Part 3: Section 9.
Contract Forms
Section 9: Contract Forms
Table of Forms
Agreement 2
Advance Payment Security 4
Standard RFP for the Procurement of Consultancy Services issued by the PPA (Version 1, January 2006)
Document: Section 9. Section Page 1 of 4 File Ref: [Link]
Part 3: Section 9. Contract Forms
Agreement
This Agreement is made the…………. day of the month of ……………………… between
……………………… of ………………………………………….. (hereinafter called the
“Procuring Entity”) and ……………………………………….. of …………… hereinafter
called the “Supplier”).
WHEREAS
(a) The Procuring Entity has requested the Supplier to provide certain consultancy
services (hereinafter called the “Services”) as defined herein and attached to this
Contract;
(b)The Supplier having represented to the Procuring Entity that it has the required
professional skills, personnel and technical resources, has agreed to provide the
Services on the terms and conditions set forth in this Contract;
NOW THEREFORE the parties hereto agree as follows:
1. The documents forming the Contract shall be as stated and in the order of priority
stated in the General Conditions of Contract.
2. The mutual rights and obligations of the Procuring Entity and the Supplier shall be as
set forth in the Contract, in particular:
(a) The Supplier shall carry out the Services in accordance with the provisions of
the Contract; and
(b) The Procuring Entity shall pay the Supplier the Contract Price of
____________________ or such other sum as may become payable under the
provisions of the Contract, at the times and in the manner prescribed by the
Contract.
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their
respective names as of the day and year first above written.
Signed by __________________________________ (for the Procuring Entity)
Name: __________________________________ Authorised Representative
Position: __________________________________
Signed by __________________________________ (for the Supplier)
Name: __________________________________ Authorised Representative
Position: __________________________________
Witnesses
1. ---------------------
2. ---------------------
Standard RFP for the Procurement of Consultancy Services issued by the PPA (Version 1, January 2006)
Document: Section 9. Section Page 2 of 4 File Ref: [Link]
Part 3: Section 9. Contract Forms
Appendices
Appendix A Description of Services
Detailed descriptions of the Services to be provided, dates for completion of tasks,
submission of reports and other deliverables etc.
Taken from Section 6 of the Request for Proposals document, modified as required by the
comments and suggestions in the Supplier’s proposal and any negotiations.
Appendix B Key Personnel and Sub-Consultants
Team Composition, including names (where already known), firms, positions, tasks assigned
and staff-months for each. List of approved Sub-Consultants.
Taken from Form T5 Team Composition and Form T7 Staffing Schedule of the Supplier’s
proposal, modified and supplemented as required.
Appendix C Breakdown of Contract Price/Cost Estimates
For Lump Sum Contracts, list the breakdown of fee rates and reimbursable expenses, using
Forms F3 Summary of Fees and F4 Summary of Reimbursable Expenses from the Supplier’s
proposal, modified and supplemented as required. Add the wording “This appendix will be
used exclusively for determining remuneration and costs for additional services”.
For Time-Based Contracts, list the estimated input quantities, fee rates and reimbursable
expenses and show totals for each activity, if applicable, and the overall assignment. Use
Forms F2 to F4 from the Supplier’s proposal, modified and supplemented as required. Add
the wording “The inputs and quantities shown are estimates only. Payment will be made for
the actual inputs provided, in accordance with the terms of the contract”.
Insert multiple tables, as required, where the assignment is divided into separate activities
or where the contract is in more than one currency.
Appendix D Services and Facilities Provided by the Procuring
Entity
Details of the inputs to be provided by the Procuring Entity, including data, services and
facilities and any counterpart staff.
Standard RFP for the Procurement of Consultancy Services issued by the PPA (Version 1, January 2006)
Document: Section 9. Section Page 3 of 4 File Ref: [Link]
Part 3: Section 9. Contract Forms
Note to Bidders: The Advance Payment Security should be on the letterhead of the issuing Financial
Institution and should be signed by a person with the proper authority to sign documents that are
binding on the Financial Institution.
Advance Payment Security
(Bank Guarantee)
Date: [insert date (as day, month, and year) of Advance Payment Security]
Procurement Reference No.: [insert Procurement Reference number]
To: [insert complete name of Procuring Entity]
In accordance with the payment provision included in the Contract, in relation to advance
payments, [insert complete name of Supplier] (hereinafter called “the Supplier”) shall
deposit with the Procuring Entity a security consisting of [indicate type of security], to
guarantee its proper and faithful performance of the obligations imposed by said Clause of
the Contract, in the amount of [insert currency and amount of guarantee in words and
figures].
We, the undersigned [insert complete name of Guarantor], legally domiciled in [insert
full address of Guarantor] (hereinafter “the Guarantor”), as instructed by the Supplier,
agree unconditionally and irrevocably to guarantee as primary obligor and not as surety
merely, the payment to the Procuring Entity on its first demand without whatsoever right of
objection on our part and without its first claim to the Supplier, in the amount not exceeding
[insert currency and amount of guarantee in words and figures].
This security shall remain valid and in full effect from the date of the advance payment
received by the Supplier under the Contract until [insert day and month], [insert year].
This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No.
458, except that subparagraph (ii) of Sub-article 20(a) is hereby excluded.
Name: [insert complete name of person signing the Security]
In the capacity of [insert legal capacity of person signing the Security]
Signed: [signature of person whose name and capacity are shown above]
Duly authorised to sign the Security for and on behalf of: [insert complete name of the
Financial Institution]
Dated on ____________ day of __________________, _______ [insert date of signing]
Standard RFP for the Procurement of Consultancy Services issued by the PPA (Version 1, January 2006)
Document: Section 9. Section Page 4 of 4 File Ref: [Link]