"Organization for International Co-operation on Development Projects"
AGENCY FOR INTERNATIONAL DEVELOPMENT
PROJECT BRIEF FORMAT
GENERAL INFORMATION
Project Title:______________________________
Project Type:______________________________
Project Site: Address and actual location of project site
(Attach also a sketch/location map of the exact location of the project site,
Attachment “C”)
Proponent: Name of the organization and address
(Please accomplish Attachment “A” Proponent’s Profile Form)
Project Beneficiaries Organization: (If already organized, accomplish Attachment
“B” Organization’s Profile)
Number of Target Beneficiaries:
Other Cooperating Agencies (if any): List organizations and/or agencies, private or
government who will assist in the
implementation of the project, eg., DENR, DA,
LGU, NGOs…etc..
Total Project Cost: (from 500,000- PHP to maximum 4,000,000- PHP per year)
Estimated Project Period: (3 years project). The next 3 years
program of DISOP Philippines will be from 2008 to 2010.
PROJECT DESCRIPTION
Rational of the Project:
1. Describe the existing situation in the community and specific problems, needs or
opportunities to be addressed. Describe the socio-economic condition of the target
beneficiaries (include socio-economic data).
2. Discuss how these problems and needs can be addressed
Brief Project Description:
1. State the general and specific objectives of the project.
2. Briefly describe what the project is all about and how it shall be implemented and
managed.
3. Indicate what the project intends to do, its impact on the beneficiaries and on the
socio-economic status of the community and its expected output.
The project identification and proposal has to be made in a participatory approach with
all the stakeholders of the proposed project.
(Please accomplish Attachment “D”: Preparation of a Logical Framework, as a tool for
project implementation and monitoring and evaluation).
4. Others:
a. State how the project can promote sustainable employment among the target
beneficiaries.
b. Elaborate on the technical and socio-cultural viability of the project.
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c. State what organizational structures will sustain the project after DISOP
Philippines’ assistance and elaborate on the Institutional viability of the project.
d. State how this project will build inter-linkages among other development
initiatives in the area and indicate plans for strategic partnership with other
stakeholders.
e. State how the expected financial and other benefits of the project be sustained
beyond the period of DISOP Philippines’ assistance. Elaborate on the financial
viability of the project. (Please attach a 5 years business plan for income
generating activities).
f. Describe the structure, composition and functions of the Project Implementing
Team (PIT), which shall be responsible for the day-to-day operations of the
project and describe the financial management system to be employed in the
monitoring of project funds.
g. State how the project will influence the participation and decision of the women
in the area.
h. Indicate what will be the impact of the project on the environment.
Budget (refers to the Total Project Cost, indicating amount for the following):
1. Investment Cost (refers to equipments and machineries, vehicles) and Credit Fund.
2. Operational Costs (refers to transportation, communication, utilities, maintenance,
representation, rentals…)
3. Training Costs (refers to training and seminar costs, organizational costs)
4. Personnel Costs (refers to salaries of project personnel).
Attachments (Project proposal to be submitted must have the following, as
enclosures) :
1. Proponent NGO/PO Profile Form (Attachment “A”)
2. Beneficiary Organization Profile Form (Attachment “B”)
3. Sketch/location map of the project site (Attachment “C”)
4. Logical Framework (Attachment “D”)
5. Business plan (if income generating project) – (Attachment “E”)
Please send communication/inquiries to:
Country coordinator, DISOP Philippines
760, Real Street, Sagkahan District, Tacloban City - PO box 89
Tel No: 053/325.24.88
Fax No: 053/523.98.93
E-mail Addresses: disop@[Link] , disop@[Link]
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ATTACHMENT “A”
DESCRIPTION OF PROPONENT ORGANIZATION
Name of Organization:
Contact Person:
Mailing Address:
Telephone and Fax #:
E-mail Address:
Date Organized:
Date Registered:
Type of Registration (copy of registration):
Board of Trustees (Please indicate Position/Designation):
Staff/Secretariat (Please indicate Position/Designation and if full-time, part-time or volunteer):
Organizational charts:
Network Affiliation:
Objectives/Major Programs:
Previous Projects/Donors (in last 5 years):
Financial Position (copy of financial statements) of last 2 years:
ATTACHMENT “B”
DESCRIPTION OF BENEFICIARY ORGANIZATION (if already organized and registered)
Name and address:
Date Organized:
Date Registered:
Type of Registration (copy of registration):
Number of Members:
Key Leaders (top 3):
Major Services Offered:
Previous Projects/Donors (in last 2 years):
Financial Position (copy of financial statements) of last 2 years:
ATTACHMENT “C”
LOCATION MAP and THE EXACT LOCATION OF THE PROJECT SITE.
ATTACHMENT “D”
Objective Oriented Project Planning (OOPP) and the Logical Framework
The Objective Oriented Project Planning is an attempt to integrate planning and implementation
in a way in which communication improves. The introduction of techniques in which the whole
team can participate is that makes OOPP a unique tool for planning, implementation and
evaluation of projects.
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Analysing the existing situation
The first phase of the OOPP is the analysis of the existing situation in terms of problems,
objectives and alternatives.
In the “problem analysis” the significant problems in the project environment are structured
according to the causal linkages among them. This produces a rough model of the problem
environment, expressed as a “problem tree”.
The “analysis of objectives” transforms the problem tree into an “objective tree” representing
objectives for the problems identified.
Finally, the analysis of alternatives evaluates and compares the different chains of the same kind
of objectives, resulting in a choice of one or more basic strategies of the future project.
The Logical Framework or the Project Planning Matrix
In the next phase of the OOPP use is made of a “project planning matrix”, also known as the
logical framework. This matrix provided a summary of the project design.
It is a set of related concepts that describe in an operational way in matrix form important
aspects of an operation. It provides a way of checking whether the operation has been well
designed and it facilitates improved monitoring and evaluation.
The matrix consists of sixteen “cells” (figure 1), four vertical columns and four horizontal rows.
Figure 1: Project Planning Matrix (Logical Framework)
Intervention Objectively Sources of Assumptions
logic verifiable verification
indicators
Overall Objective
Specific Objective
Results
Activities
Preconditions
The first vertical column is the descriptive summary. Here the basic project approach, subtracted
from the objective tree, is represented. It describes:
- The overall objective, a high level objective to which the specific objective is
expected to contribute.
- The specific objective, this is what we expect to result from having achieved the
project results. It describes the intended effects and aspired benefits of the project.
- The results/outputs, these are important achievements, which must be obtained in
order to reach the specific obective.
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- Activities, the detailed work tasks to be performed in order to achieve the
result/outputs.
The first column sets out the intervention logic, which is the basic strategy underlying the
project, covering all the steps to be taken within the project framework in order to contribute to
the overall objective.
The second provides the objectively verifiable indicators for each objective (Results, Specific
Objective, Overall Objective); these are an operational definition of criteria to measure (with
adequate precision) the extent to which an objective has been achieved.
In the third column the sources of verification, the sources for all the data required for the
verification of the operation are specified.
The last column is reserved for the key factors which are outside the direct project control, but
essential for the success of the project (assumptions). Together with the realization of the
lower-level objectives, the assumptions will make probable the achievement of the next, higher
level of objectives.
They are the answer to the questions “what external factors are not influenced by the project,
but may affect its implementation and long-term sustainability”. The precondition is a
condition, which has to be met before project activities can start up.
Important aspects of intervention logic.
What is the importance of the overall objective(s)? The overall objectives set the framework in which
the project is implemented. Other projects may also
contribute to this objective.
What is the importance of the specific objective? The specific objective is the key point of reference,
the true ‘centre of gravity’, for project management
and permitting measurement of the project’s
success or failure in terms of sustainable benefits for
the target group. The project management is
expected to ensure than the specific objective is
being achieved.
Why is there only one specific objective? There is only one specific objective per project to
avoid undue complexity and management problems.
It is better for instance, to have two well-targeted
projects (parallel and inter-related) than one project
with two specific objectives.
How are the results decided on? Results:
- are deduced from the objective tree;
- emerge from specific technical studies;
- emerge from consultation with the parties
involved.
Why do activities have to be planned? Activities need to be planned in sufficient detail to
make it possible, with some degree of certainty, to:
- draw up a tentative timetable of work and
estimate the likely duration of the operation;
- calculate the necessary physical and non-physical
resources;
- draw up the budget.
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