a) Communicate requirements of Government depadments/ State PSUs/ Autonomoue

Bodles/ ULB$ online payment requiremenls to National lnformatics Centre / the
authoriged Banks for mapping/ customization.
b) In evary worling day, lhe State procuram{nl Coll [Link]$.frsfil Lhe s,l
Procurement po(al to ascertain lhe lender paper cost received in the e-Tendering
process separately bank-wiee for the Government Departrnent and the PSUs/ULBs
The SPC shall generate bank-wise sepsrate online challans lrom the Odisha
Treasury portal and make lhe ramittance through over the counter facility or
NEFT/RTGS (as and when this functionality is available in Treasury porial) and issue
instruction to the bank for remiltance of th6 receipt lo the State Government account.
c) The State Procuremont Cell shall be rerponsiblo for providing challan details and
MIS in respect of the remittance towards tender paper cost lo lhe Tender inviting
authorities for their record.
d) State Procurement Cell shall monitor the progress of e-Tendering by different
Goyernmont Dapartmonts / State PSUS/ Aulonomous Eodies I ULBS through MIS
Slate Procurement Cell shall monitor and send monthly progress reports to the
Governmenl.
e) The e-Procurement system will generate a consolidaled refund & settlement XML file
as an end ol the day activity.
f) [Link] system will provide a web ssrvica for Payment Gateway (PG) provider
to pull the encrypted refund and settlement details in XML file against a day.
g) Similarly, Payrnont Gateway (PG) provider will provide a web service io pull tha
. refund and settlement status againsl a day.
h) [Link]€rrt syrtem will update the status accordingty for reconciliation reporl.

11. Role of National lnformetlcg Centre :

a) Customize e-Procurement sottware' and wob-paEes of Government of Odisha

(lfll0i"1jlff4e$SgJ![A*Sg!-lu to enable the provision for electronic payment.
b) The NlG, Odisha will modify I redily lho errors in eleclronic data relating to the Chart
of Account.

c) NIC will provide an interface to organisations to download the electronic receipt data,
d) Enable automatic generation of daily XML filos from e-Procurement system and
ensure delivery of tho sama to the authorised Banks lor enabling automatic

relund/settlement of funds.

*)y

60 lPage
7

a
j- NIC shall enablo the e-Procurement portal to generate li'llS as required {or the State
- Procurement Cell in order to make remitlance of the tencier paper cost to the State
Govemment accounl using the Odisha Treasury Portal.
12. Role of Cyber Treatury :

a) The coSt of the tender peper depositod by the SPC uslng the Odisha Treasury Porlal
which will be accounted for by the Cyber Treasury and it shall submit the accourrts lo
A.G. (O) as per the established process
b) Ihe Cyber lor the purpo_se of
Treasury will provide MIS as required 1o the SPC
accounting and reconciliation of the electronic remittances made to the $tate
Government accounl.
13, Redressal of Publlc grievancoc :

a) l'he Slate Procurement Celi, Odisha, Nalional lnformalics Cenlre, Odisha and the e^

FPB will have an effective procedure for deatrng with. public complaint for e-Receipt
ielated matters ln case, any mistake is detactad by any of the stakeholders in reporling
of receipt cl tender paper cosl and EMD, aither suornoto o!' cn being brought lo rts

no'rice, the Siate Procurement Cell, Odisha, National lnformatics Centre, Odisha unit,
Cyber Treasury and the bank will promplly take steps for reclification The e-Focal Point
sranclr of the partlcipating Banks, National lnfornratics Centre, Ooisha ano the Siale
Procurenrent Celt, Odisha will nolify the conlact number anci address o{ the Help Desk
lcr resoiulion of any dispute regarding e-Receipt.
14. Applicability and modificrtion of exlsting rulat / ordars;
The modalities prescribed in this Office Memorandum for dovrnloading of tender paper.
submission and rerecrion of bid, acceplance of Bids as well as relund and lorfeiture of
earnesl deposit wiil be applicable for electrcnic submissiorr of bids throtrgh e-
prccurernentportal Existing provisions regulating cost of Tender Paper and Earnest
lvtoney Deposit in OPU/D Code and OGFR woiild stand modified to ths extent
prescrrbed in this Office Momorandum,
[Link] arrangemenls would be made effective afler signing of MoU between the
ciesignaled Banke and the Sleto Proouromonl Cell, firming up of Banking orrangament6
and technical integration between designated Bank and e-Procurernent Porial

1 This shali take efleqt frorn lhe date of issuo of this Oflice Memcrandurn
2 Accordi;rgly, relevant existing Codal / contraclual [Link] exist vide Olftce Mernoran<Junt
No6785M dt 09 05 2017 of Works Departrnent stands modified lo the above extent
i This has been concurrec! in by the Finance Depai'tment vrcie their UOR No 39-WF-l
dt09 11 2017

e}"f<"\t"
E l.C-cum-Secreia(y l0
"*il]ffi;

G,0,,--

5i lPage
I
'-
oo /[Link], -l l)-11
Mtimo tlo. \a r-s S
and
CoPY foruverded to P' S to Hon'blc Chief Minirter, Odisha for information
nsmssery action,
-
op,,l*ff,s*vt)
FA - cum- Addl. Sccretaryi6 Gbvemment

\\:-';t /Wdated. \ 'i 'ln

MemoNo.
Odisha / gr' P S to Devel0pment
Copy fonrvarded to 0$D to Chiel Secretary'
[Link]-Additional Chief secret8ry,
odisha l Sr' P'S to Additional Chiel
action'
$ecretary, Finance for informaiion and necessary

FA - cum- Addl

MemoNo. \\1S-+ A'V'daled' 5 \:r- ' l>

to All Departrnentc I Managing Director' OB & CC Ltd
'
Copy fonrarded
Bhubenerwer,ManagingDiroctor,occLtd.,BhubanBgwsrforinformationandnecegsery
adion.

FA - cum- ooo**.ktYffi ?n,,'" nt

ArY'dated' g'1.a'lY
MemoNo.\1:-:-<i
CopyfomrardedtoElC(Civil),odishe,Bhubanegwer/[Link]/
AtlsuperintendingEngineers/AllExccutiveEnginoers(underWorksDepanment)for
inforrnationandwidecirculationamongeubordinateoflicee

F oro*k*?o"
A- cu m - doE'/*. n'

No. \1 ?.Y'i /W' dated' g \ :*' l?

Memo
CopyforuardedtothePrincipa|AccountantGeneral(A&E).[Link]/
PrincipalAccountantGeneral,Odisha'PuriBranch'Puri'lorinformationandnocessary

MemoNo.\'l:-tc AN,datod'5 tr'l?

CopyfonxardodtotheOirector'Treaouriee&tnspection'Odisha'Bhubaneswarfor
informalion and necassary action'
&t--L--r-l tNr,ct2
FA -cum- Addl Sccretary toGovornment

62 lPage
o -
ANNEXURE.I

Back+nd Tranaeotion Matrix of Elsctronic rocaipt and romittance of Cost ol Tender

Paper and [Link] Moncy Dopoeit on lubmlrcion ol bidr

Cost Money Deposit on

Government tow,ida the coit of

Dopadmontg Tender Paper, in cass ol I

Government Departments, shall be Money Deposit on submissron ol bids ,

collected in separale Pooling shall be oollected in a pooling account

accounts opened in Focal Point opened lor this purpose at Focal Point

Brench called e-FPB of relpoclive Branch called e-FPB of resPective

designaled banks [as stated in Para designated banks at Bhubaneswar, '

2l at Bhubaneswar on T+1 day' and the bank$ will remit the amount to I

respective bidder'e account withrn two

i

working days on receipt of instruction ,

from TIA through refund and settlement

of e-procurement sYstem

rll With rolerence to the Nolice lnviling ll ln case of forfeiture of Earnest

I

Tendel Bid ldentification Number, Money DePosit on submisslon ol

the amount so reallsed is to be bids. the e-Procuroment portal will
remitted to Government Account direcl lhe Bank to transfer the EMD
under the Head of Account 007! value from the Pooling Account o{ '

SPC to the regislered account of the

I

Misc General Services-800-Olher

Receipls -0097-Misc. ReceiPts- tender inviting authority within two
02237-Cost of Tender PaPer wotking days of receipt oi instructron

lhrough Odisha Treasury Portal from TlA.

after opening ot the bid,

Ij State PSU8, I
i ii iasi of Staif ps&, s6iuton/-' i Amount towa,os EMD on submission
Corporations, Autonomous Bodlo8 of bld$
shull bc Lollccl'd
Statutory 'n " ,

and Local Bodies eto. lhe amounl , separate pooling ascount of

Focat
Corporationr'
towerds Cost ol Tender Paper on , Point Branch called
e'FPB of
eubmission ol bidr chall be collected I respective designaled banl$
"t
in separatc poolng accounls i Bhubaneswar and the banks will remit
'

[Link].s

63 lflaU*
tl
t
banks at Bhubaneslvar on T+1 day' TIA through refund and Estllemsnt of
c-procurement sYstem within two
working ctays {rom reooiPt of 6uch

instruction.

The Paper cort will be transfened ll. ln case of forleiture of Earnort

to ths r6spoctive cuffont accounlg Oopotlt on submieslon of bidr, tho c:
of concemed State PSUs. Stslutory Proculement portal will direct lhe i
Corporations, Aulonomoue Bodleo Bank to lransfer the EMO value from I

and Local Bo'dieg etc. after opcnlrg lhe Pooling Account of SPC to the'
of Ud, roglstered account of tho tender
invlting authority within two working
days of recoipt ol Instructlon ftom TlA.

64 lPage