Food and Agriculture Organization of the United Nations
FAO Representation in Yemen
INVITATION TO BID / TENDER No: TN/FAOYEM/07/2024
INVITATION TO BID
For
Procurement of Drip Irrigation System
Tender Reference No: TN/FAOYEM/07/2024
Projects: UNJP/YEM/049/EC
Destinations: Yemen
Date of issuance: 09 January 2024
Closing date and time: 21 January 2024 at 23:59 hrs. Sana’a time
TO ENSURE THE VALIDITY OF YOUR OFFER:
▪ Your company shall be registered on UNGM
([Link]).
▪ Your bid must be submitted as indicated in Article 14 of the
ITB Special Requirements and Conditions.
Please note that submissions by e-mail, sealed envelope, or fax are not allowed.
Further instructions on how to access FAO tender documents and submit your
bid through UNGM are attached herewith and uploaded on your UNGM Tender
Management page under the “View Synopsis” button of the “Tender” tab.
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Food and Agriculture Organization of the United Nations
FAO Representation in Yemen
INVITATION TO BID / TENDER No: TN/FAOYEM/07/2024
CLOSING DATE: 21 January 2024 at 23:59 hours, Sana’a Yemen time
The Food and Agriculture Organization of the United Nations (FAO) is a specialized agency of the United
Nations with more than 190 member countries. Since its inception, FAO has worked to improve nutrition,
increase agricultural productivity, raise the standard of living in rural populations, and contribute to global
economic growth. Achieving food security for all is at the heart of FAO's efforts – to make sure people have
regular access to enough high-quality food to lead active, healthy lives.
To achieve its goals, FAO cooperates with thousands of partners worldwide, from farmers’ groups to traders,
from non-governmental organizations to other UN agencies, and from development banks to agribusiness firms
(further and more detailed information on FAO can be found on the internet site: [Link]
FAO herewith invites you to submit an Offer in UNGM [Link] in United States Dollars (US$) for:
Technic
al Delivery Delivery
Item Quantity
Specific location time
ations
As per
As per
the 8 weeks
100 kits per the
technical after PO
Drip Irrigation System district delivery
Specifica signed
plan
tion
In preparing your bid, you should consider the international status and humanitarian goals of FAO by
submitting your best commercial terms. You should also be aware that FAO enjoys certain privileges
and immunities which include exemption from payment of Value Added Tax ("VAT"), customs duties
and importation restrictions.
Your Bid shall be based on all requirements included in this Invitation to Bid including all its Appendices
must adhere to the General Bid Requirements and the Special Requirements and Conditions specified below:
Documents enclosed.
a) Appendix I – Technical Specifications and Compliance Format (which includes sub appendices:
IA – Inspection Plan; and IB – Detailed Delivery Plan)
b) Appendix II – Financial Offer
c) Appendix III – Bid Submission Letter
d) Appendix IV - Eligibility and Qualification of Bidder
e) Appendix V – Stock and Logistics Form
f) Appendix VI Special Shipment Conditions
g) Appendix VII - Special requirements for equipment requiring installation, assembly,
commissioning of equipment and training services including related Annexes:
- Annex 1 - Draft Performance Bond
- Annex 2- Draft Certificate of Completion of Services
- Annex 3- Draft Certificate of Defects Liability Period
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Food and Agriculture Organization of the United Nations
FAO Representation in Yemen
INVITATION TO BID / TENDER No: TN/FAOYEM/07/2024
- Annex 4 - Draft Handover Certificate
h) Appendix VIII - General Terms and Conditions for Goods
Documents to be submitted as essential elements of the bid
a) The duly completed “Technical Specifications and Compliance Format” in Appendix I, using the
form enclosed, along with the relevant supporting documentation requested in the form, see
attached forms under each LOT.
b) The duly signed Appendix IA – Inspection Plan, using the form enclosed.
c) The duly completed “Bill of quantities” in Appendix I, using the form enclosed
d) The duly completed “Financial Offer” in Appendix II, using the form enclosed.
e) The duly completed “Bid Submission Letter” in Appendix III, using the form enclosed.
f) The duly completed “Eligibility and Qualification of Bidder” in Appendix IV
g) The duly completed “Stock and Logistics Form” in Appendix V, using the form enclosed.
Bids must clearly indicate the tender number, have numbered pages, and include the stamp and name of
the bidder on all pages in order to facilitate verification of the completeness of the offer.
Completeness of Bid. Bids shall contain all of the above information and documents and observe the
provisions of this Invitation to Bid as otherwise it will not be possible to evaluate them on an equal basis.
General Bid Requirements:
1. Contact information: Full name, UNGM number1, address, fax and telephone numbers of your
company and contact persons.
2. Supplier’s acceptance of the “FAO General Terms and Conditions for Goods” (enclosed, Appendix
VII). Note that FAO cannot issue a Purchase Order in the absence of a Supplier’s acceptance of these
Terms and Conditions.
3. Payment Terms: FAO effects payment through normal banking channels, within 30 (thirty) days
against invoice and shipping documents, and subject to receipt of satisfactory inspection report, if
required, and acceptance of goods. FAO will, however, pay only for the goods actually accepted at the
final destination after inspection at unloading point(s) either by an independent inspection company or
by an authorized FAO official and deduction of actual and/or liquidated damages for late delivery
and/or quality deviations, if any. Letters of credit and advance payments cannot be provided.
4. Please note that the Organization will make payment to the bank account indicated by the selected
supplier in its invoice, provided that the bank account is in the name of the supplier and located in the
country of residence of the supplier. Any request for payment to a bank account other than that of the
supplier or to a bank other than one located in the supplier’s country of residence must be specified in
the offer, together with the reasons for such deviation from standard payment terms; the Organization
will not be in a position to consider the request should this information be provided after the closing
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Please see Special Requirements and Conditions point 8
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Food and Agriculture Organization of the United Nations
FAO Representation in Yemen
INVITATION TO BID / TENDER No: TN/FAOYEM/07/2024
date of the tender. Successful bidders can register to submit invoices in PDF format via e-mail by
contacting AP-Invoices@[Link].
5. Please note that the Organization will not be liable of any incorrect banking details, information
omission, or discrepancies made by the bidder when submitting payment information and/or payment
request resulting delays or returned payment. Bidder is liable to ensure the correctness and validity of
the information provided to FAO, relevant to the payment request.
6. Acceptance of FAO’s Bid Requirements including Technical Specifications (Appendix I). If your
bid is not compliant with any of these requirements, such non-compliance must be clearly identified
in your offer (and details provided in Appendix III: Bid Submission Letter). If no mention of this effect
is contained in your offer, FAO will assume that all requirements included in this Invitation to Bid are
accepted by the supplier. Suppliers must in any case complete the technical specifications form.
7. Insurance and Freight Costs: To be arranged by the supplier. The supplier will determine the
appropriate type and amount of insurance coverage to address its risks up to delivery the at final
destination. FAO will pay only for the goods actually accepted at the final destination after inspection
at unloading point(s) and deduction of actual damages and/or liquidated damages for late delivery
and/or quality deviations if any.
8. Prices: Your unit prices, air/land/surface freight charges, insurance cost, and the total price shall be
quoted separately for delivery to the destination(s) specified above an on FCA and DPU basis (the
bidder is responsible for the unloading of the goods at the final delivery point(s) as per given
delivery plan) in accordance with Incoterms 2020, including installation. FAO will pay only for the
goods actually accepted at the final destination after inspection at unloading point(s) and deduction of
actual damages and/or liquidated damages for late delivery and/or quality deviations if any.
9. Delivery time: The preferred delivery, installation, and training time for goods on site is within eight
(8) weeks from the issuance of the Purchase Order. FAO will endeavor to issue Purchase Orders with
a minimum eight (8) weeks delivery lead-time. Suppliers are therefore requested to quote their best
delivery time in calendar days/weeks following receipt of the eventual Purchase Order; as necessary,
a schedule of delivery times and associated prices may be offered (e.g., later delivery time at a lower
cost). FAO reserves the right to consider offers for delivery beyond the preferred delivery date if the
offered delivery date still meets FAO requirements
10. PO Terms: Depending on the Incoterms basis on which FAO decides to procure the goods (DPU or
FCA), the relevant contract (Purchase Order) will also follow those Incoterms.
11. Validity: Bids must remain valid with firm and fixed prices for 60 (sixty) days after the tender
Closing Date. Submission the bid with validity less than the stipulated above shall be invalidated.
12. Country of Origin: The origin of the goods is to be indicated by the supplier.
13. Right to Publish Contract Award: In responding to our tender invitation and accepting the FAO
General Terms and Conditions you hereby authorize FAO to publish the details of any contractual
relationship it enters into with you, including, but not limited to, the supplier’s name and address, value
of the award and a description of the goods or services.
14. FAO supports and promotes the UN Global Compact -- “a strategic policy initiative for businesses
that are committed to aligning their operations and strategies with ten universally accepted principles
in the areas of human rights, labor, environment ,and anti-corruption.” FAO encourages all of its
suppliers to confirm their adherence to the principles of the Global Compact
([Link] All Vendors must
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