Practice Project -1: Setting Up a Simple Billing System
Step 1: Log into ORMB
Start by logging into the ORMB application with your credentials.
Step 2: Set Up Master Data
1. Create a Party
o Navigate to the Party Management section.
o Click on Create Party.
o Fill in the necessary details (e.g., name, type, contact information) for a party (e.g., a
customer).
o Save the record.
Step 1: Navigate to Party Management
1. Log into ORMB:
o Open your web browser and log in to the ORMB application with your provided
credentials.
2. Access the Party Management Module:
o From the ORMB home screen, locate the main navigation menu.
o Click on the Party Management option. If you don’t see it, you can use the search
bar at the top of the interface to find "Party Management".
Step 2: Initiate Party Creation
1. Start a New Party Record:
o In the Party Management section, look for a button labeled Create Party or Add
Party.
o Click this button to start the party creation process.
Step 3: Enter Basic Party Information
1. Choose Party Type:
o You’ll be prompted to select the Party Type. Options usually include:
Person: For individual customers or contacts.
Organization: For businesses or institutions.
o Select the appropriate type based on the entity you are creating.
2. Fill in Party Details:
o Party Name: Enter the full name of the party. For a person, this would be their first
and last name; for an organization, the official business name.
o Party Identifier: This might be a unique identifier (like a customer number) if
applicable.
3. Contact Information:
o Primary Phone Number: Enter a contact number (optional but recommended).
o Email Address: Fill in the email address for communication.
o Website: If applicable, include the website URL for organizations.
Step 4: Enter Address Information
1. Add Address Details:
o Click on Add Address or a similar button.
o A new form will appear for entering address details:
Street Address: Enter the street number and name.
City: Fill in the city of residence or location.
State/Province: Select the appropriate state/province from a dropdown list.
Postal/Zip Code: Enter the postal code.
Country: Choose the country from the list.
o You may also have options for designating the address
as primary or billing depending on how the system is set up.
2. Save the Address Information:
o Once all the address fields are filled out, click Save Address or Done.
Step 5: Enter Additional Characteristics
1. Define Characteristics:
o After the basic information is entered, you might be prompted to fill out specific
characteristics related to the party.
o These could include:
Date of Birth (for individuals)
Tax Identification Number (TIN) or equivalent
Customer Type (e.g., residential, commercial)
o Enter any applicable characteristic values.
Step 6: Review and Save Party
1. Review Completed Information:
o Go through all the entered information to ensure accuracy.
o Make any necessary corrections.
2. Save the Party Record:
o Look for a Save button at the bottom or top of the form.
o Click Save to store this new party in the system.
3. Confirmation Message:
o You should receive a confirmation message that the party was successfully created,
along with any unique identifier assigned by ORMB for this party.
Step 7: Verification
1. View Party List:
o After creating the party, navigate back to the main screen of Party Management.
o Use the Search function to locate your newly created party by name or identifier.
o Verify that all details are correctly stored and can be accessed through the party
management interface.
Tips
Mandatory Fields: Pay attention to which fields are mandatory. The system may not allow
you to save the party record unless all required fields are filled.
Error Handling: If you encounter any errors while saving, read the error message carefully to
correct the issues before attempting to save again.
User Permissions: Ensure you have sufficient permissions to create a party. If not, consult
your ORMB administrator.
This detailed guide should provide you with a comprehensive overview of how to create a
party in ORMB. If you have further questions or need more details on specific aspects, feel
free to ask!
2. Create Account
o Go to the Account Management section.
o Select Create Account.
o Choose the previously created party as the owner of this account.
o Define account details like account type, status, and relevant characteristics.
o Save the account.
3. Define Product/Service
o Navigate to the Product Management section.
o Click on Create Product.
o Fill in product details like product name, description, pricing model, and any hierarchical
structures.
o Save the product.
Step 1: Navigate to the Product Management Section
1. Log into ORMB:
o Open your browser and enter the URL for ORMB.
o Enter your username and password, then click the Login button.
2. Access Product Management:
o Once logged in, locate the main navigation menu on the home screen.
o Look for an option labeled Product Management and click on it. If this option is not
visible, use the search bar to find "Product Management."
Step 2: Start Creating a New Product
1. Create New Product:
o In the Product Management module, look for a button or link that says Create
Product or Add Product.
o Click on this option to begin defining a new product.
Step 3: Fill in Product Details
1. Basic Product Information:
o Product Name: Enter the name of the product or service you are creating. Make sure
it is descriptive enough to identify its purpose.
o Description: Provide a brief description of what the product or service offers. This
can include its features, benefits, and any relevant details that help users understand
the offer.
2. Product Type:
o Select the type of product from the provided options, such as:
Goods: Physical products (e.g., equipment, merchandise)
Services: Non-physical offerings (e.g., consulting, subscription services)
3. Pricing Model:
o Choose the pricing model that best fits the product:
One-time pricing: For products/services billed once.
Recurring pricing: For ongoing service (e.g., subscriptions billed monthly).
Tiered pricing: Offering different prices based on the volume of purchase.
o Some systems might have more pricing models, so ensure you select the appropriate
one.
4. Effective Dates:
o Start Date: Enter the date when this product will first be available for sale.
o End Date: If applicable, enter the date when the product will no longer be available.
This is useful for promotional items or time-limited offerings.
5. Status:
o Set the initial status of the product (e.g., Active, Inactive) depending on availability
and business requirements.
6. Hierarchical Structure (if applicable):
o If your organization uses product hierarchies (for example, categories,
subcategories), define the relationships among products:
Parent Product: If the product is a sub-product, enter the parent product’s
identifier.
Category: Select or enter the category under which this product falls.
Step 4: Additional Attributes
1. Product Characteristics:
o Some systems allow you to define additional characteristics for products such as:
Tax Class: Specify any tax calculations relevant to this product.
UOM (Unit of Measure): Enter the unit of measure (e.g., each, box, liter)
used for pricing and inventory.
2. Image/Media (if available):
o If your organization supports it, you may upload images or documents relevant to
the product. This is particularly useful for e-commerce settings.
Step 5: Review and Save the Product
1. Review All Information:
o Go through all the details filled in to ensure accuracy and completeness. Check for
any spelling errors and that all mandatory fields are filled.
2. Save the Product:
o Look for a Save button at the bottom or top of the product creation form.
o Click Save to store the product in the system. You should receive a confirmation
message indicating the product was successfully created.
Step 6: Verification
1. Verify Product Creation:
o After saving, you can navigate back to the main Product Management screen.
o Use the Search feature to locate your newly created product by name or identifier.
o Confirm that all details are correctly displayed in the product list.
Important Tips
Mandatory Fields: Pay close attention to what fields are marked mandatory. If they are not
completed, the product will not save.
Error Messages: If you encounter any errors during the save process, read the error message
carefully to identify any corrections needed.
Product Testing: Once a product is created, consider testing it by creating a sample quote or
transaction to see how it operates within the system.
Step 3: Set Pricing Information
1. Create Price Items
o Go to the Pricing Management section.
o Click on Create Price Item.
o Link this price item to the product you created earlier.
o Define pricing characteristics, effective dates, and any applicable discounts.
o Save the price item.
Step 3: Set Pricing Information in ORMB
Step 1: Navigate to the Pricing Management Section
1. Log in to ORMB:
o Open your web browser and enter the URL for ORMB.
o Enter your username and password, then click Login.
2. Access Pricing Management:
o From the home screen, find the main navigation menu.
o Click on Pricing Management. If you can’t locate it, use the search bar at the top to
look for “Pricing Management.”
Step 2: Initiate Price Item Creation
1. Start a New Price Item:
o In the Pricing Management module, look for a button or link that says Create Price
Item or Add Price Item.
o Click this button to begin the process of creating a new price item.
Step 3: Link Price Item to Product
1. Select Product:
o You will often see a field or dropdown to select the product to which this price item
will be associated.
o Choose the product you created earlier by searching for its name or identifier in the
dropdown list.
Step 4: Define Pricing Characteristics
1. General Pricing Information:
o Price Type: Select the type of price. This could include options like:
Standard Price: The usual selling price for the product.
Discounted Price: A promotional or sales price.
List Price: The recommended retail price before discounts.
o Unit Price: Enter the actual price of the product or service. Ensure it’s correct since
this will be used in subsequent billing.
2. Effective Dates:
o Effective Start Date: Specify the date when this price item becomes valid and is
available for billing.
o Effective End Date: If this price item is temporary (e.g., a promotion), enter the end
date when this price will no longer be applicable.
3. Currency (if applicable):
o Select the currency type (e.g., USD, EUR) that the price item should use. This is
important for organizations operating in multiple currencies.
Step 5: Apply Discounts (if applicable)
1. Define Discounts:
o If applicable, include any discount information:
Discount Type: Select the type of discount (percentage or fixed amount).
Discount Value: Enter the value or percentage of the discount.
Conditions: Some systems allow you to set conditions under which this
discount applies (e.g., bulk purchases, specific timeframes).
2. Additional Pricing Conditions:
o Depending on your organization’s pricing strategies, you may have options to define
tiers, quantity breaks, or volume-based pricing:
Tiered Pricing: Define different prices based on quantity ranges (e.g., first 10
units at standard price; additional units at a reduced price).
Time-based Discounts: Set prices that vary based on specific time frames if
you have promotional pricing.
Step 6: Review and Save the Price Item
1. Review All Entries:
o Carefully review all the information you’ve entered for accuracy, including product
selection and pricing details.
o Check for any mandatory fields that may need to be completed.
2. Save the Price Item:
o Look for a Save button at the bottom or top of the form.
o Click Save to store the price item in the system. Upon successful saving, you should
receive a confirmation message indicating that the price item was created
successfully.
Step 7: Verification
1. Verify Price Item Creation:
o Return to the Pricing Management main screen.
o Utilize the Search function to locate your newly created price item by name or
associated product.
o Ensure that all details are accurately displayed in the pricing list and that it appears
linked to the correct product.
Important Tips
Mandatory Fields: Take note of any mandatory fields; you must complete these before
saving the price item.
Error Handling: If the system returns an error upon saving, check the error message for
specifics about what needs modification.
Testing Prices: After creation, consider testing the price item with a sample transaction to
confirm it works as expected within the billing process.
This guide should help you effectively create and manage price items in ORMB. If you have any
further questions or need detailed information on specific aspects, feel free to ask!
Step 4: Create a Billing Cycle
1. Define Billing Cycle
o Navigate to the Billing Cycle Management area.
o Select Create Billing Cycle.
o Specify attributes such as the frequency of billing (monthly, quarterly) and start date.
o Save the billing cycle.
1. Log into ORMB:
o Open your web browser and enter the URL for ORMB.
o Enter your username and password, then click Login.
2. Access Billing Cycle Management:
o Once logged in, find the main navigation menu on the home screen.
o Look for Billing Cycle Management. If it’s not immediately visible, you can use the
search bar at the top of the screen to search for "Billing Cycle Management."
Step 2: Start Creating a New Billing Cycle
1. Create New Billing Cycle:
o In the Billing Cycle Management area, look for a button or link that says Create
Billing Cycle or Add Billing Cycle.
o Click this button to initiate the creation of a new billing cycle.
Step 3: Specify Attributes for the Billing Cycle
1. Billing Cycle Name:
o Name: Enter a meaningful name for the billing cycle that clearly indicates its purpose
(e.g., “Monthly Billing Cycle - 2024”).
2. Billing Frequency:
o Frequency: Select how often billing will occur. Common options include:
Monthly: Billing occurs once per month.
Quarterly: Billing occurs once every three months.
Annually: Billing occurs once per year.
o Make sure to select the appropriate frequency that aligns with your billing strategy.
3. Start Date:
o Effective Start Date: Specify the date when this billing cycle should start. This is
crucial as it determines when the first bill will be generated for customers associated
with the cycle.
4. End Date (if applicable):
o If this billing cycle is temporary or has a defined endpoint, you can specify
an Effective End Date. This might be relevant for promotional or trial billing cycles.
5. Additional Attributes (if relevant):
o You may be prompted to fill in other optional fields, such as:
Billing Time Zone: Specify the time zone relevant to the billing process
(important for international operations).
Next Billing Date: You might also see the option to set a default date for the
next billing cycle.
Step 4: Review and Save the Billing Cycle
1. Review All Input Details:
o Carefully review all the details you’ve entered to ensure they are accurate. Pay close
attention to important fields like the start date and billing frequency.
2. Save the Billing Cycle:
o Look for the Save button at the bottom or top of the form.
o Click Save to store the billing cycle in the system. A confirmation message should
appear, indicating that the billing cycle was created successfully.
Step 5: Verification
1. Verify Billing Cycle Creation:
o Return to the main Billing Cycle Management screen.
o Use the Search feature to find your newly created billing cycle by name or date.
o Ensure that the billing cycle is listed correctly with all the attributes you specified.
Important Tips
Mandatory Fields: Be mindful of mandatory fields in the billing cycle form. Omitting these
may prevent the cycle from being saved.
Error Messages: If you encounter an error while saving, examine the error message carefully
to understand what needs to be corrected.
Testing Billing Cycles: After creating a billing cycle, consider testing it by associating it with a
customer account to ensure that the billing process works as intended.
This comprehensive guide should help you effectively define and manage billing cycles in
ORMB. If you have any further questions or need clarification on specific points, feel free
to ask!
Step 5: Generate a Bill
1. Bill Generation
o Go to the Billing Management section.
o Click on Generate Bill.
o Select the created account.
o Choose the relevant billing cycle.
o Review the calculation details and ensure everything is accurate.
o Generate the bill.
Step 1: Navigate to the Billing Management Section
1. Log into ORMB:
o Open your web browser and enter the URL for your ORMB application.
o Enter your username and password, then click the Login button.
2. Access the Billing Management Area:
o Once logged in, locate the main navigation menu on the home screen.
o Click on Billing Management. If you cannot find it directly, use the search bar at the
top to search for "Billing Management."
Step 2: Initiate Bill Generation
1. Start Bill Generation:
o In the Billing Management section, look for a button or option that says Generate
Bill or Create Bill.
o Click on this button to begin the bill generation process.
Step 3: Select the Created Account
1. Choose the Customer Account:
o A pop-up or dropdown menu will typically appear, prompting you to select the
account for which you want to generate a bill.
o Use the search function or browse through the list of accounts to find the specific
account that you created earlier.
o Click on the account name or identifier to select it.
Step 4: Choose the Relevant Billing Cycle
1. Select Billing Cycle:
o After selecting the account, you will need to choose the associated billing cycle. This
dropdown may automatically populate with available billing cycles linked to the
selected account.
o Click on the dropdown menu and select the appropriate billing cycle you want to
apply to the bill.
Step 5: Review Calculation Details
1. Check Calculation Information:
o Once you have selected the billing cycle, the system will display the calculation
details.
o Review the following:
Rate Applied: Ensure the correct pricing item is applied to the bill.
Discounts: Verify if any discounts or promotional rates are correctly
reflected.
Taxes: Check if applicable taxes are calculated accurately based on the
defined rules and the products/services associated with the account.
Total Amount Due: Review the total amount that will be billed to the
customer.
2. Correct Any Errors:
o If you find any discrepancies in the calculation details, note the errors. You may need
to adjust the price items or account settings before proceeding with bill generation.
Step 6: Generate the Bill
1. Finalize Bill Generation:
o Once you are satisfied that all details are correct, locate the Generate button or
option on the billing interface.
o Click on the Generate Bill button.
2. Confirmation Message:
o After clicking to generate, you should see a confirmation message indicating that the
bill was successfully generated. There might be an option to view the newly created
bill or return to the Billing Management section.
o Take note of any reference number or bill ID that the system provides, as this will
help in tracking and managing the bill later.
Step 7: Verification of Generated Bill
1. Access the Generated Bill:
o Navigate to the Billing History or View Bills section in Billing Management to confirm
that the bill has been successfully created.
o Use the search function to find the bill by account name or bill ID.
2. Review the Bill:
o Open the generated bill to ensure that all details (billing period, charges, taxes, total
amount) are accurate and match what you reviewed earlier.
Important Tips
Mandatory Fields: Ensure that all required fields are filled before attempting to generate the
bill to avoid error messages.
Error Handling: If an error occurs during the bill generation process, check any error
messages for specific details on what may have gone wrong and correct it before retrying.
Testing the Process: After generating a bill, consider testing the process with different billing
cycles and accounts to ensure the system works consistently.
Step 6: Review and Analyze
1. Review Bill
o Navigate to the Billing Statements section to view the generated bill.
o Check all details like pricing, taxes, total amount due, and payment terms.
2. Analyze Data
o Use reporting tools within ORMB to analyze billing history, customer data, and
revenue information.
Step 7: Documentation
Document all the steps you followed and any observations or issues encountered during the
practice project. This will help reinforce what you learned.
Tips for Success:
Explore Navigation: Familiarize yourself with the ORMB interface and how to navigate
through different modules.
Experiment: Don’t hesitate to try different options or features within ORMB as you practice;
this will help reinforce your learning.
Seek Guidance: If you’re stuck, refer to the ORMB user manuals or consult with trainers or
colleagues for help.