Department Levels
Sno Department Name Department Level
1 State Audit Department District
Note * : The data shown in the table are only taken as an example
*The department data would be maintained in the LGD.
*Level means : Whether the department exists at State level or District level or Sub District level or is there any cu
levels of Auditee.
*For Auditor : If there is concept of Attached Offices and Autonomous Bodies exists in the department, then pleas
in the structure of the department
artment Levels
Name of Office at each level
Office of the District Local fund Audit
O nly
n the table are only taken as an example
re nce
ef e
r R
Fo
level or District level or Sub District level or is there any customized
d Autonomous Bodies exists in the department, then please include
Designations at Each Level
Department
Sno Department Name Level Office Name
1
2
3
4 State Audit Department District Office of the District Local fund Audit
5
6
7
*The designation data would be maintained in the LGD
Note * : The data shown in the table are only taken as an example
t Each Level
Designations that exists at this Office
1 District Local Func Auditor
2 District Audit Officer
3 Sr Audit Officer / Audit Officer
4 Assistant Audit Officer
nl y
5 Junior Auditor
6 Sr. Auditor / Auditor
ce O
7 Data Entry Operator
ere n
R e f
F or
Sno Department Name Office Name
1 State Audit Department Office of the District Local fund Audit
* email id is used to login into the application
NOTE:* *[Link] is a virtual email server,used for example purpose only
*Prefered email would be official email id
Office Level Name Designation Date of Joining Mobile
District Anurag Tripathi Senior Auditor dd-mm-yyyy 98XXXXXXXX
On ly
c e
ren
the application
r,used for example purpose only
e fe
cial email id
F or R
Email
XXXXX@[Link]
[Link]
Task Name (Audit Process Step) From Task (With Designations)
Record Intimation Letter (AAO, Senior Auditor) N/A
Reply and Approve Intimation Letter by Panchayat Secretary (Panchayat Reply and Approve Intimation Letter by Panchayat Secretary
Secretary) (Panchayat Secretary)
Verify the Intimation Letter (AAO, Senior Auditor) Verify the Intimation Letter (AAO, Senior Auditor)
Record Observation and Prepare Draft Audit Paras (AAO, Senior Auditor) Record Observation and Prepare Draft Audit Paras (AAO,
Senior Auditor)
Verify Draft Audit Paras by AAO (Assistant Audit Officer)
Verify Draft Audit Paras by AAO (Assistant Audit Officer)
Page 8
[Link]
To Task (With Designations)
Reply and Approve Intimation Letter by Panchayat Secretary
Verify the Intimation Letter [Next subsequent Task Inlined]
Record Intimation Letter (AAO, Senior Auditor) [Previous Task Inlined]
Record Observation and Prepare Draft Audit Paras
Verify Draft Audit Paras by AAO (Assistant Audit Officer)
Approve Draft Audit Paras by DAO, DLFA (District Audit Officer)
Page 9
Category and Sub Category Details
* The data shown in the table are only taken as an example .
SNO Category
1
2
3
Variation in Accounts Figures
4
5
6
7
8
9 Excess Utilization of Grant
10
15
16 Diversion of Grant or Fund
17
18
19
20 Non Utilization of Grants before lapsable
date
21
22
23
24
25 Misutilization of Grants or Funds
26
27
Category and Sub Category Details
data shown in the table are only taken as an example .
Sub-Category
Mismatch in CB of Annual Account and cash book
Mismatch in CB of Treasury Passbook and Cash Book
Monthly abstracts not recorded in the SubTreasury PassBook Certificate of Balance not
prepared
Mismatch in Annual Account and Subsidiary Registers
Mismatch of amount entry of cash book and demand registers
Lack of follow up action on the discrepancies pointed out in the earlier Audit Reports
Errors in the Treasury pass Book entries
Expenditure incurred in excess of grant received NOTE: These are just for example purpose,
please choose yours to use from Category
and
Expenditure incurred in anticipation of sanction of grant in spite of Sub-category
non receipt ofmaster shared.
any amount
For Reference Only
Excess expenditure over and above the budget provision
Temporary Diversion of Salary deductions/recoveries
Inter-Transfer of Funds from General Funds to Education Funds and vice versa
Grants sanctioned for a specific purpose spent for another purpose
Incurring of expenditure without release of grant
Non Drawl of Grants sanctioned and consequent non utilization
Grants drawn but not fully utilized before lapsable date
Unspent balances of grants not refunded to the State Funds
Not seeking extension for utilizing the grant after expiry of utilization period
Utilization of funds in contravention of the Acts/Rules
Indiscriminate sanctioning of contingent advance and shown as Expenditure
Utilization of teaching grant for payment of Wages or Salaries on other misc activity
Utilization of Grants meant for repair works like RRM and Special RRM grants on original works
Utilization of Grants meant for creation of assets on non durable assets
SNO Category Name Sub Category Name Fact Sheet Name
Variation in
1 Mismatch in account register
Accounts Figures
Mismatch in annual
account and subsidiary
NOTE: These are just for example purpose,
please let us know for New factsheet to be
created as shown format.
For Reference Only
Note * : 1) The data shown in the table are only taken as an example .
2) Type of Input Field can be Text, TextArea, Radio button, Checkbox, Dropdown, Calendar and Grid.
Type of
Fact Sheet Field Label Input field *
Figure Shown in Annual Account Numeric
Figures shown in subsidary registers Numeric
Amount under Objection(Subtraction of 2 fields) Numeric
Preparedness to Handle (Yes/No) Radio Button
Criteria Text Box
Condition GRID
Consequences Text Box
Recommendations Text Box
box, Dropdown, Calendar and Grid.