ABSTRACT

Final Project Report For

Construction of Vedanta Limited -
VIP Guest House in Rajpura
Dariba, Rajasthan

GROUP - 4
[PGDBAWE}

[PROJECT MANAGEMENT REPORT]

Project Name Roll Number

Report By:
1 Manuj Singh
2 Paritosh Khante
3 Prakhar Dwivedi 2014021
4 Rahul Sharma
5 Shyam Chaudhari
6 Swapnil Moghe
Purpose of the Project

The purpose of this project was to analyse project in the light of terms of managing project
explained by lectures and PMBOK.

Brief description of project

Royal Construction is a reliable company in Guest House construction. It has been active in
construction project for the last 20 years. The main aim of this company is to fulfil the needs
of customers and satisfy them by providing the best possible outcome. We provide a luxurious
life to our customer at reasonable price.

Recently our company signed a contract of construction of Guest House in Rajpura Dariba
town phase 8 with Mr Ali. Mr Ali Hamza. He floats a tender about the new Guest House
construction with specify the requirements. And choose our company for this project because
we provide a reliable Guest House at reasonable cost. The duration decided for this project is
one year with basement, ground floor and first floor. And the cost for this project is ₹
2,87,30,094. All this description is written in the contract and both of the parties signed this
agreement.
Initiation of the project

The Initiation Process consists of those processes performed to define a new project or a new
phase of an existing project by obtaining agreement to start the project or phase. Within the
initiating processes, the initial scope is defined, and initial financial resources are committed.
Internal and external stakeholders who will interact and influence the overall outcome of the
project are identified. Or in simple word we can say that in this first phase of the project the
project charter and the stakeholders are identified.

 Develop Project Charter

Develop Project Charter is the process of developing a document that formally authorizes a
project or a phase and documenting initial requirements that satisfy the stakeholder’s needs and
expectations.

Project charter

The charter contains the brief description of the project. Different inputs are used to develop
project charter and these inputs are,

Inputs

1. Contract:

A contract is a legal agreement between two parties. For our project a contract is signed
between Mr Ali and a company’s CEO Mr Hamid Usman. In this contract duration, cost plan,
project plan, procurement plan is mentioned.

Sensitivity: Internal (C3)

  Duration

Start date 1st January 2011

End date 31 December 2011

 Duration of different processes

Initiation 1st Jan- 31 Jan (1month)

Planning 1st Feb- 30 Mar (2months)
Execution 1st Apr - 25 Nov (8months)
Monitoring and control M&C for whole execution
Closing 1st Dec- 31 Dec (1month)

 Cost Plan

Work Cost
Pluming material ₹ 15,88,000
Concrete rods ₹ 6,32,000
Paint ₹ 8,40,000
Flooring material ₹ 60,61,000
Electrical equipment ₹ 46,57,784
Glass windows ₹ 65,000
Wood ₹ 41,72,576
Cement ₹ 21,72,400
Bricks ₹ 33,47,000
Labour ₹ 46,20,294
Total Cost ₹ 2,81,56,054
Human ₹ 3,74,040
Reserve ₹ 2,00,000
Total Price ₹ 2,87,30,094

 Estimated Budget
In this project keeping all expenses in mind I can say that the estimated budget require for this
project is ₹ 3,00,00,000
 Procurement plan
All the material mentioned in the cost plan is going to procure from different suppliers
at given cost. And this material will purchase before 1st May.

Sensitivity: Internal (C3)

2. Enterprise environmental factors:

Environmental factors which may influence this project are

 Organization Culture
 Work hour
 Holidays
 Internal factors like labour strike, shortage of material, unavailability of manpower, etc.
 External factors like load shedding, public strike against any event, political factors,
inflation etc.

3. Organizational process assets:

OPA provide us a guideline and give us a procedure that how to work on this construction
project. We will follow these procedures in future for the Guest House construction. Our
history also helps us to do project in a good way.

Output

Project charter

 Background

There are many construction companies in India, but Royal Company made a good name in
the construction industry. This company is well known among people because it provided the
best result to its customers. This company promise to deliver the result according to customer
want or needs. As the population increases the need for good living standard also increases.
People want different and stylish Guest House for living so we recently signed a new contract
of Guest House construction in Rajpura Dariba Town.

 Description of Project

For this project Ali Hamza selected our company for construction of his own Guest House.
Different terms and conditions with the time duration of the project are written in the contract.

 Triple constraint

The triple constraint consists of time, scope and cost. The objective of this project is to achieve
the triple constraint. Our 1st focus on this project is to complete the construction within one
year as mentioned in the contract. For this purpose, we construct a table and distribute our
project phases in different months.

Initiation 1st Jan- 31 Jan (1month)

Planning 1st Feb- 3o Mar (2months)
Execution 1st Apr - 25 Nov (8months)
Monitoring and control M&C for whole execution
Closing 1st Dec- 31 Dec (1month)

Sensitivity: Internal (C3)

The 2nd focus is to achieve the target with in given budget and for this purpose the cost for
different material is already estimated so that we would not exceed from the given budget. The
estimated budget is ₹ 2,87,30,094 and in these ₹ 2,87,30,094 all procurement will done in future
for the 1 canal Guest House with basement, ground and 1st floor.
The 3rd important factor in this project is scope identification. Scope of this project is to
construct Guest House with in given time and budget. Scope tells about the requirement of the
project. Like in our project different dimensions are mentioned in scope statement for example,

Number of rooms 15
Number of kitchens 3
Number of bathrooms 12
Loan 1
Terrace 1
Garage 1

Other than this information the time taken to complete these is also mentioned in the scope
statement. We will try to not exceed from our scope and finishing the project within the time
and costing limit.

 Project Team

Project team is also made for this project, and these are

1. Project Manager

Miss Arooj Shahid

2. Team Leader
Mr Arsalan Ahmed

3. Team Members
Mr Ali
Mr Sahir
Mr. Hafiz Rana
Mr Asad Khan

Mr Ahmed Malik

Mr Akeel Hussain

4. Assistants

Mr. Uzair Shahid

Mr. Jawad Khan

Ms. Shazia Asad

Sensitivity: Internal (C3)

Stakeholders:

Our main stakeholder is our customer who s Ali Hamza, then our suppliers. These are the
outsider’s stakeholders. Within the company Project charter has a key stake in this project so
project manager is a stakeholder and the whole Royal Constructions.

 Identify stakeholders

Identify Stakeholders is the process of identifying all people or organizations impacted by the
project or people who are the stake in the project is stakeholder.

Inputs

All inputs are discussed above in Develop project charter. And these are:

 Project charter
 Enterprise environment factors
 Organizational process assets

Tools and Techniques

Different tools and techniques are also used to identify stakeholder like stakeholder analysis
and expert judgement.

 stakeholder analysis

Our key stakeholder include

 Mr Ali Hamza
 Royal company
 Vendors/supplies
 Expert judgement
We are using some experts to analyse stakeholders and these experts are
 Mr Hamid Usman
 Miss Rana Tabussum
 Mr Adil Shabir

Output

 Stakeholder register:

Stakeholder name Role Involvement priority impact

Ali Hamza Customer High Main Positive

A.G supplier Supplier Medium Main Positive
Royal construction Contractor Medium Main Positive
Arooj Shahid Project manager Very high Main Very positive

Sensitivity: Internal (C3)

 Stakeholder management strategy:

Use to increase support of stakeholders by giving them information about project

Stakeholder name Information given to the stakeholders

Ali Hamza  Monthly progress of the project.
 Project performance.
 Information about the risks involved in project.
A.G supplier  Monthly progress of the project.
 Project performance.
 Information about the risks involved in project.

Planning for the project

The Planning consists of those processes performed to establish the total scope, define, and
refine the objectives, and develop the course of action required to attain those objectives. The
planning processes develop the project management plan and the project documents that will
be used to carry out the project.

Planning process group:

Planning process group consist of 20 sub-processes. Starting from the develop project
management plan and end at procurement.

 Develop project plan

Develop Project Management Plan is the process of documenting the actions necessary to
define, prepare, integrate, and coordinate all subsidiary plans. The project management plan
defines how the project is executed, monitored, and controlled, and closed.

Inputs

All the inputs for the development of project plan are mentioned above. And the same tool &
technique is used for this process, and it is expert judgement mentioned in the initiation phase.

Outputs

 Project management plan

 Life cycle

Total duration 1 year

Start 1st Jan
End 31 Dec

Sensitivity: Internal (C3)

 Initiation 1st Jan- 31 Jan (1month)
Planning 1st Feb- 31 Mar (2months)
Execution 1st Apr- 25 Nov (8months)
Monitoring and control M&C for whole execution
Closing 1st Dec- 31 Dec (1month)

Other than life cycle all these parts of the plan explained later step by step.

• Scope management plan

• Requirements management plan
• Schedule management plan
• Cost management plan
• Quality management plan
• Process improvement plan
• Human resource plan
• Communications management plan
• Risk management plan
• Procurement management plan

PROJECT SCOPE MANAGEMENT PLAN

 Collect Requirement

Collect Requirements is the process of defining and documenting stakeholders’ needs to meet
the project objectives.

Input

 Project charter:
Project charter is already described in the document.
 Stakeholder register:

Stakeholder name Role Involvement priority impact

Ali Hamza Customer High Main Positive

Supplier/vender Supplier Medium Main Positive
Royal Construction Contractor High Main Positive
Arooj Shahid Project Manager Very High Main Very Positive

Sensitivity: Internal (C3)

Tools and Techniques

Interview or face to face meeting:

In this project we only conduct the face-to-face meeting or interview with our stakeholders to
get the information about their interest in this project.

Output

 Requirement Management Plan:

Stakeholders Requirements Criteria

Ali Hamza Project to be completed on Customer satisfaction, project execution
Customer time with good utilization of monetary and
other type of resources in the form of
time and human resource
Royal Satisfy customer by --------------
construction providing good result
Company
Vendors/suppliers Supply things on time and --------------
get money
Arooj Shahid Project to be completed on Success of the project as a whole and
Project Manager time with the full utilization project completion on time with
of material and human excellent utilization of resource. Also the
resource. end product with acceptance from the
customer

 Define scope

Define Scope is the process of developing a detailed description of the project and product.

Inputs:

 Project charter
 OPA’S

Both inputs are described above in detail.

Tools and Techniques

 Expert judgement:

Described above

 Product analysis:

Since the output of the project include the product as deliverable so the product analysis is
compulsory. So, we will use work break down structure.

Sensitivity: Internal (C3)

 Alternative identification:

Identifying alternatives is a technique used to generate different approaches to execute and

perform the work of the project. So, we will use pair with comparison technique if we go out
of the scope, we will compare our project techniques with the previous project.

Outputs

 Scope Statement:

The main goal of this project is to construct Guest House with in one year by analysing the
stakeholders’ needs and interests.

Main Deliverable Complete Guest House

Documents/reports About the monthly progress

Create WBS
Create WBS is the process of subdividing project deliverables and project work into smaller,
more manageable components.
In this project we will break down the Guest House into many small components.

Inputs:
(Already discussed)
Project scope statement
Requirement document
Organizational process assets

Tools and Techniques

Decomposition:
The tasks and activities are divided into sub tasks and processes like divide Guest House into
smaller parts.

Sensitivity: Internal (C3)

Outputs
WBS has been made in MS project.

 Scope baseline:

The scope contains the project description, major project deliverables and acceptance criteria.

 Description:

The duration decided for this project is one year with basement, ground floor and first floor.
And the cost for this project is ₹ 3,00,00,000. All this description is written in the contract and
both of the parties signed this agreement.
Main Deliverable Complete Guest House

Documents/reports About the monthly progress

In this part we base line (fix) our project its requirements, deliverables, and the acceptance
criteria.

PROJECT TIME MANAGEMENT PLAN

 Define activities

The process of identifying the specific actions to be performed to produce the project
deliverables

Inputs

 Scope baseline:

The scope contains the project description, major project deliverables and acceptance criteria.

Description:

The duration decided for this project is one year with basement, ground floor and first floor.
And the cost for this project is 15,254,350. All this description is written in the contract and
both of the parties signed this agreement.

Main Deliverable Complete Guest House

Documents/reports About the monthly progress

In this part we base line (fix) our project its requirements, deliverables, and the acceptance
criteria.

Sensitivity: Internal (C3)

 Enterprise environmental factors:

Environmental factors which may influence this project are

 Organization Culture
 Work hour
 Holidays
 Internal factors like labour strike, shortage of material, unavailability of
manpower, etc.
 External factors like load shedding, public strike against any event, political
factors, inflation etc.

 Organizational process assets:

OPA provide us a guideline and give us a procedure that how to work on this construction
project. We will follow these procedures in future for the Guest House construction. Our past
history also helps us to do project in a good way.

Tools and Techniques

Decomposition, Template and expert judgement is going to be used as a tool.

Output

 Activity list:
 Proposal writing
 Defining team members and group leader.
 Gathering required information.
 Performing feasibility analysis.
 Defining customer requirements.
 Develop project charter.
 Identifying stakeholders.
 Collecting requirements.
 Project Costing.
 Project Budgeting.
 Scheduling.
 Project scope management planning.
 Project scope statement writing
 Scope baseline.
 Defining accepted work deliverables.
 Project risk management planning.
 Project communication management planning.
 Project quality management planning.
 Project procurement management planning.
 Whole construction

Sensitivity: Internal (C3)

 Milestone list

Main task is construction of structure.

Mandatory tasks Target date

Approval of Charter 31 Jan 2011
Project plan completion 1st Mar 2011
Approval of project plan 15 Mar 2011
Selection of project team 31 Mar 2011
Execution started 1st April 2011
Execution completed 25 Nov 2011
Closing 31 Dec 2011

 Sequence Activities
Sequence Activities is the process of identifying and documenting relationships among the
project activities.

Inputs

 Activity list
 Milestone list
 Scope statement
 Organizational process assets

These are already described above in define activity process.

Tools and Techniques

 Precedence Diagramming Method

Precedence diagramming method will used in this project is GANTT. It will contain finish
to finish, start to start, finish to start and start to finish relationship of the activities.
And it is shown in MS project.

Outputs

 Project schedule network diagram

Gantt Diagram and it is on MS project

 Estimate Activity Resource

Estimate Activity Resources is the process of estimating the type and quantities of material,
people, equipment, or supplies required to perform each activity.

Sensitivity: Internal (C3)

Inputs

 Activity list (mentioned above)

 Enterprise Environment factors (mentioned above)
 Organizational process assets (mentioned above)
 Resource calendar (Has been made in Ms Project)

Tools and techniques

 Expert judgement (mentioned above)

 Alternative analysis (mentioned above)

Outputs

 Activity resource requirement plan

Type of resource Requirement

Human resource For all activities human resources are required to make the project team
and utilize labour for project.

Software Software resources are required to make the design of Guest House.
resources

Organizational Organizational process assets contains organization’s policies,

process asset templates, standards and help data for the guidance of team members so
that they can perform the project processes more efficiently and with
better utilization of time and monetary resources.

Transportation Transportation is required for delivery of material.

resources

Materials Different type of material is needed for this project like cement, steel,
sand etc

Equipment Equipment is also required this project.

Sensitivity: Internal (C3)

 Estimate Activity Duration

Estimate Activity Durations is the process of approximating the number of work periods
needed to complete individual activities with estimated resource.
Inputs
Inputs have been already described earlier.

 Activity list
 Activity resource requirement
 Project scope statement
 OPA
 Enterprise environment factors

Tool and Technique

 Expert judgement

The panel of experts include

 Mr Hamid Usman
 Dr. Ali Ahsan
 Miss Rana Tabussum
 Mr Adil Shabir
 Dr Ali Ahsan
 Analogous estimation

Sensitivity: Internal (C3)

Outputs

 Activity Duration Estimate

Activity Duration Estimate(days)

project initial proposal writing

2

Defining team members and group leader. 1

Gathering required information. 1

Performing feasibility analysis. 1

Defining customer requirements. 1

Develop project charter. 2

Identifying stakeholders. 1

Collecting requirements. 1

Project Costing. 2

Project Budgeting. 1

Scheduling. 1

Project scope management planning. 2

Project scope statement writing. 1

Making project scope baseline. 1

Defining accepted work deliverables. 1

Project risk management planning. 2

Project communication management planning. 2

Project quality management planning. 2

Project procurement management planning. 2

Whole construction
240

Sensitivity: Internal (C3)

 Develop Schedule

Develop Schedule is the process of analysing activity sequences, durations, resource

requirements, and schedule constraints to create the project schedule.

Inputs

 Activity list
 Activity resource requirements
 Activity duration estimate
 Project scope statement
 OPA
 Environment factors

Tools and Techniques

 Resource levelling
 Critical Path method

It is made in MS project.

Output

 Project schedule

Main tasks Deadlines

Foundation 30 April
Ground 30 June
Basement 30 July
Ground floor 25 Sep
1st floor 25 Nov

Sensitivity: Internal (C3)

PROJECT COST MANAGEMENT PLAN

 Estimate Cost (Mentioned in MS project also)

Work Cost
Pluming material ₹ 15,88,000
Concrete rods ₹ 6,32,000
Paint ₹ 8,40,000
Flooring material ₹ 60,61,000
Electrical equipment ₹ 46,57,784
Glass windows ₹ 65,000
Wood ₹ 41,72,576
Cement ₹ 21,72,400
Bricks ₹ 33,47,000
Labour ₹ 46,20,294
Total Cost ₹ 2,81,56,054
Human ₹ 3,74,040
Reserve ₹ 2,00,000
Total Price ₹ 2,87,30,094

 Determine Budget

Total budget is ₹ 3,00,00,000 for this project.

PROJECT QUALITY MANAGEMENT PLAN

 Plan quality

Inputs

 Scope baseline

The scope contains the project description, major project deliverables and acceptance criteria.

Description:

The duration decided for this project is one year with basement, ground floor and first floor.
And the cost for this project is ₹ 3,00,00,000. All this description is written in the contract and
both of the parties signed this agreement.
Main Deliverable Complete Guest House

Documents/reports About the monthly progress

In this part we base line (fix) our project its requirements, deliverables, and the acceptance
criteria

Sensitivity: Internal (C3)

 Stakeholder register

Stakeholder name Role Involvement priority impact

Ali Hamza Customer High Main Positive

Supplier/vender Supplier Medium Main Positive
Royal Construction Contractor High Main Positive
Arooj Shahid Project Manager Very High Main Very Positive

 Cost Performance baseline

The cost performance is an authorized time phased budget at completion used to measure,
monitor and overall cost performance on project.

 Schedule Baseline

This is the accepted schedule performance measures including start and finish dates.

Tools and Techniques

 Cost benefit analysis

The benefit of meeting quality requirements can include less rework, higher productivity, lower
cost and increased stakeholder satisfaction.

Outputs

 Quality management plan

The quality management plan describes how the project management team will implement the
performing organization’s quality policy.

Quality Role: Responsibilities

1. Project Cost 1. Finance Department, Quality Department, Project
Efficiency. Manager, Project Team.
2. Procure good quality 2. Project manager
material. 3. Project Team.
3. Manage quality of 4. Project Manager, Quality Department.
material 5. Project Manager, Project Team.
4. Project schedule. 6. project manager
5. Product overall
working.
6. Allocation of resources
at time

Sensitivity: Internal (C3)

Perform Quality approach

Planning quality and performing quality control will be used to analysis the work of the
management processes continuously, and the product related processes to alleviate negative
impacts and check the cost and schedule variances. The reports will also make, and these
reports will show the project’s performance and quality standard.

Quality control approach

Weekly cost performance reports will be issued, and help will be sought from Finance
department to reduce costs on project. Inspection, Control Charts and Scatter plot will be made
to analyse project, team members and schedule performance.

Quality improvement approach

To improve the quality of the project’s processes many steps will be used like:

 Weekly meeting will be called between the project manager and project team so that
difficulties which might be affect the project will be removed.
 Reports on cost performance will be issued weekly to analyse the cost against quality.
 Control Charts and Scatter plot will be made to analyse project, team members and schedule
performance.

PROJECT HUMAN RESOURCE MANAGEMENT PLAN

 Develop Human Resource Plan

Project Human Resource Management includes the processes that organize, manage, and lead
the project team.

Inputs

 Activity resource requirements

The resources will be provided according to the need. And the resource requirement
documentation for each activity will include the estimated resources for each activity.
 OPA
 Enterprise environmental factors

Sensitivity: Internal (C3)

Tools and techniques

 Networking
Networking is the formal and informal interaction with others in an organization, industry,
or professional environment.
For this project we will call the meetings weekly with the project manager and with
company CEO monthly.

 Organizational theory
Organizational theory will provide us information regarding the way in which people,
teams, and organizational units behave.

Outputs

 Human Resource plan

 Projects teams

Roles, Responsibilities, and Authority of project team:

Role: Authority: Responsibility:

1. Miss Arooj 1. Has the authority to do 1. Will monitor the whole work and guide
Shahid (Project change in project the team about any difficulty. Also make
Manager). management plan. sure that all the tasks performed are within
budget.
2. Show all results to the project manager
and solve issues between team members.
2. Will lead the team.
2. Mr Arsalan
[Link] give reports to the higher authority
Ahmed (Team
Leader)
[Link] a authority to [Link] record all balances against costs
[Link] Ali (Human oversee the work of
Resource labours
Manager)
[Link] any change occurs, he will report to the
4. Has a authority to check team leader
[Link] Sahir the cost of every task
(Finance
manager)
[Link] a authority to check
the quality of materials
5. Hafiz Rana. use in construction
(Quality
manager)

Sensitivity: Internal (C3)

Selection of workers:

After mentioning the roles of the project team, the worker team will be selected based upon the
needs of the project. In the project of construction, the worker team will be selected on the
basis of experience.

PROJECT COMMUNICATION MANAGEMENT PLAN

 Plan Communication
Plan Communications is the process of determining the project stakeholder information
needs and defining a communication approach.

Inputs

 Stakeholder register

Stakeholder name Role Involvement priority impact

Ali Hamza Customer High Main Positive

Supplier/vender Supplier Medium Main Positive
Royal Construction Contractor High Main Positive
Arooj Shahid Project Manager Very High Mail Very Positive

 Stakeholder management strategy

Stakeholder name Information given to the stakeholders

Ali Hamza  Monthly progress of the project.
 Project performance.
 Information about the risks involved in project.
A.G supplier  Monthly progress of the project.
 Project performance.
 Information about the risks involved in project.

 OPA
 Enterprise environmental factors

Sensitivity: Internal (C3)

Tools and Techniques

The analysis of the communication requirements determines the information needs of the
project stakeholders.

Stakeholders Communication Schedule Medium

Mr Ali Hamza Monthly Face to face/Email
Suppliers Monthly Face to face
Royal Construction Weekly with the Project Manager Face to face/ Presentations
Arooj Shahid Weekly Face to face/ Email/ Presentations

 Communication Technology

We will use different mediums for communication like face to face, Email, telephone etc

Outputs

 Communication Management Plan

Stakeholders Communication Schedule Medium

Mr Ali Hamza Monthly Face to face/Email
Suppliers Monthly Face to face
Royal Construction Weekly with the Project Manager Face to face/ Presentations
Arooj Shahid Weekly Face to face/ Email/ Presentations

In these meetings we will inform our stakeholders about the progress of the project on weekly
and monthly basis. If any change occurs in the project, we will inform our stakeholders in time.
Reports will also give to the stakeholders so that they will get the information about the project.
Cost and the schedule will not be shown to the customer.

Communication within the project team

The project team will communicate with the team leader through face-to-face meeting. The
team leader will interact with the Project Manager through meetings, presentations and emails
telling him about the current situation of the project. The Project Manager will bring in notice
the cost and schedule performance to the CEO. The customer will not be briefed about the cost
and schedule performance of the project at all.

Sensitivity: Internal (C3)

PROJECT RISK MANAGEMENT PLAN

 Plan Risk Management

The processes of defining how to conduct risk management activities for a project are described
in Risk management plan.

Inputs
 Project scope statement
 Cost management plan

Work Cost
Pluming material ₹ 15,88,000
Concrete rods ₹ 6,32,000
Paint ₹ 8,40,000
Flooring material ₹ 60,61,000
Electrical equipment ₹ 46,57,784
Glass windows ₹ 65,000
Wood ₹ 41,72,576
Cement ₹ 21,72,400
Bricks ₹ 33,47,000
Labour ₹ 46,20,294
Total Cost ₹ 2,81,56,054
Human ₹ 3,74,040
Reserve ₹ 2,00,000
Total Price ₹ 2,87,30,094

 Communication plan/ scheduling plan

Stakeholders Communication Schedule Medium

Mr Ali Hamza Monthly Face to face/Email
Suppliers Monthly Face to face
Royal Construction Weekly with the Project Manager Face to face/ Presentations
Arooj Shahid Weekly Face to face/ Email/ Presentations

Tools and Techniques

 Planning meeting and analysis

Attendees at these meetings include project manager, project team members and
stakeholders.
1. Risk management cost
2. Risk management schedule activity

Sensitivity: Internal (C3)

Outputs

 Risk management plan

Methodology:
In case of any risk, we will be called on meetings between the project manager and project
team. First of all, we analyse the impact of rick on project, and then decide what method is
the best to cater the risk.

Approaches:
High-level plans for conducting the risk management activities will be defined in meetings.
Risk management cost elements and schedule activities will be developed. Risk
contingency reserve application approaches may be established or reviewed. Risk
management responsibilities will be assigned. General organizational templates for risk
categories and definitions of terms such as levels of risk, probability by type of risk, impact
by type of objectives, and the probability and impact matrix will be tailored to the specific
project.

Roles and responsibilities:

All the project team will be responsible for risk handling. Every group member can play
the role of identifying risks, but it is the responsibility of the project manager to focus on
the main risks which might occur a big problem for the project. The formal document will
be prepared by the project manager after consulting with team members and after
identification of the risks. And this document will be forwarded to the CEO so that he
would also know about the risks. If risks will not be handled by the project manager, then
it will be the responsibility of CEO to solve these risks.

Timings:
In this project we will perform risk management whenever risk occurs.

 Identify risks
Identify Risks is the process of determining which risks may affect the project and documenting
their characteristics.

Sensitivity: Internal (C3)

Inputs

 Risk management plan

Methodology:
In case of any risk, we will be called on meetings between the project manager and project
team. First of all, we analyse the impact of rick on project. and then decide what method is
best for cater the risk.

Approaches:
High-level plans for conducting the risk management activities will be defined in meetings.
Risk management cost elements and schedule activities will be developed. Risk
contingency reserve application approaches may be established or reviewed. Risk
management responsibilities will be assigned. General organizational templates for risk
categories and definitions of terms such as levels of risk, probability by type of risk, impact
by type of objectives, and the probability and impact matrix will be tailored to the specific
project.

Roles and responsibilities:

All the project team will be responsible for risk handling. Every group member can play
the role of identifying risks, but it is the responsibility of the project manager to focus on
the main risks which might occur a big problem for the project. The formal document will
be prepared by the project manager after consulting with team members and after
identification of the risks. And this document will be forwarded to the CEO so that he
would also know about the risks. If risks will not be handled by the project manager, then
it will be the responsibility of CEO to solve these risks.

Timings:
In this project we will perform risk management whenever risk occurs.
 Activity cost estimate
 Scope baseline
 Stakeholder register
 Cost management Plan
 Quality management plan
 Project document
 OPA
 Environmental factors

Tools and Techniques

 Swot analysis
We will use swot analysis to see the different aspect of project.

 Checklist analysis
We will use checklist analysis to see either we are going right or wrong.

Sensitivity: Internal (C3)

Outputs

 Risk register
The risk register contains information on threats and opportunities that may impact the project.

 List of identified risks:

Risk Statement Impact Probability Risk Response

Material Required material does not Cost, Scope 20% Backup supplier
Quality match the quality needed has been identified

Availability Material, does not Time 10% Reserve extra

available at required time Scope material to handle
this risk
Inflation Increase in the price of Cost 30% Reserve some extra
materials Time money for this risk
management
Labour Labour strike due to any Time, 10% Give good pay and
strike problem Scope benefits so that this
risk can be manage
Natural Earthquake, flood etc Cost, 2% Start the project
disaster Scope, again
Time
Stakeholder Change the requirement, Quality, 15% Taking notice on
or may be the project Time, Cost their requirements
progress is not up to their and work again to
expectations fulfil their new
requirements
Software System does not work Cost, 10% Purchase new
failure Schedule system
Machinery Machinery does not work Cost, 25% Purchase new
failure properly Quality, machinery, or
schedule backup machinery
Load Electricity work affected Cost, 20% Purchase generator
shedding and machinery does not Schedule
work due to load shedding

Sensitivity: Internal (C3)

PROJECT PROCUREMENT MANAGEMENT PLAN

 Plan procurements
Plan procurement contains the process of documenting project purchasing decisions,
specifying the approach, and identifying potential sellers.

Inputs
 Scope baseline
 Requirement documentation
 Risk register
 Project schedule
 Activity cost estimate
 Cost performance baseline
 Enterprise environmental factor
 OPA’s
These all inputs have been described earlier in different project documents

Tools and Techniques

 Expert judgement

The panel for the selection of procurement consist of following members

 Mr Hamid Usman
 Dr. Ali Ahsan
 Miss Rana Tabassum
 Mr Adil Shabir

Outputs:

 Procurement management Plan:

This procurement plan sets the procurement framework for this project. It will serve as the
guideline for managing procurement throughout the life of the project and will be updated when
required.
The procurement plan of the project is given below:

Procurement Process:
The whole procurement process is under the authority of the Project manager and also, he has
the responsibility for the sales and the material selection.

Sensitivity: Internal (C3)

 Items Justification Needed
Cement, bricks Needed because important tool for April - August
construction
Concrete Rods Needed to provide the base of the Guest April – August
House
Wood and Needed for the purpose of building windows, July –
Granite doors September

Tilling & flooring material For the decoration of the Guest House, May - July
like marbles and tiles For the decoration purpose

Plumbing sewerage For the purpose of the piping work August -

material like Pipes October
Electrical material like When the frame of the Guest House is October –
equipment’s completed then the electrical work should be November
started
Bath fixtures & accessories Bath work will start after completion of October-
frame of Guest House November

Material for Paint Guest House after whole construction October-

Steel work November
Aluminium work
Paint work

Make or buy decisions:

We are outsourcing some of the project materials and this step is important in because the
decision for buying or not buying is totally based upon the fact that the project manager give
the green signal to the supplier. Then the process of the procurement is started.

Sensitivity: Internal (C3)