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The document is the Environment and Energy Management System (E&EnMS) Manual for Abu Dhabi Marine Operating Company (ADMA-OPCO), detailing policies, procedures, and requirements for managing environmental and energy aspects. It includes revisions to incorporate energy management practices and compliance with ISO standards. The manual serves as a confidential guide for ADMA-OPCO employees and outlines the company's commitment to health, safety, and environmental quality.

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0% found this document useful (0 votes)

61 views157 pages

Hse 113

Uploaded by

AshokKumar

We take content rights seriously. If you suspect this is your content, claim it here.

Available Formats

Download as PDF, TXT or read online on Scribd

Abu Dhabi Marine Operating Company

Environment and Energy Management System (E&EnMS) Manual ADMA-E&EnMS-M-01(Rev.6)

Abu Dhabi Marine Operating Company

(ADMA-OPCO)
P. O. BOX 303, Abu Dhabi, United Arab Emirates
Health, Safety, Environment, & Quality Division
(HSE&QD)

ADMA-OPCO
ENVIRONMENT AND
ENERGY MANAGEMENT
SYSTEM
HSE-113

Issue Date: November-2014 Page 3 of 32

Environment and Energy Management System (E&EnMS) Manual ADMA-E&EnMS-M-01(Rev.6)

COPYRIGHT ABU DHABI MARINE OPERATING COMPANY (ADMA-OPCO)

All rights reserved. The information contained in this document is regarded as confidential.
Recipient(s) other than ADMA-OPCO’s employees undertake both during the continuance of their
services with ADMA-OPCO and after termination to maintain in safe custody and not to use any
such information for any purpose other than a purpose falling within the scope of the Agreement of
Contract under which this document was supplied. Recipient(s) further agree not to dispose of,
make copies, in whole or in part of such information or permit the use or access of the same by
any Third Party unless with the prior written permission of the ADMA-OPCO Vice President Health,
Safety, Environment, and Quality Division.

Issue Date: November-2014 Page 4 of 32

Environment and Energy Management System (E&EnMS) Manual ADMA-E&EnMS-M-01(Rev.6)

CHANGES – CURRENT

General

Text affected by the main changes in this revision is mentioned in the table below. However, if the
changes involve a whole part, section or sub-section, normally only the title will be mentioned as “all”.

Revised
Rev.
Rev. Date Section(s) Revision Description
No.
/ Page(s)
6 November All Revised to include energy requirements for design and procurement
2014
5 June 2014 All Revised to include energy management and references to ISO
50001:2011
4 September All Revised and Updated
2008
3 March 2007 All Reviewed and Updated as per ISO 14001:2004

2 June 2006 All Issued for Implementation

1 April 2001 All Issued for Implementation

0 May 2000 All Issued for Implementation

Issue Date: November-2014 Page 5 of 32

Environment and Energy Management System (E&EnMS) Manual ADMA-E&EnMS-M-01(Rev.6)

Procedures # Procedures Elements

HSEMS-P-00 HSE&Q Policy Procedure HSE&Q Policy
ADMA-E&EnMS-P-02 Energy Policy Procedure Energy Policy

ADMA-E&EnMS-P-03.1.1 Environmental Aspects Procedure Planning

ADMA-E&EnMS-P-03.1.2 Energy Review Procedure
ADMA-E&EnMS-P-03.2 Legal and Other Requirements Procedure
ADMA-E&EnMS-P-03.3 Objectives, Targets & Programs Procedure

Resources, Roles, Responsibility and Implementation &

ADMA-E&EnMS-P-04.1
Authority Procedure Operation
Competence, Training and Awareness
ADMA-E&EnMS-P-04.2
Procedure
ADMA-E&EnMS-P-04.3 Communication Procedure
ADMA-E&EnMS-P-04.5 Control of Documents Procedure
ADMA-E&EnMS-P-04.6 Operational Control Procedure
Emergency Preparedness and Response
ADMA-E&EnMS-P-04.7
Procedure

ADMA-E&EnMS-P-05.1 Monitoring and Measurement Procedure Checking &

Corrective Actions
ADMA-E&EnMS-P-05.2 Evaluation of Compliance Procedure
Non-Conformity, Preventive Action and
ADMA-E&EnMS-P-05.3
Corrective Action Procedure
ADMA-E&EnMS-P-05.4 Control of Records Procedure
ADMA-E&EnMS-P-05.5 Internal Audit Procedure

Management
ADMA-E&EnMS-P-06 Management Review Procedure
Review

Issue Date: November-2014 Page 6 of 32

Environment and Energy Management System (E&EnMS) Manual ADMA-E&EnMS-M-01(Rev.6)

Distribution List

Copy Title Division/Department/Location

No.
1 CEO Team E-21
2 SE(EP&P) HSE&QD - Master Copy
3 SMDI ADMA-OPCO HQ
4 SVP ZAKUM ADMA-OPCO HQ
5 SVP Umm lulu & SARB ADMA-OPCO HQ
6 SVP Umm Shaif & Nasr ADMA-OPCO HQ
7 SVP Projects & Engineering ADMA-OPCO HQ
8 SVP Drilling & Logistics ADMA-OPCO HQ
9 SVP Admin. Svs. ADMA-OPCO HQ
10 VPDO Das Island
11 VPUSF USSC
12 VPZKF ZWSC
13 Manager SARB ADMA-OPCO HQ
14 Manager NASR ADMA-OPCO HQ
15 Manager Umm lulu ADMA-OPCO HQ
16 Senior Manager Drilling ADMA-OPCO HQ
17 VPL ADMA-OPCO HQ
18 VPHR ADMA-OPCO HQ
19 VPC ADMA-OPCO HQ
20 VPPR ADMA-OPCO HQ
21 VPCP ADMA-OPCO HQ
22 VPGS ADMA-OPCO HQ
23 VPI ADMA-OPCO HQ
24 VPL&I ADMA-OPCO HQ
25 VPMD ADMA-OPCO HQ

Issue Date: November-2014 Page 7 of 32

Environment and Energy Management System (E&EnMS) Manual ADMA-E&EnMS-M-01(Rev.6)

Amendment Record

For Audit Use

Amendments Incorporated By Checked
Name Signature Date Signature Date
1. New Management HSED May. 2000
System Introduced for
ISO-14001:1996
2. Updated as per HSED Apr. 2001
Organizational Changes
3. Compliance with HSED Jun. 2006
ADNOC EMS
4. Introduction of ISO EPT Mar. 2007
14001:2004
5. Updated as per EPT Oct. 2008
Organizational Changes
6. Introduction of Energy
Management System EPT Sep. 2014
(ISO-50001:2011)

Issue Date: November-2014 Page 8 of 32

Environment and Energy Management System (E&EnMS) Manual ADMA-E&EnMS-M-01(Rev.6)

Amendment Proposal

AMENDMENT PROPOSAL
To: Health, Safety, Environment & Quality Division Date:

From: Tel #:
DETAILS OF PROPOSED CHANGE/AMENDMENT

Manual(s):

Section(s):

Page(s)
Affected:

Details:

Upon Completion Please Return This Form To: VPHSE&QD

Issue Date: November-2014 Page 9 of 32

Environment and Energy Management System (E&EnMS) Manual ADMA-E&EnMS-M-01(Rev.6)

TABLE OF CONTENTS

1 INTRODUCTION ............................................................................................................................................................... 15
1.1 BRIEF DESCRIPTION OF ADMA-OPCO AND OPERATIONS ......................................................................................... 16
2 PURPOSE ............................................................................................................................................................................. 17
3 SCOPE .................................................................................................................................................................................... 17
4 ENVIRONMENT AND ENERGY MANAGEMENT SYSTEM (E&ENMS) REQUIREMENTS ................. 17
4.1 GENERAL REQUIREMENTS ............................................................................................................................................... 17
4.2 ENVIRONMENT AND ENERGY POLICIES .......................................................................................................................... 17
4.3 ENVIRONMENTAL AND ENERGY PLANNING .................................................................................................................... 21
4.3.1 Environmental Aspects and Energy Review ............................................................................................ 21
4.3.2 Legal and Other Requirements .................................................................................................................... 22
4.3.3 Objectives, Targets and Programs ............................................................................................................. 22
4.4 IMPLEMENTATION AND OPERATION................................................................................................................................22
4.4.1 Resources, Roles, Responsibility and Authority .................................................................................... 22
4.4.2 Competence, Training and Awareness ...................................................................................................... 23
[Link] Competency ...................................................................................................................................................................... 23
[Link] Training ............................................................................................................................................................................... 23
[Link] Environmental and Energy Awareness .................................................................................................................... 24
4.4.3 Communication ..................................................................................................................................................24
4.4.4 Documentation ...................................................................................................................................................24
4.4.5 Control of Documents ...................................................................................................................................... 25
4.4.6 Operational Control .......................................................................................................................................... 25
4.4.7 Emergency Preparedness and Response .................................................................................................26
4.4.8 Energy in Design ...............................................................................................................................................26
4.4.9 Procurement of Energy services, products, equipment and energy .............................................. 27
4.5 CHECKING ........................................................................................................................................................................27
4.5.1 Monitoring and Measurement ....................................................................................................................... 27
4.5.2 Evaluation of Compliance .............................................................................................................................. 28
4.5.3 Non-Conformity, Preventive Action and Corrective Action .............................................................. 28
4.5.4 Control of Records ............................................................................................................................................29
4.5.5 Internal Audits ...................................................................................................................................................29
4.6 MANAGEMENT REVIEW................................................................................................................................................... 29
5 APPENDIX : CROSS REFERENCES BETWEEN ADMA-OPCO E&ENMS AND ISO-14001:2004
AND ISO-50001:2011. ......................................................................................................................................................... 31

Issue Date: November-2014 Page 10 of 32

Environment and Energy Management System (E&EnMS) Manual ADMA-E&EnMS-M-01(Rev.6)

LIST OF ABBREVIATIONS

ADMA-OPCO Abu Dhabi Marine Operating Company

ADNOC Abu Dhabi National Oil Company
ALARP As Low As Reasonably Practicable
BFD Brownfield Projects Division
BSD Business Support Division
CAMS Competency Assurance Management System
CCT Corporate Crisis Team
CEO Chief Executive Officer
CEST Corporate Emergency Support Team
CMT Crisis Management Team
CoP Code of Practice
CPD Corporate Planning Division
DD Drilling Division
DED Discipline Engineering Division
DID Das Island Division
E&EnMS Environment and Energy Management System
ECC Emergency Control Center
EE (C) Environment Engineer, Compliance
EE (M) Environment Engineer, Monitoring
EMP Environment Management Program
EMS Environment Management System
EnMS Energy Management System
EnMT Energy Management Team
EnPI Energy Performance Indicator
EPT Environment Protection Team
EPTL Environment Protection Team Leader
ERCT Emergency Response Center Team
ERT Emergency Response Team
ESSL Environmental Services Section Leader
FD Finance Division
GSD General Services Division
HQ Headquarters
HRD Human Resources Division
HSE Health, Safety and Environment
HSEIA HSE Impact Assessment
HQ Headquarters
HSE&Q Health, Safety, Environment and Quality
HSE&QD Health, Safety, Environment and Quality Division
ICS Incident Command System
IMO International Maritime Organization
IMT Incident Management Team
ISO International Organization for Standardization
KPI Key Performance Indicator
LD Logistics Division
LID Legal and Insurance Division
MDD Manpower Development Division
MOH&E Manager Occupational Health and Environment
NFOD New Fields Development Operations Division
PDCA Plan, Do, Check, Act

Issue Date: November-2014 Page 11 of 32

Environment and Energy Management System (E&EnMS) Manual ADMA-E&EnMS-M-01(Rev.6)

PRD Public Relations Division

PTED Performance and Technical Excellence Division
PTPD Pipeline and Towers Projects Division
SA Sustainability Advisor
SARB Satah Al-Razboot
SM Senior Manager
SOP Standard Operating Procedure
SVP-TSS Senior Vice President Technical Standards & Services
TRT Tactical Response Team
TSS BU Technical Standards & Services Business Unit
UAE United Arab Emirates
USGIF Umm Shaif Gas Injection Facility
USSC Umm Shaif Super Complex
VP Vice President
VPHSE&Q Vice President Health, Safety, Environment and Quality
ZCSC Zakum Central Super Complex
ZWSC Zakum West Super Complex

Issue Date: November-2014 Page 12 of 32

Environment and Energy Management System (E&EnMS) Manual ADMA-E&EnMS-M-01(Rev.6)

DEFINITION OF TERMS

Audit Criteria Set of policies, procedures or requirements

Audit Evidence Records, statements of fact or other information, which are relevant to audit
criteria and verifiable
Audit Plan Description of activities and arrangements for an audit
Audit Program Set of one or more audits planned for a specific timeframe and directed
towards a specific purpose
Audit Scope Extent and boundaries of an audit
Audit Team One or more auditors conducting an audit, supported if needed by technical
experts
Auditee Organization being audited
Auditor Person with the competence to conduct an audit
Competence Demonstrated personnel attributes and demonstrated ability to apply
knowledge and skills
Continual Recurring process of enhancing the environmental and energy management
Improvement system in order to achieve improvements in overall environmental and
energy performance consistent with the ADMA-OPCO’s environmental policy
and energy policy
Corrective Action Action to eliminate the cause of a detected nonconformity
Energy Electricity, fuels, steam, heat, compressed air, and other like media
NOTE, including renewable, which can be purchased, stored, treated, used in
equipment or in a process, or recovered. Energy can also be defined as the
capacity of a system to produce external activity or perform work.
Document Information and its supporting medium
Emergency A serious situation or occurrence that happens unexpectedly and demands
immediate action
Quantitative reference(s) providing a basis for comparison of energy
Energy baseline
performance
Energy Quantity of energy applied.
consumption
Energy Efficiency Ratio or other quantitative relationship between an output of performance,
service, goods or energy, and an input of energy
Energy
management
Set of interrelated or interacting elements to establish an energy policy and
system
energy objectives, and processes and procedures to achieve those objectives
EnMS

Energy Management Team (including dedicated Energy Management

Energy
specialists from HSE&Q Division, US/NS Asset, ZK Asset & DID (Proposed)
management team
and also EnMS focal points / representatives from other Assets and Divisions
including New Fields).
Energy objective Specified outcome or achievement set to meet the organization's energy
policy related to improved energy performance
Energy Measurable results related to energy efficiency, energy use and energy
performance consumption.
Energy
Quantitative value or measure of energy performance, as defined by ADMA-
Performance
OPCO.
Indicator (EnPIs)
Statement by the organization of its overall intentions and direction of an
Energy policy
organization related to its energy performance, as formally expressed by top
management
Energy use Manner or kind of application of energy, such a Ventilation; lighting;
Issue Date: November-2014 Page 13 of 32

Environment and Energy Management System (E&EnMS) Manual ADMA-E&EnMS-M-01(Rev.6)

heating; cooling; transportation; processes; production lines.

Energy review Determination of the organization's energy performance based on data and
other information, leading to identification of opportunities for improvement
Detailed and quantifiable energy performance requirement, applicable to the
Energy target
organization or parts thereof, that arises from the energy objective and that
needs to be set and met in order to achieve this objective
Environment Surroundings in which an ADMA-OPCO operates, including air, water, land,
natural resources, flora, humans and their interrelation
Environment and Part of an ADMA-OPCO’s management system used to develop and
Energy implement its environmental policy and energy policy and manage its
Management environmental aspects and significant energy use
System
Environmental Measurable results of ADMA-OPCO’s management of its environmental
Performance aspects .
Environmental and Overall intentions and direction of ADMA-OPCO related to its environmental
Energy Policies and energy efficiency performance as formally expressed by top
management
Environmental Element of an ADMA-OPCO’s activities or products or services that can
Aspects interact with the environment
Environmental Any change to the environment, whether adverse or beneficial, wholly or
Impact partially resulting from an ADMA-OPCO’s environmental aspects

Environmental or Overall environmental goal, consistent with the environmental policy and
Energy Objective energy policy that ADMA-OPCO sets itself to achieve
Environmental or Detailed performance requirement, applicable to ADMA-OPCO or parts
Energy Target thereof, that arises from the environmental objectives or significant energy
use and that needs to be set and met in order to achieve those objectives
Interested Party Person or group concerned with or affected by the environmental and energy
performance of ADMA-OPCO
Internal Audit Systematic, independent and documented process for obtaining audit
evidence and evaluating it objectively to determine the extent to which the
environmental and energy management system audit criteria set by ADMA-
OPCO are fulfilled
Legal Requirements Consists of applicable local, regional and international environmental laws,
regulations, conventions, treaties, etc.
Nonconformity Non-fulfillment of a requirement
Organization Company, corporation, firm, enterprise, authority or institution, or part or
combination thereof, whether incorporated or not, public or private, that has
its own functions and administration
Other Requirements The term Other Requirements refers to mandatory or voluntary codes of
conduct and performance standards (either internally or externally created)
that ADMA-OPCO has committed
Prevention of Use of processes, practices, techniques, materials, products, services or
Pollution energy to avoid, reduce or control (separately or in combination) the
creation, emission or discharge of any type of pollutant or waste, in order to
reduce adverse environmental impacts
Preventive Action Action to eliminate the cause of a potential nonconformity
Procedure Specified way to carry out an activity or process
Record Document stating results achieved or providing evidence of activities
performed
Significant energy Energy use accounting for substantial energy consumption and/or offering
use considerable potential for energy performance improvement

Issue Date: November-2014 Page 14 of 32

Environment and Energy Management System (E&EnMS) Manual ADMA-E&EnMS-M-01(Rev.6)

1 INTRODUCTION

Abu Dhabi Marine Operating Company (ADMA-OPCO) prepared this Environment and
Energy Management System (E&EnMS) Manual in accordance with the general
requirements stipulated in ISO 14001:2004 and ISO 50001:2011 international
standards. This manual describes the core elements of ADMA-OPCO E&EnMS and
demonstrates how the E&EnMS meets the ISO 14001:2004 and ISO 50001:2011
requirements. The E&EnMS was structured based on the methodology known as Plan-
Do-Check-Act (PDCA) which is described below.

Table 1-1 PDCA Methodology Description

CONCEPT DESCRIPTION
Plan Establish the objectives and processes necessary to deliver results
in accordance with ADMA-OPCO’s HSEQ policy and Energy Policy.
Do Implement the process
Check Monitor and measure processes against HSEQ policy, Energy policy,
objectives, targets, legal and other requirements; and report the
results
Act Take actions to continually improve performance of the
environmental and energy management system

The PDCA methodology is depicted in the figure below.

Figure 1-1 PDCA Methodology

HSEEnQ

Issue Date: November-2014 Page 15 of 32

Environment and Energy Management System (E&EnMS) Manual ADMA-E&EnMS-M-01(Rev.6)

1.1 Brief Description of ADMA-OPCO and Operations

ADMA-OPCO is part of the Abu Dhabi National Oil Company (ADNOC) Group and is
primarily involved in offshore oil and gas exploration, production and transportation.
ADMA-OPCO currently operates five (5) major areas, namely:

 Umm Shaif Super Complex (USSC);

 Umm Shaif Gas Injection Facility (USGIF);
 Zakum West Super Complex (ZWSC);
 Zakum Central Super Complex (ZCSC); and
 Das Island.

The current oil production is approximately 600,000 barrels per day. ADMA-OPCO is
currently constructing two (2) artificial islands (SARB South and North) to increase the
daily oil production to one million barrels per day.

ADMA-OPCO also has Mussafah Base that is mainly used for storage of operation related
materials as well as archiving of expired documents. Mussafah Base also assists ADMA-
OPCO in receiving various types of wastes generated from operation areas as well as
Headquarters (HQ). In addition, Mussafah Base provides logistics support to the
company. The received wastes are transported to BeAAT, the ADNOC Central Waste
Management Facility.

ADMA-OPCO has two (2) office buildings in Abu Dhabi (Headquarters and office floors in
Capital Plaza). ADMA-OPCO offices consist of the following main divisions:

 Senior Management
 Corporate Planning Division (CPD);
 Health, Safety, Environment and Quality Division (HSE&QD) under Technical
Standards & Services Business Unit (TSS BU);
 Human Resources Division (HRD);
 Finance Division (FD);
 Commercial Division (CD);
 New Fields Development Operations Division (NFOD);
 Drilling Division (DD);
 Logistics Division (LD);
 Manpower Development Division (MDD);
 Das Island Division (DID);
 Umm Shaif Operations Technical Support Division;
 Umm Shaif Reservoir & Production Operations Division;
 Umm Shaif Field Division;
 Zakum Operations Technical Support Division;
 Zakum Reservoir & Production Operations Division;
 Zakum Field Division;
 Discipline Engineering Division (DED);
 Pipeline and Towers Projects Division (PTPD);
 Brownfield Projects Division (BPD);
 General Services Division (GSD);
 Public Relations Division (PRD);
 Legal and Insurance Division (LID);
 Integrity Division (ID);
 Operations Support Division (OSD);
 Technical Standards & Compliance Assurance Division (TSCAD);
 Information Technology Division (ITD);

Issue Date: November-2014 Page 16 of 32

Environment and Energy Management System (E&EnMS) Manual ADMA-E&EnMS-M-01(Rev.6)

 Digital Oil Field Division (DOFD);

 Internal Audit Division (IAD);
 Business Support Division (BSD); and
 Performance and Technical Excellence Division (PTED).

2 PURPOSE

The primary purpose of this manual is to outline the overall company E&EnMS and
describe how ADMA-OPCO fulfills the ISO 14001:2004 and ISO 50001:2011
requirements. In addition, this manual will provide ADMA-OPCO employees, from top
management to workforce, a guide to how environmental issues and energy
performance are managed within the company.

This manual also provides assurance to the shareholders and other stakeholders that all
environmental and energy performance issues associated with ADMA-OPCO business
operations are properly managed.

3 SCOPE

This manual is applicable to all current and future business activities as well as divisions
listed under the Section 1.1. This manual is also applicable to all contractors operating at
ADMA-OPCO premises. The only exception is that drilling operations are excluded from
the scope of the energy management system requirements of ISO 50001:2011.

4 ENVIRONMENT AND ENERGY MANAGEMENT SYSTEM (E&EnMS)

REQUIREMENTS

4.1 General Requirements

ADMA-OPCO has established an Environment and Energy Management System

(E&EnMS) that is consistent with ISO 14001:2004 and ISO 50001:2011 requirements.

The E&EnMS is documented and communicated to all internal and external parties. The
E&EnMS is regularly reviewed and updated to ensure its continual improvement. The
E&EnMS is structured to reflect the approach on how the ISO 14001:2004 and ISO
50001:2011 requirements are fulfilled.

4.2 Environment and Energy Policies

ADMA-OPCO senior management demonstrates their commitment to the protection of

the environment and the improvement of the energy performance through the E&EnMS
Policy. In accordance with the continual improvement concept, the Environment Policy
was integrated in the company Health, Safety, Environment and Quality (HSEQ) Policy in
2011 and separate Energy Policy is issued in 2014. These policies provide a high level
framework for setting and reviewing the environmental and energy objectives and
targets.

The company HSEQ Policy and Energy Policy are appropriate to the nature, scale, and
environmental impacts and energy use and consumption of its activities and includes
management commitment to continual improvement, prevention of environmental
pollution, the efficient use of energy, compliance with the relevant local and international
environmental and energy performance laws, regulation and all other requirements
subscribed to by ADMA-OPCO.

Issue Date: November-2014 Page 17 of 32

Environment and Energy Management System (E&EnMS) Manual ADMA-E&EnMS-M-01(Rev.6)

These policies are well documented and communicated to ADMA-OPCO employees at all
levels through the company intranet and induction training upon employment. These
policies are also displayed at all company premises including offices, sites, workplaces,
etc. These policies are communicated to contractors during the tendering and
prequalification process. All contractor employees are also familiarized with ADMA-OPCO
HSEQ Policy and Energy Policy during HSE induction training prior to mobilization to
ADMA-OPCO premises.

These policies should be reviewed at each Integrated Management Review Meeting and
revised if necessary.

ADMA-OPCO HSEQ Policy (integrating the Environmental Policy) and Energy Policy are
depicted in the following figures 4-1 and 4-2.

Issue Date: November-2014 Page 18 of 32

Environment and Energy Management System (E&EnMS) Manual ADMA-E&EnMS-M-01(Rev.6)

Figure 4-1 ADMA-OPCO HSEQ Policy

Issue Date: November-2014 Page 19 of 32

Environment and Energy Management System (E&EnMS) Manual ADMA-E&EnMS-M-01(Rev.6)

Figure 4-2 ADMA-OPCO Energy Policy

Issue Date: November-2014 Page 20 of 32

Environment and Energy Management System (E&EnMS) Manual ADMA-E&EnMS-M-01(Rev.6)

4.3 Environmental and Energy Planning

Planning is one of the most vital components of the E&EnMS to achieve operational
control. As part of ADMA-OPCO E&EnMS, the planning stage of the system is divided into
there (3) main processes as listed below:

 Environmental aspects and energy review Legal and other requirements; and
 Objectives, targets and programs.

4.3.1 Environmental Aspects and Energy Review

The ‘Environmental Aspects Procedure (ADMA-E&EnMS-P-03.1.1)’ details the

methodology adopted for identification and evaluation of potential environmental
impacts that could arise from ADMA-OPCO operations. The procedure covers both
anticipated ‘planned’ and ‘accidental’ activities. The procedure also defines the
environmental control hierarchy, record keeping requirements and the roles and
responsibilities of the company personnel in appropriate and effective implementation of
the procedure.

The following main steps are undertaken during the aspects identification and
evaluation:

 Environmental Aspects Identification;

 Environmental Impacts Evaluation; and
 Control/ Mitigation Measures.

Based on the findings of the impact assessment, suitable and cost effective control/
mitigation measures are recommended and implemented to reduce the magnitude of
anticipated impacts to As Low As Reasonably Practicable (ALARP) level. While
formulating control/ mitigation measures, the environmental control hierarchy is
adopted.

The identified environmental aspects and impacts as well as control/ mitigation

measures are registered in the ‘Environmental Aspects Register’ and reviewed and
updated on bi-annual basis by the Environment Protection Team (EPT) and the relevant
sites/ divisions.

The ‘Energy Review Procedure (ADMA-E&EnMS-P-03.1.2)’ details the methodology

for the assessment of energy use and consumption. Its purpose is to:

 identify the facilities, equipment, systems, processes and personnel that

significantly affect energy use and consumption;
 identify other relevant variables affecting significant energy uses;
 determine the current energy performance of facilities, equipment, systems and
processes related to identified significant energy uses;
 estimate future energy use and consumption;
 Establish Energy baseline using the information in the initial energy review over
a suitable data period.
 establish Energy Performance Indicators (EnPI); measures of energy
performance against which future performance can be compared

The output of the review is documented in the “Significant Energy Use Register”. This is
reviewed annually by the Energy Management Team (EnMT).
Issue Date: November-2014 Page 21 of 32

Environment and Energy Management System (E&EnMS) Manual ADMA-E&EnMS-M-01(Rev.6)

4.3.2 Legal and Other Requirements

The ‘Legal and Other Requirements Procedure (ADMA-E&EnMS-P-03.2)’ describes

the methodology for the identification, monitoring and documentation of local and
international legal and other requirements that are applicable to ADMA-OPCO operations
and new projects pertaining to Environmental protection and Energy Performance. It also
defines the roles and responsibilities of the relevant personnel for effective
implementation of the procedure.

Applicable legal and other requirements are identified by the Legal and Insurance
Division (LID) in consultation with the EPT. For new projects and/ or changes to existing
activities, each affected site/ division shall identify the applicable regulations and advise
the EPT accordingly.

All identified environmental laws and regulations as well as other requirements are
registered in the ‘Legal and Other Requirements Register (ADMA-E&EnMS-P-03.2-
F001)’. The LID and EPT are responsible for regular monitoring of the existing legal and
other requirements and identify changes, if any. Changes to the existing legislations are
communicated to the affected sites/ divisions along with the area of applicability.

4.3.3 Objectives, Targets and Programs

The environmental and energy performance objectives and targets at corporate level are
defined by the senior management in accordance with the ‘Objectives, Targets and
Programs Procedure (ADMA-E&EnMS-P-03.3)’. The objectives and targets are
primarily based on significant environmental aspects and significant energy use
associated with the company operations. While determining the environmental and
energy objectives and targets, consideration is also given to legal requirements,
operational and business requirements as well as expectation of the external parties
(e.g. ADNOC, shareholders, and stakeholders).

In addition to the corporate level objectives and targets, each division/ site prepares
divisional/ site level objectives and targets. In this context, the divisions/ sites prepare
environmental and energy management programs to achieve the objectives and targets.
These management programs are recorded in the Environmental Aspects Register and
Significant Energy Use Register.

4.4 Implementation and Operation

4.4.1 Resources, Roles, Responsibility and Authority

Required resources for effective implementation of the company E&EnMS are defined by
the Vice President HSE&Q, in consultation with the Manager Occupational Health and
Environment (MOH&E), EPTL and EPT. Site Managers or Vice Presidents/ HSE Section
Leaders are also responsible for identifying the required resources at their sites and
communicating these to the VPHSE&Q. The requested resources (by sites) are evaluated
by the VP, MOH&E and EPTL and necessary action is taken.

The VPHSE&Q, in consultation with the MOH&E and the EPTL, defines the specific roles
that will primarily be involved in the implementation of ADMA-OPCO E&EnMS. Specific
responsibilities are allocated to each role. Roles and the associated responsibilities are

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recorded in ‘Roles and Responsibilities Register (ADMA-E&EnMS-P-04.1-F001)’

and communicated to the relevant personnel.

The management system for energy performance is the responsibility of the Energy
Management Team (EnMT) under the direction of the VPHSE&Q. The responsibilities
of the VPHSE&Q include:

 To ensure that the energy use elements of the E&EnMS are established,
implemented, maintained, and continually improved in accordance with ISO-
50001”2011;
 To lead the EnMT in support of energy management activities;
 To report to top management on energy performance and the performance of
the energy elements of the E&EnMS;
 To ensure that the planning of energy management activities is designed to
support the energy requirements of the HSEQ policy and Energy policy;
 To define and communicate responsibilities and authorities in order to facilitate
effective energy management;
 To determine criteria and methods needed to ensure that both the operation
and control of the energy related elements of the E&EnMS are effective; and
 To promote awareness of the energy requirements of the HSEQ policy, Energy
policy and objectives at all levels of ADMA-OPCO.

4.4.2 Competence, Training and Awareness

Approaches to ensure competency of new and existing staff, and their training and
awareness requirements are detailed in ‘Competence, Training and Awareness
Procedure (ADMA-E&EnMS-P-04.2)’.

[Link] Competency

Competency of fresh graduates is ensured via a robust program called ‘Competency

Assurance and Management System (CAMS).

CAMS is a skill-based program used for developing front-line field employees, engineers
and other business professionals. Graduates are assigned specific tasks including
E&EnMS awareness. Upon completion of each task, competency level is assessed
through approved assessors. After a series of assessments, the graduate goes through
verification process for quality assurance and control.

The competency of experienced personnel yet to be appointed by ADMA-OPCO, and their

suitability for the vacant position is ensured during recruitment process.

[Link] Training

A Training Needs Analysis is conducted annually by the front line managements i.e.
Team Leaders, Managers, Vice Presidents, etc. It is intended to identify the training
requirements and develop/ enhance the skills of ADMA-OPCO personnel. Training
requirements are primarily identified in accordance with the environmental and energy
objectives and targets and through review of roles and responsibilities stipulated in the
individual’s job description form. Identified training is communicated to the EPT and the
Manpower Development Division (MDD). MDD prepares an ‘Annual Training Program or
HSEQ and Energy Training Matrix’ which incorporates the required training.

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Training quality is assessed through a questionnaire distributed to the attendants at the

end of the session. The EPT evaluates the quality of training based on the attendants’
feedback and reports this to the EPTL, MOH&E and VP HSE&Q, as necessary.

[Link] Environmental and Energy Awareness

An annual ‘Environmental and Energy Awareness Program’ is developed by the EPT in

consultation with EPTL, MOH&E and VPHSE&Q. The program consists of the
environmental and energy performance topics, timeframe, responsible person, etc. The
EPTL and MOH&E appoint personnel to deliver the identified sessions. Quality
assessment is conducted at the end of each session to determine the adequacy and
effectiveness of the awareness session and identify the areas for improvements. An
attendance sheet is maintained at each session for record keeping.

4.4.3 Communication

Internal and external communication/ information flow requirements are conducted in

accordance with the ‘Communication Procedure (ADMA-E&EnMS-P-04.3)’. Internal
communication tools are structured to allow flow of communication from management to
employees and vice versa.

Management communicates all environment and energy performance related information

by means of e-mails, memoranda, circulars, meetings, etc. Employees communicate
their concerns and other information related to the environment to their supervisors.
Supervisors pass the information on to the Site Environmental Engineer / EMS
Representatives or EnMT members and the issues are highlighted during regular
meetings.

Information and concerns received from external parties are directed to the VPHSE&Q.
The VPHSE&Q consults with the MOH&E, EPTL and EPT and determines the required
action. Where information needs to be communicated to external parties, VPHSE&Q
approval shall be obtained. Records of all outgoing correspondences related to the
environment or energy performance, either hard or soft copy, are maintained in
dedicated folders.

4.4.4 Documentation

ADMA-OPCO E&EnMS consists of four (4) levels of documentation as presented in Figure

4-3.

The documentation hierarchy is consistent with E&EnMS standards requirements. Cross

references are provided in the appendix of this document.

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Figure 4-3 E&EnMS Documentation Hierarchy

HSEQ Policy &

Energy Policy

E&EnMS Manual

E&EnMS Procedures

4.4.5 Control of Documents

All documents related to ADMA-OPCO E&EnMS are controlled, maintained, updated and
recorded in accordance with ‘Control of Documents Procedure (ADMA-E&EnMS-P-
04.5)’. All E&EnMS related documents are created by a single originator to ensure
consistency and prevent unintended editing. Each document has a unique identification
number; date of creation, revision number, approvals of authorized persons, etc.

E&EnMS documents are uploaded to the company intranet and all ADMA-OPCO personnel
have right to access the read-only versions of these documents. Revisions of the
documents are recorded in the ‘Document Revision History and Amendment Records’
stating the latest revision number, date of revision, affected pages and description of
revisions.

External E&EnMS related documents such as laws and regulations, Codes of Practice
(CoPs), standards, specifications, etc. are also available in the company intranet. ADMA-
OPCO E&EnMS related documents are recorded in the ‘Master List of Documents’ and
updated by the EPT, as necessary.

The documents are backed up by the EPT twice a year to prevent damages or loss due to
system errors.

4.4.6 Operational Control

All activities that could be associated with significant impacts on the environment or
significant energy use are controlled in accordance with the ‘Operational Control
Procedure (ADMA-E&EnMS-P-04.6)’. An activity specific ‘Standard Operating
Procedure (SOP)’ has been developed for each critical activity. Primarily, SOPs are
identified based on the outcomes of facility specific ‘Environmental Aspects Register’ and
“Significant Energy Use Register”. SOPs are also identified through internal and external
audits, incident investigations, emergency situations, etc.

Identified SOPs are developed by each relevant site / division or Operation Standards
Division. The EPT reviews the SOPs and obtains approvals from relevant personnel and
issues them for implementation. SOPs are implemented by the personnel who conduct
the activity. The Site Environmental Engineer/ EMS Representatives/ EnMT members are
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responsible for supervising the activity and ensure that the relevant personnel
understand the SOP content. All SOPs are registered in the ‘Register of Standard
Operating Procedures’ for record keeping and easy reference.

4.4.7 Emergency Preparedness and Response

The ‘Emergency Preparedness and Response Procedure (ADMA-E&EnMS-P-

04.7)’ establishes the requirements for emergency scenario identification, emergency
classification and notification, post emergency activities, emergency drills and trainings.
Potential emergency scenarios that could be associated with ADMA-OPCO operations/
activities are identified through review of the ‘Environmental Aspects Register’. Each
facility, in consultation with the EPT identifies the emergency scenarios applicable to
their operations. All scenarios are recorded in ‘Environmental Emergency Scenario
Register’. Each facility prepares an ‘Emergency Response Plan’ to manage an
emergency situation in case of occurrence.

Preparedness and effectiveness of responses to emergency scenarios are regularly tested

through scheduled drills. At the end of each drill, a report is compiled to demonstrate the
results.

After a real emergency situation, a qualified team of experts conduct a comprehensive

incident investigation to find the root causes of the emergency. Upon investigation, an
incident report is generated by the incident investigation team. Where needed, the
incident investigation report is submitted to external parties (i.e. ADNOC).

4.4.8 Energy in Design

As per ADNOC-COPV2-03 (Energy Management Systems), energy improvements and
operational controls must be considered in the design of all new or modified projects or
facilities and must be assessed as part of the HSEIA process.
The results of the energy performance assessment must be recorded and incorporated
where appropriate into the design specification and procurement tendering procedures.
Furthermore ADNOC-COPV2-03 requires that, energy efficiency must be included as part
of the BAT (Best Available Techniques) assessment conducted during project design and
confirmation that energy efficiency BAT have been incorporated and included within the
BAT assessment required during HSEIA.
According to ADNOC-COPV1-02 (HSEIA requirements), an HSEIA Report is required for
all projects, existing facilities, sites and operations irrespective of monetary value and
irrespective of the significance of HSE impact.
Within ADMA-OPCO, ISO-50001:2011, 4.5.6 and ADNOC-COPV2-03, 3.10.5
requirements are considered in ‘HSEIA Report Development Procedure (ADMA-HSE-
334)’ throughout the different parts that form the HSEIA.
The list of documents required to be delivered at each project stage, including the
HSEIA, are defined by GDL-009 (Guideline for Project Deliverables).
In order to ensure that energy performance improvement opportunities are considered in
the design, the EnMT is consulted during the approval of the HSEIA Scope of Work, the
HSEIA tender and contract award and also during the review and approval of the HSEIA
report.

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4.4.9 Procurement of Energy services, products, equipment and energy

Procurement of energy services, products, equipment and energy follows a number of

steps and requirements described in ‘Standard Operating Policies and Procedures –
Procurement (CD-PMT-SOPP)’, Standard Operating Policies and Procedures –
Contracts (CD-CTR-SOPP)’ and ‘Tender Committee Procedure (CD-CTR-PMT-TCP).

When procuring energy services, products and equipment that have, or can have, an
impact on significant energy use, User Division authorized personnel shall ensure that
Contract Requisitions (CR)/Purchase Requisitions (PR) at initial stage then Invitations to
tender (ITT)/Requests for Quotation (RFQ) at later stage, include energy performance
requirements and that suppliers are informed that procurement is partly evaluated on
the basis of energy performance.

Criteria for assessing energy use, consumption and efficiency over the planned or
expected operating lifetime shall be defined by the Technical Evaluation team in
coordination with EnMT and approved by the Tender Committee before proceeding to
evaluation.

4.5 Checking

This part of the E&EnMS aims at defining the approaches for monitoring the compliance
of the E&EnMS with relevant local and international laws and regulations, ISO-
14001:2004 and ISO-50001:2011 requirements, company environmental and energy
performance strategic objectives and targets. This part consists of the following
methodologies:

 Monitoring and measurement;

 Evaluation of compliance;
 Non-Conformity, Preventive Action and Corrective Action; and
 Internal Audits.
 Control of records.

4.5.1 Monitoring and Measurement

Monitoring and measurement requirements are defined in the ‘Monitoring and

Measurement Procedure (ADMA-E&EnMS-P-05.1)’. EPTL in consultation with the
MOH&E and VPHSE&Q prepares an Environmental and Energy Monitoring Plan based on
the environmental and energy strategic objectives and targets defined by the Senior
Management. The program also takes into consideration the applicable environmental
and energy performance statutory requirements and standards.

The Plan consists of environmental and energy parameters to be monitored, monitoring

frequency, responsible person, etc. Environmental monitoring is implemented by the
HSE Sections of the sites whilst energy monitoring is implemented by the EnMT.
Monitoring results are submitted to EPT for evaluation and record keeping.

Equipment used for monitoring is kept in good conditions and calibrated in accordance
with the standards and intervals specified by the manufacturer.

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4.5.2 Evaluation of Compliance

The ‘Evaluation of Compliance Procedure (ADMA-E&EnMS-P05.2)’ describes the

process of periodically evaluating compliance with relevant environmental and energy
performance legislation, regulations, and other environmental or energy performance
requirements in accordance with the ISO-14001:2004, 4.5.2 and ISO-50001:2011,
4.6.2.

Environmental and energy performance regulatory requirements are identified by the

Legal and Insurance Division (LID) in consultation with EPT. Based on the regulatory
requirements, the EPT prepares an environmental and energy monitoring plan to be
implemented by Site Managers, HSE Section Leaders and EnMT members.

Monitoring results are submitted to the EPTL and EPT for review and evaluation of
compliance with the relevant local and international environmental and energy
performance laws, regulations and standards. Compliance is also evaluated by means of
management review meetings, internal and external audits, site/ workplace inspections,
etc.

Evaluation of compliance results are communicated to all relevant personnel through the
‘Evaluation of Compliance Matrix’ for further action, as required.

4.5.3 Non-Conformity, Preventive Action and Corrective Action

The ‘Non-Conformity, Preventive Action and Corrective Action Procedure

(ADMA-E&EnMS-P-05.3)’ addresses the requirements of non-conformity identification,
root cause analysis, and preventive and corrective actions including their implementation
plan, verification of effectiveness and record keeping.

Potential non-conformities are primarily identified through review of the facility specific
‘Environmental Aspects Register’ and “Significant Energy Use Register”. Actual non-
conformities are identified through monitoring, internal/ external audits, review of
incidents/ near misses and complaints, management review, etc.
The Site/ Division Managers or Vice Presidents, HSE Section Leaders and EnMT members
conduct root cause analysis to identify the main reason led to the non-conformity. Where
needed, employees at different levels are also involved in the root cause analysis
process.

Following identification of root causes, preventive and corrective actions are

recommended by the Site/ Division Managers or Vice Presidents, HSE Section Leaders
and EnMT in the form of a ‘Preventive/ Corrective Action Plan’. The plan is submitted to
the EPTL for review and approval. For energy related actions the EPTL will consult with
the MOH&E and VPHSE&Q.

The plan is implemented by qualified personnel appointed by the Site/ Division Managers
or Vice Presidents, HSE Section Leaders and EnMT members. Upon completion, the EPT
and/or Site Environmental Engineer/ EMS Representatives/ EnMT members verify the
completeness of the action implementation.

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4.5.4 Control of Records

Records associated with implementation of the company EMS are controlled through
‘Control of Records Procedure (ADMA-E&EnMS-P-05.4)’. The procedure stipulates
that all EMS related records shall be clear, understandable and written in English.

All personnel have access to E&EnMS records. Prior to submission of records to external
parties, approval of the EPTL, MOH&E and VP HSE&Q shall be obtained. All records have
a defined retention period which is clearly listed in the ‘Master List of Records’. At the
end of the retention period, records are either archived or disposed in a suitable manner.

4.5.5 Internal Audits

The ‘Internal Audit Procedure (ADMA-E&EnMS-P-05.5)’ details the approach for

conducting internal audits. The primary objective of internal audits is to verify the
implementation status of the company Environment and Energy Management System
(E&EnMS) and ensuring compliance with ISO-14001:2004, ISO-5000:2011 and
applicable legal and other requirements.

An ‘E&EnMS Audit Plan’ is prepared annually by the EPT. The plan is approved by the
MOH&E and VPHSE&Q prior to implementation. Audits are conducted by a qualified team
led by a team leader. The team is appointed by the EPTL and the members hold at least
an approved internal and/or lead auditor certificate.

The team leader determines the audit scope, objective and criteria. An audit checklist
that is tailored to the site/ division audits is also prepared to ensure that all aspects of
the E&EnMS implementation are covered.

The team leader prepares an internal audit program and notifies the auditee at least one
week in advance. During the audit, an opening meeting is conducted with the auditee to
describe the audit scope, objective and the criteria and to discuss the required logistic
support for the audit.

Upon completion of the audit, the team leader conducts a close-out meeting and briefs
the auditee about the findings. A comprehensive audit report is generated within five (5)
weeks after the audit and submitted to all audited sites/ divisions for further action, as
necessary.

4.6 Management Review

Management review is conducted at least once a year by a ‘Management Review

Committee’ appointed by the Chief Executive Officer (CEO). The SVP-TSS, VPHSE&Q and
the MOH&E are part of the committee as stipulated in the ‘Management Review
Procedure (ADMA-E&EnMS-P-06)’.

The management review is conducted to evaluate the compliance of the company

E&EnMS with ISO-14001:2004 and ISO-50001:2011 requirements and to determine its
effectiveness and adequacy. Management review may also be conducted subsequent to a
major incident, emergency situation, etc.

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Environment and Energy Management System (E&EnMS) Manual ADMA-E&EnMS-M-01(Rev.6)

The meeting reviews the status of previous management review findings, environmental
and energy performance, internal and external complaints, internal and external audit
results, achievement of environmental and energy strategic objectives and targets, etc.

The management review meeting is recorded by an appointed person who is also

responsible for preparing the ‘Management Review Minutes of Meeting’ detailing the
outcome of the meeting. The minutes are circulated to all relevant personnel for
reference and further action, as necessary.

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5 Appendix : Cross references between ADMA-OPCO E&EnMS and ISO-

14001:2004 and ISO-50001:2011.

Page Chapter of E&EnMS-M-01 ISO-14001 clause ISO-50001 clause

17 3. Scope 1. Scope 1. Scope
17 4. Environment And Energy 4. Environment Management 4. Energy Management
Management System System Requirements System Requirements
(E&ENMS) Requirements
17 4.1. General Requirements 4.1. General Requirements 4.1. General Requirements
17 4.2. Environment And 4.2. Environmental policy 4.3. Energy Policy
Energy Policy
21 4.3. Environmental And 4.3. Planning 4.4. Energy Planning
Energy Planning
21 4.3.1. Environmental 4.3.1. Environmental 4.4.3. Energy Review
Aspects and Energy Review aspects
22 4.3.2. Legal and Other 4.3.2 Legal and Other 4.4.2 Legal requirements
Requirements requirements and Other requirements
22 4.3.3. Objectives, Targets 4.3.3. Objectives, Targets 4.4.6. Energy Objectives,
and Programs and Programme(s) energy targets and energy
management action plans
22 4.4. Implementation And 4.4. Implementation And 4.5. Implementation And
Operation Operation Operation
22 4.4.1. Resources, Roles, 4.4.1. Resources, Roles, 4.2. Management
Responsibility and Authority Responsibility and Authority responsibility.
23 4.4.2. Competence, Training 4.4.2 Competence, Training 4.5.2 Competence, Training
and Awareness and Awareness and Awareness
24 4.4.3. Communication 4.4.3. Communication 4.5.3. Communication
24 4.4.4. Documentation 4.4.4. Documentation [Link]. Documentation
requirements
25 4.4.5. Control of Documents 4.4.5. Control of Documents [Link]. Control of
Documents
25 4.4.6. Operational Control 4.4.6. Operational Control 4.5.1. General
4.5.5. Operational Control
26 4.4.7. Emergency 4.4.7. Emergency
-
Preparedness and Response Preparedness and Response
26 4.4.8. Energy in Design - 4.5.6 Design
27 4.4.9. Procurement of 4.5.7 Procurement of energy
Energy services, products, - services, products, equipment
equipment and energy and energy

27 4.5. Checking 4.5 Checking 4.6 Checking

27 4.5.1. Monitoring and 4.5.1 Monitoring and 4.6.1 Monitoring,
Measurement Measurement Measurement and analysis

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Page Chapter of E&EnMS-M-01 ISO-14001 clause ISO-50001 clause

28 4.5.2. Evaluation of 4.5.2 Evaluation of 4.6.2 Evaluation of
Compliance Compliance Compliance with legal
requirements and other
requirements

28 4.5.3. Non-Conformity, 4.5.3. Non-conformity, 4.6.4. Nonconformities,

Preventive Action and corrective action and correction, corrective action
Corrective Action preventive action and preventive action
29 4.5.4. Control of Records 4.5.4. Control of Records 4.6.5. Control of Records
29 4.5.5. Internal Audits 4.5.5 Internal Audit 4.6.3 Internal Audit of the
EnMS
29 4.6. Management Review 4.6 Management review. 4.7 Management review.
4.7.1. General
4.7.2. Input to management
review
4.3.3. Output from
management review

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Environmental Aspects Procedure ADMA-E&EnMS-P-03.1.1 (Rev.6)

HSE POLICIES & MS

P&MS-100’s (HSE-113) S
ADMA-E&EnMS-P-03.1.1 (Rev.6) November-2014

Environmental Aspects Procedure

Issue Date: November-2014 Page 1 of 9

Environmental Aspects Procedure ADMA-E&EnMS-P-03.1.1 (Rev.6)

TABLE OF CONTENTS

1 INTRODUCTION ......................................................................................................................................................................... 3
2 SCOPE ........................................................................................................................................................................................ 3
3 ROLES AND RESPONSIBILITIES ................................................................................................................................................ 3
3.1 SENIOR VICE PRESIDENT TSS.................................................................................................................................................. 3
3.2 SITE MANAGEMENT TEAM ...................................................................................................................................................... 3
3.3 VP HSE&Q.......................................................................................................................................................................... 3
3.4 MANAGER OCCUPATIONAL HEALTH AND ENVIRONMENT (MOH&E) ........................................................................................... 3
3.5 ENVIRONMENT PROTECTION TEAM LEADER (EPTL) .................................................................................................................. 4
3.6 ENVIRONMENTAL TECHNICAL ASSISTANT ................................................................................................................................. 4
3.7 ENVIRONMENT PROTECTION TEAM (EPT) ................................................................................................................................ 4
3.8 PROJECT MANAGEMENT TEAM (PMT) .................................................................................................................................... 4
3.9 SITE ENVIRONMENTAL ENGINEER/ SITE EMS REPRESENTATIVES ................................................................................................. 4
3.10 SUPERVISORS ....................................................................................................................................................................... 4
3.11 CONTRACTORS...................................................................................................................................................................... 5
4 PROCEDURE .............................................................................................................................................................................. 5
4.1 ENVIRONMENTAL ASPECTS IDENTIFICATION .............................................................................................................................. 5
4.2 IMPACT EVALUATION ............................................................................................................................................................. 5
4.2.1 Planned Impacts ............................................................................................................................................................ 5
4.2.2 Accidental Impacts ........................................................................................................................................................ 6
4.3 CONTROL/ MITIGATION MEASURES ......................................................................................................................................... 7
4.4 CONTROL MEASURES IMPLEMENTATION PLAN ......................................................................................................................... 8
4.5 ENVIRONMENTAL ASPECTS REGISTER REVIEW........................................................................................................................... 8
4.6 RECORD KEEPING .................................................................................................................................................................. 9
5 APPENDICES .............................................................................................................................................................................. 9

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Environmental Aspects Procedure ADMA-E&EnMS-P-03.1.1 (Rev.6)

1 INTRODUCTION

This procedure provides a uniform methodology for the identification, evaluation,

management and review of environmental aspects and impacts associated with all
company routine and non-routine activities.

This procedure also provides guidance to the relevant company personnel to put forward
adequate and cost effective control measures to either eliminate or minimize the
encountered environmental impacts to As Low As is Reasonably Practicable (ALARP).

2 SCOPE

This procedure is applicable to all company operations and projects. Examples include
the modification or replacement of existing plant or equipment, addition of new plant or
equipment to an existing structure and new projects. Its scope includes routine and non-
routine company activities, including potential emergency situations.

3 ROLES AND RESPONSIBILITIES

The roles and responsibilities for effective implementation of this Procedure are
presented in the subsequent sections.

3.1 Senior Vice President TSS

The primary responsibility of the SVP-TSS is to allocate adequate resources including but
not limited to manpower, equipment, fund, etc. for appropriate and effective
implementation of this procedure.

3.2 Site Management Team

Site Management should be aware of the environmental aspects and impacts associated
with their operations (including contractors’ operations) and ensure that the necessary
resources are available onsite for the effective and appropriate implementation of this
procedure.

3.3 VP HSE&Q

The Vice President HSE&Q should ensure that all technical and logistics supports are
available at the Headquarters (HQ) and the sites for effective implementation of this
procedure. The VPHSE&Q should also review and authorize this procedure.

3.4 Manager Occupational Health and Environment (MOH&E)

The Occupational Health and Environment Manager (MOH&E) shall be kept updated by
the Environment Protection Team (EPT) in relation to the status of the environmental
aspects and impacts associated with the company operations. The MOH&E shall also
review and endorse this procedure.

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Environmental Aspects Procedure ADMA-E&EnMS-P-03.1.1 (Rev.6)

3.5 Environment Protection Team Leader (EPTL)

The Environment Protection Team Leader (EPTL) shall provide technical support and
expertise in identification and evaluation of the environmental aspects and impacts
associated with the company operations. The EPTL should also provide technical support
in formulating adequate control measures to reduce the encountered environmental
impacts to an acceptable level. The EPTL should also participate in the annual review of
this procedure.

3.6 Environmental Technical Assistant

The Environmental Technical Assistant shall maintain all records associated with this
procedure in a dedicated folder.

3.7 Environment Protection Team (EPT)

The Environment Protection Team (EPT) shall conduct environmental aspects and
impacts identification and consultation sessions with all sites and divisions. All identified
aspects/ impacts shall be registered in the ‘Environmental Aspects Register’ form.

The EPT shall conduct awareness sessions at the sites to communicate the outcomes of
the aspects/ impacts identification sessions and the identified control measures. The Site
Management and Senior Management Team shall be made aware of the identified
aspects/ impacts and the formulated control measures.

The EPT shall determine the potential significant aspects as per the ‘Environmental
Impact Severity Matrix’ and develop a list of ‘Standard Operating Procedures (SOPs)’ for
each identified significant aspect (as applicable). The list of SOPs shall be communicated
to each site. Relevant site personnel shall develop the SOPs and submit them to the EPT
for review and approval.

3.8 Project Management Team (PMT)

The Project Management Team (PMT) shall conduct Environmental Aspects Identification
(ENVID) sessions with the appointed contractors to identify the potential environmental
aspects and impacts that could be associated with projects. Findings of the ENVID
sessions shall be provided to the EPT for records and further actions, as applicable.

3.9 Site Environmental Engineer/ Site EMS Representatives

The Site Environmental Engineer/ Site EMS Representatives shall supervise and monitor
the implementation of the formulated control measures and report the status to the EPT.
The Site Environmental Engineer/ Site EMS Representatives shall also notify the EPT in
case a new aspect is identified.

3.10 Supervisors

The Supervisors shall ensure that all activities are conducted in accordance with the SOP
identified as part the environmental aspects/ impacts identification and evaluation
process.

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Environmental Aspects Procedure ADMA-E&EnMS-P-03.1.1 (Rev.6)

3.11 Contractors

In consultation with the Project Management Team (PMT), all contractors are responsible
for identification and evaluation of the potential environmental aspects/ impacts that
could be associated with their operations through an ENVID session. The contractors are
also responsible for adequate implementation of the control measures formulated during
the ENVID session.

4 PROCEDURE

4.1 Environmental Aspects Identification

The EPT shall conduct environmental aspects and impacts identification sessions with all
sites and divisions. The identification tools include, but are not limited to, the following
activities:

 Review of Material Safety Data Sheets (MSDS) of utilized chemicals;

 Review of applicable local and international rules and regulations;
 Consultation with personnel at all levels; and
 Walking through work place.

During the identification, the aspects shall be classified as either ‘Planned’ or ‘Accidental’
in accordance with Abu Dhabi National Oil Company (ADNOC) Code of Practice (CoP) on
Environmental Impact Assessment (CoPV2-01).

In addition, environmental aspects and impacts associated with projects shall be

identified by the Project Management Team (PMT) through an ENVID workshop. The
ENVID workshop comprises an open discussion within a multi-disciplined team to identify
the environmental aspects/ impacts associated with a proposed project and the
appropriate control measures to reduce the anticipated impact to an acceptable level.

The key personnel involved in aspects/ impacts identification and the subsequent
evaluation process shall be suitably qualified and experienced in conducting risk
assessments. During the aspects identification and impact evaluation process,
consultation with company employees should be conducted in order to obtain proper
input to the impact assessment.

The EMS is a live document and is subject to continual improvement. In this context,
potential aspects shall also be identified through outcomes of the internal and external
audits, review of incident/ near miss report, emergency occurrences, etc. The aspects
register shall be updated accordingly by the EPT.

4.2 Impact Evaluation

4.2.1 Planned Impacts

The initial step is to identify the impact effect. The impact effect shall be identified using
the ADNOC ‘Impact Effect Comparison Guide’ which is provided under Appendix A. Upon
identification of the impact effect, the possible impact duration shall be identified based
on professional judgement of the multi-disciplined team as well as historical data and

Issue Date: November-2014 Page 5 of 9

Environmental Aspects Procedure ADMA-E&EnMS-P-03.1.1 (Rev.6)

experiences. Using the determined impact effect and the duration, the impact severity
and significance can be read from the ‘Impact Severity Assessment Matrix’.

Figure ‎44-1 Impact Severity Assessment Matrix

4.2.2 Accidental Impacts

Similarly to the planned impacts, the initial step is to identify the impact effect using
ADNOC ‘Impact Effect Comparison Guide’. The next step will be to determine the
probability of occurrence using ADNOC ‘Environmental Risk Potential Matrix’ shown
below. The basis of probability of occurrence shall be historical occurrences, if any,
locally and worldwide.

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Environmental Aspects Procedure ADMA-E&EnMS-P-03.1.1 (Rev.6)

Figure ‎44-2 ADNOC Environmental Risk Potential Matrix

4.3 Control/ Mitigation Measures

The site personnel in consultation with the EPT shall recommend appropriate control
measures to reduce the determined impacts to As Low As Reasonably Practicable
(ALARP) using the following ‘Impact Control Hierarchy’. If the recommended actions are
deemed to be inadequate to minimize the impacts to the desired level, additional control
measures shall be proposed and implemented.

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Environmental Aspects Procedure ADMA-E&EnMS-P-03.1.1 (Rev.6)

Figure 4-3 Environmental Control Hierarchy

4.4 Control Measures Implementation Plan

In many cases the significant aspects will be managed by an existing control measure,
such as an operating procedure. Where this is the case the control measure should be
recorded in the Environmental Aspects Register. If a control measure is absent or
inadequate an action plan should be drawn up for its introduction and implementation.

Each site and division, in consultation with the EPT, shall formulate and recommend
short-term and long-term action plan and these should be recorded in the
‘Environmental Aspects Register’. These plans should include clear milestones,
timeframes and identify the key responsible person for implementation. The EPT and the
Site EMS Representatives shall ensure that the recommended control measures are
appropriately implemented. The EPT shall update the EPTL, MOH&E, VP HSE&Q and
other interested company personnel in relation to the implementation status of the
control measures.

4.5 Environmental Aspects Register Review

The EPT shall review the ‘Environmental Aspects Register’ with all sites and other
relevant divisions through video conference or onsite meetings on bi-annual basis. The
EPT shall communicate the review meetings program to site or relevant division
representatives at the beginning of each year.

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Environmental Aspects Procedure ADMA-E&EnMS-P-03.1.1 (Rev.6)

4.6 Record Keeping

All aspects resulting from routine and non-routine company activities and associated
impacts shall be recorded in the ‘Environmental Aspects Register’ by the EPT. The
register shall be kept up to date by the EPT in consultation with the EPTL and sites as
well as all relevant divisions. The register shall be posted on the company intranet
(SAMA-ADMA) after review round as new revision.

5 APPENDICES

 ADNOC Impact Effect Comparison Guide

 Environmental Aspects Register (ADMA-EMS-P-03.1-F001)

Issue Date: November-2014 Page 9 of 9

HSE POLICIES & MS

P&MS-100’s (HSE-113) S
ADMA-E&EnMS-P-03.1.2 (Rev.6) November-2014

Energy Review Procedure

Page 1 of 16

Energy Review Procedure ADMA-E&EnMS-P-03.1.2 (Rev.6)

TABLE OF CONTENTS

P&MS-100’S (HSE-113) .................................................................................................................................................................. 1

S........................................................................................................................................................................................................... 1
1 INTRODUCTION ......................................................................................................................................................................... 3
2 SCOPE ........................................................................................................................................................................................ 3
3 ROLES AND RESPONSIBILITIES ................................................................................................................................................ 3
3.1 CHIEF EXECUTIVE OFFICER (CEO) ........................................................................................................................................... 3
3.2 SENIOR VICE PRESIDENT TSS.................................................................................................................................................. 3
3.3 VP HSE&Q.......................................................................................................................................................................... 3
3.4 MANAGER OCCUPATIONAL HEALTH AND ENVIRONMENT (MOH&E) ........................................................................................... 4
3.5 ENVIRONMENT PROTECTION TEAM LEADER (EPTL) .................................................................................................................. 4
3.6 SITE MANAGEMENT TEAM ...................................................................................................................................................... 4
3.7 ENERGY MANAGEMENT TEAM (ENMT) ................................................................................................................................... 4
3.8 ENERGY MANAGEMENT EXPERT (EME) ................................................................................................................................... 4
3.9 ENERGY MANAGEMENT SPECIALISTS (EMSS) ........................................................................................................................... 5
3.10 SITE ENMS REPRESENTATIVES ................................................................................................................................................ 5
4 ENERGY PLANNING OBJECTIVES ............................................................................................................................................. 5
5 ENERGY REVIEW SCOPE AND BOUNDARY .............................................................................................................................. 5
5.1 ENMS BOUNDARIES .............................................................................................................................................................. 5
5.2 ENERGY REVIEW ACTIVITY BOUNDARIES .................................................................................................................................... 7
5.3 COMPANY ORGANIZATION ...................................................................................................................................................... 8
5.4 ENMT ORGANIZATION .......................................................................................................................................................... 8
5.5 ENERGY REVIEW ACTIVITY OVERVIEW ........................................................................................................................................ 9
5.6 THE INPUTS TO ENERGY REVIEW............................................................................................................................................... 9
6 ENERGY REVIEW FUNDAMENTALS ........................................................................................................................................ 10
7 ENERGY REVIEW PROCESS ...................................................................................................................................................... 10
7.1 COLLECT NECESSARY INPUTS TO CONDUCT THE ENERGY REVIEW.................................................................................................. 10
7.2 ENERGY PERFORMANCE QUANTITATIVE ANALYSIS ......................................................................................................................11
7.3 DETERMINATION OF ENERGY CONSUMPTION ........................................................................................................................... 12
7.4 ENERGY PROFILE.................................................................................................................................................................. 13
7.5 IDENTIFICATION OF SIGNIFICANT ENERGY USES ......................................................................................................................... 13
8 OUTPUTS OF THE ENERGY REVIEW ........................................................................................................................................ 14
8.1 ENERGY BASELINE ................................................................................................................................................................ 14
8.2 ENERGY PERFORMANCE INDICATORS (ENPIS) .......................................................................................................................... 15
8.3 ENERGY OBJECTIVES AND ENERGY TARGETS.............................................................................................................................. 16
8.4 ENERGY MANAGEMENT ACTION PLANS .................................................................................................................................... 16

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Energy Review Procedure ADMA-E&EnMS-P-03.1.2 (Rev.6)

1 INTRODUCTION

This procedure provides a uniform methodology to perform the Energy review tasks
related to the Energy management system. It includes the following activities:

1. Performing the initial and subsequent Energy Reviews.

2. Setting the Energy Baseline.
3. Defining the Energy Performance Indicators (EnPIs)
4. Setting the Energy Objectives & Energy targets.
5. Preparing the Energy management Action plan.

This procedure deals with identification, evaluation, management and review of energy
use and performance associated with all ADMA-OPCO’s activities. It provides guidance on
putting forward adequate and cost effective control measures to assess the present and
future energy consumption and to set objectives and targets in order to improve the
energy performance of the company’s activities.

2 SCOPE

This procedure is applicable to all company existing and planned operations and projects
(brownfield and greenfield), as described in chapter 5.1 below. Examples include the
modification or replacement of existing plant or equipment, addition of new plant or
equipment to an existing facility and new projects. Its scope includes routine and non-
routine company activities.

3 ROLES AND RESPONSIBILITIES

The roles and responsibilities for effective implementation of this Procedure are
presented in the subsequent sections.

3.1 Chief Executive Officer (CEO)

The primary responsibility of the Chief Executive Officer (CEO) is to allocate adequate
resources including but not limited to: manpower, equipment, funds, etc. for appropriate
and effective implementation of this procedure.

3.2 Senior Vice President TSS

The Senior Vice President TSS shall approve the allocation of resources. SVP-TSS shall
also review and approve this procedure.

3.3 VP HSE&Q

The Vice President HSE&Q shall ensure that all technical and logistical support is
available at the Headquarters (HQ) and the sites for effective implementation of this
procedure. The VPHSE&Q should also review and endorse this procedure.

The VPHSE&Q is appointed as “Management Representative” for the implementation of

the Energy Management system. Accordingly, VPHSE&Q will be responsible, inter alia,
for the following activities:

 Report to top management on energy performance;

 Report to top management on the performance of the EnMS;

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Energy Review Procedure ADMA-E&EnMS-P-03.1.2 (Rev.6)

 Ensure that the planning of energy management activities is designed to

support ADMA-OPCO's energy policy;
 Define and communicate responsibilities and authorities in order to facilitate
effective energy management;
 Determine criteria and methods needed to ensure that both the operation and
control of the EnMS are effective;
 Promote awareness of the energy policy and objectives at all levels of ADMA-
OPCO.

3.4 Manager Occupational Health and Environment (MOH&E)

The Manager Occupational Health and Environment (MOH&E) shall be kept updated by
the Energy Management Team (EnMT) in relation to the status of the significant energy
use associated with company operations. The MOH&E shall also review and endorse this
procedure.

3.5 Environment Protection Team Leader (EPTL)

The Environment Protection Team Leader (EPTL) shall provide technical support and
expertise in identification and evaluation of the assessment and improvement of the
energy performance associated with company operations. The EPTL should also provide
technical support in formulating adequate control measures to reduce and optimize the
energy consumption. The EPTL should also participate in the annual review of this
procedure.

3.6 Site Management Team

Site Management should be aware of the significant energy uses associated with their
operations (including contractors’ operations) and ensure that the necessary resources
are available onsite for the effective and appropriate implementation of this procedure.

3.7 Energy Management Team (EnMT)

The Energy Management Team (EnMT) shall conduct energy review and consultation
sessions with all sites and divisions. All identified significant energy uses shall be
registered in the ‘Significant Energy Uses Register’ form.
The EnMT shall conduct awareness sessions at the sites to communicate the outcomes of
the Energy Review sessions and the identified control measures. The Site Management
and Senior Management Team shall be made aware of the identified significant energy
uses and the formulated control measures.

3.8 Energy Management Expert (EME)

The Energy Management Expert shall:

 Develop the required procedures, Standard Operating Procedures (SOPs),
forms, tools and methodologies required for the implementation procedure.
 Assist and advise the Management Representative, as required.
 Coordinate with the Energy Management Specialists and the other Energy
Management team members to ensure the proper implementation of this
procedure.
 Maintain all records associated with this procedure in a dedicated folder.

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Energy Review Procedure ADMA-E&EnMS-P-03.1.2 (Rev.6)

3.9 Energy Management Specialists (EMSs)

The Energy Management specialists (EMS) appointed in each one of the 3 Business Units
(Umm Sheif, Zakum and Das Island) shall support the EME in the design of the EnMS
and shall also coordinate with the site EnMS representatives in order to ensure proper
implementation of the EnMS. The EMSs shall also report to the senior management of
their respective Business Units about the progress made in implementing the EnMS and
about the required resources.

3.10 Site EnMS Representatives

The Site EnMS Representatives shall provide the EnMT with all information required for
the energy review and shall participate in the planned EnMS activities (Audits, reviews,
meetings….etc). They shall also supervise and monitor the implementation of the
formulated control measures and report the status to the EnMT. The Site EnMS
Representatives shall also notify the EnMS in case deviations in agreed energy
performance objectives and targets are identified.

4 ENERGY PLANNING OBJECTIVES

Energy planning guides ADMA-OPCO in its on-going efforts to manage its energy
effectively. Energy review analyzes energy use and consumption, identifies areas of
significant energy use and consumption, and identifies opportunities for improving
energy performance.

The planning requires continual energy review at defined intervals and establishes,
according to the adopted energy policy, an energy baseline, the energy performance
indicators, energy objectives, energy targets, and energy management action plans.
The objective of energy planning is as follows:

 Define and perform the Energy Review,

 Define the Energy Baseline,
 Define Energy performance indicators (EnPIs),
 Define Energy objectives and energy targets,
 Define the Energy management action plans.

5 ENERGY REVIEW SCOPE AND BOUNDARY

5.1 EnMS boundaries

The EnMS boundaries include all assets owned by ADMA-OPCO, either onshore or
offshore, as follow:

 Offshore facilities
o Umm Shaif Super Complex (USSC);
o Umm Shaif Gas Injection Facility (USGIF);
o Zakum West Super Complex (ZWSC);
o Zakum Central Super Complex (ZCSC); and
o Das Island.

 Onshore premises
o Mussafah Base (storage of operation related).
o Main office (Headquarters), Abu Dhabi

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Energy Review Procedure ADMA-E&EnMS-P-03.1.2 (Rev.6)

It should be noted that drilling activities are excluded from the scope of the EnMS.

Figure ‎5-1: ADMA-OPCO Concession Areas (Green & Blue)

Figure ‎5-2: ADMA-OPCO Oil & Gas Network

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Energy Review Procedure ADMA-E&EnMS-P-03.1.2 (Rev.6)

5.2 Energy review activity boundaries

It is expected that the main significant energy uses will be in the operational existing
and projected facilities which are located offshore.
The Energy review will be made for each asset by analyzing the energy inputs and
outputs in terms of raw materials, final products, secondary materials and energy
sources. The energy review will also consider the internal energy supply and demand
sides.
The following figure provides a typical energy review boundary for an offshore platform
or super-complex.

Figure ‎5-3: Energy review Boundary

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Energy Review Procedure ADMA-E&EnMS-P-03.1.2 (Rev.6)

5.3 Company organization

Figure 5-4: Company organization

CEO

Das Island
Internal Audit
Division

Finance Division

SVP Umm Lulu SVP Umm Shaif SVP Projects & SVP Drilling & SVP Technical SVP Subsurface SVP Admin SVP Corporate
SVP Zakum
& SARB & Nasr Asset Engineering Logistics Standards & Svs Technology Services Support

VP Technical
VP Operations VP Planning &
Standards & VP HSEQ VP Integrity
Standards Strategy
Compliance

Manager
TL Technical
Operational Manager Safety TL Quality
Safety
Health & Safety
Energy
Management

TL Occupational
TL Environment
Health

5.4 EnMT Organization

The EnMS is run by Energy Management Team (hereafter refer to as “EnMT”) and the
operating organization is shown below in Figure ‎5-5.

EnMS Implementation Team

Management
Representative

HSE&QD
Office Admin

HSE&QD
Energy Management
Expert

HSE&QD HSE&QD Das Island

EPT Member QAT Member Process or Das Island
Electrical Engineer Energy Management
Specialist

DED Zakum
Zakum
Process or Process or Energy Management
Electrical Engineer Electrical Engineer Specialist

NFOD (SARB & UL) Umm Shaif & Umm Shaif & NASR
Process or NASR Process or Energy Management
Specialist
Electrical Engineer Electrical Engineer

EnMS Support Team Member EnMS Core Team Member (Full time
(Part time contribution) assigned for implementing the EnMS)

Figure ‎5-5: EnMT organization

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Energy Review Procedure ADMA-E&EnMS-P-03.1.2 (Rev.6)

5.5 Energy review activity overview

The energy review is a process to determine ADMA-OPCO’s energy performance based

on past and present energy data and/or actual measurement, leading to the
identification of opportunities for improvement. The review provides useful information
for the development of the energy baseline and the selection of energy performance
indicators (EnPIs).

The methodology of conducting the energy review is summarized below:

 Collect inputs and data related to the past and present energy uses.
 Define relevant variables affecting significant energy use.
 Analyze energy use and energy consumption.
 Identify the areas of significant energy use and consumption.
 Identify the opportunities for improving the energy performance by conducting
walk-through energy audits and using industry best practices.
 Define the energy baseline and the Energy performance indicators (EnPIs).
 Define the objectives and targets to improve the energy performance.
 Define the action plans for the achievement of the objectives and targets.

The can be summarized as shown in the following figure.

Figure ‎5-6: Scope of Energy Review

5.6 The inputs to energy review

 Annual reports
 Mid-long term plans
 Updated E&EnMS Manual
 Energy data
 Production data
 Company organization
 Energy policy
 Equipment list

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Energy Review Procedure ADMA-E&EnMS-P-03.1.2 (Rev.6)

 Energy bills and contracts

 Plant layouts
 Process Diagrams
 Inspection records
 Operating procedures
 Facility specs. and name plates
 And others when applicable

6 ENERGY REVIEW FUNDAMENTALS

Energy and production units to be used in the Energy Management review will be as
follow, unless other units are required and clearly mentioned.

 Electricity in KWh or MWh

 Natural gas in MMSCF (Million Standard Cubic Feet).
 Fuel oil / Diesel in m3 or Metric tons.
 Water in Metric ton or m3
 Production in barrel oil equivalent (boe).

7 ENERGY REVIEW PROCESS

7.1 Collect necessary inputs to conduct the energy review

In order to conduct the energy review, data will be collected for the last 3 years period
on a monthly basis. If data is not available or difficult to retrieve, a minimum of one year
data is required.

The energy review should include the following:

 Past and present energy consumption and energy variables based on

measurement and historical data.
 Identification of areas of significant energy consumption, particularly significant
changes in energy use during the last period.
 An estimate of the expected energy consumption during the coming period.
 Identification of all persons working for and on behalf of ADMA-OPCO whose
actions may lead to significant change in the energy consumption.
 Identification and prioritization of opportunities for improving energy
performance.

To conduct the energy review, each asset covered under the scope of this procedure has
to establish an equipment list, identify different energy use and obtain energy
consumption details.

The following essential information should be available for the energy review:

 Name of the equipment;

 Unique ID of major equipment (minor equipment could be grouped together);
 Equipment location;
 Rated capacity;
 Type of energy; and
 Measured energy consumption during a particular period (e.g. monthly record).

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Energy Review Procedure ADMA-E&EnMS-P-03.1.2 (Rev.6)

The following table could be used an example for data collection.

Type of Brand Unique ID Equipment Type of Power Energy consumption in year

equipment name and or location energy rating XYZ (kJ)
serial (kW) or Jan. Feb. Mar. Apr.
number Capacity
Gas turbine A
Gas Turbine
B
Motor A
Motor B
Boiler A
Boiler B
Pump A
Pump B
Chiller A
Chiller B
….
…..

When conducting the energy review, the following items should be noted:
 Major equipment with significant energy consumption should be itemized, i.e.
energy consumption record should be provided for each equipment;
 An energy meter may be installed to monitor and record the energy
consumption (such as fuel gas, electricity, diesel and steam) of each major
equipment;
 When measurement of actual consumption is not available, estimation of
energy consumption by power/capacity rating and operating hours may be
adopted. However, assumptions and justifications for energy consumption
estimation shall be clearly stated;
 The energy review should be updated when necessary;
o to add new equipment and remove obsolete items; and
o to replace estimated data by measured data as far as possible to
enhance the accuracy of the energy profile.

7.2 Energy performance quantitative analysis

The collected information will be processed and analyzed in order to define significant
energy uses.

For analyzing the data collected, the following analytical tools may be used:
 Annualized trends comparing at least the past 3 years
 Graphs, charts and tables
 SEC (Specific Energy Consumption) analysis.
 CUSUM (cumulative sum) analysis
 Statistical analysis – correlation and regression analysis
 Sankey diagrams
 Energy Audits
 Walk-through energy audit
 Benchmarking with other companies.
 Monitoring systems
 Feasibility studies
 Financial & economic analysis

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Energy Review Procedure ADMA-E&EnMS-P-03.1.2 (Rev.6)

7.3 Determination of Energy Consumption

Energy consumption can be collected by reviewing energy bills/reports, installing energy

meters or estimating from available technical data.

a. Analysis of energy bills/reports

Different types of energy are consumed within ADMA-OPCO in its daily operation
including fuel gas, electricity, diesel, gasoline and steam.

Some energy types are purchased by the company and for which energy bills should be
collected and properly maintained. However, others energy types are obtained from
other operating companies belonging to ADNOC group and for which proper
documentation showing the daily/monthly consumption should be produced and
maintained.

All the relevant energy consumption bills/documents should be properly maintained as

they are a good source of information to determine the overall energy consumption and
the consumption of specific equipment.

b. Energy measurement by energy meters

It is necessary to obtain energy consumption data of different types of equipment in

order to prepare the energy profile and monitor energy consumption continuously.
To measure energy consumption of different equipment, it is suggested to install energy
meters for individual equipment, such as, fuel gas meters electricity meters, diesel
meters, steam meters, etc for gas turbines, major motors, boilers, diesel
generators…etc.

In case the energy meters are not connected to the main control system, manual
reading of energy meters should be recorded at least once a month. To ensure the
accuracy of data, regular maintenance, checking and calibration of the meters shall be
arranged at the frequency recommended by the instrument manufacturers or at least
once a year. Human error in recording meter reading should also be avoided.

c. Energy estimation

When actual measurement of data is not available, estimation of monthly energy

consumption, for example by power rating and operating hours, may be adopted for the
preparation of the energy profile.

However, assumptions and justifications for the estimation of energy consumption shall
be stated clearly. Nevertheless, energy estimation should be replaced by actual
measurement as far as possible to enhance the accuracy of the energy profile.

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Energy Review Procedure ADMA-E&EnMS-P-03.1.2 (Rev.6)

7.4 Energy Profile

Energy profile is a useful tool to allow
management to have a closer look at the detailed
energy consumption status of the company. An
example of an energy profile presented in a pie
chart format is shown below.

To prepare an energy profile, comprehensive

energy consumption data in relation to a business
unit, asset or operational site must be collected.

7.5 Identification of significant energy uses

After identifying all the energy uses, they should
be reviewed to identify energy-intensive equipment and processes as well as the
proportion of type of energy they use. Full understanding of this energy use pattern is
crucial for the successful implementation of the EnMS.

Based on the energy consumption data collected during the energy review, the energy
uses will be ranked / sorted from the most energy intensive equipment/use to the less
energy intensive one.

Step1 : define which energy uses are significant: The top 5 energy consumption
equipment/area/process in each site will be considered as significant energy uses.

Step 2: Rank/ Prioritize the identified significant energy uses for further assessment:
After defining the significant energy uses, we will use the 3 criteria below in order to rank
the different uses by priority order or significance order.
 Criterion A: How much the specific energy use represents in percentage,
compared to the total energy consumption.
 Criterion B: What is approximately the energy saving potential expected to be
achieved when addressing / reducing / optimizing this specific energy use.
 Criterion C: What is approximately the potential cost expected to be involved
when addressing / reducing / optimizing this specific energy use.
 Factor D: Is there any legal or other requirement making the reduction /
optimization of this specific energy use, mandatory.

Evaluation matrix:

Proportion of % of total
Low: less Medium: 5 to High: more
Energy energy
than 5% 10% than 10%
Criterion consumption consumption
A within the
EnMS scope Score A 1 2 3
sub-area*
% of reduction Low: less Medium: 3 to 5 High: more
Criterion Savings
in consumption than 2% % than 5%
B potential
Score B 1 2 3
High: more Medium : Low: less
Criterion Cost than $25,000 to than
Cost involved
C $250,000 $250,000 $25,000
Score C 1 2 3

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Energy Review Procedure ADMA-E&EnMS-P-03.1.2 (Rev.6)

If yes, then the energy use is significant whatever is the above.

Legal and other
Factor D
requirements
If no, consider the overall score.

The overall score is the arithmetic product of the 3 scores. The higher the overall score,
the higher the energy use is significant: Overall score = Score A x Score B x Score C.

Legal & other requirements, is an overriding factor.

* EnMS scope sub-area means:

 All facilities belonging to Umm Shaif & Nasr Asset
 All facilities belonging to Zakum Asset
 All facilities belonging to Das Island
 Abu Dhabi Headquarters building.
 Mussafah

8 Outputs of the Energy review

8.1 Energy Baseline

The energy baseline has to be established using information obtained in the initial
energy review after considering a data period suitable to ADMA-OPCO’s energy use.
Ideally, a period of 3 years is preferred; however the period should not be less than one
year. The energy baseline should be recorded and maintained on an on-going basis.

Subsequent changes in the energy performance should be measured and compared

regularly against the energy baseline.

Steps involved in baseline calculation are:

 Create a table in an Excel sheet with 2 lines or columns.
o First line/column: the monthly energy consumption during the baseline
period (minimum one year).
o Second line/column: The monthly values of the main variable affecting
the energy consumption (such as gas injection volumes, oil production,
ambient temperature, Cooling degree-days…etc).
 Draw a scatter-gram: a graph that plots values of 1st column on the horizontal
axis (X) and values of 2nd column on vertical axis (Y). In Excel, choose Insert,
Scatter chart,
 Generate a simple linear regression. In Excel, add trend line, linear.
 Display the trend line equation Y=a + bX
 Display the R-squared value (correlation coefficient).
 The more R2 is close to the value of 1, the more is the relationship between X
and Y and therefore the representativeness of the baseline.
 Future energy consumption will be compared to the baseline to define whether
there is an improvement in the energy performance.

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Energy Review Procedure ADMA-E&EnMS-P-03.1.2 (Rev.6)

The figure below shows an example of scatter-gram and baseline:

The Energy baseline will be updated on annual basis and adjusted when required. A
report showing the methodology to define the initial energy baseline and the subsequent
updates shall be produced and maintained by the EnMT.

8.2 Energy performance indicators (EnPIs)

After establishing the energy profile, appropriate Energy Performance Indicators (EnPls)
should be identified to monitor and measure the energy performance.
EnPIs are useful tools to enable management to assess actual energy performance
against expected outcomes. An EnPI can be a simple parameter, a simple ratio or a
complex model. Typically, it measures energy use and its efficiency per unit of
performance.

EnPIs could be
 energy consumption per time
 energy consumption per unit of floor area
 energy consumption per unit of production
 energy consumption per unit of material consumed
 energy consumption per unit of material transported

Considering the type of activities within ADMA-OPCO, the following EnPIs will be used:
 Corporate EnPI: energy consumption per barrel of oil equivalent produced
(MJ/boe)
 Operational sites EnPI: energy consumption per ton of oil equivalent produced
(MJ/boe)
 Head office building and Mussafah base EnPI: energy consumption per building
area and per year (kWh/m2/year)

The EnPIs should be updated when business activities or baselines change that affect
their relevance. The methodology to determine and update the EnPIs should be recorded
and reviewed regularly.

The relevance and adequacy of the EnPIs will be reviewed on annual basis and when
required. A report showing the methodology to define the initial EnPIs and the
subsequent updates shall be produced and maintained by the EnMT.

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Energy Review Procedure ADMA-E&EnMS-P-03.1.2 (Rev.6)

8.3 Energy objectives and energy targets

Documented energy objectives and targets should be established to ensure compliance

with the ADMA-OPCO’s Energy policy, and to facilitate continual improvement in energy
performance.

Objectives should state what we want to achieve; while targets should specify how we
would achieve those objectives. The objectives and targets should be practical,
achievable and measurable, and must conform to overall ADMA-OPCO’s strategic
objectives. For example:

Energy objectives and targets will be set on annual basis after completing the energy
review and before the start of each Year.
A report showing the methodology used for establishing, implementing and documenting
the energy objectives and targets and also the time frames for the achievement of the
objectives and targets shall be produced and maintained by the EnMT.

8.4 Energy management action plans

Action plans should be developed to address all of ADMA-OPCO’s energy objectives and
targets detailing how and when they are to be achieved, which will subsequently
facilitate monitoring the progress in achieving the energy objectives and targets. The
action plans should include schedules, resources and responsibilities for achieving the
objectives and targets. However, they should be flexible and be able to be revised to
reflect any changes in the objectives and targets.

Action plans will be developed on annual basis after setting or revising the energy
objectives and targets and have to be submitted to the senior management for approval.

A report shall be produced and maintained by the EnMT and will include the following
information:
 Designation of responsibility for the implementation of the energy
management action plans;
 The means and time frame by which individual targets are to be achieved;
 A statement of the method by which an improvement in energy performance
shall be verified;
 A statement of the method of verifying the results.
 How the plans will be documented and updated at defined intervals.

Issue Date: November -2014 Page 16 of 16

HSE POLICIES & MS

P&MS-100’s (HSE-113) S
ADMA-E&EnMS-P-03.2 (Rev.6) November -2014

Legal and Other Requirements Procedure

Page 1 of 6

Legal and Other Requirements Procedure ADMA-E&EnMS-P-03.2 (Rev.6)

TABLE OF CONTENTS

Issue Date: November -2014 Page 2 of 6

Legal and Other Requirements Procedure ADMA-E&EnMS-P-03.2 (Rev.6)

1 INTRODUCTION

This procedure details the process for identifying and understanding the current legal
and other requirements relevant to ADMA-OPCO activities, establishing a process to
monitor, identify and understand new and amended legal and voluntary requirements
relevant to ADMA-OPCO business activities, identifying the control measures in place to
ensure compliance with these requirements and checking that these measures are
implemented.

Legal requirements include those specified in legislations / regulations and technical

memoranda that are legally binding. Other requirements include contract requirements,
business codes, and guidance notes, codes of practice, other technical memoranda and
other practice notes produced by overseas government agencies as well as professional
institutions.

2 SCOPE

This procedure applies to all relevant legal and other requirements applicable to the
environmental aspects and significant energy use associated with ADMA-OPCO business
activities and its suppliers and contractors.

3 ROLES and RESPONSIBILITIES

3.1 Senior Vice President TSS

The Senior Vice President TSS shall review and approve this procedure.

3.2 Vice President HSE&Q

The Vice President HSE&Q shall review this procedure. In addition, the VP should be
aware of the environmental aspects and significant energy usage of the company and
the applicable legal and other requirements.

3.3 Manager Occupational Health and Environment (MOH&E)

The Manager Occupational Health and Environment (MOH&E) should be aware of the
legal and other requirements applicable to the company operations. The MOH&E shall
review and endorse this procedure.

3.4 Legal and Insurance Division (LID)

The Legal and Insurance Division (LID), in consultation and cooperation with the
Environmental Protection Team (EPT) shall compile a register of applicable local and
international environmental and energy management laws, codes of practice, guidance
notes, etc. The LID shall also monitor the currency of the legal and other requirements
and notify the EPT of any that are out-dated.

Issue Date: November -2014 Page 3 of 6

Legal and Other Requirements Procedure ADMA-E&EnMS-P-03.2 (Rev.6)

3.5 Environment Protection Team (EPT)

The EPT shall support the LID in identifying the applicable local and international
environmental and energy legal and other requirements. The EPT shall maintain the
Legal and Other Requirements Register and communicate the register to the sites and
divisions. The EPT in cooperation with the Site Management and the Site Environmental
Engineer/ Site E&EnMS Representatives is also responsible for monitoring the compliance
with the applicable legal requirements through Environment Monitoring Program or other
processes.

3.6 Site Management

Each Site Management shall be aware of the local and international environmental &
energy legal and other requirements that are applicable to their site and operations and
maintain a soft copy of the register at their offices.

3.7 Site Environment Engineer/ Site E&EnMS Representatives

The Site Environment Engineer/ Site E&EnMS Representatives shall be familiar with the
applicable legal and other requirements and shall maintain close coordination with the
EPT to monitor the company’s compliance with these requirements.

4 PROCEDURE

4.1 Identification of Legal Requirements

The LID in consultation with the EPT and other divisions and sites shall review the
environmental aspects and impacts register and the significant energy use register to
identify the applicable local and international laws and regulations. In addition, a review
of previous environmental and energy compliance assessments, whether internal or
external, can be used as a guidance to determine the legal and other requirements.

4.2 New Projects or Modification to Existing Activities

As new projects arise or changes are made to existing activities, each division/ site
should review the project/activity to determine the applicable environmental and energy
legal and/or other requirements and the impact of these to any related environmental
aspects or energy uses.

4.3 Changes in Legal and Other Requirements

Changes in legal and other requirements are tracked through continuous interaction with
regulatory bodies, monitoring of local and international publications, participating in
industry trade associations and professional environmental and energy organizations,
etc. Any changes or amendments to the existing laws and regulations shall be
communicated to the affected sites/ divisions along with the area of applicability.

Issue Date: November -2014 Page 4 of 6

Legal and Other Requirements Procedure ADMA-E&EnMS-P-03.2 (Rev.6)

4.4 Documentation

The identified applicable legal and other requirements shall be registered in the ‘Legal
and other Requirements Register’ by the EPT and LID. The EPT shall ensure that the
register is kept up-to-date. Any change to the requirements shall be communicated to all
affected sites and divisions.

4.5 Monitoring of Compliance

The EPT shall develop an Environment Monitoring Plan and an Energy Monitoring Plan to
determine the compliance with the legal and other requirements. The monitoring shall be
coordinated by the Site Environmental Engineer or E&EnMS representative and results
shall be communicated to the EPT. The EPT is responsible for communicating the
monitoring results to the management and formulate control measures (in consultation
with relevant divisions/ sites) in case of non-compliance.

5 REFERENCES

ISO 14001:2004 – Clause 4.3.2 – Legal and Other Requirements

ISO 50001:2011 – Clause 4.4.2 – Legal Requirements and Other Requirements

6 APPENDICES

Legal and Other Requirements Register (ADMA-EMS-P-03.2-F001)

Issue Date: November -2014 Page 5 of 6

Legal and Other Requirements Procedure ADMA-E&EnMS-P-03.2 (Rev.6)

APPENDIX A – LEGAL AND OTHER REQUIREMENTS REGISTER

Issue Date: November -2014 Page 6 of 6

HSE POLICIES & MS

P&MS-100’s (HSE-113) S
ADMA-E&EnMS-P-03.3 (Rev.6) November-2014

Objectives, Targets and Programs Procedure

Page 1 of 5

Objectives, Targets and Programs Procedure ADMA-E&EnMS-P-03.3 (Rev.6)

TABLE OF CONTENTS

Issue Date: November-2014 Page 2 of 5

Objectives, Targets and Programs Procedure ADMA-E&EnMS-P-03.3 (Rev.6)

1 INTRODUCTION

This document describes the requirements for definition of corporate and divisional level
environmental strategic objectives and targets, development of Environmental
Management Programs (EMP) and Energy Management Programs (EnMP) and their
effective implementation. This document also describes the monitoring and reporting
requirements of the target achievement status of a particular target.

2 SCOPE

This procedure applies to all ADMA-OPCO activities/ operations for which environmental
and energy strategic objectives and targets are set for.

3 ROLES and RESPONSIBILITIES

3.1 Chief Executive Officer (CEO)

The Chief Executive Officer (CEO) is responsible for setting the corporate level
environmental and energy strategic objectives and targets and approves division and
site objectives and targets. The CEO should communicate the defined objectives and
targets to the sites and divisions and ensures that adequate resources are provided to
meet them.

3.2 Senior Management / Senior Vice President TSS

The Senior Management / Senior Vice President TSS should actively participate in
definition of environmental and energy strategic objectives and targets.

3.3 Vice President HSE&Q

The Vice President HSE&Q shall also actively participate in definition of corporate level
environmental and energy strategic objectives and targets. The VP, in consultation with
the Manager Occupational Health and Environment (MOH&E) and the Environment
Protection Team Leader (EPTL) shall also define the division level environmental and
energy strategic objectives and targets. The VP shall review and approve this procedure.

3.4 Manager Occupational Health and Environment (MOH&E)

The Manager Occupational Health and Environment (MOH&E) shall support the VP
HSE&Q in developing division level environmental and energy strategic objectives and
targets. The MOH&E shall also review and endorse this procedure.

3.5 Division Senior Managers/ Vice Presidents

Senior Managers/ Vice Presidents of each division are responsible for setting divisional
level environmental and energy strategic objectives and targets.

Issue Date: November-2014 Page 3 of 5

Objectives, Targets and Programs Procedure ADMA-E&EnMS-P-03.3 (Rev.6)

3.6 Environment Protection Team Leader (EPTL)

The Environment Protection Team Leader (EPTL) advises on corporate and divisional
level environmental and, in consultation with the MOH&E and VPHSE&Q, energy strategic
objectives and targets. The EPTL shall also provide technical support to the Environment
Protection Team (EPT) in developing and implementation of the Environment and Energy
Monitoring Plans.

3.7 Environment Protection Team (EPT)

The EPT shall develop an Environment and, in consultation with the EnMT, Energy
Monitoring Plans and assist the sites to develop Environment and Energy Management
Programs in order to set baseline data and evaluate the level of target achievement. The
EPT shall coordinate with the Site Environmental Engineer/ EMS Representatives / EnMT
members to ensure appropriate implementation of the plans.

3.8 Site Environmental Engineer/ EMS Representatives / Energy

Management Team (EnMT) Members

The Site Environmental Engineer/ EMS Representatives / EnMT members shall monitor
the implementation of the Environment and Energy Management Plans at each site and
provide regular feedback to the EPT and to site and divisional management.

4 PROCEDURE

4.1 Definition of Objectives and Targets

At the beginning of each year, the CEO shall organize a meeting to set the corporate
level environmental and energy strategic objectives and targets. This shall take into
consideration:

 the significant environmental aspects and significant areas of energy use

associated with the company operations;
 Energy Performance Indicators (EnPIs)
 Legal and other requirements;
 Internal and external audit findings;
 Recommendations of incident investigations;
 Available technologies;
 Financial, operational and business requirements;
 The expectations of the external parties (e.g. ADNOC, shareholders, and
stakeholders).

The meeting should be attended by the Senior Management Team, Senior Vice President
TSS, Vice President HSE&Q, MOH&E, EPTL and Senior Managers/Vice Presidents, as
required. The defined strategic objectives and targets shall be communicated to each
site/ division for achievement. In addition, each division SM/ VP, in consultation with
EPT, shall set the divisional level environmental and energy objectives and targets.

Issue Date: November-2014 Page 4 of 5

Objectives, Targets and Programs Procedure ADMA-E&EnMS-P-03.3 (Rev.6)

4.2 Environment and Energy Management Programs

In order to achieve the objectives and targets, each division, in consultation with the EPT
and EnMT, shall draw up short-term and long-term management programs. The
management programs shall be incorporated in the ‘Environmental Aspects Register’ and
“Significant Energy Use Register” and shall consist of main activities/ milestones and
deliverables that are required to achieve a particular target, the estimated target date as
well as the responsible person for implementation.

4.3 Monitoring and Reporting

The sites/ divisions shall report to the EPT and EPTL on the status of progress towards
achieving environmental and energy strategic objectives and targets. The EPTL should
report the status to the MOH&E and the VP HSE&Q during the monthly Key Performance
Indicator (KPI) strategy meetings. Where requested, the Site Environmental Engineer/
EMS Representatives/ EnMT member shall support the sites/ divisions in preparation of
the status reports.

4.4 Evaluation and Review

Site Environmental Engineer/ EMS Representatives/ EnMT members may conduct audits
and workplace inspections to monitor the implementation status of the management
program actions and shall report the findings/ results to the EPTL for further evaluation.
4.5 Record Keeping

All records associated with the implementation of the environment and energy
management programs shall be kept onsite and a copy of each record shall be submitted
back to the EPT by the Site Environmental Engineer/ EMS Representatives/ EnMT
members.

5 REFERENCES

 ISO-14001:2004 – Clause 4.3.3 – Objectives, Targets and Programs

 ISO-50001:2011 – Clause 4.4.6 - Energy objectives, energy targets and energy
management action plans

6 APPENDICES

 Environment and Energy Management Programs (incorporated in the

Environmental Aspects Register and “Significant Energy Use Register”).

Issue Date: November-2014 Page 5 of 5

HSE POLICIES & MS

P&MS-100’s (HSE-113) S
ADMA-E&EnMS-P-04.1(Rev.6) November-2014

Resources, Roles, Responsibility and Authority

Procedure

Page 1 of 10

Resources, Roles, Responsibility and Authority Procedure ADMA-E&EnMS-P-04.1 (Rev.6)

TABLE OF CONTENTS

Issue Date: November-2014 Page 2 of 10

Resources, Roles, Responsibility and Authority Procedure ADMA-E&EnMS-P-04.1 (Rev.6)

1 INTRODUCTION

This procedure provides guidance for the definition, documentation and communication
of resources, roles, responsibilities and authorities within the Environment and Energy
Management System (E&EnMS) to ensure effective control of the environmental and
energy performance associated with ADMA-OPCO.

2 SCOPE

This procedure is applicable to all ADMA-OPCO appointed personnel in implementation of

the company specific E&EnMS and the associated activities.

3 ROLES and RESPONSIBILITIES

3.1 Chief Executive Officer (CEO)

The Chief Executive Officer (CEO) should define the responsibilities of the Senior
Management.

3.2 Senior Vice President TSS

The Senior Vice President TSS shall review and approve the budget, and other resources
identified by the Vice President HSE&Q for effective implementation of the company
E&EnMS. The SVP-TSS shall review and approve this procedure.

3.3 Vice President HSE&Q

The Vice President HSE&Q is appointed as Management Representative and shall review
and approve the budget, manpower requirements and other resources identified by the
Manager Occupational Health and Environment (MOH&E) for effective implementation of
the company E&EnMS. The VP shall review and endorse this procedure.

3.4 Manager Occupational Health and Environment (MOH&E)

The MOH&E should identify the necessary resources and specific roles and
responsibilities in relation to the E&EnMS. The MOH&E shall review and endorse this
procedure.

3.5 Site/ Division Management

The Site/ Division Management are also responsible for complying with the requirements
of the E&EnMS and ensure that adequate resources that are required for appropriate and
effective implementation of the company E&EnMS are available on their sites/ divisions.
The Site/ Division Management should also identify and assign responsibilities to their
subordinates, as necessary.

Issue Date: November-2014 Page 3 of 10

Resources, Roles, Responsibility and Authority Procedure ADMA-E&EnMS-P-04.1 (Rev.6)

3.6 Environment Protection Team Leader (EPTL)

The EPTL shall provide technical support to the MOH&E in identification of the resources
required and specific roles and responsibilities for appropriate implementation of ADMA-
OPCO E&EnMS.

3.7 Environment Protection Team (EPT)

The EPT shall maintain close coordination with the sites and divisions to ensure that each
appointed person undertake their responsibilities as defined by the HSE&Q management.
The EPT shall maintain the records of roles and responsibilities in dedicated folders.

3.8 Energy Management Team (EnMT)

The Energy Management Team shall be led by the VPHSE&Q and MOH&E and will include
at least one representative from the EPT and one from each asset. The EnMT will focus
on the energy usage elements of the E&EnMS and in particular on ensuring that it is in
compliance with the ISO-50001:2011 standard.

4 PROCEDURE

The MOH&E, in consultation with the EPTL and EPT shall identify the required resources
for effective implementation of the company E&EnMS. The resources may include, but
not limited to, qualified personnel, fund, monitoring equipment, emergency prevention
and response equipment, etc. The VP HSE&Q should review and approve the budget,
manpower requirements etc., associated with the identified resources.

The Site/ Division Management shall also consult with their subordinates and identify
resources that need to be available onsite. The Site Management shall communicate the
identified resources to the MOH&E and EPTL. The EPTL, EPT and EnMT shall provide
technical support to the Site/ Division Management in identification of required
resources.

The VP HSE&Q in consultation with the MOH&E and the EPTL shall allocate specific roles
for effective implementation of the company E&EnMS. Each allocated role shall have
specific responsibilities. The identified responsibilities shall be listed in ‘Roles and
Responsibilities Register’ and shall be communicated to all relevant personnel.

The roles and responsibilities shall be reviewed at least on annual basis. Where needed,
the VP HSE&Q may modify the roles and responsibilities to enhance the environmental
and energy performance of the company. The modified roles and responsibilities shall be
officially communicated to the affected personnel.

5 REFERENCES

 ISO-14001:2004 – Clause 4.4.1 – Resources, Roles, Responsibility and

Authority
 ISO-50001:2011 – Clause 4.2 – Management Responsibility; Clause 4.2.1 –
Top Management; Clause 4.2.2 – Management Representative

Issue Date: November-2014 Page 4 of 10

Resources, Roles, Responsibility and Authority Procedure ADMA-E&EnMS-P-04.1 (Rev.6)

6 APPENDICES

 Roles and Responsibilities Register (ADMA-EMS-P-04.1-F001)

 EPT Organization Chart
 EnMT Organization Chart

Issue Date: November-2014 Page 5 of 10

Resources, Roles, Responsibility and Authority Procedure ADMA-E&EnMS-P-04.1 (Rev.6)

APPENDIX A – ROLES AND RESPONSIBILITIES REGISTER

Issue Date: November-2014 Page 6 of 10

Resources, Roles, Responsibility and Authority Procedure ADMA-E&EnMS-P-04.1 (Rev.6)

APPENDIX B – EPT ORGANIZATION CHART

Issue Date: November-2014 Page 7 of 10

Resources, Roles, Responsibility and Authority Procedure ADMA-E&EnMS-P-04.1 (Rev.6)

Manager – Occupational
Health & Environment
Dr. Sanad Al-Sanadi

Environmental
Protection Team Leader
Graham Johnson

Environmental Services
Sustainability Advisor
Section Leader
Yilmaz
Yasir

Environmental Engineer Environmental Engineer Environmental Engineer Environmental Engineer

(Monitoring) (Compliance) (Das) (Monitoring)
Amal Khaled Mohamed / Abuagla Atanu

Issue Date: November-2014 Page 8 of 10

Resources, Roles, Responsibility and Authority Procedure ADMA-E&EnMS-P-04.1 (Rev.6)

APPENDIX C – EnMT ORGANIZATION CHART

Issue Date: November-2014 Page 9 of 10

Resources, Roles, Responsibility and Authority Procedure ADMA-E&EnMS-P-04.1 (Rev.6)

EnMS Implementation Team

Management
Representative

HSE&QD
Office Admin

HSE&QD
Energy Management
Expert

HSE&QD HSE&QD Das Island

EPT Member QAT Member Process or Das Island
Electrical Engineer Energy Management
Specialist

DED Zakum
Zakum
Process or Process or Energy Management
Electrical Engineer Electrical Engineer Specialist

NFOD (SARB & UL) Umm Shaif & Umm Shaif & NASR
Process or NASR Process or Energy Management
Specialist
Electrical Engineer Electrical Engineer

EnMS Support Team Member EnMS Core Team Member (Full time
(Part time contribution) assigned for implementing the EnMS)

Issue Date: November-2014 Page 10 of 10

HSE POLICIES & MS

P&MS-100’s (HSE-113) S
ADMA-E&EnMS-P-04.2 (Rev.6) November -2014

Competence, Training and Awareness Procedure

Page 1 of 8

Competence, Training and Awareness Procedure ADMA-E&EnMS-P-04.2 (Rev.6)

TABLE OF CONTENTS

Issue Date: November-2014 Page 2 of 8

Competence, Training and Awareness Procedure ADMA-E&EnMS-P-04.2 (Rev.6)

1 INTRODUCTION

This procedure presents the adopted methodology for assessment of personnel training
needs, types of trainings provided by the company, training methodology, assessment of
training quality and effectiveness. The purpose of this document is also to ensure that
personnel involved in conducting activities that could be associated with significant
environmental impacts and significant energy usage are adequately qualified and
competent.

This procedure also describes the tools for promoting environmental and energy
awareness throughout the company.

2 SCOPE

This procedure applies to all personnel in ADMA-OPCO and specifically the personnel
involved in conducting activities associated with significant environmental aspects and
significant energy use.

3 ROLES and RESPONSIBILITIES

3.1 Senior Vice President TSS

The Senior Vice President TSS shall review and approve this procedure.

3.2 Vice President HSE&Q

The Vice President HSE&Q shall ensure that all necessary resources are available for the
timely delivery of the in-house and external trainings. The VP shall also review and
endorse this procedure.

3.3 Site/ Division Management/ HSE Section Leaders/Energy Management

Team (EnMT) Members

The Site/ Division Management as well as the HSE Section Leaders / EnMT members
shall conduct training need analysis for their subordinates. They shall also submit the
identified trainings to the Manager Learning & Competence Assurance and EPTL.

3.4 Manager Occupational Health and Environment (MOH&E)

The Manager Occupational Health and Environment (MOH&E) shall review and endorse
this procedure. The MOH&E, in consultation with the EPTL should nominate suitable
candidates from EPT and EnMT members for external trainings. The MOH&E shall review
and endorse this procedure.

3.5 Environment Protection Team Leader (EPTL)

The Environment Protection Team Leader (EPTL) shall conduct training need analysis for
the EPT and forward the same to the Vice President Manpower Development Division (VP
MDD) and the Manager Learning & Competence Assurance. The EPTL should support in
delivery of the in-house trainings.
Issue Date: November-2014 Page 3 of 8

Competence, Training and Awareness Procedure ADMA-E&EnMS-P-04.2 (Rev.6)

3.6 Environment Protection Team (EPT)

The Environment Protection Team (EPT) in consultation with the EnMT shall coordinate
with the Manager Learning & Competence Assurance for inclusion of environment and
energy related training courses in the Annual Training Program. Where needed, the EPT
members should deliver the in-house training courses. The EPT shall also develop a
template for Training Quality Assessment and distribute it to the participants at the end
of the session to evaluate the training quality and identify areas of improvements.

3.7 Manager Learning & Competence Assurance

The Manager Learning & Competence Assurance shall be responsible for preparation of
the Annual E&EnMS Training Program. The Manager Learning & Competence Assurance
shall also seek for qualified external environmental and energy training service providers
to deliver the identified trainings to the personnel. The Manager Learning & Competence
Assurance shall communicate the ‘Annual Training Program’ to the site/ division
management as well as other concerned personnel.

4 PROCEDURE

4.1 Competency Assurance

New employees (junior staff) are engaged in the Competency Assurance and
Management System (CAMS) which is a robust competency enhancement and training
program managed by the Manpower Development Division (MDD).

The CAMS program consists of companywide topics including environmental & energy
issues associated with company operations, Environmental and Energy Management
System (E&EnMS), ecological features of the UAE, etc. The staff is assigned tasks to be
completed in a defined timeframe. At the end of each task, the staff is evaluated for
enhancement level by qualified and certified ‘Assessors’. The assessment results are
then submitted to a certified ‘Verifiers’ for verification of results. Where the staff found to
be not adequately competent for a specific task, they undergo further trainings and
other learning tools.

As for the experienced personnel yet to be appointed by ADMA-OPCO, a team of senior

personnel conducts technical interviews to evaluate the technical capabilities and
suitability of the candidate to the proposed position. The latter, as required, the newly
appointed personnel are nominated for series of trainings to enhance their technical
skills and capabilities. The competency level is also assessed on annual basis by the line
management.

4.2 Training Need Analysis

The primary objective of the training need analysis is to identify the training
requirements of ADMA-OPCO personnel and enhance their technical skills. Training need
analysis shall be conducted at the end or beginning of each year by the section leaders,
team leaders or managers.

Training need analysis may be conducted in line with the requirements of corporate or
divisional level environmental and energy strategic objectives and targets, review of
Issue Date: November-2014 Page 4 of 8

Competence, Training and Awareness Procedure ADMA-E&EnMS-P-04.2 (Rev.6)

roles and responsibilities defined in the job description form, findings of internal and
external audits, individual business objectives, etc. amongst others techniques.

4.3 Annual Training Program

The identified training in relation to environment management system shall be

communicated to the Manager Learning & Competence Assurance and the EPTL. The
Manager Learning & Competence Assurance shall develop an Annual Training Program
consisting of the environment and energy management related trainings and shall make
the training venue available. The Manager Learning & Competence Assurance shall also
maintain the Annual Training Program.

4.4 Training Methodology

Internal trainings shall be conducted by competent personnel to be appointed by the

EPTL or the MOH&E. Internal trainings should be conducted at the company premises
such as meeting room, conference room or similar. The trainer shall prepare the training
material and submit it to the EPTL and MOH&E at least one week before the training. The
training material shall include animations, slide shows and other demonstrative materials
besides the text content.

External trainings shall be conducted by ADMA-OPCO approved agencies and shall be

organized and managed by the MDD, namely the Manager Learning & Competence
Assurance. The external training materials shall be submitted to the EPTL and MOH&E at
least ten days before the session takes place. The EPTL or MOH&E shall evaluate the
material and ensure that it meets the training objectives and is up to Industrial Best
Practices.

4.5 Training Quality Assessment

The EPT shall develop a ‘Training Quality Assessment Questionnaire’ to evaluate the
quality of the training. The questionnaire shall be distributed to the attendees at the end
of the training. Based on the findings of the questionnaire a ‘Training Assessment Report’
shall be developed by the EPT to evaluate the training quality and improve the areas of
weaknesses, if any.

4.6 Training Records

Internal trainings shall be recorded in the ‘Training Attendance Sheet’ whereas external
training records shall be supported with ‘Completion Certificate’ or ‘Certificate of
Participation’, as appropriate. The attendance sheet shall be kept as hard copy in a
dedicated folder.

4.7 Environment and Energy Awareness

The EPT in consultation with the EPTL and the MOH&E shall develop an annual
Environment and Energy Awareness Program consisting of topics to be delivered,
timeframe, responsible person and status. The EPT or EnMT shall prepare the awareness
material at least one week before the sessions and submit it to EPTL or MOH&E for
review and verification. Appointed EPT or EnMT members shall deliver the awareness
sessions on sites and Headquarters (HQ) as per the program. As applicable, quality

Issue Date: November-2014 Page 5 of 8

Competence, Training and Awareness Procedure ADMA-E&EnMS-P-04.2 (Rev.6)

assessment questionnaire shall be distributed to the participants to assess the

effectiveness of the session and improve the areas of weaknesses, if any. The EPT shall
maintain attendance sheet and keep it in dedicated folder.

Issue Date: November-2014 Page 6 of 8

Competence, Training and Awareness Procedure ADMA-E&EnMS-P-04.2 (Rev.6)

APPENDIX A – TRAINING QUALITY ASSESSMENT QUESTIONNAIRE

Issue Date: November-2014 Page 7 of 8

Competence, Training and Awareness Procedure ADMA-E&EnMS-P-04.2 (Rev.6)

APPENDIX B – TRAINING/ AWARENESS ATTENDANCE SHEET

Issue Date: November-2014 Page 8 of 8

HSE POLICIES & MS

P&MS-100’s (HSE-113) S
ADMA-E&EnMS-P-04.3 (Rev.6) November-2014

Communication Procedure

Page 1 of 7

Communication Procedure ADMA-E&EnMS-P-04.3 (Rev.6)

TABLE OF CONTENTS

Issue Date: November-2014 Page 2 of 7

Communication Procedure ADMA-E&EnMS-P-04.3 (Rev.6)

1 INTRODUCTION

Communication is an essential tool of the company Environment and Energy

Management System (E&EnMS) for ensuring that E&EnMS related information flows
effectively between employees and management. In addition, proper communication
with external parties ensures that all stakeholders are aware of company’s Environment
and Energy Policies, Goals and Targets and Performance.

This procedure describes the methods used to ensure the effective and timely internal
and external communication of information related to the ADMA-OPCO Environment and
Energy Management System (E&EnMS).

2 SCOPE

This procedure applies to both internal and external communications/ consultations. It

applies to personnel at all levels of the company in addition to the contractors and other
external stakeholders.

3 ROLES and RESPONSIBILITIES

3.1 Chief Executive Officer (CEO)

The Chief Executive Officer (CEO) shall be kept up-to-date about Environmental and
Energy Management System (E&EnMS) issues and events at the Headquarters (HQ) and
the sites. The CEO should conduct leadership visibility visits, as required, to the sites and
obtain information on the environmental and energy issues. The CEO, where required,
should issue internal memos and other means of communication e.g. e-mails, letters,
etc. to communicate environmental and energy issues to company personnel.

3.2 Senior Management

The Senior Management shall conduct leadership visibility visits to the sites and obtain
information on the company wide environmental issues.

3.3 Senior Vice President TSS

The Senior Vice President TSS shall review and approve this procedure.

3.4 Vice President HSE&Q

The Vice President HSE&Q shall also conduct leadership visibility visits to the sites. The
VP shall review and endorse this procedure.

3.5 Manager Occupational Health and Environment (MOH&E)

The MOH&E shall regularly discuss with the Environment Protection Team (EPT) and shall
be kept up-to-date about the general environmental and energy issues at the sites and
the Headquarters (HQ). Where needed, the MOH&E shall convey the information
received from the sites to the EPT for further action. The MOH&E shall also review and
endorse this procedure.

Issue Date: November-2014 Page 3 of 7

Communication Procedure ADMA-E&EnMS-P-04.3 (Rev.6)

3.6 Environment Protection Team Leader (EPTL)

The Environment Protection Team Leader (EPTL) shall conduct regular (typically weekly)
meetings to discuss and exchange information in relation to the environmental issues of
the company with the EPT.

3.7 Environment Protection Team (EPT)

The Environment Protection Team (EPT) shall be responsible for supporting the sites and
divisions (in HQ) for effective and appropriate implementation of this procedure. The
procedure shall be kept up-to-date by the EPT. The EPT is also responsible for
conducting brief induction to new staff to familiarize them with the company E&EnMS.

3.8 Site Environmental Engineer/ EMS Representatives / Energy

Management Team (EnMT) Members

All Site Environmental Engineers/ EMS Representatives / EnMT members shall conduct
induction training to new staff on site to brief them on the HSSQ policy and the Energy
Policy and the company’s expectations of the employees to meet its requirements. The
Site Environmental Engineer/ EMS Representatives / EnMT members shall also conduct
daily toolbox talk meetings prior to start of the activity.

4 PROCEDURE

4.1 Internal Communication

The EPT and the Site Environmental Engineers/ EMS Representatives / EnMT members
are responsible for communicating the company Environment policy and the Energy
Policy to all employees. This should be done through placing copies of the HSEQ Policy
and the Energy policy and, where required its translation, in most understood languages
at different location of the company premises. Induction training should be given to all
staff upon employment. In addition, the HSEQ Policy and the Energy Policy shall be
uploaded to the company intranet and website.

Legal and other requirements and any update to these requirements shall be
communicated to all concerned personnel by means of company e-mails, local server,
internal memo or notice board, briefing or awareness sessions, and/ or regular EPT and
EnMT meetings, etc.

Communication of all other environment and energy related information should be done
through the following communication mechanisms:

 Regular meetings;
 E-mails;
 Circulars;
 Internal memorandums;
 Company intranet;
 Toll box talk meetings; and
 Trainings and awareness sessions.

Issue Date: November-2014 Page 4 of 7

Communication Procedure ADMA-E&EnMS-P-04.3 (Rev.6)

4.1.1 Communication from Management to Employees

Management, where applicable, shall communicate the following (but not limited to)
E&EnMS information to their employees:

 Information about legal and other requirements;

 HSSQ Policy, Energy Policy and Goals, Targets and Key Performance Indicators
(KPIs);
 Environment Management Program (EMP) and Energy Management Program
(EnMP) to relevant personnel;
 Importance of conformance to the company HSSQ Policy, and E&EnMS
requirements;
 Environmental impacts and significant energy use that might be associated with
their activities;
 Roles and responsibilities of each relevant personnel in achieving company
E&EnMS Goals and Targets and meeting the requirements of the HSSEnQ
Policy;
 Potential consequences that might result from deviation from procedures etc.

In addition, in order to keep the employees updated regarding the potential risks that
might be associated with their daily tasks and the adopted methods for safe operation,
Supervisors shall conduct tool box talks meetings on weekly basis, or as required.

4.1.2 Communication from Employees to Management

Employees at all levels shall report any potential non-conformity or environmental

impact / energy issues at their area of working to their Supervisors. They in turn shall
communicate these matters to the Site Environmental Engineers/ EMS
Representatives/EnMT members. The Site Environmental Engineers / EMS
Representatives / EnMT members should also place a suggestion box or similar system
to collect employees’ feedback on environmental and energy matters, including
suggestions for improvements in environmental or energy performance or management
onsite. The suggestion box should be opened on weekly basis and actions should be
formulated as needed.

4.2 External Communication

4.2.1 Communication from External Parties

These types of communications include all written and verbal communications from
governmental authorities, local residents, neighboring establishments and other
interested parties on E&EnMS related aspects of the company.

All types of communications, either written or verbal, received from external parties shall
be directed to the Vice President HSE&Q. The Vice President HSE&Q should consult with
the EPT and EnMT and provide an appropriate response, where needed. The EPT shall
maintain the correspondence in a dedicated folder for reference.

Issue Date: November-2014 Page 5 of 7

Communication Procedure ADMA-E&EnMS-P-04.3 (Rev.6)

4.2.2 Communication to External Parties

This includes all communications related to E&EnMS subjects from the company to
external parties. All types of correspondence to external parties shall be subject to
VPHSE&Q approval on environmental matters and on energy related matters. Records of
all outgoing communications shall be maintained by the EPT and EnMT.

Issue Date: November-2014 Page 6 of 7

Communication Procedure ADMA-E&EnMS-P-04.3 (Rev.6)

APPENDIX A – TOOLBOX TALK MEETING FORM

Issue Date: November-2014 Page 7 of 7

HSE POLICIES & MS

P&MS-100’s (HSE-113) S
ADMA-E&EnMS-P-04.5 (Rev.6) November -2014

Control of Documents Procedure

Page 1 of 7

Control of Documents Procedure ADMA-E&EnMS-P-04.5 (Rev.6)

TABLE OF CONTENTS

Issue Date: November-2014 Page 2 of 7

Control of Documents Procedure ADMA-E&EnMS-P-04.5 (Rev.6)

1 INTRODUCTION

Documentation is created to record information that is required to demonstrate

compliance with ISO-14001:2004 and ISO-50001:2011 requirements, environmental
and energy performance improvements, audits and reviews, etc. Documents such as
Standard Operating Procedures (SOPs) are also required to achieve greater operational
control.

This procedure describes the methods for document management including the
document numbering system, document control and approval, document revision and
document retention. This document also aimed at ensuring that every person in the
ADMA-OPCO uses the correct versions of the correct documents.

2 SCOPE

The scope of the documentation includes:

 HSEQ Policy, Energy Policy and E&EnMS Manual;

 E&EnMS related procedures;
 Standard Operating Procedures (SOPs);
 Forms and other E&EnMS related records; and
 All other external records such as applicable environmental and energy
performance laws, standards, regulations, etc.

3 ROLES and RESPONSIBILITIES

The roles and responsibilities for effective implementation of this procedure are
presented in the subsequent sections.

3.1 Senior Vice President TSS

The Senior Vice President TSS shall review and approve this procedure.

3.2 Vice President HSE&Q

The Vice President HSE&Q shall review and endorse this procedure and other E&EnMS
related documents, as required.

3.3 Manager Occupational Health and Environment (MOH&E)

The MOH&E shall review and endorse this procedure.

3.4 Environment Protection Team Leader (EPTL)

The Environment Protection Team Leader (EPTL) shall provide all necessary assistance
and support to the Environment Protection Team (EPT) for revision and implementation
of the company E&EnMS.

Issue Date: November-2014 Page 3 of 7

Control of Documents Procedure ADMA-E&EnMS-P-04.5 (Rev.6)

3.5 Environment Protection Team (EPT)

The Environment Protection Team (EPT) is responsible for developing, updating and
thoroughly reviewing this procedure and providing feedback for improvement purposes,
prior to submission of the procedure to the MOH&E, VPHSE&Q and SVP-TSS for
endorsement and approval.

The EPT shall back up the E&EnMS documentation every six (6) months to prevent loss
of information in case of damage to the company server. The EPT shall ensure that the
approved copies of the E&EnMS Procedures and Manual in the company intranet and the
obsolete documents are withdrawn.

The EPT shall also support the sites Environmental Engineer / EMS Representatives /
EnMT members in the implementation of this procedure, as required. The EPT shall
provide the web based link of the E&EnMS documentation to the sites Environmental
Engineer / EMS Representatives / EnMT members.

3.6 Site Environmental Engineers/ EMS Representatives / Energy

Management Team (EnMT) Members

The Site Environment Engineers/ EMS Representatives / EnMT members shall be

responsible for implementation of this procedure on their sites. The Site Environmental
Engineers/ EMS Representatives / EnMT members shall also maintain appropriate filing
system for the EMS related records. The Site Environmental Engineers/ EMS
Representatives / EnMT members are responsible for maintaining a copy of the relevant
SOP and ensuring that the job is conducted as per the instructions stipulated in the SOP.

The Site Environmental Engineers/ EMS Representatives / EnMT members shall

communicate the requirements of the SOP to the employees through Toolbox Talk
Meeting as well as refresher trainings.

4 PROCEDURE

4.1 Document Labeling and Numbering System

The document originator shall ensure that each created document shall have the
following descriptor, as a minimum:

 Title describing the document;

 A unique document number;
 Revision number;
 Document creation date;
 Document originator; and
 Authorized persons and signatures.

As per ADMA-OPCO document numbering system, all E&EnMS documents are combined
under a single document with the number of HSE-109. However, E&EnMS Manual and
the Procedures have their own unique numbers as shown below.

 E&EnMS Policy ADMA-E&EnMS-PL-X

 E&EnMS Manual ADMA-E&EnMS-M-X;
Issue Date: November-2014 Page 4 of 7

Control of Documents Procedure ADMA-E&EnMS-P-04.5 (Rev.6)

 E&EnMS Procedures ADMA-E&EnMS-P-X;

 Standard Operating Procedures ADMA-E&EnMS-SOP-00X;
 E&EnMS Forms ADMA-E&EnMS-P-X-F00X.

The above abbreviations refer to the following:

 ADMA Company abbreviations;

 E&EnMS Document family;
 EMS Document related to Environment
 EnMS Document related to Energy
 M Manual;
 P Procedure;
 PL Policy;
 SOP Standard Operating Procedure;
 F Form;
 XX Document number. For procedures, the number provides link to
the ISO-14001:2004 main clauses and relevant clauses of ISO-50001:2011.
For other documents, it is a sequence number.

4.2 Document Creation, Review and Approval

All E&EnMS documents shall be originated through and maintained by a single source to
prevent unintended editing. Created documents shall be assigned a unique number as
per the instructions described in the previous section.

The new E&EnMS documents shall be issued as ‘Rev A’ for review by the EPT and other
concerned personnel. Comments on the ‘Rev A’ shall be incorporated by the EPT and
submitted as ‘Rev 0’ for approval by the Senior Vice President TSS. Upon approval, the
document shall be issued for implementation (Rev 0) and uploaded to the ADMA-OPCO
intranet. Future revisions of the documents shall be issued as Rev 1, 2, 3, etc.

4.3 Distribution and Control of Documents

Only one original hard copy shall be issued for approval. The approved hard copy shall
be scanned and uploaded to the ADMA-OPCO intranet. All concerned employees shall be
provided with the web based link of the document. No hard copy shall be distributed to
employees. The signed original hard copy shall be stamped and kept in a dedicated
folder by the EPT Technical Assistant.

The EPT shall develop and maintain Master List of Documents consisting of the E&EnMS
documents and forms issued with the latest revision number and date.

4.4 Revision of Documents

Requirement for document revision might result from many sources, including but not
limited to, management review, internal and external audits as well as inspections,
change in legal requirements, etc. As a result of the aforementioned processes, all
required changes shall be recorded in the ‘Document Revision History and
Amendment Records’ at the second page of each procedure and the manual.

Issue Date: November-2014 Page 5 of 7

Control of Documents Procedure ADMA-E&EnMS-P-04.5 (Rev.6)

All revised controlled documents shall be reviewed and approved by the Senior Vice
President TSS. The EPT Technical Assistant shall file the superseded Master Copy of the
documents, marked as “OBSOLETE DOCUMENT”, and store in the Obsolete Document
File for at least three (3) years for reference and traceability. The revised documents
shall be uploaded in the company intranet and all concerned personnel shall be provided
with the web based link of the document.

4.5 Control of External Documents

External reference documents related to the E&EnMS (e.g. Regulations, Technical

Memorandums, Codes of Practice, Professional Guidelines / Notes) shall be properly
collected and maintained by the EPT Technical Assistant. The EPT Technical Assistant
shall maintain and update, as necessary, a master list of external documents for control
purposes and make it accessible to the relevant personnel (through company intranet).

4.6 Computer Backup, Security and Control

The EPT shall backup the E&EnMS documents every six (6) months. For the control of
access rights to the E&EnMS documents on the company server and avoid unauthorized
editing of the original documents, it shall be ensured that only the EPT Technical
Assistant is able to change documents on the server. All other personnel shall be able to
read and print the documents only.

5 REFERENCES

 ISO-14001:2004 – Clause 4.4.5 – Control of Documents

 ISO-50001:2011 – Clause [Link] – Control of Documents

6 APPENDICES

 Master List of Documents (ADMA-E&EnMS-P-04.5-F001)

Issue Date: November-2014 Page 6 of 7

Control of Documents Procedure ADMA-E&EnMS-P-04.5 (Rev.6)

APPENDIX A – MASTER LIST OF DOCUMENTS

Issue Date: November-2014 Page 7 of 7

HSE POLICIES & MS

P&MS-100’s (HSE-113) S
ADMA-E&EnMS-P-04.6 (Rev.6) November-2014

Operational Control Procedure

Page 1 of 7

Operational Control Procedure ADMA-E&EnMS-P-04.6 (Rev.6)

TABLE OF CONTENTS

Issue Date: November-2014 Page 2 of 7

Operational Control Procedure ADMA-E&EnMS-P-04.6 (Rev.6)

1 INTRODUCTION

This document presents the requirements for developing Standard Operating

Procedures (SOPs) for the routine and non-routine activities associated with ADMA-
OPCO and contractors’ activities that could result in significant environmental impacts
or significant energy use. This document outlines the procedures adopted for
identification, development and update of the identified SOPs as well as their effective
and appropriate implementation.

2 SCOPE

This procedure applies to all ADMA-OPCO and contractors’ activities that could be
associated with significant environmental impacts or significant energy use.

3 ROLES and RESPONSIBILITIES

3.1 Senior Vice President TSS

The Senior Vice President TSS shall review and approve this procedure.

3.2 Vice President HSE&Q

The Vice President HSE&Q shall review and endorse this procedure.

3.3 Manager Occupational Health and Environment (MOH&E)

The Manager Occupational Health and Environment (MOH&E) shall review and endorse
this procedure.

3.4 Site Management

The Site Management shall ensure that adequate resources are available onsite for
effective implementation of the activity specific SOPs.

3.5 Environment Protection Team Leader (EPTL)

The Environment Protection Team Leader (EPTL) should provide technical support to
the Environment Protection Team (EPT) in the identification and development of the
activity specific SOPs.

3.6 Environment Protection Team (EPT)

The EPT, in consultation with the EPTL, site HSE Section Leaders and EnMT members
shall identify the required SOPs. The EPT shall also develop a standard template for
SOPs and shall provide the template to the sites. The EPT shall coordinate with the
sites for completion of the SOP development in a timely manner.

3.7 Site HSE Section Leaders

The Site HSE Section Leaders shall forward the standard SOP template to the relevant
disciplines onsite, who will be responsible for the development of the SOPs, and
coordinate the development of the identified SOPs.
Issue Date: November-2014 Page 3 of 7

Operational Control Procedure ADMA-E&EnMS-P-04.6 (Rev.6)

3.8 Site Environmental Engineer/ EMS Representatives/ EnMT Members

The Site Environment Engineers/ EMS Representatives/ EnMT members shall supervise
the appropriate implementation of the activity specific SOPs. They shall conduct
regular workplace inspections and toolbox talk meetings to ensure that activities that
could pose significant environmental impacts or entail significant energy use are
handled in accordance with the relevant SOP.

4 PROCEDURE

4.1 Identification of Operational Control Procedures

The EPT, in close coordination with the EPTL, the Site HSE Section Leaders and the
EnMT shall identify the activities that could be associated with significant
environmental aspects or significant energy use based on the review of the
Environmental Aspects Register and the Energy Review.

As the Environment and Energy Management System (E&EnMS) is a live document,

such activities may also be identified through lesson learnt from a near miss or
incident occurrence, emergency preparedness and response exercises, findings of
internal and external audits, modifications to or addition of equipment or plant, new
projects, etc. Each identified activity shall have a specific SOP.

4.2 Development of Operational Control Procedures

The EPT shall prepare a register of SOPs for each site. The EPT shall develop a
standard SOP template and distribute it to the Site HSE Section Leaders. The HSE
Section Leaders shall forward the template to the relevant disciplines on sites, who will
be responsible for development of the identified SOPs, and coordinate with them and
provide technical support, if required, during the development of SOPs. The developed
SOPs shall be submitted to the EPTL, EPTand EnMT for review and approval. Finally,
the SOP shall be authorized for implementation by the Vice President HSE&Q.

4.3 Implementation of Operational Control Procedures

The overall responsibility of implementing the activity specific SOP lies with the
personnel who undertake the activity. The Site Environmental Engineers/ EMS
Representatives/ EnMT members shall however maintain close coordination with these
personnel to ensure that they are competent and conducting their duties in accordance
with the SOP.

The Site Environmental Engineers/ EMS Representatives/ EnMT members shall deliver
awareness trainings to the relevant people as to solidify their knowledge on the
activity. In addition, the Site Environment Engineers/ EMS Representatives/ EnMT
members shall conduct regular inspections to investigate the appropriate
implementation of the SOP. The Site Environment Engineers/ EMS Representatives /
EnMT members are responsible for conducting toolbox talk meetings on regular basis
and records shall be maintained on sites.

Issue Date: November-2014 Page 4 of 7

Operational Control Procedure ADMA-E&EnMS-P-04.6 (Rev.6)

4.4 Record Keeping

To the extent possible, the SOPs shall be maintained as soft copies. The SOPs shall be
printed only as required. Records of toolbox talk meetings and workplace inspections
shall be kept on sites and made available for internal and external auditors.

5 REFERENCES

 ISO-14001:2004 – Clause 4.4.6 – Operational Control

 ISO-50001:2011 – Clause 4.5.5 – Operational control

6 APPENDICES

 ADMA-E&EnMS-P-04.6-F001 – Standard Operating Procedure (SOP) Template

 ADMA-E&EnMS-P-04.6-F002 – Standard Operating Procedure (SOP) Register

Issue Date: November-2014 Page 5 of 7

Operational Control Procedure ADMA-E&EnMS-P-04.6 (Rev.6)

APPENDIX A – STANDARD OPERATING PROCEDURES (SOPs) TEMPLATE

Issue Date: November-2014 Page 6 of 7

Operational Control Procedure ADMA-E&EnMS-P-04.6 (Rev.6)

APPENDIX B – STANDARD OPERATING PROCEDURES (SOPs) REGISTER

Issue Date: November-2014 Page 7 of 7

HSE POLICIES & MS

P&MS-100’s (HSE-113) S
ADMA-E&EnMS-P-04.7 (Rev.6) November-2014

Emergency Preparedness and Response Procedure

Page 1 of 9

Emergency Preparedness and Response Procedure ADMA-E&EnMS-P-04.7 (Rev.6)

TABLE OF CONTENTS

1 INTRODUCTION ................................................................................................................................................................ 3
2 SCOPE ..................................................................................................................................................................................... 3
3 ROLES AND RESPONSIBILITIES ............................................................................................................................. 3
3.1 SENIOR VICE PRESIDENT TSS ....................................................................................................................................... 3
3.2 VICE PRESIDENT HSEQ .................................................................................................................................................. 3
3.3 MANAGER OCCUPATIONAL HEALTH AND ENVIRONMENT (MOH&E) ........................................................................... 3
3.4 SITE MANAGERS ............................................................................................................................................................... 3
3.5 ENVIRONMENT PROTECTION TEAM LEADER (EPTL) ..................................................................................................... 3
3.6 ENVIRONMENT PROTECTION TEAM (EPT) ..................................................................................................................... 3
3.7 INCIDENT COMMAND SYSTEM (ICS) COORDINATOR ................................................................................................... 3
3.8 TACTICAL RESPONSE TEAM (TRT) ................................................................................................................................. 4
4 PROCEDURE ........................................................................................................................................................................ 4
4.1 IDENTIFICATION OF EMERGENCY SCENARIOS ............................................................................................................... 4
4.2 EMERGENCY CLASSIFICATION ......................................................................................................................................... 4
4.3 EMERGENCY NOTIFICATION ............................................................................................................................................. 5
4.3.1 Internal Notification .......................................................................................................................................... 5
4.3.2 External Notification .......................................................................................................................................... 5
4.4 EMERGENCY RESPONSE PLAN (ERP) AND EMERGENCY MANAGEMENT ....................................................................... 5
4.5 EMERGENCY CONTROL CENTER (ECC) .......................................................................................................................... 5
4.6 POST EMERGENCY ACTIVITIES ........................................................................................................................................ 5
4.7 EMERGENCY DRILLS ......................................................................................................................................................... 5
4.8 TRAINING .......................................................................................................................................................................... 6
4.9 AUDIT AND REVIEW ......................................................................................................................................................... 6
APPENDIX A – INTERNAL NOTIFICATION LIST ..................................................................................................... 7
APPENDIX B – EXTERNAL NOTIFICATION LIST ..................................................................................................... 8
APPENDIX C – EMERGENCY RESPONSE PLAN ......................................................................................................... 9

Issue Date: November-2014 Page 2 of 9

Emergency Preparedness and Response Procedure ADMA-E&EnMS-P-04.7 (Rev.6)

1 INTRODUCTION

This document presents the adopted methodology for identification of potential

emergency scenarios, emergency classification and notification, post emergency
activities, emergency drills, training, etc.

2 SCOPE

This procedure applies to all activities that could result in an emergency situation. This
procedure is also applicable to the key personnel involved in handling and management
of an emergency situation.

3 ROLES AND RESPONSIBILITIES

3.1 Senior Vice President TSS

The Senior Vice President TSS shall ensure that all necessary resources for appropriate
implementation of this procedure are available on each site and the Headquarters (HQ)
and approve this procedure.

3.2 Vice President HSEQ

The Vice President HSE&Q shall review and authorize this procedure.

3.3 Manager Occupational Health and Environment (MOH&E)

The Manager Occupational Health and Environment (MOH&E) shall review and endorse
this procedure.

3.4 Site Managers

The Site Managers, in consultation with the HSE Section Leaders and the Emergency
Response Team (ERT) shall identify the required resources to prevent occurrence of the
identified emergency scenarios as well as to effectively and timely combat an emergency
situation in case of occurrence.

3.5 Environment Protection Team Leader (EPTL)

The Environment Protection Team Leader (EPTL) should assist the Environment
Protection Team (EPT) and relevant site personnel in identification of potential
emergency scenarios.

3.6 Environment Protection Team (EPT)

The Environment Protection Team (EPT) should assist and provide technical support to
the Emergency Response Team (ERT) specifically the Incident Command System (ICS)
Coordinator in preparation of facility specific Emergency Response Plan (ERP).

3.7 Incident Command System (ICS) Coordinator

The Incident Command System (ICS) in consultation with all relevant personnel shall
identify the potential emergency scenarios that could result in significant environmental
Issue Date: November-2014 Page 3 of 9

Emergency Preparedness and Response Procedure ADMA-E&EnMS-P-04.7 (Rev.6)

impacts and shall develop an Emergency Response Plan (ERP) for each identified
scenario.

3.8 Tactical Response Team (TRT)

The Tactical Response Team (TRT) shall be responsible for responding to an emergency
scene and taking all necessary actions to combat the emergency. The TRT shall be
comprised of properly qualified and trained personnel.

4 PROCEDURE

4.1 Identification of Emergency Scenarios

The EPT and the ICS Coordinator in consultation with the HSE Section Leaders and other
relevant personnel shall identify the potential emergency scenarios that could result in
significant environmental impacts. The emergency scenario identification shall be based
on review of the facility specific environmental aspects/ impacts register. The identified
emergency scenarios shall be listed in the Environmental Emergency Scenarios Register
for each site.

4.2 Emergency Classification

Each identified scenario shall be classified based on the magnitude of the anticipated
impacts as well as the available resources to combat the emergency occurrence. The
guidelines for emergency classification are presented below:

CATEGORY DEFINITION
Tier I Company defined response organization involving the activation of the ADMA-
OPCO’s Tactical Response Team(s) (TRTs) and their resources to respond to and
resolve the incident. This can also be inclusive of the company’s Incident
Management Team (IMT) and Emergency Response Centre Team (ERCT) so long
as the resources assigned to respond are not from Mutual Aid partners and/or
outside entities resources.

Tier II Company defined response organization involving the activation of the

company’s Tactical Response Teams (TRTs), an Incident Management Team
(IMT), Emergency Response Centre Team (ERCT), and resources from Mutual
Aid partners or UAE response contractors to respond to and resolve the incident.

Tier III Company, Corporate, and Regulatory Agency defined response organization
involving the activation of the company’s Tactical Response Teams (TRTs), an
Incident Management Team (IMT), Emergency Response Centre Team (ERCT),
Crisis Management Team (CMT), Corporate Emergency Support Team (CEST),
and Corporate Crisis Team (CCT). The response is supported with resources
from Mutual Aid partners, UAE response contractors, and international response
resources to meet the extended or specialized resource requirements associated
with the incident

Issue Date: November-2014 Page 4 of 9

Emergency Preparedness and Response Procedure ADMA-E&EnMS-P-04.7 (Rev.6)

4.3 Emergency Notification

4.3.1 Internal Notification

The ICS Coordinator shall prepare an internal contact list consisting of the name,
designation and direct phone number of the key personnel from the TRT. The internal
contact list shall be made available to all employees.

4.3.2 External Notification

The ICS Coordinator shall prepare a list of Emergency Response Agencies in Abu Dhabi
consisting of, but not limited to, mutual aid partners, UAE emergency response
contractors, and international response resources. The external contact list shall be
made available to all employees.

4.4 Emergency Response Plan (ERP) and Emergency Management

The ICS Coordinator, in consultation with personnel from various disciplines, shall be
responsible for developing a robust Emergency Response Plan (ERP) for each identified
scenario. The ERP shall consist of preventive control measures to prevent occurrence of
an emergency situation. The ERP shall also consist of a practical and logical sequence of
activities that should be undertaken by specialized personnel in order to combat an
emergency situation in a timely and effective manner. Separate ERPs shall be developed
for each site and the Headquarters (HQ).

4.5 Emergency Control Center (ECC)

The Senior Management shall dedicate an Emergency Control Center (ECC) to be used as
the main emergency control and coordination point by the Tactical Response Team (TRT)
in an emergency situation. The ECC shall be equipped with necessary communication
tools, i.e. telephone, fax, radio, computers, etc. The ECC shall also consist of the facility
specific Emergency Response Plan (ERP), evacuation routes, etc.

4.6 Post Emergency Activities

After an emergency situation is over, a detailed incident investigation shall be initiated.

Based on the findings of the investigation, a control measure implementation plan shall
be formulated. The incident investigation report shall be submitted to the management
and relevant regulatory authorities (i.e. ADNOC) and all company personnel. Lessons
learnt from an incident and corrective actions shall be communicated to all company
personnel.

4.7 Emergency Drills

The ICS Coordinator shall prepare an annual emergency drill schedule to test the
emergency response plans and procedures in terms of effectiveness and employees
awareness. The emergency drills shall be conducted at least on quarterly basis. All drills
shall be documented and recorded. Actions or recommendations that could arise from
emergency drills shall be recorded and their status shall be updated.

Issue Date: November-2014 Page 5 of 9

Emergency Preparedness and Response Procedure ADMA-E&EnMS-P-04.7 (Rev.6)

4.8 Training

The ICS Coordinator shall develop an annual training program to enhance the
competency of the personnel in terms of responding to the different levels of
emergencies. The training program shall be prepared based on a training need analysis
and shall include refresher training at regular intervals. These trainings shall be
approved by International Maritime Organization (IMO) or other international
organizations. In addition, the ICS Coordinator shall consider retraining the personnel in
case the procedures have changed or after an emergency occurrence.

4.9 Audit and Review

This procedure shall be audited at least once a year through internal and external
auditors as part of the annual audit scheme. This procedure shall be reviewed and
updated, if necessary, twice per year or as necessary such as after an emergency
occurrence and after each emergency drill, to identify the weaknesses and necessary
improvements.

Issue Date: November-2014 Page 6 of 9

Emergency Preparedness and Response Procedure ADMA-E&EnMS-P-04.7 (Rev.6)

APPENDIX A – INTERNAL NOTIFICATION LIST

Issue Date: November-2014 Page 7 of 9

Emergency Preparedness and Response Procedure ADMA-E&EnMS-P-04.7 (Rev.6)

APPENDIX B – EXTERNAL NOTIFICATION LIST

Issue Date: November-2014 Page 8 of 9

Emergency Preparedness and Response Procedure ADMA-E&EnMS-P-04.7 (Rev.6)

APPENDIX C – EMERGENCY RESPONSE PLAN

Issue Date: November-2014 Page 9 of 9

HSE POLICIES & MS

P&MS-100’s (HSE-113) S
ADMA-E&EnMS-P-05.1 (Rev.6) November -2014

Monitoring and Measurement Procedure

Page 1 of 4

Monitoring and Measurement Procedure ADMA-E&EnMS-P-05.1 (Rev.6)

TABLE OF CONTENTS

Issue Date: November-2014 Page 2 of 4

Monitoring and Measurement Procedure ADMA-E&EnMS-P-05.1 (Rev.6)

1 INTRODUCTION

This document outlines the procedures used for monitoring, measurement, and
calibration of monitoring and measurement equipment within ADMA-OPCO
Environmental and Energy Management System (E&EnMS). ADMA-OPCO identifies
monitoring and measurement requirements for the operations and activities that can
have either a significant impact on compliance with environmental and energy
requirements, a significant impact on the environment in which it operates or significant
energy use.

2 SCOPE

This procedure applies to all significant environmental aspects, significant energy use
and environmental and energy programs established by ADMA-OPCO.

3 ROLES AND RESPONSIBILITIES

3.1 Senior Vice President TSS

The Senior Vice President TSS shall review and approve this procedure.

3.2 Vice President HSE&Q

The Vice President HSE&Q shall review and endorse this procedure and ensure that the
procedure is appropriately implemented through regular follow up with the Environment
Protection Team (EPT).

3.3 Manager Occupational Health and Environment (MOH&E)

The Manager Occupational Health and Environment (MOH&E) shall review and endorse
this procedure.

3.4 Environment Protection Team Leader (EPTL)

The Environmental Protection Team Leader (EPTL) shall coordinate with the Environment
Protection Team (EPT) and the Energy Management Team (EnMT) to define monitoring
requirements and evaluation of compliance, and has the overall responsibility for
ensuring that the requirements of this procedure are implemented.

3.5 Site Vice Presidents or Managers/ HSE Section Leaders / Energy

Management Team (EnMT) Members

The Site Vice Presidents or Managers/ HSE Section Leaders / EnMT members shall
ensure that the operational control procedures / instructions/ monitoring plan relevant to
their activities are followed by their staff, that all monitoring requirements are
implemented properly, and that all non-conformities are reported to the EPTL. The HSE
Section Leaders / EnMT members shall ensure that all equipment used for environmental
and energy monitoring and measurements are kept in good condition and are calibrated
as per the frequency and standards in accordance with the manufacturer’s specifications.

Issue Date: November-2014 Page 3 of 4

Monitoring and Measurement Procedure ADMA-E&EnMS-P-05.1 (Rev.6)

3.6 Environment Protection Team (EPT)

The EPT in consultation with the EnMT shall develop an Environmental and Energy
Monitoring Plan to be implemented by the sites. The EPT, in consultation with the EPTL
and the EnMT, shall obtain the monitoring results from the sites and evaluate their
compliance against the applicable laws, regulations and standards.

4 PROCEDURE

4.1 Monitoring, Measurement and Reporting

The EPT, in consultation with the EPTL and the EnMT, shall develop an Environment and
Energy Monitoring Plan based on the environmental and energy objectives and targets
defined by the Senior Management as well as requirements stipulated in the applicable
local and international environmental laws, regulations and standards. The Environment
and Energy Monitoring Plan should include monitoring of significant energy uses and its
relevant variables and other outputs of the energy review. These include EnPIs, the
effectiveness of the action plans in achieving energy objectives and targets, and
evaluation of actual versus expected energy consumptions
The Environment and Energy Monitoring Plan shall be provided to the sites for
implementation. The Site Vice Presidents or Managers, HSE Section Leaders, Site
Environmental Engineer and EnMT members shall ensure that all parameters specified in
the Environment and Energy Monitoring Plan are appropriately monitored, measured and
records are kept. Copy of monitoring and measurement records shall be submitted to the
EPT for reference.
Based on the data received from the sites, the EPT shall evaluate the compliance with
the applicable environmental requirements and compile environmental and energy
performance data on a monthly and quarterly basis. The environmental and energy
performance data shall also take into account the contractors’ performance.

4.2 Monitoring and Measuring Equipment

The Site Environment Engineer/ HSE Section Leaders/ EnMT members shall ensure that
all equipment used for environmental and energy monitoring and measurements are
kept in good condition and are calibrated at the intervals and standards in accordance
with the manufacturer’s specifications. Calibration certificates shall be kept on site and a
copy of the certificates shall be provided to EPT for records.

5 REFERENCES

 ISO-14001:2004 – Clause 4.5.1 – Monitoring and Measurement

 ISO-50001:2011 – Clause 4.6.1 – Monitoring, measurement and analysis
 HSE – 335 – Environment Monitoring Plan.

6 APPENDICES

 None

Issue Date: November-2014 Page 4 of 4

HSE POLICIES & MS

P&MS-100’s (HSE-113) S
ADMA-E&EnMS-P-05.2 (Rev.6) November-2014

Evaluation of Compliance Procedure

Page 1 of 5

Evaluation of Compliance Procedure ADMA-E&EnMS-P-05.2 (Rev.6)

TABLE OF CONTENTS

Issue Date: November-2014 Page 2 of 5

Evaluation of Compliance Procedure ADMA-E&EnMS-P-05.2 (Rev.6)

1 INTRODUCTION
The purpose of this procedure is to present the process of periodically evaluating
compliance with relevant environmental legislation, regulations, and other
environmental requirements in accordance with the ISO-14001:2004, 4.5.2 and
ISO-50001:2011 4.6.2.
2 SCOPE
This procedure is applicable to all ADMA-OPCO activities.
3 ROLES AND RESPONSIBILITIES
3.1 Senior Vice President TSS
The Senior Vice President TSS shall review and approve this procedure.
3.2 Vice President HSE&Q
The Vice President HSE&Q shall review and endorse this procedure.
3.3 Manager Occupational Health and Environment (MOH&E)
The Manager Occupational Health and Environment (MOH&E) shall review and
endorse this procedure.
3.4 Environment Protection Team Leader (EPTL)
The Environment Protection Team Leader (EPTL) should provide technical
support to the Environment Protection Team (EPT) in evaluating of ADMA-OPCO
compliance with applicable local and international laws, regulations, codes and
standards related to environment and energy.
3.5 Environment Protection Team (EPT)
The EPT, in collaboration with the Legal and Insurance Division (LID) shall
compile a register of environmental laws and regulations, and those related to
energy efficiency or use, that are applicable to ADMA-OPCO operations. The EPT
shall evaluate the compliance of ADMA-OPCO with the applicable laws and
regulations on annual basis.
4 PROCEDURE
4.1 Identification of Legal and Other Requirements
The EPT in cooperation with the LID shall identify the environmental laws,
regulations, codes and standards, including those related to energy efficiency or
use, that are applicable to ADMA-OPCO operations. The EPT shall compile a
register of these laws, regulations, codes and standards for tracking and
reference purpose. The EPTL should also determine how these requirements
apply to the environmental aspects identified in the Environmental Aspects
Register and the Significant Energy Use Register and determine the monitoring
requirements.
4.2 Environmental and Energy Performance Monitoring and Reporting
The EPTL in consultation with the EnMT shall communicate to the divisions and
sites the required environmental and energy data to be collected along with the
Issue Date: November-2014 Page 3 of 5

Evaluation of Compliance Procedure ADMA-E&EnMS-P-05.2 (Rev.6)

applicable regulation to each data. Monitoring frequency and reporting shall be

conducted in accordance with the Environment and Energy Monitoring Plan.
ADMA-OPCO Site Managers or Vice Presidents and HSE Section Leaders / Energy
Management Team (EnMT) members shall ensure implementation of the
Environment and Energy Monitoring Plan and reporting as per the defined
frequency. The Site Environmental Engineer shall report the monitoring data to
EPT.
4.3 Evaluation of Compliance
The EPTL and the EPT shall review the collected environmental and energy data
and evaluate their compliance with the relevant laws, regulations, codes and
standards on annual basis. Other methods used for evaluation of compliance
may consist of, but not limited to, internal and external audits, management
review meetings, site/ workplace inspections, previous corrective action reports
as well as regulatory compliance evaluations conducted in the previous years.

Where the collected environmental and energy performance data does not meet
the requirements, a detailed root cause analysis shall be conducted by the
relevant Site Manager or Vice President and HSE Section Leader or EnMT
member. Based on the findings of the root cause analysis, corrective actions
shall be formulated by the Site Manager or Vice President and HSE Section
Leader or EnMT member. The HSE Section Leader / EnMT member shall ensure
appropriate implementation of the corrective actions and shall report the findings
to the EPTL.
4.4 Communication of Findings
The EPTL should forward the findings of the evaluation compliance to the Site
Managers or Vice President, HSE Section Leaders and other relevant personnel
such as VPHSE&Q, MOH&E, EnMT, etc. In case of non-compliance with the
stipulated laws, regulations and standards, the Site Managers or Vice President
and HSE Section Leaders or EnMT members shall conduct root cause analysis to
find out the main reason of the non-compliance. In addition, they shall provide
an action plan to resolve the issue in the form of ‘Corrective Action Plan’. Where
necessary, the evaluation results shall be submitted to the local regulatory
bodies such as ADNOC, etc.
4.5 Record Keeping
Records of evaluation of compliance shall be kept by the EPT as well as the sites
and divisions.
5 REFERENCES
 ISO-14001:2004 – Clause 4.5.2 – Evaluation of Compliance
 ISO-50001:2011 – Clause 4.6.2 – Evaluation of compliance with
legal requirements and other requirements
6 APPENDICES
 ADMA-E&EnMS-P-05.2-F001 – Evaluation of Compliance Matrix

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Evaluation of Compliance Procedure ADMA-E&EnMS-P-05.2 (Rev.6)

APPENDIX A – EVALUATION OF COMPLIANCE MATRIX

Issue Date: November-2014 Page 5 of 5

HSE POLICIES & MS

P&MS-100’s (HSE-113) S
ADMA-E&EnMS-P-05.3 (Rev.6) November-2014

Non-Conformity, Preventive and Corrective Action

Procedure

Page 1 of 5

Non-Conformity, Preventive and Corrective Action Procedure ADMA-E&EnMS-P-05.3 (Rev.6)

TABLE OF CONTENTS

Issue Date: November-2014 Page 2 of 5

Non-Conformity, Preventive and Corrective Action Procedure ADMA-E&EnMS-P-05.3 (Rev.6)

1 INTRODUCTION

This procedure provides a systematic approach for the identification of potential and
actual non-conformities, investigation of root causes of the identified non-conformities
and provision of adequate preventive/ corrective actions to prevent their recurrence.
This procedure also provides for planning and implementing the recommended measures
as well as verification and communication requirements.

2 SCOPE

This procedure applies to all non-conformities related to the company E&EnMS including
their contractors.

3 ROLES AND RESPONSIBILITIES

3.1 Senior Vice President TSS

The Senior Vice President TSS shall conduct final review and subsequently approve this
procedure.

3.2 Vice President HSEQ

The primary responsibility of the Vice President HSE&Q is to allocate adequate resources
for appropriate and effective implementation of this procedure. In addition, the Vice
President HSE&Q shall conduct review and endorse this procedure.

3.3 Manager Occupational Health and Environment (MOH&E)

The Manager Occupational Health and Environment (MOH&E) shall review and endorse
this procedure.

3.4 Environment Protection Team Leader (EPTL)

The Environment Protection Team Leader (EPTL) shall support the divisions and sites in
the identification of potential and actual non-conformities, conducting root cause analysis
and formulating preventive/ corrective action plans as to prevent recurrence of the non-
conformities.

3.5 Environment Protection Team (EPT)

The Environment Protection Team (EPT) shall also support the divisions and sites in the
identification of potential and actual non-conformities, conducting root cause analysis
and formulating preventive/ corrective action plans.

3.6 Site/ Division Managers or Vice Presidents/ HSE Section Leaders /

Energy Management Team (EnMT) Members

The Site/ Division Managers/ Vice Presidents and HSE Section Leaders / EnMT members
shall take all necessary precautions to prevent occurrence of a potential non-conformity.
In the case of an actual non-conformity, the Site/ Division Managers/ Vice Presidents
and HSE Section Leaders / EnMT members shall conduct root cause analysis to identify
the main reasons for the non-conformity, formulate and implement a corrective action

Issue Date: November-2014 Page 3 of 5

Non-Conformity, Preventive and Corrective Action Procedure ADMA-E&EnMS-P-05.3 (Rev.6)

plan as to prevent recurrence of the non-conformity. Findings of the root cause analysis
and the corrective action plan shall be submitted to the EPTL for review and approval.

4 PROCEDURE

4.1 Identification of Potential Non-Conformities

The Site/ Division Managers/ Vice Presidents and HSE Section Leaders, in consultation
with the EPTL, EPT and EnMT, shall review the Environmental Aspects Register and
Significant Energy Use Register to identify the potential shortfalls/ non-conformities that
might occur as a result of company activities. The potential non-conformities may be
associated with the activities that could result in significant environmental impacts or
significant energy use.

4.2 Identification of Actual Non-Conformities

Actual non-conformities may be identified through the following processes:

 Outcome of E&EnMS Monitoring and Measurements, including deviations from
expected energy performance
 Internal/ external audits and inspections (Third Party and ADNOC);
 Incidents/ near misses;
 Internal and external complaints;
 Management Review;
 Energy review; and
 Others.

4.3 Root Cause Analysis

The main purpose of the root cause analysis study is to determine the main factors that
might have led to the non-conformity. The Site/ Division Managers/ Vice Presidents and
HSE Section Leaders or EnMT members shall conduct root cause analysis for the
identified potential and actual non-conformities. Where needed, the EPTL, the EPT and
the EnMT should provide technical assistance during this process. While conducting root
cause analysis, the Site/ Division Managers/ Vice Presidents and HSE Section
Leaders/EnMT members might need to consult with personnel at all levels. All personnel
shall be responsible for assisting them in completion of the root cause analysis.

4.4 Preventive Actions

Up on identification of the potential non-conformities as well as the potential root cause,

the Site/ Division Managers/ Vice Presidents and HSE Section Leaders/EnMT members
shall recommend effective preventive actions to avoid their recurrences.

4.5 Corrective Actions

The Site/ Division Managers/ Vice Presidents shall recommend appropriate corrective
actions upon actual non-conformity occurrence and identification of root causes. The
proposed corrective actions shall be appropriate to the magnitude of the encountered
problems and the associated environmental impacts.

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Non-Conformity, Preventive and Corrective Action Procedure ADMA-E&EnMS-P-05.3 (Rev.6)

4.6 Preventive/ Corrective Action Implementation Plan

The identified non-conformities shall be communicated to the concerned personnel/

parties The concerned Site/ Division Manager/ Vice Presidents and the HSE Section
Leader/EnMT member shall accordingly prepare a ‘Preventive/ Corrective Action
Implementation Plan’ and submit to the EPTL or MOH&E for review and evaluation.
As for the implementation, the relevant Site/ Division Manager/ Vice Presidents or the
HSE Section Leader/EnMT member shall assign competent personnel for implementing
the required actions. The appointed personnel shall regularly update the Site/ Division
Manager/ Vice Presidents or the HSE Section Leader/EnMT member on the status of the
implementation. If the appointed personnel face some difficulties/ problems in
implementation, he shall directly communicate the problem to the Site/ Division
Manager/ Vice Presidents or the HSE Section Leader / EnMR for further action/
resolution.

4.7 Verification

Upon completion of implementation, as required, the EPT or Site EMS

Representative/EnMT member shall conduct workplace inspection for verification
purposes. Upon satisfaction of the verifier, the non-conformity shall be closed
accordingly.

4.8 Record Keeping

Records of the implementation plan shall be kept by the Site EMS Representatives /
EnMT member and shall be made available to the internal and external auditors.

5 REFERENCES

 ISO-14001:2004 – Clause 4.5.3 – Non-Conformity, Corrective Action and

Preventive Action
 ISO-50001:2011 – Clause 4.6.4 – Nonconformities, correction, corrective action
and preventative action

6 APPENDICES

 None

Issue Date: November-2014 Page 5 of 5

HSE POLICIES & MS

P&MS-100’s (HSE-113) S
ADMA-E&EnMS-P-05.4 (Rev.6) November-2014

Control of Records Procedure

Page 1 of 5

Control of Records Procedure ADMA-E&EnMS-P-05.4 (Rev.6)

TABLE OF CONTENTS

Issue Date: November-2014 Page 2 of 5

Control of Records Procedure ADMA-E&EnMS-P-05.4 (Rev.6)

1 INTRODUCTION

This procedure defines the requirements for identification, storage and disposition of
Environment and Energy Management System (E&EnMS) related records. This procedure
also addresses the issues related to access to records and defines the retention period of
each E&EnMS record.

2 SCOPE

This procedure is applicable to all records used to demonstrate conformance to ISO-

14001:2004 and ISO-50001:2011 requirements and the effective operation of the
E&EnMS.

3 ROLES AND RESPONSIBILITIES

3.1 Senior Vice President TSS

The Senior Vice President TSS shall review and approve this procedure.

3.2 Vice President HSE&Q

The Vice President HSE&Q shall allocate adequate resources for successful
implementation of this procedure. The VP shall also review and endorse this procedure.

3.3 Manager Occupational Health and Environment (MOH&E)

The Manager Occupational Health and Environment (MOH&E), in consultation with the VP
HSE&Q and the Environment Protection Team Leader (EPTL), should ensure that all
resources for successful implementation of this procedure are in place.

3.4 Environment Protection Team Leader (EPTL)

The Environment Protection Team Leader (EPTL) shall ensure that this procedure is
appropriately implemented.

3.5 Environment Protection Team (EPT)

The Environment Protection Team (EPT) is responsible for maintaining E&EnMS records
in good condition; define their retention periods and dispose them in an appropriate
manner.

3.6 Site Environment Management System (EMS) Representatives / Energy

Management Team (EnMT) Members

The Site EMS Representatives / EnMT members are responsible for implementation of
this procedure on their sites. The EMS Representatives / EnMT members shall also
maintain appropriate filing system for the E&EnMS related records.

4 PROCEDURE

Records serve the purpose of evidence that the company specific E&EnMS is
implemented and it also provides data for taking corrective and preventive actions.
Issue Date: November-2014 Page 3 of 5

Control of Records Procedure ADMA-E&EnMS-P-05.4 (Rev.6)

4.1 Identification

All records shall be appropriately labeled by a descriptive title to clearly identify the
record. The records shall be clear, understandable and written in English language.

4.2 Access to Records

All personnel shall have the right to access the E&EnMS records as requested. Prior
approval shall be obtained from the EPTL, MOH&E and the Vice President HSE&Q for
submission of E&EnMS records to the external parties.

4.3 Record Retention

During the implementation period of this E&EnMS, retention period of each record shall
be identified and registered in the Master List of Records. The record retention period
shall be communicated to all Site Environmental Engineers/ EMS Representatives and
EnMT members for implementation. After the retention period, the records shall be
archived and sent to Mussafah Base for storage at least for one year. The records those
need to be disposed shall be identified by the EPT and shall be disposed in a safe
manner.

During the retention and storage period, all records shall be protected from damages,
loss and deterioration due to environmental conditions and/ or any other factor.

4.4 Disposition

At the beginning of each year, the EPT shall thoroughly review the Master List of Records
and determine if the records have exceeded the retention period. The records exceed the
retention and storage period shall be disposed by the EPT in an appropriate manner.

5 REFERENCES

 ISO-14001:2004 – Clause 4.5.4 – Control of Records

 ISO-50001:2011 – Clause 4.6.5 – Control of Records

6 APPENDICES

 ADMA-E&EnMS-P-05.4-F001 - Master List of Records

Issue Date: November-2014 Page 4 of 5

Control of Records Procedure ADMA-E&EnMS-P-05.4 (Rev.6)

APPENDIX A – MASTER LIST OF RECORDS

Issue Date: November-2014 Page 5 of 5

HSE POLICIES & MS

P&MS-100’s (HSE-113) S
ADMA-E&EnMS-P-05.5 (Rev.6) November-2014

Internal Audit Procedure

Page 1 of 9

Internal Audit Procedure ADMA-E&EnMS-P-05.5 (Rev.6)

TABLE OF CONTENTS

Issue Date: November-2014 Page 2 of 9

Internal Audit Procedure ADMA-E&EnMS-P-05.5 (Rev.6)

1 INTRODUCTION

This procedure details the adopted approach for conducting internal audits in order to
verify the implementation status and ensuring compliance of the company Environment
and Energy Management System (E&EnMS) with ISO-14001:2004, and/or ISO-
50001:2011 and applicable legal and other requirements. If the audit is against the
ISO-50001:2011 standard then it should verify the actions taken to meet objective and
targets and improve the energy performance of the auditee.

2 SCOPE

This procedure applies to all internal audits in relation to the company ISO-14001:2004
and ISO-50001:2011.

3 ROLES AND RESPONSIBILITIES

3.1 Senior Vice President TSS

The Senior Vice President TSS shall review and approve this procedure.

3.2 Vice President HSE&Q

The Vice President HSE&Q shall allocate adequate resources for successful
implementation of this procedure. The VP shall also review and endorse this procedure.

3.3 Manager Occupational Health and Environment (MOH&E)

3.4 Environment Protection Team Leader (EPTL)

The Environment Protection Team Leader (EPTL) is responsible for preparation of the
Annual E&EnMS Audit Plan and verification of corrective actions in terms of
completeness. The EMS and the EnMS internal Audits could be carried out together or
separately. The EPTL shall also ensure that all resources for successful implementation of
this procedure are available.

3.5 Environment Protection Team (EPT)/ Internal Audit Team

The Internal Audit Team is typically drawn from the Environment Protection Team (EPT)
and the Energy Management Team (EnMT). The primary responsibility of the EPT is to
conduct the internal audits listed in the Annual E&EnMS Audit Plan and compile a joint
E&EnMS Audit Report (or separate EMS and EnMS audit reports) and submit it (them) to
all sites and divisions. The EPT shall also follow up with the sites and divisions until
closure of the findings.

In addition, if the audit recommendations require changes to any part of the E&EnMS,
the EPT shall update/ revise the relevant parts of the E&EnMS and communicate the
updated documents/ changes to the concerned personnel/ parties.

Issue Date: November-2014 Page 3 of 9

Internal Audit Procedure ADMA-E&EnMS-P-05.5 (Rev.6)

3.6 Site/ Division Vice Presidents/ HSE Section Leaders/ Energy

Management Team (EnMT) Members

The Site/ Division Vice Presidents and/ or HSE Section Leaders / EnMT members shall
appoint competent personnel to assist the E&EnMS Audit Team during the audit. The
HSE Section Leaders / EnMT members are responsible for formulating an effective
corrective action plan in case of non-conformity to the audit criteria. The HSE Section
Leaders / EnMT members shall ensure that the information provided to the audit team is
accurate.

4 PROCEDURE

4.1 Annual E&EnMS Audit Plan

The EPTL shall develop an ‘Annual E&EnMS Audit Plan’ consisting of the planned EMS and
EnMS internal audits schedule along with the date as well as audit team. The EMS and
the EnMS internal Audits could be carried out together or separately. The plan shall be
approved by the MOH&E and the VPHSE&Q. Finally, the plan shall be submitted to the
Internal Audit Division for further planning and record keeping.

4.2 Planning the Audit

The EPTL shall assign an adequately trained and qualified Audit Team Leader to conduct
internal audits and lead the audit team. The Team Leader shall have at least Lead
Auditor and/or Internal Audit certificates. The Audit Team Leader, in consultation with
the EPTL and the MOH&E, shall determine the audit team members. The audit team
members shall also have internal audit certificate as a minimum.

Upon forming the audit team, the Audit Team Leader shall contact and notify the
auditee. The notification shall include the audit agenda, time frame, visit plan, required
interviews, documents to be audited, etc. The Audit Team Leader shall also determine
the objective, scope and the audit criteria. The Audit Team Leader shall agree the audit
scope and objective with the auditee.

4.3 Notification

The Audit Team Leader shall prepare an ‘Audit Program’ containing the activities to be
undertaken and respective timeframe. The audit program shall be communicated to the
auditee at least one week in advance.

4.4 Audit Preparation

During the audit preparation, the Audit Team Leader shall assign responsibilities and
tasks to the team members for the conduct of the audit. The Team Leader shall prepare
a ‘Site E&EnMS Audit Checklist’ containing the audit criteria and compliance score. The
checklist shall be prepared based on the audit scope.

4.5 Conducting the Audit

The Audit Team Leader shall conduct an opening meeting with the relevant Division/ Site
Manager and other involved personnel. The Team Leader shall discuss the audit agenda
containing activities to be undertaken during the audit and required organizational
resources such as communication lines and allocation of guides during the audit. During
Issue Date: November-2014 Page 4 of 9

Internal Audit Procedure ADMA-E&EnMS-P-05.5 (Rev.6)

the meeting, the auditee shall appoint guides to assist the Audit Team and determine
their responsibilities (i.e. providing accurate information to the audit team, providing
access to the requested sites and documents, etc.).

The Audit Team Leader and Team Members shall review the relevant E&EnMS documents
and determine their adequacy against the audit criteria. In addition, they shall conduct
interviews with selected personnel. During the interview, notes shall be taken for
recording the findings. Also, walkthrough inspection to the activity areas should be
undertaken as deemed necessary by the team. The audit team shall communicate the
audit process and the findings to each other during the audit.

Upon completion of the audit, the Audit Team shall conduct a close out meeting with the
relevant Division/ Site Manager as well as the personnel involved in the audit to
communicate the audit findings; highlight the areas of concerns and outline the
corrective actions, as necessary.

4.6 Reporting

An official audit report shall be prepared by the Audit Team Leader within maximum five
(5) weeks after the audit. The audit report shall consist of the following main areas:

1. Audit date;
2. Audit Scope;
3. Auditors and audited sites;
4. Description of the findings;
5. ISO-14001:2004 or ISO-50001:2011 clause; (note that an audit that covers the
ISO 50001:2011 standard should include the verification of energy efficiency
actions and performance)
6. Category of findings (minor/ major NCN, observation, opportunity for
improvement, etc.),
7. Root cause analysis,
8. Corrective action,
9. Appointed responsible for corrective action,
10. Deadline for corrective action implementation;
11. Verification of completeness of the corrective actions; and
12. Status of the findings (open/ closed).

The Audit Team Leader shall fill in the areas from 1 to 6 and 9 to 12 and send the report
to the sites for completion. The Sites/ Divisions are responsible for conducting root cause
analysis and recommend effective corrective actions. The Sites/ Divisions are also
responsible for appointing qualified personnel to implement the corrective actions.

Where the proposed deadline cannot be met by the Sites/ Divisions, this shall be
communicated to the EPTL along with valid justification. The EPTL or MOH&E should
evaluate the reason for not meeting the deadline and advise a new deadline. If the
corrective action/s cannot be implemented in the allocated timeframe, a dispensation
permit shall be obtained from the relevant authorities (i.e. ADNOC).

5 REFERENCES

 ISO-14001:2004 – Clause 4.5.5 – Internal Audit of the EMS

 ISO-50001:2011 – Clause 4.6.3 – Internal audit of the EnMS

Issue Date: November-2014 Page 5 of 9

Internal Audit Procedure ADMA-E&EnMS-P-05.5 (Rev.6)

6 APPENDICES

 ADMA-E&EnMS-P-05.5-F001 – Site Internal Audit Checklist

 ADMA-E&EnMS-P-05.5-F002 – Internal Audit Program
 ADMA-E&EnMS-P-05.5-F003 – Internal Audit Report

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Internal Audit Procedure ADMA-E&EnMS-P-05.5 (Rev.6)

APPENDIX A – SITE INTERNAL AUDIT CHECKLIST

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Internal Audit Procedure ADMA-E&EnMS-P-05.5 (Rev.6)

APPENDIX B – INTERNAL AUDIT PROGRAM

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Internal Audit Procedure ADMA-E&EnMS-P-05.5 (Rev.6)

APPENDIX C – INTERNAL AUDIT REPORT

Issue Date: November-2014 Page 9 of 9

HSE POLICIES & MS

P&MS-100’s (HSE-113) S
ADMA-E&EnMS-P-06 (Rev.6) November-2014

Management Review Procedure

Page 1 of 6

Management Review Procedure ADMA-E&EnMS-P-06 (Rev.6)

TABLE OF CONTENTS

Issue Date: November-2014 Page 2 of 6

Management Review Procedure ADMA-E&EnMS-P-06 (Rev.6)

1 INTRODUCTION

The primary objective of this procedure is to describe the type, frequency and level of
management review required to evaluate the suitability and effectiveness of the
Environment and Energy Management System (E&EnMS) as well as ensuring its
continual improvement.

2 SCOPE

This procedure applies to all E&EnMS related documents including, but not limited to,
HSE Policy, Energy Policy, E&EnMS Manual, Procedures and Standard Operating
Procedures (SOPs) as required by ISO-14001:2004 and ISO-50001:2011.

3 ROLES AND RESPONSIBILITIES

3.1 Chief Executive Officer (CEO)

The Chief Executive Officer (CEO) should appoint a Management Review Committee for
periodical review of the Environment and Energy Management System (E&EnMS).

3.2 Management Review Committee

The Management Review Committee shall participate in the Management Review Meeting
as per the date and time defined in the meeting agenda and conduct review of E&EnMS
related documents as well as provide recommendations, as necessary.

3.3 Senior Vice President TSS

The Senior Vice President TSS shall attend the management review meeting and
highlight the areas to be reviewed by the committee. The Senior Vice President (TSS)
shall also review and approve this procedure.

3.4 Vice President HSE&Q

The Vice President HSE&Q shall attend the management review meeting and present the
environmental and energy management performance of the company for the past year
and highlight the areas to be reviewed by the committee. In the absence of the VP, the
Manager Occupational Health and Environment (MOH&E) shall appoint personnel from
the Environment Protection Team (EPT) / Energy Management Team (EnMT) members to
undertake the task.

3.5 Manager Occupational Health and Environment (MOH&E)

The Manager Occupational Health and Environment (MOH&E) shall be part of the
Management Review Committee and shall attend the meeting.

4 PROCEDURE

4.1 Establishing Management Review Committee

The CEO shall appoint a Management Review Committee to periodically review the
company E&EnMS. The primary responsibility of the committee is to evaluate the
Issue Date: November-2014 Page 3 of 6

Management Review Procedure ADMA-E&EnMS-P-06 (Rev.6)

compliance of the company E&EnMS to ISO-14001:2004 and ISO-50001:2011

requirements and determine its effectiveness and adequacy. The committee shall consist
of the senior management in addition to the Site/ Division Managers.

4.2 Management Review Frequency

The management review meeting shall be conducted on annual basis at a date defined
by the senior management. More specific management review meetings (activity, policy,
procedure, etc.) could be also be organized subsequent to major environmental incidents
and non-conformities identified as a result of internal/ external audits, etc.
The management review for Environment and for Energy could be organized together or
separately.

4.3 Meeting Agenda

The EPTL shall prepare a meeting agenda at least one month before the meeting and
submit it to the VP for approval who will submit the agenda in consultation with SVP-TSS
to the CEO. Following the approval, the VP shall distribute the agenda to the
Management Review Committee. The agenda shall include the date and time of the
meeting as well as the documents/ records to be reviewed.

4.4 Management Review Meeting

The management review meeting venue shall be organized by the EPT, chaired by the
CEO and attended by the Management Review Committee. The personnel who will not be
able to attend the meeting shall inform the committee in advance providing the reason.
Based on that, the CEO may either re-schedule or proceed with the meeting as per the
agreed schedule. The following documents/ records/ data shall be reviewed:

 Follow up on the implementation status of the outcome of the previous

Management Review Meeting;
 E&EnMS procedures, manual, Standard Operating Procedures (SOPs) and
relevant records;
 Environmental and energy management performance
 The projected energy performance for the following year;
 Internal and external complaints (if any) and follow up status;
 Internal and external audit results;
 Environmental Policy and Energy Policy and achievement of the targets including
EnPIs;
 Status of E&EnMS incident investigations and corrective/ preventive actions along
with the implementation status; and
 Changing circumstances including legal and other requirements related to the
environmental aspects and energy performance.
 Recommendations for improvement.

The output of the review meeting shall include any decisions or actions related to:

 Changes in environmental or energy performance;

 Changes to the environmental policy and/or to the energy policy;
 Changes to the EnPIs;
 Changes to objectives, targets or other elements of the E&EnMS;
 Changes to allocation of resources.

Issue Date: November-2014 Page 4 of 6

Management Review Procedure ADMA-E&EnMS-P-06 (Rev.6)

4.5 Record Keeping

Results of the Management Review Meeting shall be recorded in a Minutes of Meeting

format. The minutes of meeting shall be distributed to the management review
committee and other relevant personnel/ parties for further action and/ or records.

5 REFERENCES

 ISO-14001:2004 – Clause 4.6 – management reviews

 ISO-50001:2011 – Clause 5.6 – Management review

6 APPENDICES

 Management review minutes of meeting

Issue Date: November-2014 Page 5 of 6

Management Review Procedure ADMA-E&EnMS-P-06 (Rev.6)

APPENDIX A – MANAGEMENT REVIEW MINUTES OF MEETING

Issue Date: November-2014 Page 6 of 6

Common questions

ADMA-OPCO monitors and measures its environmental and energy performance through a comprehensive Environment and Energy Management System (E&EnMS) that aligns with ISO 14001 and ISO 50001 standards. This system includes monitoring and measurement procedures to ensure compliance with relevant laws and strategic objectives . An Environmental and Energy Monitoring Plan is developed, detailing the significant energy uses, monitoring frequency, responsible personnel, and expected performance outcomes . The Energy Management Team (EnMT) and Environment Protection Team (EPT) play key roles in planning and monitoring activities . They ensure that all equipment used for monitoring is in good condition and calibrated as per standards . Performance data is regularly collected and evaluated against local and international standards, with results being communicated for necessary corrective actions . Regular internal and external audits, as well as compliance evaluations, support continual improvement efforts .

The Environment Protection Team (EPT) in ADMA-OPCO is responsible for developing, updating, and reviewing the E&EnMS documentation and providing feedback for improvement before submission for higher-level approval . The EPT also conducts environmental aspects and impacts identification and consultation sessions with all sites and divisions, maintains an Environmental Aspects Register, and determines potential significant aspects using an Environmental Impact Severity Matrix . In addition, the EPT coordinates internal audits listed in the Annual E&EnMS Audit Plan and compiles audit reports . Furthermore, the EPT supports effective implementation of E&EnMS procedures by ensuring records are kept up-to-date, conducting training coordination, and implementing monitoring plans to improve environmental and energy performance ."}

Contractors are involved in ADMA-OPCO's Environment and Energy Management System (E&EnMS) by being familiarized with the company's HSEQ Policy and Energy Policy during the tendering and prequalification process. These policies are also communicated to them during HSE induction training prior to mobilization on ADMA-OPCO premises . Compliance is ensured through regular evaluation of compliance with environmental and energy performance laws and standards, which involves all personnel and includes internal and external audits, site inspections, and management reviews . Contractors' environmental and energy performance data is monitored and included in the overall performance evaluations, ensuring their adherence to the necessary standards . If non-compliance is noted, root cause analyses are conducted, and corrective actions are implemented under the supervision of HSE Section Leaders and EnMT members .

ADMA-OPCO's Environment and Energy Management System (E&EnMS) ensures compliance with international standards ISO 14001:2004 and ISO 50001:2011 by structuring its system around the Plan-Do-Check-Act (PDCA) methodology, which includes setting and implementing objectives, monitoring performance, and taking corrective actions . It aligns its processes and documentation with specific clauses of these standards, such as environmental and energy policy, planning, implementation, and operations . The E&EnMS is consistently reviewed, updated, and communicated to stakeholders to ensure continual improvement and adherence to legal and other requirements . Monitoring and evaluation procedures, including internal audits, further ensure that all activities comply with relevant international legal frameworks . The management review process regularly assesses compliance with these standards, examining the effectiveness of the E&EnMS against strategic objectives and making necessary adjustments .

Management reviews in ADMA-OPCO's E&EnMS are significant because they assess system compliance, effectiveness, and alignment with strategic goals. Key components evaluated include past performance metrics, audit results, complaints, and target achievements .

Document control within ADMA-OPCO's E&EnMS involves a systematic process that ensures all documents are reviewed, approved, maintained, and accessible to appropriate personnel. Each document is assigned a unique number, title, and creation date to prevent unintended editing and ensure traceability. This process includes creating new documents, reviewing them as 'Rev A', and upon approval by the Senior Vice President TSS, issuing them as ‘Rev 0’ for implementation . The Environment Protection Team (EPT) is responsible for backing up documents every six months to safeguard against data loss . All documents are stored in electronic format on the company intranet, ensuring all personnel have access to current versions . The control of documents is critical for demonstrating compliance with ISO standards and facilitates improvements in operational performance .

Senior management's involvement in ADMA-OPCO's Environment and Energy Management System (E&EnMS) enhances environmental and energy performance by establishing high-level frameworks through the HSEQ and Energy Policies, reflecting commitment to continual improvement and legal compliance . They actively participate in defining and setting corporate-level objectives and targets, ensuring the alignment and coordination of resources across various divisions . This includes developing objectives based on significant environmental and energy use impacts, and engaging in regular management review meetings to discuss performance and compliance with strategic objectives . Their role in planning, resource allocation, and communication is key to effective implementation and continual improvement in energy management activities . Furthermore, senior management's endorsement ensures that policies are communicated at all levels and integrated into operations, enhancing overall system efficacy ." }

ADMA-OPCO determines significant energy uses within its operations through an energy review process that involves collecting data on past and present energy uses, analyzing energy consumption, and identifying significant energy-consuming areas . A systematic approach is used to rank and prioritize energy uses by evaluating factors such as the proportion of total energy consumption, potential energy savings, and associated costs . The energy review is conducted across all operational facilities, both onshore and offshore, excluding drilling activities . Significant energy uses are identified by analyzing energy inputs and outputs and assessing internal supply and demand .

ADMA-OPCO integrates changes in legal requirements into its Environment and Energy Management System (E&EnMS) through a structured Legal and Other Requirements Procedure. This process involves tracking changes in legal and other requirements by interacting with regulatory bodies, monitoring publications, and participating in industry associations . The Environmental Protection Team (EPT) and the Legal and Insurance Division (LID) are responsible for maintaining a Legal and Other Requirements Register, ensuring it is updated with any changes, and communicating these changes to affected sites and divisions . Each division or site reviews applicable legal requirements when new projects arise or existing activities are modified, ensuring compliance across operations . Compliance monitoring and control measures are managed through Environmental Monitoring Plans and coordinated by site representatives in consultation with the EPT ."}

The purpose of internal audits in ADMA-OPCO's Environment and Energy Management System (E&EnMS) is to verify its implementation status and ensure compliance with ISO-14001:2004, ISO-50001:2011, and applicable legal and other requirements . These audits are conducted annually according to an approved 'E&EnMS Audit Plan' by a qualified team, which is led by a team leader with an internal and/or lead auditor certificate . The audits cover all aspects of the E&EnMS implementation and are detailed in an audit checklist tailored for site/division audits. After an audit, a report is generated for further action .

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