OCCUPATIONAL H & S MANAGEMENT SYSTEM

CONTRACTOR H&S INDEX

Record Keeping Project OHS File, Site Agent / Manager, Contract Director, Divisional OHS Department

Applicable

Applicable
Not
No Section/ Regulation Subject Requirement On file - Yes/No

All contractors are to ensure that their files are constructed exactly as per this index, including the numbering and sub-headings. All highlighed areas (Blue)
are compulsory and these documents MUST be compiled and placed on file. For the areas that aren't highlighted, a contractor may select whether a
document is applicable or not applicable, depending on their scope/activities, the client Health and Safety specification and any site specific health and safety
requirements. Should a document be selected as not applicable, then there will be no need for a divider or number for that specific document.

Administration
In place and Up to date
COID Act. Section 80 and
1 Construction Regulations 7(1)'(c)
Letter of Good Standing At least 3 blank copies of Employer’s report of an accident
forms available
2 General Administrative Regulations 4 Copy of the Act A copy of the OHS Act and Regulations available on site
Plan Available
All Tasks & Risks covered
3 Construction Regulations 7 (1) (a) Health and safety Plan
Plan Approved
Any deviations from implemented Plan
Copy of Client Specification provided to all contractors at
4 Construction Regulations 7 (1) (c) Client Specification
tendering stage
Dated & Signed by the company CEO
Description of organization
5 Section 7 of the act Health and Safety Policy Arrangements for reviewing the policy
Communicated to all employees
Any deviations from implemented Policy
Dated & Signed by the company CEO
6 Section 13 of the Act Work Place Rules & Policies communicated to all employees
Policy implemented
Dated & Signed by the company CEO
7 General Safety Regulations 2 (a) (b) Substance Abuse Policy Communicated to all Employees
Policy implemented
On file
8 Section 14 of the Act General Duties of the employees
Communicated to all employees
Signed by the 16,2 appointee
Mandatory Agreement (Document
9 Section 37 (2) of the act
supplied by WBHO)
Signed by WBHO
Agreement been communicated and adhered to
Hazards & Risks Identification
Risk Assessments relevant to work to be done
Evaluation of the Hazard & Risks
Method Statements & Safe Work Procedures
Lock out Procedures
Review Plan
Monitoring Plan
10 Construction Regulation 9. Risk Assessments
Approved by Management
Communicated to all employees
Implemented
Job Safety Analysis available
JSA communicated to all employees
Planned Task Observation conducted weekly by Supervisor
on critical activities?
Elevated Work Risk Assessment
Approved by Management
Employees trained on the Fall Protection Plan
Fall Protection Plan includes a rescue plan detailing the
11 Construction Regulation 10 Fall Protection Plan procedure to affect the rescue of a person in the event of a
fall incident
Implemented
Working at Heights - Accredited Training
Procedure for Inspecting and Maintenance of Fall
Protection Equipment
Valid medical certificate from a occupational health
12 Construction Regulation 7(1) (g) Medicals
practitioner for all employees
One OHS rep for more than 10 employees and 1 for every
50 thereafter
The OHS reps forms part of WBHO OHS Committee
13 Section 17 / 18 of the Act Health & Safety Representatives Name and contact number list for all OHS reps available
OHS rep reports been conducted monthly
All non-conformance on the above report been action by
management
Construction Regulation 5, 7 & 9 /
14 Section 13(a).
Induction Internal Inductions conducted for all employees

A First Aider for More than 10 employees on site and 1 for

every 50 thereafter
A First Aid Box for More than 5 employees on site

First aiders name and contact number on the First Aid Box

General Administrative Regulations 8 , Name and contact number list for all first Aiders available
15 9 / General Safety Regulation 3 Accident procedures
Accident / Incident /Near Miss/ First Aid Reporting
Procedures available
All employees trained on the above Procedures
Annexure 1 forms
Emergency Contact Numbers available
 General Administrative Regulations 8 ,
15 9 / General Safety Regulation 3 Accident procedures
OCCUPATIONAL H & S MANAGEMENT SYSTEM

CONTRACTOR H&S INDEX

Record Keeping Project OHS File, Site Agent / Manager, Contract Director, Divisional OHS Department
Monthly Man Hour & Injury reports
Periodic site audits and document verification conducted
at least once every 30 days
Records of audits available in safety file
16 Construction Regulations 7 Audits Documented action taken for any defects or non-
conformances recorded
Audit report results communicated to contractor, proof
available
User trained in the operation, maintenance and use of
device
Explosive actuated fastening device provided with
protective guard around the muzzle end
Explosive actuated fastening device and cartridges are
locked away separately in safety places
17 Construction Regulations 21 Explosive Actuated Fastening Device Device not stored in a loaded condition
Warning notice available for when in use
Device is cleaned and examined daily before use
Issuing and collection of cartridges and nails or studs are
controlled in writing by appointed person
Register available, recipient signed for receipt as well as
returning of any spent and unspent cartridges
Blasting permit available
Competent Person appointed in the use of explosives for
excavation
Blasting Licence available
Demolition / Excavation work using Warning signs available and in use when working or
18 Construction Regulations 13(k) & 14(11) Explosives carrying out inspections or tests
Safe disposal of surplus explosives
Method Statement developed in accordance with
applicable explosives legislation available
Safe disposal of detonators
MSDS available for all Chemicals
Hazardous Chemical Substances Displayed at storage area
19 Regulations 3 Hazard Chemicals
All employees trained on the MSDS’s
Chemicals stored as per Regulations
Construction Regulation 29 / Pressure Fire equipment serviced Annual
20 Equipment Regulations
Fire Equipment
Fire Equipment Pressure Tested
21 Tool Box Talks Tool box talks been conducted at least once a week
22 Identification Document A Copy of ID's for all employees available on file.

Registers
23 General Safety Regulations 3 First Aid Treatment Daily Register in place and up to date
24 Construction Regulation 13 Excavation Daily Register in place and up to date
25 Construction Regulation 14 Demolition Daily Register in place and up to date
26 Construction Regulation 12 Temporary Works Daily Register in place and up to date
27 Construction Regulation 19 Material Hoist Daily Register in place and up to date
28 HCSR 6 Hazardous Gas Monitoring Daily Register in place and up to date
29 General Safety Regulations 2 Personal protective Equipment Issue Daily Register in place and up to date
30 Construction Regulation 23 Heavy Vehicle Check List Daily Register in place and up to date
31 Construction Regulation 23 Forklift Check List Daily Register in place and up to date
Construction Regulation 16 /
32 SANS10085
Scaffolding Weekly Register in place and up to date

33 Construction Regulation 21 Explosive Actuated Fastening Devices Weekly Register in place and up to date
34 Construction Regulation 29 Fire Equipment Weekly Register in place and up to date
35 Construction Regulation 24 Distribution Board Weekly Register in place and up to date
36 Construction Regulation 24 Portable Electrical Tool Monthly Register in place and up to date
37 General Machinery Regulations 3 Generator / Compaction Equipment Monthly Register in place and up to date
38 General Safety Regulations 9 Welding Machine Monthly Register in place and up to date
39 Good Practice Hand Tools Monthly Register in place and up to date
40 General Safety Regulations 9 Flame Cutting Equipment Monthly Register in place and up to date
41 General Safety Regulations 13 Ladder Monthly Register in place and up to date
42 Pressure Equipment Regulations Pressure Vessel Monthly Register in place and up to date
43 Construction Regulation 10. Fall Protection Equipment Monthly Register in place and up to date
44 Construction Regulation 28 Stacking & Storage Monthly Register in place and up to date
45 HCSR Hazardous Chemical Substances Monthly Register in place and up to date
Monthly Register in place and up to date
46 Driven Machinery regulations 18 Lifting Tackle
Quarterly inspection by competent person?
Monthly Register in place and up to date
47 Driven Machinery regulations 18 Lifting Equipment 6 monthly inspection by competent person
Annual Load Test Certification
48 Construction Regulation 20 Bulk Mixing Plant (concrete) Monthly Register in place and up to date
49 General Safety Regulations 3 First Aid Equipment Monthly Register in place and up to date

Appointment Letters
50 Good Practice Safety appointment structure Safety appointment structure in place (Organogram)
51 Section 16(2) of the Act Delegation Of Duties Appointment
Appointment
8(7) Construction Work Supervisor
Proof of competence
8(8) Subordinate Construction Work Appointment
52 Construction Regulation 8 Supervisor Proof of competence
Appointment
8(5) OHS Officer Proof of competence
 OCCUPATIONAL H & S MANAGEMENT SYSTEM
52 Construction Regulation 8
CONTRACTOR H&S INDEX
Record Keeping Project
8(5) OHSOHS File, Site Agent / Manager, Contract Director, Divisional OHS Department
Officer
Registered with SACPCMP
Appointment
53 Construction Regulation 9(1) Risk Assessor
Proof of competence
Appointment
54 Construction Regulation 10 Fall Protection Planner
Proof of competence
Appointment
12(1) Temporary Works Designer
Proof of competence
Appointment
55 Construction Regulation 12 12(2) Temporary Works Supervisor
Proof of competence
Appointment
12(3) Temporary Works Inspector
Proof of competence
Appointment
56 Construction Regulation 13 13(1)(a) Excavation Supervisor
Proof of competence
Appointment
14(1) Demolition Supervisor
Proof of competence
57 Construction Regulation 14
Appointment
14(11) & ER 12(1) Explosives Manager
Proof of competence
Appointment
58 Construction Regulation 20 20(1) Bulk Mixing Plant Supervisor
Proof of competence
21(2)(b) Explosive Actuated Fastening Appointment
Device Examiner Proof of competence
59 Construction Regulation 21
21(2)(g) Explosive Actuated Devices Appointment
Cartridge Controller Proof of competence
Control of Temporary Electrical Appointment
60 Construction Regulation 24(c)
Installations Proof of competence
Appointment
61 Construction Regulation 28(a) Stacking & Storage Supervisor
Proof of competence
Appointment
Proof of competence
62 Construction Regulation 29 29(h) Fire Equipment Inspector
Workers trained on the use of fire-extinguishing equipment

Appointment
63 Driven Machinery Regulation 18(10)(e) Lifting Tackle Examiner
Proof of competence
Appointment
2(1) Supervisor of Machinery
Proof of competence
Appointment
64 General Machinery Regulations 2(1) General Machinery Inspector
Proof of competence
Appointment
2(7) Assistant Supervisor of Machinery
Proof of competence
Appointment
18(5) Lifting Machine Inspector
Proof of competence
Appointment
65 Driven Machinery Regulation 18 18(5) Lifting Tackle Inspector
Proof of competence
Appointment
18(11) Lifting Machine Operator
Proof of competence

Where applicable General Machinery Appointment

66 Regulations 2(7) - Normally Plant Yards
Assistant Supervisor Of Machinery
Proof of competence
Appointment
67 General Machinery Regulations 4 Operator Of Machinery
Proof of competence
Appointment
68 General Machinery Regulations 4 Banksman / Slinger
Proof of competence
Appointment
69 Pressure Equipment Regulations Pressure Equipment Risk Based Inspector
Proof of competence
Appointment
70 General Safety Regulations 9 Flame Cutting / Welding Supervisor
Proof of competence
Appointment
71 General Administrative Regulations 9(2) Incident / Accident Investigator
Proof of competence
Appointment
72 General Safety Regulations 3 First Aider
Proof of competence
Appointment
73 General Safety Regulations 13(a) Ladder & Access Supervisor
Proof of competence
Appointment
74 Explosives Regulations 12(1) Explosives Manager
Proof of competence
Appointment
75 Section 17 of the Act OHS Representatives
Proof of competence
Appointment
76 Section 8 of the Act Hand Tool Work Supervisor
Proof of competence
Appointment
77 Section 8 of the Act Flagman / Flag lady
Proof of competence
General
Proof of monthly internal audit / Proof of monthly audits
78 CR 7 Monthly Internal / Contractors Audits
on your contractors?
Updated Employee list with medical Proof of up to date employee list with medical certificate
certificate expiry dates expiry dates

WBHO Project Specific Emergency Contact

79 Best practice In file and communicated to all employees
Numbers & Procedures provided by PC

WBHO Workplace Rules In file and communicated to all employees

 OCCUPATIONAL H & S MANAGEMENT SYSTEM

79 Best practice CONTRACTOR H&S INDEX

Record Keeping Project OHS File, Site Agent / Manager, Contract Director, Divisional OHS Department
Client Specifications Available in file