ODA BULTUM UNIVERSITY
COLLEGE OF NATURAL AND COMPUTATIONAL SCIENCE
DEPARTMENT OF COMPUTER SCIENCE
A senior project we submitted to College of natural and computational science,
Department of computer science for the partial fulfillment of the requirements
for bachelor degree of Science in computer.
Project Title: Online trade registration and license system for Chiro town
Prepared by:
No Name
1 Habtamu Samuel
2 Samira Kuankure
3 Ebisa Wondimu
Advisor: [Link] N
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Online trade registration and license system for Chiro town
Introduction
Over view and background
Trade is a basic economic concept involving the buying and selling of goods and
services with compensation paid by a buyer to a seller or the exchange of goods
or services between parties.
Trade license is a certificate/document, which grants us the permission to carry
on the particular trade, or business for which it is issued. It does not confer
ownership of property or permission for any other activity than for which it is
issued [1].In Ethiopian context someone who want to trade he/she must have a
license.
So to get that license certificate trade registration and license system is needed.
Therefore, trade registration and license is a process of getting trade license from
trade and industry office. The trade registration and licensing system in Chiro
town give services for customer through internet such as registering and taking
license paper. Generally, the trade registration and licensing in Chiro town has a
greater advantage to customers in the town that would register and get license
with this proposed system.
Now it becomes a best mechanism to get permission and start trade work for the
trader’s.
Statement of the problem
Trade and industry office in Chiro town use manual system. Due to this reason the
office is not able to perform its activities effectively and efficiently. Besides, to
this, in the existing system customer cannot get services on time and on the
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extent, they need. When the customers need trade license they must move to
the trade registration office, which may be far from their location so that it takes
much t time, money and other costs.
Generally, the problems of the existing system are the following:
Takes much time to retrieve data
Difficult to update data.
Consumes more resources.
Needs more space to store file cabinet.
There is data loss, poor organized and unsecured data.
Objectives of the project
1.3.1. General objective
The general objective of this project is to develop an online trade
registration and licensing system for Chiro town.
1.3.2. Specific objectives
In order to achieve the general objective, the following are list of specific
objectives
To apply any request concerning trade and license to the system online.
To inform customers online what to do next like how many days left to renewal, how many customers await
prior to them etc.
To generate monthly and annual report on time.
To maintain customer information secured.
To take a back up of process on the system.
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1.4. Significance of the Project
This proposed project focuses on the specific conditions of trade that is trade
registration and licensing system. It would cover different activities. Such as
customer (trader) apply in everywhere, system notifies number of customer
register in the database, announce license renewal date.
Significance for the customer
The significant of the system in the customer side is minimizing wastage of time
and energy. Because the system notifies number of customer, wait to get service.
So this system is used to reduce wastage time to get license and reduce resources
consumption.
Significance for the organization
Chiro trade and industry office would be benefited by this project in many ways
including:
Reduce the workload of employer.
o
Access of information will be easier, faster, safer, and well-organized way.
o
Reduce space to store file cabinet.
o
Easy to retrieve data
o
1.5. Scope and limitation of the project
1.5.1. Scope
Scope of the project means the boundary that we are performing tasks in this
project. Online trade registration and license system is designed for the
customers apply online to get new license paper and renew license information.
The system bounded in the following task:-
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Apply customer to get new license paper and renewal license information.
Announce date for renew license information.
Generate report about the task done daily work or weekly work.
Notify number of customers register in the database. After that, the system notifies how many customers
wait to get service.
Approve the applicant customers.
Register customers’ and trade information.
Update information
Backup and restore information
1.6. Methodology and Tools
1.6.1. Hardware and Software Tools
Software tools
Tools and programming language would be important to complete this
system in the better way and to make it good, easy and interactive system to
the customer.
The graphical interface (front end) of the application would be HTML, CSS,
and JavaScript. Back end application use PHP to develop online application
system because of the following reasons.
The code and its syntax are simple to understand,
There is a wealth of information regarding PHP,
It is quick to develop in PHP, and
It runs on many different platforms. It uses methods and
functions easily and code reusability is possible.
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Hardware Tool
The hardware requirements to develop a system are:
Computers: To do different activity or applications:-Hard
disk
Flash disk: The data in the computer may be lost due to
different cases. Flash is used to store data and to take
available data from different sources.
Pen and paper: We use to design the system before typing on the computer
and to take notes at the time of data gathering about the system
1.6.3. System Development Methodology
System development methodology is used to structure plan and control the
process of developing an information system. In our project, we used object
oriented system analysis and design (OOSAD) because OO focuses on data rather
than the procedures and it support reusability of code. Therefore, the time and
cost of development is inherently less. It includes essential use case diagram,
system use case diagram, use case descriptions (scenarios), sequence diagrams,
activity diagrams, class diagram, and class responsibility collaborator diagram
(CRC).
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future work of online trade license
The future of online trade license and management systems looks promising with
several advancements on the horizon. Here are some key areas of focus:
Enhanced Security: Implementing advanced security measures to protect
sensitive data and ensure compliance with regulatory standards.
User-Friendly Interfaces: Developing intuitive and user-friendly interfaces
to make it easier for businesses to navigate and manage their licenses.
Integration with Other Systems: Seamless integration with other business
systems such as accounting, inventory management, and CRM to streamline
operations.
Automation: Increasing automation of routine tasks to reduce manual effort
and improve efficiency.
Data Analytics: Leveraging data analytics to provide insights into business
performance, compliance status, and market trends.
Mobile Accessibility: Ensuring the system is accessible via mobile devices
to allow for on-the-go management.
Regulatory Updates: Keeping the system updated with the latest regulatory
changes to ensure businesses remain compliant.
Customer Support: Enhancing customer support features to provide timely
assistance and resolve issues quickly.
Conclusion of Research on Online Trade License and Management System
The research on the implementation of an online trade license and management
system highlights several significant benefits and future directions for this
technology. Here are the main conclusions:
Increased Efficiency: The adoption of an online system significantly
streamlines the application, renewal, and management of trade licenses.
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It reduces the need for manual paperwork, minimizes processing time, and
enhances the overall efficiency of administrative operations.
Enhanced Accessibility: By offering a web-based platform, businesses can
access licensing services from anywhere at any time.
This increased accessibility helps to encourage more businesses to
formalize their operations, contributing to economic growth and better
regulatory compliance.
Improved Transparency: An online system provides greater transparency
in the licensing process by allowing applicants to track the status of their
applications in real-time.
This openness reduces the opportunities for corruption and ensures that
businesses are treated fairly and equitably.
Cost Reduction: The digitalization of trade license management reduces the
costs associated with manual processing, physical storage of documents, and
other administrative expenses.
Both businesses and government agencies can benefit from these cost
savings.
Better Data Management: An online system enables the creation of a
centralized database that stores all relevant information about businesses and
their licenses.
This centralization improves data accuracy, facilitates easy retrieval of
information, and supports better decision-making by regulatory authorities.
User-Friendly Experience: With an intuitive and user-friendly interface,
businesses can easily navigate the licensing process without requiring
extensive technical knowledge.
This simplicity helps to reduce the burden on users and encourages more
businesses to comply with licensing requirements.
Security and Compliance: Implementing robust security measures ensures
the protection of sensitive business information and compliance with data
privacy regulations.
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An online system can offer secure payment gateways and encryption to
safeguard transactions and data.
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