SAP Ariba Collaboration Platform Overview

SAP India
Nov 2017
SAP Digital Framework

SUPPLIERS
Customer Management

Sell Fulfill Settle

Customer Suppliers
experience & networks

Ariba Network
Direct
Digital Core

BUYERS
Source Procure Settle
SAP HANA Platform Supplier Management
loT Workforce
& big data Security engagement

Integration to SAP and Non SAP Solutions, Secure, Open platform

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SAP Ariba’s global scale and experience

companies connected to POs

2.5M the Ariba Network $1T in commerce 30M created
 190+ countries
 2,500+ buyers
75%  21 languages 60M invoices created
 2 million+ suppliers of Global  196 currencies
2000
 10 million+ end users

200K sourcing events consisting of

more than $264B in volume 17M matched leads sent
to suppliers EVERY
• Four documents transacted
second • $34K+ transacted
Ariba Discovery
7K+ posts
minute • A new company joins
200K 165M in Ariba Discovery
new trading
relationships developed
catalog
items
$3B+ RFIs/RFQs hour
•
•
22+ new relationships
$355K+ posted on Ariba Discovery

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SAP Ariba Cloud solutions
Portfolios

SAP Ariba SAP Ariba SAP Ariba SAP Ariba SAP Ariba
Strategic Sourcing Supplier Mgmt Supply Chain Procurement Financial Supply Chain
Processes

Spend Strategic Contract Supplier Invoice

Operational Management Payment
Analysis Sourcing Management Management Management

DIRECT CATALOG
SAP Ariba Solutions

MATERIAL
SOURCING INVOICE MANAGEMENT
SUPPLIER
LIFECYCLE & BUYING (P2O)
SPEND PERFORMANCE
SOURCING CONTRACTS
ANALYSIS SUPPLY CHAIN
COLLABORATION
BUYING Advanced Edition (P2P)
PAYABLES
SUPPLIER RISK COMMERCE AUTOMATION

Consolidation & RFI / RFP & Operational Matching &

Repository Supplier profiles Guided Buying Payments
Key Features

Data cleansing eAuction Sourcing Invoice status

Scenarios & Qualification & PR, PO & ePOs &

Spend analysis Clause libraries Subcontracting Working capital
Savings Tracking Performance Receiving eInvoices

Opportunity Multi-tier Approval Collaborative

Complex projects eSignatures Risk insights Reverse factoring
identification collaboration workflows supply chain

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Guided Buying
Guided Buying

Goal One place to buy

“Simple, smart, & Policy driven buying experience
elegant buying Category, region, or function
specific business processes
experience to increase
In-context collaboration
user engagement
Simplified supplier quotes
across all spend”
Integrated to external systems
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One Place To Buy Goods And Services

Clean, easy-to-use and intuitive layout

At-a-glance layout
 Recently ordered items
 Popular content
 Search across items, services,
suppliers, requisitions

Truly one place for all

goods, services and
travel
 Integration to Fieldglass for Integration to Concur for Integration to Fieldglass
contingent labor management T&E management for contingent labor
 Integration to Concur for T&E management
management

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Compliance In Context Of Application

Compliance in-context
 Easy setup of rules by
categories/amounts for budget
owners
 Actionable End user friendly
messages
 Exception Approval flows

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Integrated Dynamic e-Forms

Choose custom forms

Provide description

Custom forms for Select an e-form to custom design

complex purchases
 Configurable custom forms to Dynamic: extra questions will
appear based on answers
guide users through complex
purchases
 Intended for use within the
context of buying an item or
service
 Forms need to relate to overall
procurement strategy within
Ariba solutions

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 Create a Sourcing Event Directly From Requisition

Accept proposal and complete the requisition

Buyer evaluates all supplier quotes

Integration to Sourcing
 Create a sourcing event
directly from requisition Supplier ABC Design: Receives the RFQ

 N-bid and buy

Supplier ABC Design: Submits response
 Evaluate quotes and complete Supplier ABC Design: Intends
Buyer to participate
receives supplier response notification
Buyer accepts a supplier proposal
the requisition

Fill-up the request form & select the suppliers

Choose Review
the rightand
form
send to supplier

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SAP Ariba Procure-to-Pay Integration to SAP Core
Document Flow

Purchase Order Advanced Remittance

Suppliers Catalogues
Order Confirm Ship Note Invoice
Advice

Ariba Network

Real-time Approval Purchase Invoice

SAP Master Catalogues Purchase Purchase Order Advanced Remittance
Ariba P2P Budget Workflow Change/ GRN OK-to-Pay Status
Data Requisition Order Confirm Ship Note Advice
Check Cancel Update

SAP ECC Change /

Master Carbon MIRO Remittance
Budget Cancel GRN
S4 Data Copy PO Invoice Advice
PO

Internal/Packaged
Integration

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Ariba PO & Invoice Automation
SAP Ariba Post PO Supplier Collaboration

YOUR VENDORS

Existing Financial SAP Capex

System Business
Network Service Suppliers

One Connection $1.1 Trillion of

Commerce Portal/Mobile Spares Suppliers

Millions of
ERP Transactions Distributor/Wholesaler

Indirect & Office Admin

Collaboration simplicity End-to-end process Network intelligence, World’s Largest

with a single business Embedded supplier
onboarding services orchestration to validate data & insights to reduce network of
network and enforce compliance supply chain risk trading partners
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SAP Ariba Buying and Invoicing

SAP ECC / Ariba Supplier

Portal

Purchase Purchase
Order Order
Ariba
Network
Order Order
Confirmation Confirmation

Shipping Shipping
Notification Notification

Electronic Electronic
Invoice Invoice

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SAP Ariba Service Entry Sheets

Ariba Supplier
Catalogue Portal

Purchase Purchase
Order Order
Ariba
Network
Order Order
Confirmation Confirmation

Service Entry Service Entry

Sheet Sheet

Service Entry Service Sheet

Approval Approval

Service Service
Invoice Invoice

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Imagine…Invoice Processing with Ariba

Supplier

Invoice
number
VAT/GST Existing SAP
compliance Account
Invoice
Supplier
coding
date
Quantity Price 95%-98%+
threshold compliance Auto Post
Portal/Mobile Ship-to
address
Contract match
ERP ERP
Unit amount
threshold
Bill-to-
address

Supplier

Supplier Portal provides real-time Over 80 configurable rules

access to PO, invoice and that capture errors and
payment status eliminating exceptions before they reach
inquiries to AP & Procurement AP & Proc

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How is it Different?

Intelligent Broad & Scalable

Multifaceted
Maps your process Address All Supplier Robust Roadmap
87+ Business Rules to Categories Supplier Adoption
eliminate exceptions Multiple interaction Globally Compliant
“at point-of-start” channels

SAP Owns
System Driven
Supplier
Efficiency &
Enablement &
Compliance
onboarding

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Ariba Network Features

Profile for Client’s ERPs

Sourcing, KPI & Contracts

Procurement Dashboard

Purchase Orders

Order/Service Confirmation

Expediting

Service Entry Sheets

Invoice Compliance

Status & Remittances

Discounting

Cash Optimizing

Publish to Buyer Catalogs

Ordering Reports

Invoicing Reports

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 Forecast Collaboration

SAP Ariba Supply Chain Collaboration Direct Purchase Order

Schedule Agreement

Collaborative Network for Real-Time Visibility Contract manufacturing

Consigned Inventory

MANAGE
CASH
Supplier / Contract
Buyer BUY SELL
Manufacturer
Ariba Network
Discover Connect Collaborate

Forecast/Demand
Forecast Commit
Manufacturing and Retail
Purchase Order/Subcontract Order Collaborative Processes
PO Confirmation

Schedule Agreement Release • Forecast visibility and

Component Ship Notice
collaboration
Component Receipt Notice • Direct materials purchase order
Component Inventory Data Manufacturing Visibility ** collaboration
Component Consumption Notice • Scheduling agreement
Advance Ship Notice release
Goods Receipt Notice
• Subcontracting order
Consignment Inventory Status
collaboration
Self Billing/ERS Invoice • Consigned inventory
Invoice collaboration
Payment
** B2B only, UI/Upload Planned in upcoming releases

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Print Barcode Labels Directly from Ship Notices

• Seller can create barcode labels to

speed up their shipping processes Single label per item
and increase accuracy

• Buyers can implement the layout on Master label grouping a

suppliers’ behalf to reduce error rates set of items in a pallet
and handling costs

• Industry-specific scenarios are Mixed label grouping a set

available to meet your specific supply of mixed items in a pallet
chain needs

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 SAP Ariba Supply Chain Collaboration
Supply Chain Network Monitor for Buyers/Planners

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SAP Ariba Supply Chain Collaboration
Ariba Supply Chain Mobile

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Standard integrations – 158
107 = SAP ERP and SAP S/4HANA

51 = Other formats – Network sell side

Quote request Sourcing award to PO Sourcing award to outline agreement

Purchasing organization Supplier (outbound) Material master/plant
Master Purchasing groups Plants Manufacturer part number Transaction Quote message Contract workspace
Sourcing
SAP Ariba applications

Company code Incoterms Purchase info record

Payment terms Bill of material Material groups (product categories)

14 Supplier (inbound) Material master

5
Account categories Purchase groups Company code internal order mapping Material PO Expense report Advance payment requests
70
Procurement

Master Assets Tax codes Company code WBS element mapping Transaction Service PO PO status Advance payments
Company codes WBS elements Purchasing organization supplier combo Change PO Change PO status Cancel advance payment
Cost centers User data Account category field status Cancel PO Receipt status Requisition

29 22
Cost center languages User group mapping Plant to purchasing organization Close PO Invoice status Change requisition
ERP commodity codes Remittance locations Currency conversion rates Goods receipt Remittances Budget check
General ledger Supplier data Fund management objects Service entry sheet Catalog SES response
Internal orders Supplier location Purchasing organizations Invoices (OK-to-pay)
Plant Contracts General ledger languages
Payment terms FM derive

Standard PO Inbound Receipt Outbound payment remittance X12 v4010 EDIFACT D96A OAGiS v9.2
Buy side Subcontract PO Outbound Receipt Inbound remittance advice Sell side
810 ORDERS ProcessPurchaseOrder
Buy side
Consignment PO Service Entry Sheet Remittance Cancellation
Inbound Payment proposal
830 (Forecast) ORDCHG AcknowledgePurchaseOrder
Change PO Service Entry Status update 830 (Commit) NotifyShipment
Outbound Payment proposal ORDRSP
Cancel PO Invoice (incl. Credit Memo) 846 ProcessReceiveDelivery
Scheduling Agreement (incl. Forecast/ INVOIC
Order Enquiry request Invoice status 850 NotifyPlanningSchedule
Delivery Schedule and JIT) DESADV

28
Order Confirmation Carbon copy (CC) invoice 855 NotifyPlanningSchedule
Product Replenishment CONTRL
Ariba Network

Inbound Ship Notice Quote request 856 NotifyInventoryConsumption

Transfer movement / product activity RECADV
Outbound ASN Quote message 860 NotifyProductionOrder
REMADV
Component consumption Payment instruction file 861 NotifyInventoryBalance
INVRPT

88
862 DELFOR ConfirmBOD

51 866
866 (MO/PO)
997
820
DELJIT

xCBL v3.0
Order
ChangeOrder
Order Order confirmation Remittance advice PiDX v1.61
InvoiceResponse
Sell side Change order Invoice Delivery schedule (forecast) Order GoodsReceiptNotice
Cancel order Shipment notification Delivery schedule (JIT) ChangeOrder ServiceEntrySheetResponse

9
OrderResponse OrderResponse
Invoice Invoice
InvoiceResponse AdvanceShipNotice
ServiceEntrySheet
EDIFACT D01B
RemittanceAdvice
INVOIC

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Ariba Contract Management
How Contract is Managed

Contract Workspace
Attributes Tasks

Expiration Department
Owner Commodity
Renewal Product
Amount

Team Documents

Searchable
Reporting
Repository

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Contract Management

Document Management

Integrated with MS Word

Full Version Control

Contract Lifecycle Mgt

Project Management

Team & Access Control

Message Board + Email

Template-driven

Full-text Search

Reporting & Dashboards

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Ariba Supplier Information &
Performance Management
How it Works?

Spend Vis Sourcing Contract Orders Invoices

Supplier Performance
Info Tracking

Extra Profile
+ Information
(Internal/External)
ERP
DATA +
Surveys
Reporting ERP / OUTSIDE DATA
GENERAL
Spend, expediting
Name, adress, contact,
information,
phone, commodity, etc
Take invoice volume, contract
value, security audits, etc
EXTRA
Certification, sustainability, Action
SURVEYS
minority empowerment,
Internal/External surveys
hazardous material process,
per categories, groups,
financial report, internal
region, departments –
categorization
periodic auto renewal

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Supplier Information Management

View from the Supplier

Integration with client’s website

Profile leveraged in all cloud solutions

Profile completion teaser

Detailed profiling

DUNS indexing

Account management & assignation for suppliers

Access to buyer’s requested sets of questions

Dynamic questions and expiration tracking

Buyer questions can be published as RFI

View from the Buyer

Dashboard of tasks and reports

Extensive search including all profile questions

Answer grading and scoring

Tasks and approval flow

Email address unique to each profile

Document management & version control

360° Report and KPI Tracking

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Supplier Performance Management

Configurable Dashboards

One Page Project Oveview

Flexible Surveys

Auto-Scoring

KPI Library

ERP-driven KPI

Tasks & Recurrence

Approval Workflows

Benchmark Reporting

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 Ariba Supplier Risk Management

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SAP Ariba Supplier Risk
Enabling organizations to manage the full supplier lifecycle
Supplier Management SAP Ariba Supplier Risk
solution portfolio
Engagement
assessments

Issue Segmentation
management by risk

Unified vendor
Regulatory Environmental
model and full and legal and
integration to ERP compliance social

and procurement
Compliance Financial Operational Due
checks diligence

Real-time risk Risk

dashboards Scoring

SAP Ariba Supplier Risk requires a separate subscription and can be subscribed to as a standalone solution as well.
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Comprehensive risk categories

Regulatory and Environmental Financial Operational

legal compliance and social
 Sanctions and watch lists  Human rights • Bankruptcy • Natural disasters and
accidents
 Bribery and corruption  Labor issues  Insolvency
 Plant disruption or
 Legal  Health and safety  Mergers and acquisitions
shutdown
 IT security  Environmental issues  Divestiture
 Labor issues
 Fraud  Conflict minerals  Credit rating downgrade
 Product issues
 Anticompetitive behavior  Unethical practice  Downsizing
 Project delays
 Corporate crime  Decertification  Liquidation
 Tax issue
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Public 33
Accurate insights based on rich content sources

Enriched
Country risk Ongoing alerts Compliance checks Supplier profile
corporate info
Indicative sources
Unified supplier database World Economic Forum 500,000+ global and regional Third-party checks on Ariba Supplier Network
spanning 245+ million records news sites and expert blogs, regulatory and compliance ERP vendor master
government databases, private violations *
databases Ariba application suite
Global Disaster and Alert Surveys and questionnaires
Cordination System (GDACS)

*Optional add-on

Sample data
Parentage and linkages Country’s risk management Real-time alerts on positive or Sanctions and watch-list Supplier profile and spend
ranking negative events monitoring information
Diversity indicators
Country’s competitiveness Natural disaster alerts Anti-corruption and bribery Supplier segmentation,
Trade styles/ Alternate name
ranking violations qualification and performance
Family tree/ Corporate hierarchy information
People risk profiles
# of suits, liens, judgements Engagement and inherent risk
Regulatory and compliance
Bankruptcy indicator violation reports

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At a glance real-time view and drill-down on supplier risks by
severity and categories
SAP Ariba Supplier Risk dashboard featuring segmented views of supplier risk by severity and risk categories, alert
feed tab and user followed supplier information .

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 Comprehensive supplier risk profiles, contributing factor
information, alert feeds and 3rd party scores

Real-time alerts categorized

by risk types and severity

Drill-down in to supplier risk profile

and contributing factors

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 Ariba Spend Analytics & Sourcing
Simplifying Category Management

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Relook at Data

Supplier Address Description Material Part GL Account Cost Centre X-Code

Cisco Kabelweg 67, Router GF27362 CS82-28 IT Hardware 293872 VF-2836
Amsterdam, NL

Supplier Items Company

Analysis Analysis Analysis

 80 million Suppliers  Text Reading  Custom Mappings

 Matching & Parentage  Data Dictionaries  Custom Roles
 Enrichment: Industry (SIC),  Learning Models  Manual Approval
Credit Rating, Revenue,
 Algorithms  In-tool re-mappings
Diversity

Artificial Intelligence $4 Trillions

 Weighted Triangulations
You Classified so
far…
 Commodity Inference
Online
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Spend Visibility for Effective Category Management

Clean Overview

Configurable Screens

Supplier Cleansing

DUNS Parentage

Company Behaviors

Dynamic Drill Down

Drag & Drop Dimensions

Prepackaged Reports

Schedule & Email

Export to Excel

Share and Reuse

Visual Warnings

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 Thank You

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