ODISHA STATE CIVIL SUPPLIES

CORPORATION LTD
c 12, NAYAPALLI, BHUBANESWAR . L2

TENDER DOCUMENT FOR ROAD

TRANSPORT CONTRACT - PADDY & CMR
FOR KMS 2024-25
(KHARTF & RABr)
Basudevpur Block & Municipality

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t,

Palt-A

TECHNICAL BID
(PADDY & CMR)

Basudevpur Block &

MuniciPalitY

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NOTICE INVTENG TENDER

Office of Chief CSO/ CSO-cum-District ManaoerOdisha

District

TENDER no., Lol? oatea: 05 02 ,7g

Cost of Tender Document is [Link]/- inclusive of GST for each BIIOCK/ULB (thrcugh online
mode).

Online tenders are invited from eligible bidders for selection and appointment of transport
contractors for transportation of (i) Paddy from Paddy Purchase Centers (PPCs) / Mandis to
Rice Mill points (within or outside dlstrict) & (ii) Custom Milled Rice (CMR) from Rice Mill points
to Rice Receiving Centers (RRCs)/Depots (within or outside district).

From Date 06.02.2025

1 Availability of tender documents r Downloadable from website: wu [Link],
[Link] &
[Link] isha. gov. i n
Date, time and venue for pre-bid 07.02.2025 at 11.00 A.M in the office
2
conference. :hamber of the CSO, Bhadrak
Last date and time for online submission Ihrough e-Procurement Portal :
3 of complete Tender Documents with [Link]. in Up
enclosures
to 5.30 PM of date 07.03.2025
Date, time and venue for opening of On dt 10.03.2025 At 11.00 A.M at
4 'echnical Bid by the Tender Committee Collectorate, Bhadrak
Date, time and venue of submission of
On dt 10.03.2025 At 11.30 A.M onwards
5 original documents in support of scanned
At Collectorate, Bhadrak.
Copies uploaded in the potal for verification
Date, time and venue of Financial To after technical
6 Tender Committee
Bid opening by the be announced bid
(Only of Technically Qualified Bidders) evaluation.

Validity Period Tender are to remain open for

7
acceptance for 45 days from the date
of issue of tender.

The tender should be prepared by the

B Language of the tender
bidder in English language only.

9 Helpdesk Telephone Number CCSO/CSO-cum-DM's Contact Number :

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IL&
tenders will be
:. If E|e Office happens to be closed on the date of opening of tenders'
opened on the next working day in the same time'
of the
z. District Level Tender Committee (DLTC) reserl/es the right to cancel anyl all
tendersatanytimewithoutassigninganyreasonthereof'
3. Further details can be optalnpd in the website www,tendgrsodisha'gov'in

The bidder must deposit Tender Document Fee and EMD

at the time of submission of
4.
tender through online payment gate way seruice'
please refer to the website
5. Any amendmenv cancellation/ retender/ corrigendum
[Link]. gov.i n & [Link]' in'

Chlef CSO/ Cs0-cum'DistriS |tel3r"t

OSCSC Ltd. hln
^\tot1

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 lnvitation to Tender

From:
The District Manaqer.
r't -l
oSCSC tta., 15h aho4 .

To

fiU tr-hr,r,
Dear Madam(s) / Sir(s),
Fbr and on behalf of the Odisha State Civil Supplies Corporation
Ltd. (here in
after called the corporation)the District Manager, /3.1.r^T*rlnvites
tenders onlino at
e'Procurement Portal (URL: https:/lwr,[Link])
for appointment of
Transport contractor for Transportation of ( i
) paddy from paddy purchase
Centers (PPCs)/ Mandis To Rice*tr/ill Points (within or outside
district) & ( i i ) Custom
Milled Rice (CMR) from Rice Mill Points to Rice Receiving
Centre (RRCs/Depots
(within or outside district) for KMS: 2024-2s (Kharif
& Rabi).

Qtn-*
(Signature of District Manager)

bl"M-a

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render ?to....h1.A. oatea.Q,#.' Oe'gg

ODISHA STATE CIVIL SUPPLIES qOBPABATION LTD,

DrsrRrcr oFFrcE: ../[Link]
TEffiDEIt
APPOIilTMENT OF TRANSPORT CONTRACTORS FOR TRANSPORTATION OF
(i) PADDY FROM PADDV PURCHASE CENTRES (PPCS) / MANDIS TO RICE
mru. PoINTS (WITHIN OR OUTSIDE DISTRICT) & (ii) cusToM IIILLED
RICE FROM RICE MILL POINTSTO RICE RECEIVTNG CENTERS
(RRCS)/DEPOTS (WITHIN OR OUTSTDE DISTRICT) FOR KMS: 2A24-25

I. IMPORTANTNOTE:
l. Tender documents may be downloaded from e-Procurement Portal. Aspiring Bidders who
have notenrolled/rcgistered in e-Procurement should enroll / register before participating

through the website i.e. [Link]. Bidders are advised to go through

instructions provided at AnnBxure-A regarding'Instructions for online Bid Submission'.

2. Tenderers can access tender dcuments on the website i.e. [Link] and
fill them with all relevant information and submit the completed tender document into

electronic tender on the website [Link]*in .

3. Tender and supporting documents should be uploaded through e-Procurement Portal. Hard
copy of the tender documents will not be accepted.
Note: If the date fixed for opening of tenders is declared a holiday, the tenders will be

opened on the next working day following the holiday in the same time and venue'

4. Tender are to remain open for acceptance for 45 days from the date of issue of Tender.
The Collector of the district may, at his/her discretion extend this day by 30 days and such
extension shall be binding on the tenderers.
Note: If the date up to which the tender is open for acceptance is declared a holiday, the
tender shall be deemed to remain open for acceptance on the next working day
following the holiday in the same time and venue.
5. Tenderer must deposit Rs.10O0/- (inclusive of GST) towards Tender document fee &
appropriate EMD. Details regarding this are at Annexure-A.

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IL GE]IERAL IT{FOR,MATIOT{ TO [Link]

The Tender specifications are twofold:
A TMT{SFORTATION OF PADDY FROM PADDY [Link] CENTRES (PPCS) /
MANDIS TO RICE MILL POINTS.
B. TRANSPORTATION OF CUSTOM MILLED RICE FROM RICE MILL POINTSTO RICE
RECETVING CENTERS (RRCS)/ DEPOTS.
Tenderers shall transport paddy/CMR as entrusted by the Corporation from various paddy
purchase centers / Mandis to Rice Mill Points located within and/or
"f,&h.fftu4(district)
outside the district & Custom Milled Rice from Rice Mill Points to Rice Receiving Centers
(RRG)/Depots located within and/or outside the district.
1. Objectof the Contract
1.1 The Contradtor shall transpoft paddy from Mandi lpaddV purchase centers (PPC) to
variousrice mill points as per the agreement along with such additional ancillary and
incidental duUes, services'and operations as may be instructed by the District Manager or
any Officer acting on his/her behalf and not in consistent with terms and conditions of this
contract.
1.2 The Transpoft contractor shall transpoft CMR from Rice mill points to various Rice
Receiving Centers as per agreement along with such additional ancillary and incidental
duties, services and operations as may be instructed by the District Manager or any Officer
acting on his/her behalf and not in consistent with terms and conditions of this contract.
1.3 The Transport contractor will be appointed for a block/UlB. The Diskict LevetTender
Committee of each diskict shall decide to engage transport contractor for each BlocVULBs.
2. Description of work
2.1 TRAIISpORTATION OF PADDY FROM pADDy PURCHASE CENTRE (ppc) I
MANDI DRICE MILL POINTS.
2.1.1 The contractor shall transport paddy as entrusted to him from time to time from
Paddy Purchase Centers (PPC) of the Block/ULB to various Rice Mills located in the
district or outside district but within the state by Road.

2.1.2 The number of the Mandis/ Paddy Purchase Centers operated in the Bloc( Sub-
division/District and number of custom millers tagged to each such BlocV Sub- division/
District for KMS 2A23'24 (Kharif & Rabi) is at Appendix-I. The information at
Appendix-I is only indicative. There may be variations in quanfum of procurement
(according to Food & Procurement policy) and requirement.

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 2.1.3 Loading of paddy bags at PPC to the vehicle of the contractor shall be done by the
procuring agencies/ Commission Agents of OSCSC i.e. PACS/WSHG/PPlMiller or as decided
by DLPC. The unloading of paddy at custom miller's premises (dumping on the platforrn) shall
be done by the contractor, whereas movement from the dumping yard and stacking in the
mill shall be handled by the concerned miller.
2.1.4 In case-of any dispute-in respeclof quality at mill points, the decision of ths quality
team of district office shall be final and binding,
2.1.5 The Contractor is required to perform weighment at mill point & transportation of paddy
from PPC to Rice Mill Points.
2.1.6 The Tenderers must get themselves fully acquainted with the location of PPC and
unloading points as well as the prevailing conditions in the district such as road condition, toll
gates en-route, Ghat Roads, inaccessible Pockets, Natural Barriers, prevailing trend of
inflation in fuel rates etc. The rates quoted by Tenderer shall be deemed to have been done
after such acquaintance. No Tenderer will be entitled to any compensation arising out of any
miscomprehension in this regard. Before tendering, the Tenderer must also get acquainted
with the conditions of route tb be taken by him/her for transpoftation of paddy. Once the
tender is submitted, the Tendehr will be deemed to have fully acquainted himself wlth the
route and he will not be entitled for any compensation on account of road blockade, diversions
etc, On the route for transportation of paddy.
2.1.7 The contractor shall complete the movement within the time schedule set by the District
Manager of concern district,
2.2 TRANSPORTATION OF CUSTOM MILLED RICE FROM MILIS TO RICE
RECETVTNGCENTER (RRC)/ DEPOT.
2.2.t The contractor shall transport CMR as entrusted to him from time to time from Rice
Mills of the District to various Rice Receiving Centers located in the district by Road.

2.2.2The number of the Rice Receiving Centeri Depot operated in the Bloct(ULB and number
of Custom Millers tagged to each such RRC in the selectedBloc(ULB for KMS 2023-24 (Kharif
& Rabi) is at Appendix-L The information at Appendix-I is only indicative. There may be
variations in quantum of procurement (according to Food & Procurement i,olicy) and
requirement,
2.2.3 Loading at Mill points and unloading of CMR bags at RRC level shall be done by the
Custom Miller.
2.2.4 ln case of any dispute in respect of quality at Depot points, the decision of the RRC In-
charge / quality team of RRC/Depot / district office shall be final and binding.

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 2.2.5 The Contractor is required to perform weighment & transpoftation of Custom Miller Rice
(CMR) from Rice Millto Rice Receiving CEnter (RRC)/Depot Points.

2.2.6 The Tenderers must get themselves fully acquainted with the location of Mill Points and
RRCs / Dcpots as well as thc prevailing conditions in the district such as road condition, Toll
Gates en-route, Ghat Roads, Inaccessible Pockets, Natural Barriers, prevailing trendof inflation
in fuel rates etc. The rates quoted by Tenderer shall be deemed to havebeen done after
such acquaintance. No Tenderer will be entitled to any compensation arising out of any
miscomprehension in this regard. Before tendering, the Tenderer must also get acquaintecl
with the conditions of route to be taken by him/her for transpoftation of CMR. Once the tender
is submitted, ttfe Tenderer will be deemed to have fully acquainted himself with the route and

he will not be entitled for any compensation on account of road blockade, diversions etc. on
the route for transportation of CMR.
The contractor shall complete the movement within the time schedule set by the District
Manager of concern district. .

3. Volume of work r

3,1 No definite volume of work to be performed can be guaranteed during the currency of the
contract. However, some items of General Information are given in Appendix-I to the tender.
The particulars given in the Appendix-I are intended merely'to give the Tenderer an idea of
the approximate quantum of work so as to help in making their own assessment for quoting
the rates in accordance with the conditions of the Contract.
3,2 The Contract, if any, which may arise from this tender shall be governed by the terms and

conditions of the Contract as set out in the invitation / General Information to the Tenderer
and as given in the Annexure and appendices to this tender.
4 Qualifying conditions for Bidding:

4.1 Minimum Transport Veliictes Required

4.1.1 Each tenderer should have dedicated 02 (two) separate transpoft vehicles registered in
his/her name/in the family members of l0 I 17 mts orabove capacity for each unit, he/she
intends to apply under this tender. Additional requirement of vehicles can be availed on hire
basis as and when required. A bidder can be appointed in any number of Units. The bidder
selected for more than one Unit in a district or in other districts taken together shall have 02
(two) separate vehicles for each Unit selected.

4.1.2. The tenderer shall furnish particulars of vehicles owned / hired in the format
at Appendix - XI / XII,
4.1,3 The tenderer shall not use vehicles used for mining and other related activities that
could coniaminate food-grains. A list of such vehicles (if applicable) suitable for paddy
,

transportation shall be provided,

4.1.4 The tenderer shall furnish copies of RC Book, fitness certificate and valid permit of
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own/hired vehicles declared in the tender along with hire agreement in case of hired vehicles.
4.2 Financial Capabitities of the Tenderer

4.2.1 As huge quantity of paddy to be transported during the contract period within a time
bound schedule, a contractor should have both physical infrastructure and financial resources
for working capital requirements to fund assured supply of POL, Lubricants etc. for
maintenance of vehicles and other recurring expenditures.
4.V.2The transport contractor shall utilize his own resources without seeking any mobilization
advance from the Corporation for this purpose.
4.2.3 The tenderer in support of his financial soundness to carry out the transportation work
shall furnish capability certificate of Rs. Two Crores for each Block/ULB Level Contract from
any Scheduled Nationalized Bank.
4.3 Capability to engage Manpower
4.3.1 The Transport contractor shall engage his representatives in each paddy purchase
center from where paddy will be transpofted to the Custom Millers & in each Mill Points to
RRCs. The transport contractors should be capable to employ adequate number of
representatives. The representatives should be capable of coordinating with the district supply
office, PACS / LAMPS / WSHG fPP, Custom Millers & RRC In-charge on day to day basis.
4.3.2 The tenderer is required to submit an action plan along with a list of vehicles to carry
out the transportation job successfully. Incapacity and inability to maintain therequired
physical infrastructure in terms of transport vehicles, manpower and financial resources on

his own by the tenderer as assessed by the DLTC would render his tender rejected or may
lead to termination of agreement executed with him along with forfeiture of Security Deposit.

4.3.3 Tenderer should have experiencb of Transportation with Manufacturer / PSU / OSCSC

/ Govt. Dept. / Public Ltd. Company/Private Limited Company dealing in the field of Food
grains, Sugar, Paddy/ Coarse grains or any other non-toxic [Link] should have

executed in t'he immediate preceding five years wqrk of value of at least:

L-\|rkg*;
a) zao/oof the esrimated conrract *,us.$fr rRupees) in one singte
contract in one financial year.
o* (4 oil?\,Lh?'oo
b) 400/o of the estimated contract value i.e. Rs... (ih vfords Rupees) in multiple
contracts in one finical year,
c) In case of Paftnership Company, only the experience of the Firm / Company will
be reckoned and for the purpose the experience of the Individual Paftners will not
be counted.

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 4.3.4 Experience details in the Proforma prescribed at Appendix-M shall be furnished by
tenderer. The information furnished in Appendix-Vl shall be supported by experiencecertificate
issued by client(s) on their letter. head.
4.3.5 Tenderer without the requisite experience aF mentioned above may also participate
subject to providing [Link] that an additional security shall be submitted in the form
of Bank Guarantee @ 2o/o of the contract value from 'Nationalized/Sclteduled Commercial
Bank' notified by RBI (excluding all Urban / Rural / State Co-operative banks and Gramin
Banks), if selected.
4.3.6 The tenderer shall furnish Registration Certificate in suppoft of their transportation work
urlder "The Carriage by Road A,.1t'2OO7' & "The Carriage by Road Rule'2011" issued by the
State Transpoft Authority (STA) or Regional Transport Authority (RTA).
4.3.7 lt the Tenderer is a pailnership firm/Company registered under companies Act 2013,
there shall not be any re-constitution of the partnership Firm/Company as the case rnay'be
without the prior written consent of the Corporation till the satisfactory completlon of the
contract. r
Note: The year for the purpose of experience will be taken as Firrancial Year (tsRpril

to 3l't March) excluding the financi'al year in which tender enquiry is floated.
Disquatification Conditions.
'Ienderer
5.1 who have been blacklisted or otherwise debarred by OSCSC or any department
of central or state government or any other public sector undertaking, or any other client for
any failure to comply with the terms and conditions of any contract, or tbr violation of any
statute, rule , or administration instructions (*) or on any ground including but not lirnited
to indulgence in corrupt practice, fraudulent practice, coercive practice, undesirable practice
or restrictive practice will [Link] during the period of such blacklisting or last five years
up to the date of submission of bid or the black listing shall be in force till the date of
submission of bid, if awarded, prior to the said five years. That,. the bidder's
CompanyiFirm/proprietor nor any of it's directors nor partner/s have been convicted by any
court of law nor any criminal case be pending against them before any court of law.

5.2 Any tenderer whose contract with the OSCSC, or any department of central or state
government or any other public sector undertaking has been terminated before the expiry
of the contract period at any point of time during last five years, will be ineligible.
5.3 Tenderer, whose Earnest Money Deposit and/or Security Deposit has been fofeited (partly
or fully) by OSCSC or any department of central or state government or any other public
sector undeftaking, during the last five years, will be ineligible.
5.4 If the proprietor I any of the partners of the tenderer firm/any of the director of the
tenderer company have been, at any time, convicted by a court of an offence and still serving

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the sentence, such Tenderer wlll be lnellglble.

incurring of any such
5.5 While considering ineligibility arising out of any of the above clauses,
partner in another firm' or
disqualification in any capacity whatsoever (even as a proprietor,
as director of a company etc,) will render the tender disqualified.
shall not be entitled
5.6 A Hindu undivided family (either as a proprietor or partner of a firm)
family (either as
to apply for tender. Any tender submitted in the capaeifi of Hindu undivided
aproprietor or partner of a firm) shall be summarily rejected'
Instructions for submitting Tender
for each Block/ULB of the district'
For the purpose, one transport contractor shall be appointed

However, the corporation has the exclusive right to appoint more than one
contractor in any

BIocUULB that the Corporation may decide for smooth paddy

procurement operations at any time

and no claim shall lie against the corporation by reason of such division
of work.
given in Appendix-
6.1 The Tenderer must fill up and sign the forwarding letter in the format
II and furnish full, precise and accurate details in respect of information asked for in
Appendix-Ill attached to the form of tender. The filled and signed Appendices
II and III
are to be scanned and uploaded at the space/packet provided in the
e-Procurement Portal'

Detailed instructions to bidderl are available at Annexure-A of the tender

document' Bidders

are requested to read the instructions contained therein carefully &- meticulously for
submission of bids through e-Procurement portal'
6,2 Tenderers are to apply separately for each Block/ULB'

6.3 Technical Bid and Financial Bid shall be operted separately.

Signing of Tender
(DSC) registered with
7.1 Thc authorizcd signatory shall possess Digital Signaturc Ccftificate
the E-procurement Portal for submission of tender documents and MTF' The DSC

is, signing the

holderiauthbrized signatory signing the tender shall state in what capacity he
etc', of a
tender, e.g,, as sole proprietor of the firm, or as a Secretary/Manager/Director
partners should be disclosed
Limited Company. In case of Partnership firm, the names of all
attorney, having
and'the tejnder shall be signed by all the paftners or by their duly constituted
The'original or an
authority to bind all the partners in all matters pertaining to the contract.
uploaded along with
attested copy, of the registered partnership deed should be scanned and
the tender. In case of limited company, the names of all the Directors shall be mentioned,
person signing the t€nder
and acopy of the Resolution passed by the Company authorizing the
a copy of the
to do so on behalf of the company shall be scanned and uploaded along with
Memorandum and Afticles of Association of the Company or instruction
to be followed as per

E-Procurement Provisions.
7,2 The Digital signaturecard (DSC) holder signing the tender, or any documents forming
paft of the tender, on behalf of another, or on behalf of a firm shall be re;ponsible to
produce

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 proper Power of Attorney duly executed in his favour, stating that he has authority to bind
such other person,-or the firm, as the case may be, in all matters, pertaining to the Contract.
If the Digital Signature Card (DSC) holder so signing the tender fails to produce the said
power of Attorney, his tender shall be summarily rqjected without prqudice to any other right

of the Corporation under the law. The hard copy of Power of Attorney will he submitted by
the successful tenderer at the time of awarding of the contract.
7.3 The Power of Attorney shogld be signed by all the paftners in the case of a partnership
concern, by the proprietor in the case of proprietary concern, and by the person who by his
signature can bind the company in the case of a limited / hrt. Ltd. Company. The Power of

Attorney duly signed should be scanned & uploaded.

8. Earnest Money Deposit (EMD)

8.1 Each tender must be accompanied by an EMD of 3o/o of the estimated value of contract
as indicated irr Appendix-Vll to online system only. Tender Papers not accompanied by the

required EMD shall be sumntarily rejected.

8.2 The bidder shall be permitted to bid on the express condition that in case he resiles, or
modifies his offer or terms and conditions thereof, after submitting his tender, for any reason

whatsoever during the tender process or any of the information furnished by him/her is
found to be incorrect or false, Earnest Money deposited by him shall stand forfeited, without
prejudice to any other rights and remedies of the Corporation under the

contract and the law & the bidder will be liable for any loss suffered by the Corporation on
account of its withdrawal/ modiflcation etc. Besides forfeiture of EMD, he will also be debarred
from participating in any tender with the Corporation for a period of five years.
8.3 Earnest money shall be forfeited in the event of the bidder's failure (after the acceptance
of his tend{rr) to furnish the requisite security deposit by the due date to take up the work,
without prejudice to any other rights and remedies of Corporation under the contract and law.
8.4 The EMD furnished by the bidders shall be refunded after finalization of tender. The EMD

of selected bidder will be refunded on receipt of confirmation from the ZonaflRegional bank
concerned regarding genuineness of Bank Guarantee submitted towards security by the
successful bidder at the time of execution of Agreement. No interest shall be payable on the
amount of earnest money, under any circumstances'
9. Security Deposit
The successful tenderer shall furnish a Security Deposit within seven working days of acceptance
of his tender for the due performance of his obligations under the contract. The Security Deposit
shall consist of;
fu tt,\t,11?'uo
9.1 A sum equivalent to 5olo of the estimated value of the contract i,e. Rs.,......... submitted in
form of crossed Demand DrafU Fixed Deposit Receipt(fDR) issued by any Nationalized
BanU Scheduled Bank and drawn in favour of/ pledged to District Manager, OSCSC Ltd,
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 t

fu tt 4t.?ql,n
';
9.2 A sum equivalent to 5% of the estimated value of the contrac[e.'*..., in iorm of an

irrevocable and unconditional Bank Guarantee issued from any Nationalized lScheduled
Bank issued in favour of the District Manager, OSCSC Ltd., Which shall be enforceable till
six months after the expiry of the contract period.
9.3 If applicable, an additional sum equivalent lo 2o/o of the value of the contract i.e.
*r..1.f br?,1,1 t"ffir of an undertaking provided by the tenderer for relaxation of experience
criteria, in the form of Bank Guarantee issued by Nationalize/Scheduled Commercial Bank'
notified by RBI which shall be enforceable till six months after the expiry of the contract
period.

9.4 If the rate quoted by the bidder is less than 15% of the tendered amount, then such a
bid shall be rejected and the tender shall be finalized on merits of rest bids,
If the rate quoted by a bidder is up to !4.99o/o (Decimals up to two digits will be taken
for all practical purposes) less than the estimated cos! it shall be considered in financial bid
evaluation.

9.5 In case of failure of the tenderer to deposit the Bank Guarantee as stipulated in clause
g.1& g.2 within 7 working dpys of acceptance of his tender, further extension of 7 working

days can be given subject to levy of penalty @1olo of the whole amount of the security Deposit.

9.6 The Security Deposit furnished by the tenderer will be subject to the terms and
payment of
conditions given in the Annexure- I and the Corporation will not be liable for
any interest on the Security Deposit.
9.7 In the event of the tenderer's failure, after the communication of acceptance of the tender
by the Corporation, to furnish the requisite Security Deposit under clause 7 by the due date
period
or requisite Security Deposit in the form of Bank Guarantee under including extension
(applicable to submission of BG only), his Contracl shall be summarily terminated and the
Corporation shall proceed for appointment of another contractor without any notice' Any

losses or damages arising out of and incurred by the Corporation by such conduct of the
contractor inatt Ue recovered from the contractor, without prejudice to any other rights and
remedies of the Corporation under the ConBact and Law. The contractor will also be debarred
from participating in any future tenders of the Corporation for a period of five years' After the
completion of prescribed period of five years, the party may be allowed to participate in the
future tenders of OSCSC provided and all the recoveries/ dues have been affected by the
Corporation and there is no dlspute pending with the contractor/party.
10. Submission of Tender

10.1The tender shall be submitted online in two parts, viz., technical bid and price bid.
10.2 All supporting documents except tender document have to be scanned and uploaded
inTechnical Bid. Price Bid as provided in Part -B, has to be scanned, encrypted and uploaded
at the requjsite places in the e-Procurement portal.
1g,3 The envelope/packet in online containing the Technical Bid shall include the following:"

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 a) All the Annexures & Appendices duly signed on each page by the Tenderer should be
scanned and uploaded in e-procurement portal.
b) Scanned copies of documents attached, as given at Appendir - VIII, duly signecJ by the
Tenderer. Tender which does not comply with these instructions shall be sunrmarily
rejected.
c) Tenders should be uploaded /submitted through e-procurement at
It$[Link]. Manual bids/l'iard copy of the tender documents wiil
not be accepted. However, the successful tenderer will have to subrnit the original harrJ
copyof tender document duly signed on each page of tender document along ,with
annexures/appendices duly attested on or before the date and time stipulated by OSCSC,
failing which the corporation shall award the contact to other bidders as per terms of this
tender document, besides other penal action against the tenderer.
d) The supporting documenls shall be scanned and uploaded by Tenderer clearly, neagy
and accurately in readable format. [Link] alteration, erasures or oven,riting on the
suppofting [Link] be duly initialed by the autttoi'ized signatory.
e) It should be clearly understood by the Tenderer that no opportunity shall be given to
them to alter, modifi or with'draw any offer at any stage after submission of the tender"
0 Any attempt by tenderer to change the format of any of the supporting documents cf the
tender docurnent while uploadrng or any attempt to tinker with thc sofL*are cf thc portar
will render his tender liable for cancellation and his subsequent blacklisting.
11. Opening of tenders
11.1 The Technical Bid will be opened online in tlre Office of the District Manager, OSCSC,
atthe fixed timc and the date indicated in llre Nutice Invltlng Tender (NIt).the l"enderer
will tle at libefi to be present either in person or through an authorized representative at
the time of opening of the Technical Bid witlr the Bid Acknourledgement Receipt. price Birjs
of ottly those tenderers shall be opened whose technical bids qualifu, at a time ancj place of
which notice will be given. The Tenderer technically qualified will be at liberty to be present
either in person or through an auUrorizeo represeniative at the time of opening cf the price
Bids with the Bid Acknowledgement Receipt.

11.2 If a sin$le
bidder remains qualified beforeT after technical scrutiny, that bid will be
cancelled considering the same as a single bid. Finantial bid shall not be opened in case of
single bid; In such
case fresh tender shall be floated as per Works Department Office
Memorandum No. 16/W dt.01.01.2015.
12, Corrupt practices
12.1 Any bribe, commission, or advantage otfered c,r promised lry or on behalf of the
Tenderer to any officer or official of the Corporation shait (in addition to any crinrinat liabilit.v
which theTenderer may incur) [Link] ienrjer frorn being considered. Canvassing on the
part of, or on behalf of, the tenderer rvill also make his tender liabte to rejection.

12.2 OSCSC reserues the right to reject any or all the tenders without assigning any r(:ason.
The successful TendArer will be intimated of the acceptance of his tender by a
15!Page
 i
\,
letter/tel eg ram/fax/em al I

12.3 In case of any clear indication of cartelization, the Corporation shall reject the
tender(s),and forfeit the EMD.
12.4 OSCSC reserues the right to reject/modify/ alter any terms and conditions of the tender
documents and contract during the subsistence of the contract'
lZ,S If the information given by the Tenderer in the Tender Document and its Annexures &
Appendices is found to be false/ incorrect at any stage, OSCSC shall have the right to
disqualify/ summarily terminate the contract, without prejudice to any other rights that the
Corporation may have under the Contract and law.
12.6 Documents to be uploaded - List of documents to be uploaded are given of Appendix-
VIII. The scanned copies of documents in PDF format (Printable in A4 size paper) shall be
submitted online along with the tender; otherwise the bidder will be treated as disqualified
in Technical Bid. All documents are to be self-atlested by bidder.

District Managel
oscsc,.fi h.ffio4 ,

16 lPage
 ANilTEUB*I
TERMS AND CONDITIONS GOVERNING CONTRACTS FOR TRANSPORTATION OF
PADDY FRoM PPC/MAN"'::-ff:J:ltJlil|tr:'R FRoM RrcE MrLLs ro

L Definitions

a) The term Contract shall mean and include the Invitation to Tender incorporating all the
instructions to Tenderer, the Tender, its Annexures, appendices, acceptance of tender and
srlch general and special conditions as may be adde.d to it.
b) The ternr "Confractor" shall mean and inclurie the parson(s), Firm or Company with whorn
the contract has been placed including their heirs, executors, aciministrators and successol.e
and the permitted assignees as the case ma), be
c) The ternr "Contract Rates" shall mean the rates of payment accepted by the Oistrict Level
Tender Committee (DLTC) for and on behalf of the OSCSC.
d) The term "Corporation and oS(sC'; wherever tiiey occur, shall mean the odisha State Civil
Supplies Corporation establis'herJ under the Companies Act, 1956, artd will include i6Managing
Director and his/her successor(s),
e) The term "District Manager' shail mean ClliEF / Cirril Srrpplies Orflcer-cunr-District Manager
of Revenue Distrid under whose administrative jurisrliction, Mandis to which the contract
relates fail, The term "Disbict Manager" shall also include every cther officer authorized for
the time being to execute contracts on behalf of the OSCSC.
t) The term "Gocjown' shall mean the OSCSC Depols/ Gcclowns ,,!,'lanciis and rncluCe operi
platform/plirlth built or constructed for storage of CMR inside or outsirje the owneci/hlred
depct premises.
g) CMR - Cuitom Milled Rice
h) The term "Seruices" shall mean performance of any of fte items of work enumeratecl in the
tender document or as may be indicated by the District Manager or an oftic*lr ecting nn his
behalf,
i) The term "Trucks" wherever mentionerl snall mearr rnechanically dt'iven vehicle srrch as Lgnies
etc., and shati exclude animal driven vehiblps and Tipper.
j) KMS * Kharif Mar"keting season rshich starb fi'om l" october & enrjs' in 30*' September
next.
k) "Sub-Division/ Block" means Revenue Suo-Division/ Block in the State cf Odisha.
l) DC - Delivery Certificate.

m) lvl'IF - t4odel Tender Format.

lTlPage
-Y

II. Parties to the Contract

a) The parties to the Contracts are Contractor and the OSCSC represented by the District
Manager and/or any other person authorized and acting on his behalf.
b) The person signing the tender or any other documents forming part of the tender, on behalf
of any other person or a Firm shall be deemed to warrant that he has the authority to bind
such other person or the Firm, as the case may be, in all nratters pertaining to the Contraet.
If at any stage it is found that the person concerned had no such authority the OSCSC may,
without prejudice to other civil/criminal remedies, terminate the Contract and hold the
signatory liable for all costs and damages, Further forfeit the Security Deposits the case may
be.

c) Notice or any other action to be taken on behalf of the OSCSC may be given / taken by the

District Manager or any officer so authorized and acting on his behalf.

IlL Constitution of Contractors
a) Contractors shall, in the tender, indicate whether they are a Sole Proprietary Concern, or
Registered Partnership Firm, or a Private Limited Company, or a Public Limited Company. The
composition of the partnership, or names of Directors of Company, as applicable, shall be
indicated, The Contractor shall also nominate a person for the active management and control
of the work relating to the Contract during the tenure of the Contract. The person so
nominated shall be deemed to have full authority from the Contractor in respect of the
Contract and his acb shall be binding on the Contractor'
b) If the Tenderer is a partnership firm, there shall not be any re-constitution of the partnership

without the prior written consent of the Corporation till the satisfactory completion of the
Contract, falllng whlch the Crntract shall be forlfl wlth llable for terminatitln treal'irtg it as

' brriach of Contract by the Contractor wih consequences flowing there from which indudes
forfeiture of Security Deposit as the case may be.
c) The Contractor shall notify to the Corporation the death/resignaUon of any of their

padners/directors immediately dn the occurrence of such an event. On receipt of such notice,

the Corporation shall have the right to terminate the Contract.
IV, Subletting
The Contractor shall not sublet, transfer, or assign the Contract, or any part thereof. If done
contractor will be liable for all consequences arises for breach of contract under clause (III) &
(ii).
V. Relationship with third Pafties
All transactions between the Contractor and third parties shall be carried out as between two
principals'without reference to the Corporation in any event. The Contractor shall also undertake
to make third parties fully aware of the position aforesaid.

lSlPage
VI. Liability for Personnel
a) All persons employed by the Contractor shall be engaged by him as own employees in all
respects, and all rights and liabilities under the Indian Factories Act, or the Workmen,s
Compensation Acq- or Employees Provident Fund Act, and other applicable enactmenb, in
respect of all such personnel shall exclusively be that of the Contractor. The Contractor
shall
be bound to indemnify the Corporation against all the claims whatsoever in respect of its
personnel under the aforesaid enactments, or any statutory modification
there for otherwise
for or in respect of any damage or compensation payable in consequence of any accident
or
injury sustained by any workmen or othbr person whether in employment of the Contractor
or not.
b) contractor shall also comply with all Rules and Regulations/ Enactments nrade by the state
[Link] Govt' from time to time pertaining to the Contract including all labour
laws,
[Link], Commission, Gift etc.
An Act of bribe, gift or advantage, given, promised or offered, by or [Link] of the
Contractor or any one of theirpartners/Directors/Agents or officials, or any person
on his or
her behalf to any officer, officials, representative or agent of the Corporation, or
any person
on his or their behalf, for showing any favour or for bearing to show any disfavor to
any
person in relation to the Contract, shall make the Contractor liabte
for termination of this
Contract or any other Contract with the Corporation and the contractor shall
be liable to
reimburse the Corporation of any loss or damage resulting from such cancellation.
VUL Period of Contract
a) The Contract shall remain in force for KMS 2a24-2s( Kharif & Rabl) i,e, from the date
of execution of agreement till 30.09.2025 or such later date as may be extended by
GoI/Goo for procurement of CMR. The contract can be extended by the Corporation, OScSc
Ltd. on recommendation of DLTC at its sole discretion on the same rates, terms
and conditions
for a further period of 5 months. The action of OSCSC in extending the contract shall be
final and binding on the contractor and shall not be called in question, Further
extension can
be made with mutual consent.

b) The Managing Director reserves the rights to terminate the Contract at any time during its
currency without assigning any reasons thereof and the Contractors shall not
be entiiled to
any compensation by reason of such termination. The action of the Managing Director
under
this clause shall be final, conclusive and binding on the contractor.
c) The Term and condition of the Tender can be modified /attered by DLTC in consultation with
MD, OSCSC at any time without assigning any reason thereof.

19 lPage
Y
Ix. Security Deposit
a) The successful Tenderer shall furnish, within seven working days of acceptance of his tender,

a Security Deposit for the due pefformance of his obligations under the contract' The Security
Depositshall consistof; ltLtlTge,gO
b) A sum equivalent to 5olo of the value of the Contract i.e. Rs...u.....i.....'submitted in form of
crossed Dsmand OrAfU FOH iss0ed by any'Nationalized BanU Scheduled Bank and clrawn
in favour of/ pledged to District Manager, OSCSC Ltd.
lt qt,?1?'oo
c) A sum equivalent to 5% of the estimated value of the contract i.e. Rs.l., in form of an

irrevocable and unconditional Bank Guarantee issued from any Nationalized /Scheduled
Bank issued in favour of the District Manager, OSCSC Ltd., which shall be enforceable till six
months after the expiry of the contract period.
d) If applicable, an additional sum equivalent to Zo/oof the value of the contract i... nr..fo. ,56r?t? 'AA
in
, in terms of an undeftaking provided by the tenderer for relaxation of eligibility conditions,
the form of an irrevocable and unconditional Bank Guarantee issued by
Nationalized/Scheduled Commercial Bank'notified by RBI (excluding all Urban/Rural/State Co-
operative banks and Gramin Bank) in the format prescribed in Appendix-IV which shall be
enforceable till six months aftenthe expiry of the contract period.
e) In'case of failure of the tenderer to deposit the Bank Guarantee as stipulated in Clause - IX
within 7 working days of acceptance of his tender, fufther extension of 7 working days can
be given subject to levy of penalg @1% of the whole amount of the Security Deposit.
The Security Deposit furnished by the Tenderer will be subject to the terms and conditions
given in the Annexures and the Corporation will not be liable for payment of any interesl on
the Security Deposit.

s) In the event of the Tenderer's fallure, after the communication of acceptance of the
tender

by the Corporation, to furnish the requisite Security Deposit by the due date including
extension period his Contract shall be summarily terminated and the Corporation shall proceed
for appointment of another contractor. Any losses or damages arising out of and incurred by
the Corporation by such conduct of the contractor will be recovered from the contractor,
without prejudice to any other rights and remedies of the Corporation under the Contrac[ and
Law. The contractor will also be debarred from participating in any future tenders of the
Corporation for a period of five years. After the completion of prescribed period of five
years, the par1ry may be allowed to participate in the future tenders of OSCSC provided all
the recoveries/ dues have been effected by the Corporation and there is no dispute pending
with the contractor/pafi.
h) The Security Deposit will be refunded to the Contractors on due satisfactory performance of
the services, and on completion of all obligations by the Contractor under the terms of the
Contract, and on submission of a "No demand ceftiflcate, subject to such deduction from

20 lPage
 the Security as may be necessary for recovering the Corporation's claims against the
Contractor. The Corporation will not be liable for payment of any interest on the Security
Deposit.
i) Wheneverthe Security Depositfalls short of the'specified amouiit, thei Contractors shall make
good the deficit so that the total amount of Security Deposit shall not at any time be less than

specified amount.
X. Liabilaty of Contractor for losses suffered by Corporation
a) The Contractor shall be liable for all costs, damages, registration fees, charges andexpenses
suffered or incurred by the Corporation due to the Contractor's negligence and un-workman
like performance of any services under this Contract, or breach ol'any terms of the Contract,
or failure to carry out the work under the Contract, and for all damages orlosses occasioned
to the Corporation, or in particular to any property or plant belonging to the Corporation,
due to any act, whether negligent or otherwise, of the Contractor or his employees. The
decision of the District Manager regarding such failure of the Contractor and their liability
for the losses, etc. suffered by the corporation, and the quantification of such losses, shall
be final and binding on the Contractor.
b) The Contractor shall provide sufficient number of hrpaulins for each truck to cover he bags
of CMR and take reasonable precautions to avoid wetting /damage /loss to CMR during the
transport. In the event of deficiency in service by contractor in not providing the tarpaulins
for spreading on the decks of trucks or for covering the truck after loading, Liquidated
Damages @) Rs. 200/- per truck will be imposcd by the concerned District Marrager/Area
Manager without prejudice to any other right or remedies under the contract and law.
c) Without prejudice to the rights of the Corporation under Sub-clause (a) crf this Clause, it is
further condition of the Contract that in respect of any shoftage, wastage, loss or damages
to the goods in transit, the Cohtractor is liable to pay to the Corporation Liquidated Damages
at twice the cost of CMR i.e. MSP for the relevant KMS declared by GoW. Of
India. The parties to the Contract have agreed that the amount of Liquidated Damages
specified above represents a genuine estimate of the loss likely to be caused to the
Corporation by the shortage, wastage, loss or damage to the goods in transit. Such recovery
of Liquidated Damages shall be affected without prejudice to the right of OSCSC to initiate
civil/criminal proceedings against the defaulting Contractors where veritiessuspected that
the shortage/losses occurred due to deliberate/willful omission, theft,misappropriation,
irregularities etc. committed by the Contractors or theirrepresentatives/employees.
XI. Summary termination of the Contract
a) In the event of the contractors having been adjudged insolvent or going into liquidation or
winding up their buslness or making arrangement with their creditors or failing to observe
any of the [Link] this contract or any of the terms and conditions governing the
21 lPage
 contract, the DLTC, under intimation to Corporation HO shall be at Liberty to terminate the
contract forthwith without prejudice to any other right or remedies under the contract and
law and to get the work done for the unexpired period of the contract at the risk and cost
of the contractors and to claim from the contractors any resultant loss sustained or cost
incurred.
b) The DLTC, under intimation to Corporation shall also have witlrout prejudice to other right
sand remedies, the right, in the event of breach of the contract of any of the terms and
conditions of the contract to terminate the contract fotth with and to get the work done for
the unexpired period of the contract at the risk and cost of the contractors and/ or forfeit
the security deposit or any part thereof for the sum or sums due for any damages, losses,
charges, expenses or cost that may be suffered or incurred by the Corporation due to the
contractors negligence or un-workman like peformance of any of $e services under the

contract.
c) The contractors shall be responsible to supply adequate and sufficient labour, trucks and
another transport vehicles for loading/unloading transport and carrying out any other
seryices under the contract' in accordance with the instructions issued by the District
Manager or an officer acting dn his behalf, If the contractors fail to supply the requisite
number of trucks the DLTC, under intimation to Corporation, shall at his entire discretion,
without terminating the contract be at liberty to engage other trucks at the risk and cost of
the contractors, who shall be liable to make good to the Corporation all additional charges,
expenses, costs or losses that the Corporation may incur or suffer hereby. The contractors
shall not, however, be entitled to any gain resulting from entrustment of the work to another
pafi. The decision of the District Manager shall be final and binding on the contractors.

XU. Recovery of losses suffered by the Corporation

a) The Corporation shall be at liberty to reimburse themselves for any damages, losses,
charges, .oit, ot expenses suffered or incurred by them, or any amount payable by the
Contractor as Liquidated Damages as provided in Clauses X above. The total sum claimed
shall be deducted from any sum then due, or which at any time thereafter may become due,
to the Contractors under this, or any other, Contract with the Corporation. In the event of
the sum which may be due from the Contractor as aforesaid being insufficient, the balance
of the total sum claimed and recoverable from the Contractors as aforesaid shall be deducted
fiom the Security Deposit, furnished by the contractor should this sum also be nonsufficient
to cover the full amount claimed by the Corporation, the Conffactor shall pay to the

Corporation on demand the remaining balance of the aforesaid sum claimed.

b) In the event of termination of this Contract, or in the event of any breach of any of the terms
and conditions of this Contract by the contractor, the DLTC shall have the rights to forfeit
the entiie or part of the amount of Security Deposit of the contractor or to appropriate the
22lPage
{dn-
 gecurity Deposit or any part thereof in or towards
the satisfaction of any sum due to be
claimed foi and damages, losses, charges, expenses or cost that may be suffered or incurred
by rhe Corporation.
)UII. Responsibilities of fJre Contractor
a) The Transpoft contractor is required to keep continuous & close liaison with the Secre[ary
PACS, Custom Millers, District Manager and other officials of respect of
OSCSC in
procurement of Paddy by PACSiWSHG/PP, weekly dates of opening of ppC, expected
quantities of Paddy to arrive at PPC and deploy adequate number of transpor.t vehicles in
time at each PPC for transportation of Paddy. It must be ensured by the transport contractor
that Paddy is lifted and transported from the
PPC to Mills on the [Link] of. procurernent.
The loading of Paddy at Paddy Purchase Centre to the vehicles will be done by agencies.
b) The Transport conkactor shall transpoft the CtvlR loaded Vehicle after receipt of
Transtt pass-
cum-AC Note from the Custom Nliller. Miller is responsible for loading of stock onro the
Transport contractor's vehicle. The Contractor shall ensure delivery of the resultant CMR
at
RRCslDepots with adequaterorotection & safety at his own risk. Loading and unloading
of
CltlR will be'conducted under joint custody of Transport contractor. & Custom Miller
to ensure
both quality and quantity compliance. The Custom Miller shall have sole responsibility for
the quaiity of CMR throughout the process.
c) The Contractor shall provide a list of vehicles to be deployed in a month for the purpose
of
transportation under the conr-ract by 2nd of every month.
d) The Contractor shall engage adequate number of transport vehicles as and when
required
for transportation of Paddy/CMR in accordance with the instructions issued by the District
Manager or an officer acting on his behalf.
e) rne contractor shall be responsible to engage adequate number of transport vehicles for
carrying out any other service5 under the contract in accordance with the instructions
issued
by the District Manager or an officer acting on his behalf

0 The Contractor shall transport such number of bags of CMR as may be entrrlsted
by the
District Manager or an Officer acting on his behalf.
g) The Contractor shall obtain daily programme of paddy from the District Manager or any
officer acting on his behalf i.e, Secretary PACS/WSHG IPP for the next date/day and also
CMR to be loaded in accordartce with DCs issued to a Miller and shall provide adequate
number of lorriesltrucks in good condition in accordance with the programme and shall
ensure that the lorries, trucks etc. are positioned at the different loading points as indicated
by the District Manager or any officer acting on his behalf, daily at the time specified,
so that
schedule of delivery will not be affected,
h) In special cases the Contractor may also be required at short notice to arrange to transport
bags of wheat, chana Dal etc. And shall bound to comply with such requesb,

23 lPage
-
The quantity mentioned in any programme given by the Disbict Manager or any other officer
acting on his behalf may be altered and the Contractor shall be bound to supply lorries/trucks
required for the quantity shown in the programme. He shall not be entitledto any
compensation whatsoever for not entrusting him with the quantity of work specifiedinane
programme issued to him.

i) The Contracior shall be responsible for the safe$ oi the goods from the tirne they'are
loaded

on their truck from Mandis/Rice Mills until they have been unloaded from the trucksat
destinations as specified in the Contract or as directed by the District Manager or any other
officer acting on his behalf. The contractor shall provide tarpaulins on decks of the truck so
as to avoid loss of Paddy/CMR through the holes/crevices in the decK of the truckand shall
be liable to make good the value of any loss, shortage or damage during transit. The weight
of the bags of Paddy/CMR loaded/unloaded intolfrom trucks shall be worked out on the
basis of cent percent weighment. The contractor or representative of the Contractor sltall be
present at the time of checking of the weights at the loading/unloadingpoints. The District
Manager of the Corporation will be the sole Authority for determining the quantum of the
loss.

k) The Contractor shall be liable to obtain Transit Insurance Cover from a General Insurance
Company in favour of the Corporation against loss or damage to th4 Paddy/CMR entrusted
to him for transpoftation.
]-he loading of the stocks will be restricted to the rated axle load of the commercial vehicle
prescribed under the Motor Vehicles Act and Rules there under as amended from time to

time and the Contractor will abide by such rules in regard to loading of vehicles. If any
penalty is imposed by any authority or any action is taken, in the event of overloading the
vehicle, the Contractor shall be solely responsible for the same. Any Contractor resorting
to overloading of the trucks in violation of the Rutes will be treated as violating the terms
'
& conditions of this Contract for which his Contract is liable to be terminated.
m) The Contractor shall be liable'for any loss/damage caused by any delay in the delivery of
goods to the Corporation/Custom Miller due to breakdown of vehicle or its detention by the

police br oiher Authorities for non-compliance with any of the Rules and Regulations.

n) The Contractor shall not allow any other goods to be loaded in the lorries/trucks in which
the Paddy/CMR of the Corporation are loaded.
o) The Contractor shall periodically inform in writing the registration number sand description
of the vehicles used for the transport of the goods of the Corporation so as to facilitate
checking of the vehicles by the officers/ officials of the corporation.
p) The Contractor shall give an undertaking agreeing to abide by the Section 11 of the Carriage
by Road A1;.,, 2007 and shall undeftake to compensate the loss as per the provisions of MTF.

Further, Contractor shall also submit necessary documents of registration etc. to tlte
24 lPage
G,r
 Corporation.
q) In accordance with the Govt, Of India, Ministry of Road Transport & Highways programme
for electronic toll collection from vehicles plying over National Highways, the Contractor shall
ensure that the toll is-paid electronieally through pre-paid Tag affixed on the wlnd srreen of
the Vehicles deployed foi'Corporation duty which would enable seamless travel through
dedicated lanes installed with Tag readers and facilitate adoption of cashless system and
produce proof of same as and when demanded by the Corporati<.rn.
r) As the Contractor is responsible for safety of Paddy/CMR movement of uvhich is enkusted to

him while in his custody he must take all possible measures like noting down of Engine
number, Chassis Number, Driving License No., and the Photograph of the Driver of the Truck
engaged by him before the dispatch of the stock from the godowns in order to avoidany
missing of trucks with stock, hijacking, etc. In the event of missing of truck, it is the
responsibility of the Contractor to file an FIR with respective P,S. for investigation and inform
the District Manager and the Head Office within 241 48 hours. It is the responsibility of the
contractor to make good the lpss to the Corporation. This loss shall be recoverable from the
contractor at the double the MSP of the Paddy or Economic Cost in case of CMR stock lost
in the missing truck. The contractor shall be liable to pay interest against the value of stocks
from the date of missing of the Truck tilt the loss is made good to the CorporaUon.
s) Huge quantities of Paddy/CMR to be transported during the Contract period, the tenderers
should have both physical infrastructures in terms of vehicles, maintenance, assured

supply of POL, Lubricants etc., to keep up thc tcmpo of transportotion as well as financial
resources to be able to do so on his own without seeking any mobilization advance from the
Corporation for this purpose.
t) As per Minimum Threshold Parameters communicated by Govt. of India, Vehicle tracking
system is mandatory for paddy transportation from PPCs to Mills and CMR from Mill to Depot,
for this purpose the OSCSC Ltd. has introduced Vehicle Tracking System from KMS 2024-25
(Kharif ) onwards in all Districts to monitor the movement of Paddy purchased irom PPCs to
Tagged Rice Mills and CMR transportation from Mill to Depot. The Paddy and CMR Transpott
contractor required to install with GPS devices in vehicles at their own cost. The details of the
empanelled Agency / vendors appointed for this purpose are available in the Transport
Department website i.e. [Link] and [Link],in.
The Contractor should have sufficient GPS devices on hand as backup, to be utilized
for additional vehicles or in the event of technical problems arising in the already installed GPS

of the used vehicle.

It will be the responsibiliW of the contractor to check the battery charge and viability
of every GPS (magnetic device) before attaching the device for paddy and CMR transport

vehicles before undertaking the transportation of stocks.

25 lPage
-rI

Xw. Set--off
a) Any sum of money due and payable to the Contractor (including Security Deposit refundable
to the Contractor) under this Contract may be appropriated by the Corporation and set off
against any claim of the Corporation for the payment of any sum of money arising out of,
'''
"[Link] eontraet or'[Link]-made by the eontractor wittt-theCorporatisnr
b) OSCSC reserves the right to claim from the tenderer any amount of tax, interest, penalty
and litigation cost, if any, that may be incurred in future due to GST reporting/compliance
mistake(s) on the part of the service provider.
X\r. Book Examination
The Contractor shall, whenever required, produce or cause to be produced for examination
by the District Manager or any other officer authorized by him in this behalf, any cost or other

accounts books, account vouchers, receipG, letters, memoranda or writing, or any copy of,
or extract from, any such document, and also furnish information and returns, verified in such
manner as may be required, relating to the execution of this Contract. The decision of the
District Manager on the question of relevancy of any document, information or return shall be
final and binding on the Contr,actor. The Contractor shall produce the required documents,
information and returns at such time and place as may be directed by the District Manager.
X\fi. Volume of work
a) Subje* as hereinafter mentioned, the Corporation does not guarantee any definite volume

of work or any particular pattern of seryice, at any time, or throughout the period of the
Contract. The mere mention of any item of work in this Contract does not by itself confer
aright and/ or confirm any right to the Contractor to demand that the work relating to all
or any item thereof should necessarily or exclusively be entrusted to him.
b) The Corporation have the exclusive right to appoint more than one Contractor and to divide
the work between such Contractors in any manner that the Corporation may decide for
smooth procurement and fiovement of Paddy/CMR and no claim shall lie against the
Corporation by reason of such division of work. In case of Emergency Corporation can take
extraordinary steps to lift and transport Paddy from PPC / CMR from Milli'for smooth
procurement operations,
c) If the Contractor is required to pefform any service in addition to those specifically provided
for in the Contract and the annexed schedule of Contractorb remuneration, the same will be
paid at the rates as fixed by mutual agreement.

d) The question whether a particular service is or is not covered by any of the services
specifically described and provided for in the Contract, or is or is not auxiliary or incidental
to any of such services, shall be decided by the District Manager whose decision shall be
final and binding on the Contractor.
26 lPage
t

e) The [Link] have thq [Link] represent in writing to the Diqtrict Manager that a.
particplar service which they are being called upon to pedorm is not covered by any of the
services specifically provided f'or in the Corrtract, or, as the case may be, is not auxiliary or
incidental to such services, prov-ided,[Link] [Link] writing must be made within
15 days after the date of actual performance of such services. If no such representatiorr in
writing is received within the said time, the Contractor! right in this r:egard will be deemed
to haye breen waived

XVU. PAYMEI{T
The tenderer has .[Link] rate per Quintal on the schedule of Rates.,already fixed in
consideration to Source to Destination for a Bloct(ULB and in consideration to the location of
PPC and unloading points as well as the prevailing conditions irr the disti'icts such as road
condition, toll gates, prevailing trends of inflation in fuel rates etc.
i' The Payment will be made by the concerned District Manager of the Corporation on
submission of bills, in triplicate, duly supported by consignee receipts on monthly basis.
ii. The contractor should submit all the bllls not later than 2 months frcm the date of expiry
of the Contract so that the refund of the Security Deposit may be speeded up. Inorder to
facilitate disposal of bills the Contractor is advised to submit bills rnonthly.
iii. The tenderer, registered under GST shall ensure that the invoice to be laisetl with OSCSC
is compliant with the provisions of the GSI Law and contains the requisite details in an
accurate manner for claiming of tax crediE by OSCSC.
iv. OSCSC reseryes the right to release the payrnent of GST amount (if applicable) only post
matching of the invoices in the GSTN system.
v. This shall be ensured by the tenderer registered under GST (if applicable), that the invoice
raised by him during a month is appropriately reported in the GST Returns of the said
month.
vi' The bills shall be submitted and processed through Online Billing Management
System (OBMS) and payment will be made through PFMS platform ior which the
following details shall be provided by the contractors at the signihg of the contract:-
(1) Cancelled Cheque
(2) pAN No.
(3) GST registration copy.

XVHI. RATES
i. All rates will be treated as firm for the period of the contracl. No escalation what so ever
shall either be claimed or considered except as provided.
ii. The rates for transportation of Paddy/CMR etc. are on the basis of net weigh of paddy/CMR.

27 lPage
 .!
I

1[. No separate remuneration will be payable for the distance covered. by the loaded lorries
for the retum journey, or from garage to place of loading, or back to garage.
iv. For the purpose of calculation of transportation charges, the distance shall in all cases be
rounded off to the nearest Kilometer.
v. Transportation charges shall be paid on the shortest distance. The distance will bereckoned
as fixed by the"Collector of- tfie district or by an officer acting on his behalf and r:ounded off

to the nearest Kilometer, which will be final and binding on the contrac[or.
vi. No compensation shall be admissible to the Contractor in respect of detention of trucks at
the godown or any other loadinglunloading points or any other place unless such detention
is of an extraordinary kind. The decision of the District Manager in all such matters shall be

final.
Xil. Maintenance and Furnishing of Information:
i, The Contractor shall furnish to the Diskict Manager daily details of movement of Paddy/CMR
. entrusted by Government from time to time, from the PPCs to Rice Mills &, from Rice Mills

to RRCs to destinations Lorry wise quantity transported on daily basis withc,ut fail.
ii. The Contractor shall not only. maintain complete accounts but also furnish returns prescribed
as anrj when requested by thgDistrict Manager/ Corporation in the proforma prescribed'

iii, The Contractor shall, whenever required, produce or cause to be produced, any cost or other

accounts, books of accounb and records for inspection and scrutinyby the Diskict Managei"
or any officer of the Corporation.
XX Force Maieure.
The contractor will not be responsible for delays which may arise on account of reasons b6yorrd
their control of which the District Manaqer shall be the final authority to decide. Strikes by
contractor's workers on account of any dispute betweeri'the contractors and their workers as
to wages or otherwise will not be deemed to be a reason beyond the contractors controland
the contractors shall be responsible for any loss or damage which the Corporationmay suffer
on this account. [oss due to fire or theft during transit cannot be terms as force majeure event.
nr. Law Governing the Contract & Dispute resolution:
i. [Link] will be governed by the Laws of India for the time being in forcel'
'ii. In case of any disputes arising out of and touching upon the contract, the same will be first
referred'to the Dispute/Grievance Redressal Committee to be constituted and funclioning
at [Link] Office of the Corporation, with a view to settle the disputes. The matter/
dispute shall be referred by the aggrieved party within 30 days from the date of dispute;
If,'any disputes remain thereafter, the same will be settled in the Coud of Law having
competent jurisdiction in Odisha only.

2ElPage
 -t
t

-a

Anppndix:I
GFilrR4t {NroBMATrq}t
The name of the Bloc(ULB, the custom Mills tagged to the PPClDepots, quantity of the
Paddy/CMR procured/delivered in KMS 2023-24 (Kharif / Rabi) are as below. The information is
only
indicative. There may be variations according to Procurement policy & requirement.

st. Block/ULB No. Of No. Of Mills Quantlty of Paddy

No. Mandi/PPCs Tagged procured in KMS
2423-24 in Qtls.
t l\atuc\est Dur 3q a & .e) ?x 80i sAl
hlou Lh;l;.
sl. Block/ULB . No. Of No. Of Mills Quantity of CMR
No. RRCs/Depots Tagged delivered in KMS
t 2023-24 in Qtls.
t bc"Lu,J;;ifu, t_ 7 () ll^ qoL,t*
([Link] I 't
mo, rl.
a

N.B, The District Manager, OSCSC has to fitl the above information before publication
of model tender
form.

29 lPa9e
-

&rne:'ure-A

A. Submission of Proposal in the online Poftal:

to register in the Portal
1. The Applicant intending to paticipate in the bid is required
aboLrt thenr' This is a
[Link],[Link] furnishing requirecl information
the Applicant has to attach a
onetime activityfor registering in Portal. During registration,
signature certificate (DSC) to his / her unique user
ID' The DSC used must be of
Digital
as
appropriate class (class II or Class III) issued from a registered certifuing Authority such

n-Code, SifY, TCS, MTNL, etc.

is required to type his/her username and
password' The
2. Tolog on to the portal, the Applicant
it with the password of Dsc' The system
system will again ask to select the Dsc and confirm
checks the unique ID, password and authenticates the
login process for use of portal'
the Tender Inviting Officer inthe website
3. The tender documents uploaded by
"Upcoming Tender" before the
[Link] will appear in the section of
the tender will move to "Active Tender"
due daLe of tender sale. Once the due date has arrived,

Section of the home page. The

publication of the tender will before specific period of time till

the lastdate of submission of bids as mentioned ln

the'Invitation for Bid'after which the same
can view or download the bid
will be removed from the list of Active Tenders Any bidder
documents from the web site,
4, Furnishing scanned copy of documents is mandatory along with the tender documents

and thus liable for rejection'

otherwise his/her bid shall be declared as non'responsive
the electrottic sysLetrt uscd dutittg
5. In the case of any fallure, malfunctlon, or breakdown of
shall not accept any responsibility for
the e-procurement process, the tender inviting officer
within their own control'
failures or breakdowns other than in those systems strictly
for operation of e-procurement
6, Any third partyTcompany/person under a seruice contract
parent companies shall be ineligible to
system in the state or hisltheir subsidiaries or their
participate in the procurement processes that are undertaken
through the e-procurement

system irrespective of who operates the system'

Porbal, the bidder shall up load the scanned
l, For submission of Bids through the e-procurement
wherever warranted in support of ellgibility
copy/copies of document in prescribed format
shall have to produce the
criteria and qualification information The on line bidder

30 lPage
 Original documents in support of the scanned copies and statements uploaded in the portat
before the specified date as per Tender.
B. Each bidder shall submit only one bid for one package. A bid is said to be complete if
accompanied by cost of bid document and appropriate bid security. The system shall consider
only the last bid submitted through the e-Procurement portal.
9, The Officer inviting the bid will clarify queries on the Contract Data on requisition by the
intending Bidder. The bidder may ask question in the e-procurement portat using his DSC,
provided the questions are raised before the date mentioned in the homepage under criticat

dates.
10. Any addendum issued shall be part of the bidding documents and shall be notified in the
websites.
11. The Officer inviting the bid shall provide entire tender document along with forms and formats

in the portal, The bidder shall carefully go through the document and prepare the required
documents and up load the scanned documents in Portable Document Format to the portal in
the designated locations of Tlchnical Bid. He will fill up the rates in designated Cell and
uploads the same in designated locations of Financial Bid, Using DSC of appropriateclass shall
effect submission of document,
8. Tender Fees (Non-refundable)
The bidder must deposit Rs. 1000/- (Rupees one thousands irlc[rsive of G$T
render DocumentFeeand EMD or ar, ff^ f, 107-td'
0D
tglfuffiffi*k*
Q1Q7,o) fiowarfls

at the time of submission of application through online system only through a process as per works 4 )
v
Department office Memorandum vide Letter No.17254 dated 05.12.2017 failing which the bid shall
be rejected.

C. Format and Signing of Proposal:

1. The prospective bidder can download the tender from the website any time after date and
time of issue of TENDER and save it in his system and undertake the necessary preparatory
work offline and upload the completed tender at his convenience within the due date and time
of submission The Applicant shall only submit single copy of the proposal including required
documents and Price Bid in the online portal i.e. [Link] within due date
of submission. In the Financial bid, the bidder cannot leave any figure blank. He has to only
write the figures, the words will be self-generated The Bidders are advised to up-load the
completed Bid document well ahead of the last date & time of receipt to avoid any last moment
problem of power/link failures etc.

31 lPage
\

2. Tne Applicant shall go through the Bid carefully and list the documents those are asked for
submission. He shall prepare all documents including declaration form, formats and price bid
etc., and store in the system. The applicant shall also ensure payment of Bid processing fee
and EMD before submission of proposal completed in all respect.
The Applicant shall log in to the portat with his DSC and move to the desired tender-for
uploading the documents in appropriate place one by one simultaneously checking the
documents. Once the Bidder makes sure that all the documents have been up-loaded

inappropriate place he clicks the submit button to submit the bid to the portal,
4. The bids once submitted cannot be retrieved or corrected. Bids cannot be re-opened and
cannot be submitted after due date and time. Therefore, only after satisfying that all the
documents have been uploaded, the Applicant should click on submit button.
In the e-procurement process each processes are time stamped. The system can identify each
individual who has entered in to the portal for any bid and the time of entering in tothe
portal.

6. The Bidder should ensure clarity of the document uploaded by him to the portal especially the
scanned documents by taking out sample printlng Non-submission of legible documents may
render the bid non-responsive However, the Officer Inviting the Proposal if so desires can ask
for legible copies or original copies for verification with in a sUpulated period provided such
document in no way alters the Bidder's price bid If the Applicant fails to submit the original
documents with in the stipulated date, his bid security shall be forfeited.
7. Signing of Bid: The Applicant shall digitally sign on all statements, documenb and certificates
uploaded by him, owing responsibility for their correctness/authenticity as per ITAct [Link]
any of the information furnished by the Applicant is found to be false/ fabricated

/ bogus his EMD/ Bid security shall stand forfeited and the bidder is liable to be blacklisted.
D, Submission of Proposal:
1. Deadline for Submission of Propbsal:
The online submission will remain active till the last date and time of the bid submission. Once

the date and time (Server date and time) is over, the bidder will not be able to submitthe bid.
The date and time of bid submission shall remain unaltered even if the specified date for the
submission of bids declared as a holiday for the Officer Invitinq the Bid.
2. Late Bids:
The system shall reject submission of any bid through portal after closure of the receipt time.

For all-purpose the server time displayed in the e-procurement portal shall be the timeto be
followed by the bidder and concerned officers.

W 32 lPage
\

3. Modification and Withdrawal of Bids:

4. In the e-Procurement Portal, it is allowed to modify the bid any number of times before the
final date and time of submission. The bidder shall have to log on to the system and resubmit
the documents as asked for by the system including the price bid. In doing so, the bids already
submitted by the bidder will be removed automatically from the system and thelatest bid only
will be admitted. But the bidder should avoid modification of bid at the last moment to avoid
system failure or malfunction of internet or traffic jam or power failure. If tlte bidder fails to
submit his modified bids within the designated time of receipt, the bid already in the system
shall be taken for evaluation.
5. In the e-Procurement Portal, withdrawal of bid is allowed, But in such case he has to write a
letter with appropriate reasons for his withdrawal addressed to the Officer inviting the bid and
upload the scanned document to portal in the respective bid before the closure date and time
of receipt of the bid. The system shall not allow any withdrawal after expiry of the closure
time of the bid.
E. Opening and Evaluation of proposal:
1, The Tender Inviting Officer shall open the bids on specified date and time. Bid opening date
and time as specified in the Notice Inviting Proposal can be extended issuing a corrigendum
to this effect in the portal, if necessary.
2. The bidders who participated in the online bidding can witness opening of the bid from any
system logging on to the portal with the DSC away from opening place. Applicants are not
required to be present during the bid opening to witness the process.
3. In the event of the specified date of bid opening being declared a holiday for the Officer
inviting [Link], the bids will be opened at the appointed time on the next working day.
4. The Opening Officers will first check the scanned demand draft towards Processing Fee and
the scanned document of Bid Security with that of the original submitted. If found in order,
then only further evaluation shall be carried out, else the proposal shall be dmlared invalid
and be liable for rejected.
5. The bids accompanied with application fees will be taken up for further evaluation with respect
to eligibility, experience and financial strength based on document submitted.
6. The Proposal Inviting Officer may be asked in writing to the Applicant for clarification with
respect to any document submitted along with the proposal or any other matter during the
course of technical evaluation, if necessary,
7. The Applicant will respond in not more than 3 days of issue of the clarification letter, failing
which the bid of the bidder will be evaluated on its own merit.
8. The Technical evaluation of all the bids will be taken up as per the information furnished by
the Applicant. But evaluation of the bid does not exonerate the bidders from checking their
33 lPage
\

didul doorments and if at a later date the bidder is found to have mislead the evaluation
thrurgh wrong information, action) shall be taken against the bidder/applicant.

9. After Echnical evaluation of the Proposal and selection of the tecfrnically qualified Applicants,
the financial bids of the technically qualified bidders only shall be opened (online) on the due

34 lPage
 I
t

Aanpwtgc;!,
Qapa hility rertificate

Bank:
Branch:

E Mail:

Letter No. Date

To
The Managing Director
Odisha SLate Civil Supplies Corporation
Ltd. Bhubaneswar,

is to
This certify that to the best of our knowledge and information,
Mr./Mt's...,... .........,.,.residing at ......... (Full address), a customer of our
bank, in our opinion altd based on the recprds produced, can be considered good/ wo,rth upto asum
of Rs...,.'.,."."....'....(Rupees crore only) and has financial ability to meet the expenses up tothe
amount indicated above.

It Is clarified that this information is furnished without any responsibility on our part ln any
respect wltat so ever more particularly either as guarantor or otherwise. This certificate is issued
at
the specific request of the customer for furnishing the same to you.

Branch Manager/Authorized
Signatory (Seal & Slgnature)

(The above certificate to be issued in Letter Head of the concerned Bank)

35 lPa9e
 Asssndiell
FORWARDING LETTER

From... (tull name & address of the tenderer)

To...............

THE DISTRICT MANAGER, OSCSC

Dear Sir,

submit the e-Tender for appointment as Transport contractor for transportation of Paddy
from
1.. I
Mandi to l,lill and CMR from Mill to Depot of (District/Sub-divisioni Block).
Z. I have thoroughly examined and understood all the terms & conditions as conbained in the Tender

document, invitation to tender, General Information to Tenderer and its annexure & appendices and
agree to abide by them.

3.. I agree to keep'the offer open for accgrtance upto 45 days and further to the extension fufther by
30 days in case it is also decided by the District Manager. I/We shall be bound by communication
of

acceptance of the offer dispatched within the time. I/we also agree that if the date up to
which the

offer would remain open is declared a holiday for the Corporation the offer will remain cpen for
' ' t
acceftance till the next working day.
4. I do hereby declare that the entries made in the tender and Appendices/Annexures attached there

in are true ahd also that I/We shall be bound by the act of my/our duly constituted Attorney.
5. I hereby decl6re that my Firm/Company has not been blacklisted or otherwise debarred during the
last five years by the OSCSC, or any other Public Sector Undertaking or any Government, or any
other
. client, for any failure to comply with the terms and conditions of any contract, or for violation of any
Statute, Rule, or Administrative Instiuetions. (x)
OR

I hereby declare that mylFirm/Company was blacklisted/debarred by (here give the hame of
the client)'for a period of" which period has expired on ..',,".,..,'.'.".... "...,..(Full
be
Details of the reasons for blacklistingldebarring, and the communication in this regard, should
given) (x)
'(*) (Strike out whatever is not applicable)

6, I hereby declare that no contract entered into by me/my Firm/Company with the OSCSC, or any other
public Sector Underbaking or any government, or any other client, has been terminated before the

expiry of the contract period at any point of time during the last five years.

36 lPage
W
 7. I hereb/ dedare that the Earnest Money Deposit and/or Security Deposit has not been forfelted or
adru*d agnirst any compensation payable, in the case of any ConBact entered into by me/us with
tE GCSC, or any other Publlc Sector Undertaking, or any government durlng the last flve years.
8. I h€reby dedare that I have not been convicted at any time by a Court of Law of an offence and

I/We certi0 that all information furnished by me/us is correct and Uue and in the event that
the information is found to be incorrec(unkue, the OSCSC shall have the right to disqualiff me/us
without giving any notice or reason therefore or summarily terminate the conEa@ withouQrejudice
to any other rights that the Corporation may have under the Contract and Law.

(Signature of tenderer with Seal)

*
-t.

ir
n

3TlPage
 Apfendix-IIl

ODISHA STATE CIVIL SUPPLIES CORPORATION LIMITED

(A STATE GOVT. UNDERTAIGNG)
(Disbict Office,{ddress:-)
TECHNICAL TEIIIDER FORM (ANNCXUTC.I)
(Technical tender form for the transportation of Paddy/CMR as entrusted by govt.
'Frorn time to time, for Kt'{S 202+25

Ref: Tender Notice for transportation of Paddy/CMR as entrusted by OSCSC Ltd for KMS 2a24-25 (Ref.
No.-Date-)
NAME OF THE BLOCK & UtB FOR WHICH TENDER FILED:

1. Name of the Tenderer/Firm :

2. Permanent Address :

3. Address of the Head Office of Tenderer/Firm

[Link].
Street No.
Village
Block
District
Pin Code
Phone Number
Aadhar No.

4. Address of Branch Office

[Link].
Street No,
Locality
Pin Code No,
Phone No.

5. Whether Proprietary Firm

Or patnership Firm or Limited
Company (Firm Registration Certificate
Should be enclosed)

6. Name & Address of the :

Proprietor/Paftners/ Directors.
(Partnership Deed/
Memorandum and Articles of
Association Should been closed)
7. Previous experience in transport :

Work (if so proof in suPPoft of

This should be enclosed),

With registration No., and

Company

O1y-- 3SlPage
9. Any Brandr Office in the District,
If so give address, Phone No., etc.
10. Date andYer of establishment
Of Branch Office in the District

During the last three financial years.

202L-22 :

2022-23 :

2023-24 :
12. Assessment Years
1T Return CoPY:
AY-2022-23 :

AY-2023-24 :

AY-202+25 :

(Signature of Tendercr with Seal)

39 lPage
 APnendi'i'fY
Proforma of Eank fiuarentpe of $erurity Money lleposit

(To be submitted on non-judicial stamp paper of appropriate value Purchased in the name of
the issuing Bank)

This Deed of Guarantee [Link]-da:y o(,-behireenJNarneof"Eanklhaving it$r€gistered -'

office at_(place) and one of its local offices at-(hereinafter referred toas
.
the Surety), and Sri . , Proprietor / Partner / Director of-having
iLsregisteredofficeat-(hereinafterreferredtoasTenderer).

WHEREASM/s.-(hereinafterreferredtoasTenderer)andhavingitsre9isteredoffice
at is bound to furnish security in the form of Bank Guarantee with OSCSC
with submission of tender for Road rransport contract from
...:.:......::.;;::::::::::l ::?L:[:ii;*in
WHEREAS the Tenderer as per clause No. of terms & conditions of the Tender

No, dated has agreed to furnish Security by way of Bank Guarantee

within fifteen days from the date of acceptance of Tender for Rs...,...........,for due peformance
of all obligations under the contract.
NOW THIS WITNESSETH: t
1. That the Surety in consideration of the above tender made by the Tenderer to OSCSC hereby
undertake to guarantee payment on demand without demur to OSCSC and without notice to the
Tenderer the said amount of Rs.- (Rupees) within one week from the date of receipt of

the demand from OSCSC on presentation of this Deed of Guarantee which the Tenderer is bound
to furnish with OSCSC towards Security in connection with his Tender'
2. This Guarantee shall not be affected/discharge by any infirmity or irregularity on the part of the
Tenderer and by dissolution or any change in the constitution of OSCSC, Tenderer or the Surety.

3. The Surety shall not and cannot revoke this guarantee during its currency except with previous
consent of OSCSC in writing.
4. Not with standing anything contained in the fore going, the Surety's liability under thisGuarantee

is restricLed to Rs._ (Rupees-).

5. This Guarantee shall remain in force and effective up to.
6. The Surety will make the payment pursuant to the Demand issued by OSCSC notwithstanding
any dispute or disputes raised by the Tenderer against OSCSC, Bank or any other person(s) in
any suit or proceeding pending before any Couft or Tribunal as the Surety's liability under this
guarantee being absolute and unequivocal.

7. Any forbearance, act or omission on the part of OSCSC in enforcing any of the conditions of the

40lPag*"
 said Tender or showing any indulgence by OSCSC to the Tenderer shall not discharge the Surety
in any way and the obligations of the Surety under this Guarantee shall be discharged only on
the written intimation thereof being given to the Surety by OSCSC notwi$standing anything
contained herein above, unless a demand or claim under this Guarantee is made on the surety
in wriUng on or before ...,r..........i. the Surety shall be discharged from all liabilities under
this Guarantee thereafter.

8. The Surety has the power to issue this Guarantee under its Memcrandum and Articles of
Association and the person who is hereby executing this Deed has the necessary powers to do so
under the authority conferred on him by the bank.

SIGNEDAND DELryERED For and on behalf of

For and on behalf of above named Bank (Bankers Name and Seal)

41 [Page
 AersndikX
Proforma of Bank Guarantee to be furnished along with SecuritY DePosit as
Performance Guarantee (where Tenderer does not have requisite exPerience as
stipulatd in the Tender).
(To be submitted on non-judicial stamp paper of appropriate value purchased in the name
of the issuing Bank)

This Deed of Guarantee made this day of between (Name of Bank) having its registered
officeat-(place)andoneofitslocalofficesat(hereinafterreferred
to as the Surety), and Shri - Proprietor/paftner/Director

rlf,....".,,,,...., Having its registered Office at'...."..'....."...... (here in after

referred to as Tenderer).

WHEREAS M/s..,.............,,. .(herein after referred to as "Tenderer') having its

registered office At .........1...,..is bound to furnish Performance Guarantee in the

formof Bank Guarantee with OSCSC in connection with Tender for RT

from..........., ... To "",...,.....,,.,.,..,.at (location).
WHEREAS the Tenderer as per clause no. Of terms and conditions of the tender

No..,,.......,.date.,..,......... Has agreed to furnish Pefformance Guarantee by way

of $ank............ dt...........,.....,...............Guarantee within fifteen days from the date of

acceptance of tender for Rs..,...........for due performance of all obligations under the
contract.

NOW THIS WITNESSETH:

1. That the Surety in consideration of the above Tender made by the Tenderer to OSCSC hereby
undertakes to guarantee payment on demand without demur to OSCSC and with0ut notice to
the Tenderer the said amount of Rs. (Rupees ) within one week from the date of
receipt of the demand from OSCSC on presentation of this Deed of Guarantee which the Tenderer
is bound to furnish with OSCSC towards Performance Guarantee in connection with his Tender.
2. This Guarantee shall not be affected /discharge by any infirmity or irregularity on the part of the
Tenderer and by dissolution or any change in the constitution of OSCSC, Tenderer or the Surety.

42 lPage
 3. The Surety shall not and cannot revoke this Guarantee during its currency except with previous
consent of OSCSC in writing.

conLained in lhe foregoing, the Sureties liabilify under the

Guarantee is restricted to Rs._(Rupees...,......,.. ).
5. This Guarantee shall remain in force and effective up to_.
6. The Surety will make the payment pursuant to the Demand issued by OSCSC notwithstanding
any dispute or disputes raised by the Tenderer against OSCSC, Bank or any other person(s) in
any suit or proceeding pending before any Court or Tribunal as the surety's liability under this
Guarantee being absolute and unequivocal.
7. Any forbearance, act or omission on the part of OSCSC in enforcing any of the conditions of
the said Tender or showing any indulgence by OSCSC to the Tenderer shall not discharge the
Surety in any way and the obligations of the Surety under this Guarantee shall be discharged
only on the written intimation thbreof being given to the surety by oscSC.
Not with standing anything contEined herein above, unless a demand or claim under this
Guarantee is made on the Surety in writing on or before............the Surety shall be discharged
from all liabilities under Guarantee thereafter.
9' The Surety has the power to issue this Guarantee under its Memorandum and Articles of
Association and the person who is hereby executing this deed has the necessary powers to do
so under the authority conferred on him by the bank.

(Bankers Name and Seal)

SIGNED AND DEUVERED
For and on behalfof.

For and on behalf of above named Bank

OiT,--

43 lPage
 ,t
t

issuing authority)
Cro be issued in the letter head of the
AFPril!P(IYI
proforma of work Experlence ceftificate to be produced by the Tenderer

Financlal Remarks
Product Volume Total Whether
sl. Nature ol' Contra Year Wise
Name of of Work Value Of Work
No. the work ct transpo*ed Breakup
the ClienV Handled work executed
/Contrad Period Of the
Customer In MT satisfactorilY
executed /Contract [Link]
executed (Yes/No)
Executed

FY Amount

Seat and Signaturc of Issuing Authorlty

Cln-

44 lPage
 Appendix - VII
Name of the unit Contract Value Cash Security @ 5olo Bank Guarantee
of ConbactValue @SYo of Contract
value'

$atAorywt - 830 ' uo t t 1il,?1\' tso It tf t.712'oo

b.loe4 *rl UP|, ^?g3g

45 lPage
 APPendix'VIII
I lst of Oocumentc Attached/ Uploaded

All supporting documents except tender document have to be signed, scanned, and
places in
uploaded in Technical Bid. Price Bid has to be scanned and uploaded at the requisite
the [Link] SYstem'
tirt-oI-documeDt$

1 Forwarding Letter * APPendix' II.

2 - III.
Technical Bid -Appendix
3 Work Experience - APPendix - VI.
4 petiiis of Own vehicles in possession of the Tenderer'
5 Deiiits of Hired vehicles in possession of the Tenderer'
6 At tested copy of Registered Deed of Partnership/ Memorandum ano
Articles of Association/ By-laws/ Certificate of Registration etc. As
applicable.
7 Power of Attorney of person signing the tender.
I Duly audited P & L account and Balance sheet for 3 financlal years. l.e.
F.Y 2O2t-22,2022-23&.2A23-24 shall be submitted along with Tax Audit
Report Uls 44 AB wh6rever applicable
9 copv orlncome Tax Return for A.Y. 2022:!:)iy1:?a !-79?!'71s,
10 Copy of GST registration certificate, if available.
11 Affidavit mentioning that She/he/firm/Company is not blacKllsteo as per
format at Appendix'IX.
LZ ffilAPPendix-x
13 A carriage bY Road Act 2007 & The
carriage by Road Rule2o11" issued by state Transport Authority (sTAy
Reg ional Transpott Authority(RTA),
14 Partrculars of vehicles owned/ hired - Appendix - XII/ XIU'
15 CapabilityCettific"efi Bank.---*-*-
16 copy document in support of deposit of Tender document fee & EMt)
"f

Signature of Bidder/ Authorized Percon

46 lPage
 Apnendlx-IX
Before the Executive Magistrate/ Notarv Public Sri

AFFTDAVIT

Sri/Smt, Aged about-

S|[Link]./Wo.-Proprietor/Partner/DirectorofM/s.--At-
Dist- do hereby solemnly affirm and state as follows:

1. That pursuant to the tender call notice dt._Of District Manager, OSCSC 1td.....,..............
For appointment of Transport contractor for transportation of CMR and Paddy, I/my firm/company

am/is an intended bidder to participate in the said tender process.

2. That as per terms & conditions of the tender documents, I am to declare that l/my firm/company
have not been blacklisted by any Central/State Govt. Organization or by any Public Sector
undertakings of the State/Central Govt.
3. That l/my company/firm/directors of the company/paftners of the firm have not been, at any
time, convicted by a coutt of an offence and sentenced to imprisonment for a period of three years
or more.
4. That this affidavit is required to be produced with tender paper before the authorities of OSCSC

Ltd.

5. That the facts stated above are true to the best of my knowledge and belief. If the above
declaration is found false/ not true during the scrutiny of tender or the qlrrency of the contract,
I shall be liable for punishment for such breach of the contract as per Clause-8 (ii) of tender
documents and my other agreements with OSCSC shall also be liable for termination. Apart from
above, my EMD / Security Deposit may also be forfeited,

Identified by me

Deponents

Advocate

The above deponent being present before duly identified by Sri_,

me &
Advocate states on oath that the facts stated above are true to the best of his/her
knowledge.

Deponent Executive Magistrate/Pu blic Notary

(The above Affidavit shall be made in a Non-Judicial Stamp Paper worth [Link]/-)

Ofi2- 47 1?age
L

Appendix-X

TENDER SUBMISSION UNDERTAKING

Date:

To,
The District Manager
oscsc 1td.,.......,............,.

Sub: Acceptance of Terms & Condition of

Tender: Tender Reference No:.-
Name of BloclVULB aPPlied:

Dear Sir,

Tender
1. IlWe have downloaded i obtalned the tender documents(s) for the above mentioned
/ Work from the web site(s) as per your adveftisement'
the tender
Z. I/We here by certify that I/we have read the entire terms and conditions of
which form paft of
documents (including all documents like annexure(s), schedule(s), etc'),
the contract agreement and I/ we shall abide hereby by the terms /conditions / clauses
contained therein.
too have
3. The coiligerrtlullr (s) issued lrom time to time by your department / organlzatlons
letter.
also been taken into consideration, while submitting this acceptance
tender
4. I / We hereby unconditionally accept the tender conditions of above mentioned
documents(s) /corrigendum(s) in its totality / entirety'
5. In case any provisions of this tender are found violated, then your department /organization
shall without prejudice to any other right or remedy be at liberty
to reject this tender/bid
along with taking
including the forfeiture of the full said earnest money deposit absolutely
action as per oth'er remedies available under the law'

Yours FaithfullY,

(Signature of the Bidder, with Official Seal)

49 lPage
 .t
t

Appendix-XI

1. OWNED VEHICLES:

Capacity Year of RTA Fitness FORM Insurance

sl. Vehicle Name
of the in mts Registration Permit Validity B Validity Up
No. No.
Owner No.& Up to Validity to
Validity UP TO
Up to
1
2
3
4
5
6
7
B
I
10
11
L2
13
14
15
16

I hereby declare that the above vehicles are not declared in any other transportation contracE
with oscsc Ltd i.e. cMR/ Paddy/other cornmodities Transportation or any other
purposes,

Signature of the Tender

Name:

50 lPage
 I
I
I

APPendix-XII
DETAILS OF HIRED VEHICLES IN POSSESSON OF THE TENDERER

1, HIREDVEHICLES:

Vehicle Name of Capacity Year of RTA Permit l.l,o. Fitness FORM 24 Insurance Agreement
Sl. No
No. the in MTS. Registration validity B Validity validity up with the
& Validity Up
Owner up to UP TO to
to owner upto

2
3
4
q

6
7
I
9
10

t
11

L2

13

t4

l5

16

I hereby declare that the above vehicles are not declared in any other transpoftation contracts
with OSCSC Ltd i.e. CMR/ Paddy/Othei commodities Transpoftation or any other purposes.

Signature of the Tender

Name:

51 lPage
 t
I
I

Patt-B

TIHAHCIAL BID
(FADDY & CMR)

W 52 lPage
 I
t

!
PRICE BID

Instruction
A)

Distance range Schedule of rate (in paisa per

[Link]. (fixed)
Paddy
0-08 KM (i.e. Up to 08 KM) 22.92 (flat per qtl.)
08 - 20 KM (i.e. More than 08 KM up to 20 KM) 0.53

20-40 KM (i.e. More than 20 KM up to 40 KM) 0.s3

40-80 KM (i.e. More than 40 KM up to 80 KM) 0.28

Beyond 80 KM (i,e. More than 80 KM) 0.28

CMR

0-08 KM (i.e. Up to 08 KM) 19.46 (flat per qtl.)

0B - 20 KM (i.e. More than 0B KM up to 20 KM) 0.53

20-40 KM (i.e. More than 20 KM up to 40 KM) 0.53

40-80 KM (i.e. More than 40 KM up to 80 KM) 4.28

Beyond 80 KM (i.e. More than B0 KlM) 0.28

Rate for transportation shall be mentioned for the Block/ULB as prescribed in the specified

location only in the protected Bill of Quantities (online Bo0. Mentioning of rate anywhere
in the Bid documents other than the designated location of Financial Bid (onllne BoQ by
the bidder shall result in disqualification of the bidder. Rate includes all taxes, duties, cess
etc, and no other charges would be payable.
A. Rate shall be quoted for transportation of Paddy and CMR separately in Rs. per
Quintal.
B. Only the FINANCLAL BID of a qualified bidder on scrutiny of TECHNICAL BID shall be
considered and opened
C. Bidders are to submit only the original BoQ ([Link] format) uploaded by officer inviting
tender after entering the relevant fields without any alteration/ deletion / modification,

D. Multiple BoQ submission for a blocVULB by bidder shall lead to rejection of tender.

E, Quoting of lowest rate does not confer any right for selection of the bidder at the rate
quoted. In view of urgency, the Corporation may further examine the reasonableness of
the offered rate and ask the lowest bidder for reduction of rate for early finalization of
tender process.
F. Quoting of same rates (Lr only) by more than one bidder could be construed as an
exceptional circumstance. In such cases/ the bidder having highest average annual
turnover during last three financial years shall be considered for declding the successful
bidder. , If the average annual turnover during last three financial year happens to be

53 lPage
!

same, in such case bidder having highest financial capability (furnished at Annexure-2),
shallk considered for deciding the successful bidder.

b) Instruction for Filling'up of BoQ Formats: -

The details of:instruction for filling-up of BoQ format is given as under.

l. The bidder is required to follow the slab wise rate per quintal mentioned in the tender
document.
3. The bidders are required to fill-up the BoQ format in the active cells only.
4. The bidder is required to move its cursor to the row mentioned as'Quoted Rate in Figures'
to fill up the rate i.e, Rate per Quintal.
5. In case the bidder fails to quote any rate in the desired active cell or leaves any of the cell
as blank, then the bid shall be treated as non-responsive bid or cancelled bid'
6. Rate euoted as Zero in any desired column shall be treated as working in SOR.
7. The rate to be quoted in rate per Quintal only and separately for Paddy and CMR. Such rate
quoted in the desired coluinn shall be the decision factor to find out the Lr bidder in the
tendering process, The rate luoted other than the BoQ format shall not be considered at
this end.
B. Any further clarification as will be required by the bidder during the bidding process or during
filling up of BOQ format, may contact the Officer inviting the bid I GM (Procurement) OSCSC

Ltd. During official hour.

54 lPa9e
 I Prirrt
EE r[tEoup BYnrE
-lTo
111g p{ wctrtc Selsdbn ond ippoffincfii of mntrtdor lor tranryortalion of PADOY lrwn Ht}l0l PFE
, b ilc! *}tJJl ad
t,.lorn IllLrl Xtn(Clt*l hotn ilcE HLIS b n c| f;rcohhg Ccfttm (RiCl, OEFOT'

]lo: TElloElt ,{O,-..-.-.*EATE-{ ?O BE ftFD Up BYII|E O6lr|c/f}

m$&ScH$UI*$ er*rdff&m
(thi tOC b6}|*|truft nd br mod*lffit mft i* fy f'| U*hrmd r!. trml Mltdt' r{
t,.iriltil g||trrirE, elr thr lldda, h l}t*hio br mpct*dfor rhL lltldlt sM m rlbrrd to miortlr ilMlr!*xm
rrrd Vrlrrtt onlY I
{h effi 61. ttddf frtb to quot* 6t* ln thr r&tlv. crlh or htvol rr bhnk thr bld *rdl b. rrlrctrd}
1fh me Urr AOr11r qua.. ri. t' tlffif ln tho dollrrd olta rhrll bo ir..ttd il wortlng on Sofi &e)
Itrm RATE ln Rr.- RAT! h Rr.-
(TO BE QUOTEO psR rro 8E quoTED PER
QUlttrAtl oulllr tl

olP DOYttom tlAlt0ll

to RICE mLL8 rnd Gurlom lllllrd
(Cln) from f,lCE t{il-t.0 to film
Centn (Rnq, DEPOT'
t
mior r Frc ro nca xltls

nil6E llllLg fi, nRcrogpoT

55 lPage
LJ
GOVERNMENT OF ODISHA
WORKS DEPARTMENT

orFltF [Link]

FireNo,07550900012016- \a >r<\ /w,dated, 5 . \ >. w

SuU-EfeelroilC Rlcd,Ipt, AdCounting and Roporting of Cort ol Tender Prper and
Earnast Money Deposlt on gubmlralon ol bidr.

The State Govemment have been working on formulation of rules and proceduree tot
Electronic receipt, accounling and reporting of the receipt of Co6t of Tender Peper
and Earnest Money Deposit on submiseion ol bids through the e-procuremenl porlal
of Govemment of Odisha i.e for gome time past
2. Electronie recoipi of cogt of tander paper has b€en successfully tested through SBI
payment galaway. Now lt hag bean decided to inlroduce eleclronic receipt of Cost of
Tender Paper and Earneit ltilonty Deposit on submlsslon of bids through
paymont gatoway of derignaied banks such as SBlllClCl BanUHOFC Bank for all

Govemment Deparlments, Stats PSUs, Statutory Corporations, Autonomous Eodios

and Local Bodias etc. in phasor(ANNEXURE-l), Tho process outlin€ as well as

accounting and reporling structure are indicated below:

a) It will ba carried out through a single bafiXing transaction by the bidder for multiple
paymenls llke Cott of Tender Papor and Earnest Money Deposit on submisrion ol
blds,
b) Various psymenl modes like lntornet banking/ NEFT/RTGS of Designated Eanks and
their Aggregator Bank3 as wEll can be accessed by the intending biddors.
c) Reporting and acoounting of the e-receipts wlll be made from a single source.
d) Credit of roccipts into the Govemment accounls and to tha designated Bank accounl of

the participating entities indicated in Para 2 above would be fasler

3. Only those bidders who successfully remit their Coot of Tender Paper and Earnest
Monsy DepoEll on submlaelon of blds would be eligible to partlcipate in the

tendelbid procols. Tho bidders with pending or failure payment status shall not be able
to submit their bld Tender inviting authority, state Procurement cell, Nlc, the

designated Banks shall nol be held responsible for such pendency or lailure

56 lPage
4. Banking errangemont: i integrated
Banks (sBl/lctcl BanuHDFc BanX) piymant gateway are belng
-v-
er tjesnrBred
-
[Link](odisha(https:1/tendersodisha,gov,in)

b)TheDesqnatedB.nksparticiPatinginElectronicl6ceipt,accguntlngandreportlng
oeposit on tubmigsion of blde
will
ol cort ol rendcr [Link] and Earnest Money
[Link]
[Link]
notlr,ithstandingth€{acrthatthebiddermighthavedebitcdhisaccountinanyofthe
paynlBnl
oank's branches vrhtle rtaktng

paper cost and

oloctlonic Payment of tsnder
Procedulel of bid submlseion uring
EMD bY bldder:

havo to log onto lhe Odisha e-Procurement portal

a) The bidders
and then search certificate
using hisiher digilal signature
{lllpt.l4end$r$qglishF'gav'in)
andthenselscttherequiredactivctenderlromlhe'searchActiveTende/oplionNow'
[Link]
Tenders' soction.

b)UploadingofProqualificationlTechnicallFlnancialbid:Thebiddershavetoupload
therequiredPrequalificationffechnical/Financia|[Link]
No 7885lW
document and in lino with
Works Department office memorandum

dt.23,07,2013.

have to select
paper cott and EMO : Then the bidders
c) Electronic Payment ol tendor
available in the payment options '
and submit the bank name as enabted
using his/her internet banking
i. A biddershall make electronic paymant
or thoir aggrogalor banks
account with designatod Banks
using NEFTIRTGS
Banks oan mako payment
ii. A bidder having account in olher
lacilitY of deeignated Banks

in whlch
internet banking of the bank
r Online NEFT/RTGS paymont using
as menlioned
by adding the accounr number
the [Link] his account,
in the challan as an interbsnk beneficiary

W
5TlPage
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I

\,
-
d) Bid rgbmlrrion: Only after receipi ol lnlimation at tha e-Procurement portal regarding
successful transaction by bidder lhe $ystem 'ivill activate the 'Freeze Bid Submission'
butt<h to conclude the bid submission proce$s,

e) System gcntrltcd acknowlcdgomcnt rcccipt for succeqsful bid submiscion:

System will generate an acknowledgsmsnl receipt for successful bid submission. Tho
bidder should mako a nole of 'Bid lD' 0enerated In the acknowledgement recelpt fol
tracking their bid status.

6. Ssttlement of Cost ol Tender Papor:

a) Cost of Tender Paper : ln regpect of Government receipts on account of Cost ol

TEnder Paper, tho e-Procurement portal shall generate a MIS lor the State
procurernenl Cell (SPC). Th6 MIS will contain an abstrast of the cost of tender paper

collected with reference (o Bid ldentlfication Number The State Procurement Cell
shall generate Bank-wisc challans undcr lha head of Account for Cost ol Tender Paper
and in$truot tho designated Bankg to remit the rnoney to the proper head of account ot
State Governm6nt In respect ol lhe cost of tonder paper received through the e-
pro6urement portal, the remittance to the Cyber Treasury account will be made to the
Head of Account [Link]. General 'sorvices-800-Other Receipts '0097-Misc.
Receipts-02237-Cost of Tender Paper. I
payment
b) For the time being, the Slats Procurement Call (SPC) will use over lhe counter
facility of the Odisha Treasury portal. Thersatter, remittance through NEFT 8 RTGS will
be facilitated through the Odishe Treasury portal,
c) Similarly, in case of State PSUs, $tatutory Corporations, Aulonomous Bodies and Local
Bodies etc. Cost of Tender Paper, the e-Procurement portal shall generate a MIS for
the State Procurement Csll (SPC). The MIS will contain an abstract of the cost of tender
paper collected with reference to Bld ldentilication Number The cost of tender papers

will be credited to the rogistered Bank account of lhe concerned $tate PSUs, Statutory
Corporations, Autonomous Bodies and Local Bodies etc
d) Bank will refund (in case the Tender lnviting Authority (TlA) issues such instructions) lhe
tenderfee and EMD to"the bidder, in cage ths tender is cancelled before opening ol Bid
as per direction rocQived from TIA through e-procurement syslern'
e) Back-end Transection Matrix of Electronic receipt of Cost ol Tender Paper and Earnest
Money Deposit on submisgion o{ bids is enclosed in the Annexure- l'

q"rf

5SlPage
a i
I

! Scttterncnt ol Eamert Money DePoclt on submiegion ol bids:

a) Ihe Bank will remit tha [Link].t Mongy Depoalt on subrplsrion/cancellation ol bldo
to rospeclrye b(ljers accounls a$ per direction reeeived frorn TIA through e'
procurement system

8. Forfeiturs ol EMD :

Forfeiture of Earnerl Moncy Deposit on submlselon of bld of defaulting bidder is

occasioned for various reasons.

Procurement portal will direct the Bank to transfar the EMD value from the
Pooling

Account of sPC to the regietered account of the tender inviting authority

b) The Tender invrting authorities of the Governmenl Deperlments will deposit the

forfeited Earnest Money Doposlt on submiroion ol bid, in the state Government

TreasuryUnderthoappropriatohead([Link]
between the officers rondering accounts to the same Accounts
officer-102'
p:W,[Link] into Treasury) after taking

[Link].
Roceipts'02080-Mlsc'
General Services-00-'l0"[Link] Deposits-0097'Misc.
the Divlsion
Deposits and submit the detail account to o.A.G , Puri as a deposlt ol
By clicking submit button, system wilt initiate the forfeiture ol EMD.
system will not allow
c)
Fodeiture option can
the eyaluator to edit tha initlalion afler clicking the submil button
be carried oul in phased manner liko one bidder at a time'
t
9, Role ol the Banks:
a) Mai<e necessary provision 1 cus(omizations al their end lo enable the provision fOr online

payments / refunds as per this document'

successlul or unsuccessful
b) Provide n8ce3sary [Link] messago to bidders regarding
redirect them lo e'Procufement
transactrong during online payment proce6868 and
them lo submit their bide
website with necessary iransaction reference details enabling
c) The bank shsll ensure transfer of funds from lhe pooling accounl to the Government
per tho
Head/current account o{ PSUsiULBe wilhin lhe next bank working day as
porlal
directions generaled from e'Procurement
d)BankshouldprovidotimelyreportsandreforoncedetailstoNtCenablingthemtocarry
out their role as staled below'
provided by e-Procurement syst€m on
e) Refund of amount to biddsrs as per the XML file
also provide a
day from the dato of ganeration ol the XML lile and
the next bank working
confirmation to NIC on lhe same

59 lPage
 U
a
'10. Role of Stat€ Procureme nt csll:

a) Communacato requir€ments of Government departmonts/ State PSUs/ Autonomoue

Bodles/ ULBs online payment requiroments to National lnformatics Centre / the
authorised Banks for mapping/ customization.
b) ln every working day, the Stale Procuremsnt Cell [Link] qqngrale MIS frqm Ute e-
Procurement portal tq ascertain the lender paper cost received in the e-Tendering
process separately bank-wiee for the Goyernment Deparlmenl and the PSUs/ULBs
The SPC shall generate bank-wise sepsrate online challans from lhe Odisha
Treasury po(al and make lhe romittance through over the counter facility or
NEFT/RTGS (as and when this funclionality is available in Treasury portal) and issue
instruction to the bank for remittance of tho r€ceipt lo the State Government account.
c) The Stste Procuroment Cell shall be recponsible for providing challan details and
MIS in respect of the remittance towards tender paper cost to lhe Tender inviting
authorities for their tecord.
d) State Procurement Cell shall monilor the progrese of e-Tendering by different
, Goyernmont Departmonts I Stale PSUs/ Autonomous Eodies / ULBS lhrough MIS
State Procurement Cell shall monitor and send monthly progress rsports to lhe
Governmenl,
e) The e-Procurement system will generate a consolidaled refund & settlement XML lile
as an end of the day activity.
f) [Link] system will provide a web service for Psyment Gateway (PG) provider
to pull the encrypted refund and settlement details in XML file against a day.
g) Similarly, Paymenl Gataway (PG) provider wilt provide a web service to pull the
. refund and settlement status against a day.
h) e-procuremenl syctem will update the status accordingly lor reconciliation reporl.

ll. Role of National lnformetlcr Centre :

a) Customize e-Procuremenl sottware'and web-pages ol Government gf Odisha

([Link].!9l:ag$\4""wv to enable tho provision for electronic payment'

-]l
b) The NlC, Odisha will modify lrcclily the errors in eleclronic data relating to the Chart
of Account.

c) NIC will provide an interface to organisations to download the electronic receipt data.
d) Enable automalic generation of daily XML filos from e-Procurernent system and
ensure delivery of the sama to the authorised Banks lor enabling automatic
retund/settlernent ol funds.

"ry-
W

60 lPage
 .1
a I

v NIC shall enable tha e-Procurement portal to generate MIS as required for the State
Procur€ment Cell in ordor to make romitlence of the tender paper cost to the State
Govemment accounl using the Odisha Troasury Portal.
12. Role of Cyber Trcasury :

a) The cost of the tender peper d€posited by tho SPC uslng the Odisha Treasury Poftal
which will be accounted for by the Cybar Treasury and it shall submit the accounts lo
A G. (O) as per the established process
b) The Cyber Treasury will provide MIS as .[Link]-9_ lg !ll.e 919 tgt !n9_ purpo:e or..
accounting and reconciliation of lhe elactronic romittances made to the State
Government account.
13. Redressal of Public griovancoc :

a) The State Procurement Cell, Odisha, Nalional lnformatics Centre, Odisha and the e-
FPB will have an eflective procedure for dealing wilh, public complaint for e-Receipt
related mattsrs ln case, any mistake is detected by any of the stakeholders in reporting
of receipt ol tender paper cost and EMD, aither suomoto or on being brought to rts

notice, the State Procurement Cell, Odisha, National lnformatics Centre, Odisha unit,
Point
Cyber Treasury and tho bank will prgmplly tak6 stsps for rectification. The e-Focal
Branch of the parlicipating Banks, National lnlormatics Centre, Odisha and the Stale
Procurement Cetl, Odisha will nolily the conlact number and address of the Help Oesk
for resolulion of any dispute regarding e'Receipt.
14, Applicability and rnodi{ication ol oxisting rulee / orders:
The modalities prescribed in this Otfice Melhorandum for downloading of lender paper,
submission and rejectlon of bid, acceptance of Bids as well as refund and forfeiture
ol

earnest deposit will be applicable for electronic submission of bids through e-

procurementportal Existing provisions regulating cost of Tender Paper and Earnest

Money Deposit In OPWD Code and OGFR would stand modilied to the extent
prescribed in this Office Memorandum.
[Link] arrangBmsntg would be made effective after signing of MoU beiween the
d€6ignatad Banko and the Ststo Proouromont Coll, firming up ol Banking orrangom8nt6
and technical integraiion between designated Bank and o-Procurement Portal

,' This shall take effect from lhe date of issue of this of,ice Memorandum
2 Accordingly, relevant existing codal / contractual provision exisl vide oflice Memorandum

No 6785AN dt 09 05 2017 ot Works Depattment itands modified to the

above extent

3 This hss been concurred in by the Finance Depa(menl vrde thetr UOR No 39-Wl-'l
dr,09 11 2017

(P T.O.)

51 lPage
t
a
Memo No. \l ;1-$ E M,dated, J l).t}
Copy fomarded to P. S. to Hon'blc Chief Minister, Odisha for information and
nscesssry aclion.

FA - cum- nool ss-*%Srf;*unt

MemliNg. \\r';t fl/V,dilt*d. \ ,',:r.\-
Copy lorwarded to OSD to Chief Secretary, Odisha I Sr. P.S. to Development
Commissioner-cum-Additlonal Chief Secretary, Odisha / Sr. P.S to Additional Chiel
$ecretary, Finance for inforrnation and necersary action.

*D*i^.*,t
FA - cum- Addi Secretari/to Govertlment
Memo No \ta;5? Aff,dated,5 t:.l>
Copy lonrarded to All Deparlmenta / Managing Director, OB & CC Ltd ,

Bhubanclwer / Managing Dir€clor, OCC Ltd., BhubaneBwar for intormalion and necessary
action.

6/r,)J*
FA. cum- noof secretfilIffi?-m"nt
Memo No. \?:-S+ i'llV,dated, g ):,1')-
Copy forwarded to EIC (Civll), Odishe, Bhubaneswsr / All Chief Engineers, Odisha /
All $uperintonding Engineers / All Exacutive Enginarrs (under Works Deptnmenl) lor
information and wida cireulation among tubordlnale of{icee

a)"L-lr,fr,y1vot)
FA - cum- Addl Secretary'lb Ooverfment

Memo No. \a )-5-.i daled, c; . \ f_. l)

^lv,
Copy fomarded to the Principal Accountanl General (A&E), Odisha, Bhubaneswar /
Principal Accountant General, Odisha, Puri Branch, Puri for information and necessary
ection.
./r-t
FA - cum-Add ;;;;;;^t*
ff'L'K"R^*'
Memo No. \?:-t c AN, dated, 5 t)_ .l?
Copy forwarded to the Director, Treaguriea & tnspection, Odisha, Bhubaneswar for
informalion and necessary action,

*l^_l__t*q,t$,)
FA - cum- Addl Secretary loGovernftont

62 lPage
a
ANwEXURE {
U
Back-end Tnnuction mettix of Elocttonic recaipt and remlttanco of Coet ol Tender
Paper rnd Etrncrl tsoncy Dcporit on submlnion of bidl

Coct of Tander PaPer Monoy

--I
payrnant the cott
Doparlments Tsnder Paper, in case of: rrde Earncct
Departmenls. amount towarde I

Government Departments, shall be Money Deposit on submissron of bids l

collected in separele Pooling shall b6 collected in a pooting account

accounts oPened in Focal Point opened lor lhis purpose at Focal Point

Branch called e-FPB of respocliv€ Branch called e-FPB ol resPective

designaled banks [as slated in Para designated banks at Bhubaneswar,

2) at Bhubanesvvar on T+1 day. and the banks will r€mit th€ amount to
respectivo bidder'e account withrn two
working days on receipt of instruction
from TIA through refund and settlement
of e-procurement systenl

ll. With referonce to the Nolice lnviting ln case of forfeiture of Earnest

Tender/ Bid ldentification Number, Money DePogit on submisslon of

the amount so roalised is to be bids. the e-Procurement portal will

remitted to Government tAccount direcl the Bank to trans{er the EMD

undet the Head of Account 007! value from the Pooling Accounl of
Misc. General Services-800-Olher SPC to the regislerod account of the

Recelpts -0097'Misc. ReceiPls- tender inviting authority within two

02237'Cost of Tender ?aPer working days of receipt of instructlon

through Odisha Treasury Portal kom TlA.

after opening of the bid

Stato PSUs,
r lmount ttlwaioi Ervro on submiision
Corporations, Autonomou$ EodloB ol blds sltall Lrc collectcd in a
of Focal
separate Pooling accounl
corRorations, i and Local Bodies elc. the amount
!
Autonomous towards Cost ol Tendsr PaPor on Point Branch called e'FPB of
submission ol bids shall be colleclod respective designaiod banlts at
Bodios and
in separate Pooling accQunt6 Bhubanoswar and the banks will remit
Local Bodies
the amount to resPeclive bidder's
L __* op6ned in Focal Point Branch called

63 lFael0
I
Y
n
a
o-FPB of re3pcctivo deslgnttcd account on recoipl of intirudion trom I

banks al Bhubanesrrrar on T+'l day. TIA through refund and settlement of I

c-procurernont system wilhin two

l
working days from reasiPt of Euch'
instruction,
The Papor cort will be transfaned ll. ln case of fort€lture of Eamert Money
lo thg rsspoctive cunenl accounls Oaporlt on submission of bids, lho s:
of concomed $iaie PSUs, Statutory Procurement portal will ditect tho
Corporations, Autonomoue Bodlee Bank to transfer the EMD value from 1

and Local Bodies etc. afler opcnirg lhe Pooling Accounl of SPC to lhe '

of bid. rsglstered accounl of the tendor

invlling authority within lwo working
days of receipl ot inslructlon from TlA.

64 lPa9e