Category Sub-category
Objective definition & planning
Objective definition & planning
Objective definition & planning
Objective definition & planning
Objective definition & planning
Logistics
Logistics
Logistics
Pre-event Planning
Logistics
Instructor & Facilitator Management
Marketing & Promotion
Marketing & Promotion
Marketing & Promotion
Marketing & Promotion
[Online] Registration
[Online] Registration
[On-site] Registration
Technical & Session Facilitation
During-event Execution Technical & Session Facilitation
Technical & Session Facilitation
Marketing & Promotion
Feedback & Evaluation
Feedback & Evaluation
Communications & Acknowledgments
Post-event Follow-up
Communications & Acknowledgments
Post-Event/Evaluation
Post-event Promotion
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Action Item Deadline Owner
Define objectives and learning outcomes (for the overall bootcamp and each session)
Develop curriculum and session outlines
Determine target audience
Set bootcamp agenda with breaks - sessions, dates, duration and daily schedule
Decide on the format (in-person, virtual, or hybrid)
Identify and book venue (If in-person)
Arrange tech equipment (e.g., projectors, internet access) and test before event
Order supplies (e.g., notebooks, pens, name tags/badges)
Arrange for registration and feedback materials (e.g., forms, sign-in sheets)
Create and confirm the availability of of instructors and facilitators - if any
Create branding and promotional materials
Build and launch a registration page or website
Send invitations or announcements to target audience
Plan a social media campaign
Confirm registrations and prepare attendee list
Set up registration table and ensure all materials are ready
Manage on-site registration and check-in
Ensure breakout rooms or activities are properly facilitated
Track attendance for each session or activity
Collect feedback after each session and/or weekly
Take photos or videos for promotional use
Distribute post-event feedback forms or surveys to attendees (for the overall event)
Review and analyze feedback
Send thank-you emails to attendees
Issue completion certificates to attendees
Compile an evaluation report with attendance, engagement, and feedback data
Post highlights on social media or website.
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Status Notes
Include flyers, social media campaigns,
Ensure accessibility for all devices, with event details, registration link and collect consent forms
Email reminders
Send confirmation emails with details (agenda, venue)
Printed handout materials for attendees
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1- Start by listing the technical and non-technical skills or knowledge participants should have by the end of the bootcamp
2- Group related topics into modules or themes
3-. Break-down modules into sessions
4- Decide on each session duration (start and end time)
5- For each session, write a brief description (the purpose, what participants will learn, and any activities involved).
6- Include assessments, such as quizzes to evaluate understanding and provide feedback.
Detailed plan
- Day
- Session Time
- Module
- Topic
- Description
- Format
- Activities