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Guide to Effective Report Writing

The document outlines the structure and guidelines for writing a report, emphasizing the importance of clarity, organization, and the use of past tense. Key components include the title, author, date, recipient, introduction, body, and conclusion, with a minimum length of 100 words. It also advises against using contractions and close demonstratives, while stressing the need for grammatical accuracy and a clear theme.

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bicks mcallister
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12 views2 pages

Guide to Effective Report Writing

The document outlines the structure and guidelines for writing a report, emphasizing the importance of clarity, organization, and the use of past tense. Key components include the title, author, date, recipient, introduction, body, and conclusion, with a minimum length of 100 words. It also advises against using contractions and close demonstratives, while stressing the need for grammatical accuracy and a clear theme.

Uploaded by

bicks mcallister
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

1.

A report is a written account of something that one has

i. observed
ii. heard
iii. done
iv. investigated.

2. It is a systematic and well organised presentation of facts and findings of an event that has
already taken place somewhere. Reports are used as a form of written assessment to find out
what you have learned from your reading, research or experience and to give you experience of
an important skill that is widely used in the work place.
Report Writing: Things to Keep in Mind

Before writing a report, there are certain things you must know to ensure that you draft a precise
and structured report, and these points to remember are listed below:

a. title of the report.


b. Always use the past tense.
c. to whom the report is directed
d. Don’t explain the issue in the first person, i.e. ‘I’ or ‘Me’. Always write in the third person.
e. Put the date, name of the place as well as the reporter’s name after the heading.
f. Structure the report by dividing it into paragraphs.
g. Stick to the facts and keep it descriptive.
However, at Grade 7 level candidates should take note of the following.

i. tittle of the report


ii. name of the author
iii. date the report was written
iv. to whom the report is directed

3. The order of the above key contents of a report may not necessarily written in order. The bottom
line is that all the above information should be available. However, by mere looking we can see
that it is wise to have this order when writing a report

i. tittle of the report - High level of indiscipline at our school


ii. date the report was written - 10 August 2022
iii. recipient (to whom the report is directed - To the school head
iv. introduction of the report
v. body of your report
vi. conclusion of the report
vii. author of the report - Written by / From Onias Mutunami

4. The length of your report should be at least one hundred words.


5. Avoid use contraction words such as i. don’t
ii. won’t
iii. doesn’t
iv. weren’t

6. Other words which must be avoided include close demonstratives which include

i. this
ii. these

7. A report must be i. clear of its theme / aim


ii. have its contents well organised – in correct sequence.
iii. in good simple past tense
iv. be free from grammatical and spelling errors.

Question

Your community has been hit by floods in the past few weeks. Write a report to your Member of
Parliament informing him / her about this sad development. In your report include damaged. [20]

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